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Home My WebLink Aboutpitkin.planning.264334100853ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT FOR THE ASPEN ANIMAL SHELTER BENEFIT (JULY10, 2008) Decision No.~p-2008 RECITALS 1. Pursuant to Subsection 4-30-50(i) of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special Event Permit for commercial activities or special events. 2. The Aspen Animal Shelter (hereafter, the "Applicant") has applied to the Director for approval of a Temporary Commercial Use/Special Event Permit to conduct a benefit luncheon on July 10, 2008. The event will run from 11:30AM - 2:OOPM. Approximately 100 people are expected. 3. The Pitkin County Sheriffs Office, the Aspen Fire Department, and the Emergency Management Department have all approved this event. County Risk Management has received and approved a Certificate of Insurance covering this event and naming the County as an Additional Insured. Environmental Health, City Streets, and County Road and Bridge have also approved the event. 4. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 4-30-50(i) of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Commercial Use/Special Event Permit for the Aspen Animal Shelter Benefit subject to Applicant's compliance with each of the following conditions: 1. Applicant shall adhere to all material representations made in, or in connection with, the application. 2. No emergency access shall be blocked. The Applicant shall have a minimum of 500 feet of road to park the 50 cars that are expected, cars shall only be parked on one side of Animal Shelter Road. 3. The Fire Marshall shall inspect the tent before the event. 4. Prior to the event, Applicant shall contact Tom Parry, Electrical Inspector for Pitkin County to determine if there is a need for an electrical inspection of its outdoor hook-up(s) to the Aspen Animal Shelter. The Applicant shall appoint one person to be in charge of alcohol issues and shall be aware of Tipsy Taxi procedures. Failure to comply with the conditions of approval may result in revocation of this permit. APPROVED this O'er day `yo1}f ~~ , 2008. ~l V~H ~ W C~ Cindy Houben Community Development Director SP017-08 PID# 2643-341-00-852 MEMORANDUM TO: Cindy Houben, Community Development Director FROM: Valerie MacDonald, Special Event Permit Coordinator RE: Aspen Animal Shelter-Temporary Commercial Use/Special Event Permit DATE: July 8, 2008 REQUEST: The Applicant is requesting approval of a Temporary Commercial Use/Special Event Permit in order to conduct a fund raiser for the Aspen Animal Shelter. APPLICANT: Aspen Animal Shelter (hereafter, "Applicant"). LOCATION: The event will take place in the Animal Shelter and in front of the shelter on the lawn and sidewalks. The front parking lot south of the building will be tented to accommodate the lunch service. BACKGROUND: The event will be held July 10, 2008 from 11:30 A.M -2 P.M. Approximately 100 people will attend. REFERRAL COMMENTS: The application was referred to Tom Grady, Ellen Anderson, Ed Van Walraven, Kris Jewkes, the Pitkin County Clerk and Recorder, City Streets, County Road and Bridge, and Environmental Health. Ellen Anderson signed off on the application for Emergency Management and Ed Van Walraven approved the application for the Aspen Fire Department. Kris Jewkes reviewed and approved the Certificate of Insurance provided by Applicant. Tom Grady reviewed and signed off on the application for the Sheriffs Department. Environment Health reviewed and approved the application and a Liquor License has been issued. City Streets and County Road and Bridge reviewed and approved the parking plan. STAFF COMMENTS: Pursuant to Subsection 4-30-50(i) of the Land Use Code, Applicant must demonstrate that adequate provisions have been made for all of the following: 1. Police supervision (if necessary); 2. Public parking; 3. Insurance; 4. Site set-up, maintenance and clean-up; 5. Emergency services; and 6. Safety of operations. Additionally, temporary structures must conform to applicable building codes and other County regulations. Each of these requirements is addressed, in tum, below. Police Supervision: No special provisions are deemed necessary. The Sheriff's Office has signed-off on the application. Public Parkinu: Volunteers will direct parking which will be along one side of the road leading into the Animal Shelter. 30 to 50 cars are expected. Insurance: Applicant has provided adequate proof of insurance. Site Set-Up, Maintenance and Clean-Uo: The Aspen Animal Shelter is identified as the responsible party for any clean up required. Emeroencv Services: Applicant has provided a plan for dealing with emergencies during the luncheon. There will be a certified EMT at the event. 911 will be called in case of an emergency. Local emergency personnel will be notified of the event. Safety of Operations: In case of an emergency the various benefit staff will direct patrons away from the event and to the county snow dump area to the north of the Animal Shelter building. Conformance with Building Code: Electricity will be supplied from the Aspen Animal Shelter and Applicant is being requested to contact Tom Parry to determine if there is a need for an inspection of the hook-up. RECOMMENDATION: Staff recommends that the Director approve the Temporary Commercial Use/Special Event Permit application subject to Applicants compliance with each of the conditions in the attached Administrative Decision. Page 1 of 1 Valerie MacDonald From: Valerie MacDonald Sent: Tuesday, July 15, 2008 12'02 PM To: 'dogsaspen@sopris.net'; 'Eddy, Krista' Cc: 'valerie0701@hotmail.com' Subject: Pitkin County Special Event Permit Non Compliance To: 'Eddy, Krista'; 'dogsaspen@sopris.net' Subject: Pitkin County Special Event Permit Non Compliance Hello Krista and Seth, While we are happy that your fund raiser at the Animal Shelter was a success, we have several Non Compliance issues we need to bring to you attention regarding your Special Event Permit that was issued by Pitkin County. 1: There were more than twice as many cars as your Special Event Permit Application stated there would be. 2: Cars were parked on both sides of Animal Shelter Road. 3: Emergency access was blocked. 4: There were no volunteers directing traffic on the road or signage directing people to the City parking lot you had obtained permission to use. The Aspen Fire Marshall has stated that the Animal Shelter demonstrated "a blatant disregard for public safety". Going forward, any Special Event Permit submitted by the Animal Shelter will be required to have a strong comprehensive parking and safety plan. Sincerely, Valerie MacDonald Pitkin County Special Event Permit Coordinator 319-6013 7/15/2008 Valerie MacDonald From: Eddy, Krista [eddy@reesehenry.com] Sent: Thursday, July 03, 2008 12:08 PM To: Valerie MacDonald Subject: Animal Shelter Road The length of the road is a little under 2/10 of a mile. There are 5,280 feet in a mile so 2/10 of that would be 1,056 feet. We can safely assume it's at least 1,000 feet which exceeds the 500 feet that is required. If you need anything else please let me know. Krista L. Eddy, CPA Reese Henry & Company, Inc. 400 East Main Street Aspen, CO 81611 970-925-3771 (phone) 970-925-3979 (fax) IRS CIRCULAR 230 DISCLOSURE: To ensure compliance with requirements imposed by the Internal Revenue Service, we inform you that any U. S. federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of avoiding penalties under the internal revenue code or promoting, marketing or recommending to another party any transaction or matter addressed herein. 1 Valerie MacDonald From: Eddy, Krista [eddy@reesehenry.com] Sent: Thursday, July 03, 2008 1:12 PM To: Valerie MacDonald Subject: RE: Animal Shelter Road I just spoke with Willie at County Road and Engineering (Jim is out of town). He doesn't have a problem with it. I asked him to call you so you should hear from him soon. Krista L. Eddy, CPA Reese Henry 8 Company, Inc. 400 East Main Street Aspen, CO 81611 970-925-3771 (phone) 970-925-3979 (fax) From: Valerie MacDonald [mailto:Valerie.MacDonald@co.pitkin.co.us] Sent: Thursday, July 03, 2008 12:49 PM To: Eddy, Krista Subject: RE: Animal Shelter Road Ok, thanks I will let County Road and Engineering know. I am still waiting to hear from Jerry Nye (City streets, I have left him 2 messages) to see if they have issues with you parking on one side of the road into the Shelter. I would suggest you call him also 920-5133. Thanks, Valerie MacDonald Special Event Permit Coordinator 970-319-6013 fax 970-920-5439 valeriem(a~co oitkin co us y 4 b BY AUTHORITY OF THE PITKIN COUNTY BOARD OF COUNTY COMMISSIONERS FRIENDS OF THE ANIMAL SHELTER IS HEREBY GRANTED A SPECIAL EVENTS PERMIT TO SELL MALT, VINOUS AND SPIRITUOUS LIQUOR AT 101 ANIMAL SHELTER ROAD, ASPEN, IN THE COUNTY OF PITKIN FROM 11:30 A.M. ON JULY 10, 2008 TO 1:30 P.M. ON JULY 11, 2008 This License is issued subject to the Laws of the State of Colorado and especially under the provisions of Article 47 of Title 12, Colorado Revised Statues, as Amended In testimony whereof, the Board of County Commissioner as hereunto ubscribed its name by its officers duly authorized this 1Sr ay of July, 2 08 By: ~ r Attest: Patti Kay-Cla er coy Je nette Jones Board of County Commissioners 4~~'~~ ~r~ puty Count Clerk ~ $~. i ,n , .mx«-:.ziA 9,..,3« s. axl"~t .'~xt ..eR.. , xA e,. ti A?x h"f .ic+.~.sa "ak~a.x~..., u:.. m.T, m:S,;. x r 1}.'yn.d?! .me ~ ~ r ...;, ~,.f , ......tire; ."t4. .... ~ $"~. t ~r 1 DR 9aza 1lorzsro~l COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION 1981 PIERCE STREET, SUITE 109 LAKEWOOD, COLORADO 80214 STATE OF COLORADO DEPARTMENT OF REVENUE VALID ONLV FOR THIS ORGANIZATION AT THIS LOCATION FRIENDS OF THE ASPEN ANIMAL SHELTER (FAAS) ASPEN/PITKIN CTY ANIMAL 101 ANIMAL SHELTER RD ASPEN CO 81611 License Number GE 07-32379-0000 SPECIAL EVENTS PERMIT MALT, VINOUS AND SPIRITUOUS LIQUOR VALID ONLY FOR THE FOLLOWING PERIODS Date Hour Date Hour FROM JUL 10, 2008 11:30 AM TO JUL 11, 2008 1:30 PM Date Hour Date Hour FROM XXXXXXXXXX XXXXXXX TO XXXXXXXXXXX XXXXXXX This permit is issued subject to the laws of the State of Colorado and especially under the provisions of Title 12, Article 48, Colorado Revised Statutes. This permit is non-transferable. It is issued only for the specific location described above, and must be conspicuously posted at that location. In testimony whereof, I have hereunto set my hand and seal 06/26/08 KA ~, ;_' ~„ IOU RR EEMENT DIRECTOR, ~ EXECU E DI RECTOR Valerie MacDonald From: Valerie MacDonald Sent: Wednesday, July 02, 2008 12:59 PM To: Gerald Fielding Subject: FW: Aspen Animal Shelter, Special Event Permit Application Hello G.R., This is a Special Event Permit App. For the Aspen Animal Shelter. I should have referred it to you earlier but didn't catch the parking issue. They want to park 30 to 50 cars along one side of the road into the shelter. They mention the area north of the shelter (the snow dump area) but have changed their minds and won't be using that area. The application can be viewed below. What are your comments? Thanks G.R. Valerie 319-6013 From: Valerie MacDonald Sent: Friday, May 16, 2008 1:09 PM To: Ellen Anderson; Ed Van Walraven; Tom Grady; Kris Jewkes Subject: Aspen Animal Shelter, Special Event Permit Application Hello All, The Aspen Animal Shelter has applied for a Special Event Permit to host a fund raising luncheon at the Shelter. The entire application can be viewed at the link below. Kris: the Insurance Certificate is not yet available. Please respond by May 23`d with any questions, concerns, or approval. htto://www asnenpitkin com/pdfs/dents/7/SP017 08 aop ndf Thanks, Valerie319-6013 r 5 ~- ~ zo Frer ta~wc• ~ ~e+- 5. ~,~ .~~ r ~-----' i:'o -~e~t ---------~ ~--- b'- d' 0 O' O 9 Of~~ - s~ cro ~~ _ w iw. ~.a~o 'tV~r3 !, L,~S~o~ ~ ~..OT y p :~ l! ~ o -a ~ ~ 3 ~ ~,<< .~,~, CoaR~t`tR~ ~S 2'1" ~C 3~' >~~iv.M- Shd.:rt~K- ~ 8~~~ (S o~ ~ca.,ca -~Pef g 2~ --~ 1 tYac~Db74 Sug-~-w2~ ~, r~~^ ~ ~i~~~ MEMORANDUM TO: Cindy Houben, Community Development Director FROM: Valerie MacDonald, Special Event Permit Coordinator RE: Aspen Animal Shelter-Temporary Commercial Use/Special Event Permit DATE: July 2, 2008 REQUEST: The Applicant is requesting approval of a Temporary Commercial Use/Special Event Permit in order to conduct a fund raiser for the Aspen Animal Shelter. APPLICANT: Aspen Animal Shelter (hereafter, "Applicant"). LOCATION: The event will take place in the Animal Shelter and in front of the shelter on the lawn and sidewalks. The front parking lot south of the building will be tented to accommodate the lunch service. BACKGROUND: The event will be held July 10, 2008 from 11:30 A.M -2 P.M. Approximately 100 people will attend. REFERRAL COMMENTS: The application was referred to Tom Grady, Ellen Anderson, Ed Van Walraven, Kris Jewkes, the Pitkin County Clerk and Recorder, and Environmental Health. Ellen Anderson signed off on the application for Emergency Management and Ed Van Walraven approved the application for the Aspen Fire Department. Kris Jewkes reviewed and approved the Certificate of Insurance provided by Applicant. Tom Grady reviewed and signed off on the application for the Sheriffs Department. Environment Health reviewed and approved the application and a Liquor License has been issued. STAFF COMMENTS: Pursuant to Subsection 4-30-50(i) of the Land Use Code, Applicant must demonstrate that adequate provisions have been made for all of the following: 1. Police supervision (if necessary); 2. Public parking; 3. Insurance; 4. Site set-up, maintenance and clean-up; 5. Emergency services; and 6. Safety of operations. Additionally, temporary structures must conform to applicable building codes and other County regulations. Each of these requirements is addressed, in turn, below. Police Supervision: No special provisions are deemed necessary. The Sheriff's Office has signed-off on the application. Public Parking: Volunteers will direct parking which will be in the open area north of the shelter. 30-50 cars are expected. Insurance: Applicant has provided adequate proof of insurance. Site Set-Up, Maintenance and Clean-Up• The Aspen Animal Shelter is identified as the responsible party for any clean up required. Emergencv Services: Applicant has provided a plan for dealing with emergencies during the luncheon. There will be a certified EMT at the event. 911 will be called in case of an emergency. Local emergency personnel will be notified of the event. Safetv of Operations: In case of an emergency the various benefit staff will direct patrons away from the event and to the county snow dump area to the north of the Animal Shelter building. Conformance with Building Code• Electricity will be supplied from the Aspen Animal Shelter and Applicant is being requested to contact Tom Parry to determine if there is a need for an inspection of the hook-up. RECOMMENDATION: Staff recommends that the Director approve the Temporary Commercial Use/Special Event Permit application subject to Applicant's compliance with each of the conditions in the attached Administrative Decision. ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT FOR THE ASPEN ANIMAL SHELTER BENEFIT (JULY10, 2008) Decision No. -2008 RECITALS 1. Pursuant to Subsection 4-30-50(i) of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special Event Permit for commercial activities or special events. 2. The Aspen Animal Shelter (hereafter, the "Applicant") has applied to the Director for approval of a Temporary Commercial Use/Special Event Permit to conduct a benefit luncheon on July 10, 2008. The event will run from 11:30AM - 2:OOPM. Approximately 100 people are expected. 3. The Pitkin County Sheriffs Office, the Aspen Fire Department, and the Emergency Management Department have all approved this event. County Risk Management has received and approved a Certificate of Insurance covering this event and naming the County as an Additional Insured. Environmental Health has also approved the event. 4. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 4-30-50(i) of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Commercial Use/Special Event Permit for the Aspen Animal Shelter Benefit subject to Applicant's compliance with each of the following conditions: 1. Applicant shall adhere to all material representations made in, or in connection with, the application. 2. No emergency access shall be blocked. 3. The Fire Marshall shall inspect the tent before the event. 4. Prior to the event, Applicant shall contact Tom Parry, Electrical Inspector for Pitkin County to determine if there is a need for an electrical inspection of its outdoor hook-up(s) to the Aspen Animal Shelter. 5. The Applicant shall appoint one person to be in charge of alcohol issues and shall be aware of Tipsy Taxi procedures. 6. Failure to comply with the conditions of approval may result in revocation of this permit. APPROVED this day of , 2008. Cindy Houben Community Development Director SP017-OS PID# 2643-341-00-852 ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIIIECTOR OF PITICIlV COUNTY, COLORADO, APPROVING A TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT FOR THE ASPEN ANIMAL SHELTER OPEN HOUSE ON JULY 14, 2007 Administrative Decision No. -2007 RECTTALS 1. Pursuant to Subsection 4-30-50(i) of the 2006 Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special Event Permit for commercial activities or special events. 2. Aspen/Pitkin Animal Shelter (hereafter, the "Applicant"), has applied to the Director for approval of a Special Event for an open house at the animal shelter located at 101 Animal Shelter Road on July 14s' from 3:OOPM-6:OOPM. Approximately 350 people will be in attendance. Food will be served through a catering business. 3. This application was referred to the Environmental Health and Natural Resource Department (EH/NR), Sheriffs Office, Aspen Fire Department, and the Emergency Manager. All entities were in support of the application with no conditions. 4. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 4- 3-50(1) of the 2006 Land Use Code. THE DH2ECTOR HEREBY APPROVES the Special Event/Temporary Commercial Use Permit for the Aspen Animal Shelter, subject to Applicant's compliance with each of the following conditions: 1. Applicant shall adhere to all material representations made in, or in connection with, the application. 2. All parking shall be on site. No parking is allowed on the any roads. 3. Failure to comply with the conditions of approval may result in revocation of this permit. APPROVED this day of July 13, 2007 Cindy Houben Community Development Director P080-07 PID 2643-341-00-852 Page ] of 1 Valerie MacDonald From: Ed Van Walraven Sent: Monday, May 19, 2008 3:09 PM To: Valerie MacDonald; Ellen Anderson; Tom Grady; Kris Jewkes Subject: RE: Aspen Animal Shelter, Special Event Permit Application Hi All, I have a few concerns regarding this event. Firstly, an occupant load figure for the premises must be established prior to the event. This can be done by having the applicant contact Pitkin County Community Development Department with measurements and they will then calculate the occupant load number. The tent must be permitted and inspected along with the seating plan. I also believe that just because the event takes place on "private property" that it does not need a safety plan; if someone is going to put 100 people in an area they better have a plan to evacuate should the need arise. Although the volunteers are monitoring the parking they must leave room for emergency vehicles at least 16' for access and 20 plus feet for operations near the structure. Switching gears as far as Boogies' event on McLain Flats Road is concerned. I don't have a problem with a three year permit. However the tent must be inspected at each yearly event. Please contact me if you have any comments or concerns. Thanks, Ed Ed Van Walraven Fire Marshal Aspen Fire Protection District 420 East Hopkins Avenue Aspen, CO 81611 970-925-2690 Office 970-920-4451 Fax From: Valerie MacDonald Sent: Friday, May 16, 2008 1:09 PM To: Ellen Anderson; Ed Van Walraven; Tom Grady; Kris Jewkes Subject: Aspen Animal Shelter, Special Event Permit Application Hello All, The Aspen Animal Shelter has applied for a Special Event Permit to host a fund raising luncheon at the Shelter. The entire application can be viewed at the link below. Kris: the Insurance Certificate is not yet available. Please respond by May 23rd with any questions, concerns, or approval. http://www.aspenpitkin.com/pdfs/depts/7/SP017 08_app.pdf Thanks, Valerie319f013 6/2/2008 Page 1 of 1 Valerie MacDonald From: Ellen Anderson Sent: Monday, May 19, 2008 3:53 PM To: Valerie MacDonald; Ed Van Walraven; Tom Grady; Kris Jewkes Subject: RE: Aspen Animal Shelter, Special Event Permit Application Hi Valerie- I'dsecond Ed's comments about assuring emergency access and the need for a safety plan. I'd like to see one person designated as responsible for alcohol issues -- including familiarity with Tipsy Taxi in the remote chance it is needed. Ellen Ellen W. Anderson Emergency Management Coordinator Pitkin County Sheriffs Office 506 East Main St., Suite ] Ol Aspen, Colorado 81611 970.920.5234 Duect 9'70.618-]515 Cell 970.920.5307 FAX From: Valerie MacDonald Sent: Friday, May 16, 2008 1:09 PM Tm: Ellen Anderson; Ed Van Walraven; Tom Grady; Kris Jewkes Subject: Aspen Animal Shelter, Special Event Permit Application Hello All, The Aspen Animal Shelter has applied for a Special Event Permit to host a fund raising luncheon at the Shelter. The entire application can be viewed at the link below. Kris: the Insurance Certificate is not yet available. Please respond by May 23rd with any questions, concerns, or approval. htt~//www.aspen~tkin.co~dfs/debts/7/SP017_08_ap~pdf Thanks, Valerie319~013 6/2/2008 Page 1 of 1 Valerie MacDonald From: Tom Grady Sent: Monday, May 19, 2008 10:39 AM To: Valerie MacDonald Subject: Animal Shelter VM: The PCSO is ok w/ this event. T.Grady 5/19/2008 Valerie MacDonald From: Valerie MacDonald Sent: Thursday, June 05, 2008 1:24 PM To: 'mgaspen@comcast. net' Subject: Pitkin County Special Event Permit Cesar Hello Melinda, I have heard from a few of my referral agencies with questions. The first comments (see below) are from Ed VanWalraven the Fire Marshall. Please come into Community Development to figure out your occupant load figure. Also you will need to contact him to set up an inspection before the event (before I can permit). You will also need to submit to me a Safety Plan. The second comments are from Ellen Anderson the Pitkin County Emergency Manager. Please call her to go over Tipsy Taxi procedures. Thanks, Valerie MacDonald 319-6013 Special Event Permit Coordinator From Ed VanWalraven: I have a few concerns regarding this event. Firstly, an occupant load figure for the premises must be established prior to the event. This can be done by having the applicant contact Pitkin County Community Development Department with measurements and they will then calculate the occupant load number. The tent must be permitted and inspected along with the seating plan. I also believe that just because the event takes place on "private property' that it does not need a safety plan; if someone is going to put 100 people in an area they better have a plan to evacuate should the need arise. Although the volunteers are monitoring the parking they must leave room for emergency vehicles at least 16' for access and 20 plus feet for operations near the structure From Ellen Anderson: Hi Valerie- I'd second Ed's comments about assuring emergency access and the need for a safety plan. I'd like to see one person designated as responsible for alcohol issues --including familiarity with Tipsy Taxi in the remote chance it is needed. Ellen Valerie MacDonald Pitkin County Special Event Permit Coordinator 970-319-6013 valeriem Coco. oitkin.co.us fax 970-920-5439 From: Nettie Avery At: Glenwood Insurance Agency FaxID: Glenwootl InsuranceA To: Krista Date: 6.202008 03'57 PM Page: 2 of 4 ACORD. CERTIFICATE OF LIABILIT Y INSURANCE CSR LG DATE IMA/DDIYYYY) PRODUCER FRIEN-3 06/20/08 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION GIA Group/Glenwood Ins. Agency ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND EXTEND OR P O BOx 1270 , ALTER THE COVERAGE AFFORDED BY THE POLICIE Gl S BELOW. enwood Springs CO 81602-1270 Phone: 97O-945-9161 Fax:970-945-6027 INSURERSAFFORDING COVERAGE NAIL li INSURED INNSURER> Adco General Corp II~uRER B Friends of the Aspen Animal PO Sox 985 IrISUREP C. Aspen CO 81612 115uRER D INSUREF E rnveoeree hiE POLICIESOF VJSURWJ:E LISTED BELOW HAVE BEEN ISSUED TU THE INSURED NAMED ACNE FOR THE POLICY PERIOD INDICATED NOTNITHSTANDINE ANY REQUIREMENT, TERM DR CONDRICN OF ANY CONTRACT OR OTHER DOCUMENT Y/ITH RESPECT TO WHICH THIS CERTIFICATE MAY BE IS WED OR MAV PERTARJ. TFE INSURA"1CE AFFORDED B I THE POLICIES DESCRIBED HERERJ IS SUSJBCT T0.4L THE lEPoNS, EXCLUSIONS 4ND COfJD RI0N5 OF SL~d POLICIES qGC-RE6ATE LIMITS =IiUWN MAY HAVE BEEN RE~U"ED BY PAID CLAIMS. LTR NS TYPE OF INSURANCE POLICY NUMBER DATE (NTIIDD/YY) DATE (MMIDOrvYI LIMBS GENERAL LIABILItt A X EACH OCCURRENCE $1000000 X coMMERau cENERU Uaewn' 05001232879 07/10/08 07/11/08 S PREMI ES tea ocpurance) $50000 0.AIMS MADE ~ OCCUR MED E%P (Any one uersonl $ SOOD PERSOfJA18 MVINJJRY IOO A i $ DOOD X L quor Legal 05001232879 07/10/08 07/11/06 GENERU a;r RECaTE 20000 ' , . $ 00 GEN L AGGREGATE LIMITAPPLIES FER PRir PRODUCTS-~~MP/OP AGG $20ODOOD POLICY J-CT LOC AU TOMOBILE LIABILfIY ANV W J10 COMBINED SRJGLE LIMIT $ . IEe ecaGeM) uL DWNED elms SCHEDULED AUIOS BODILY INJURY IPer persnnl $ HIRED 411T05 NON OWNED PLTOJ BODILY INJURY IPer eccidenfl $ PkOPERTY DAMAGE $ (Per acci0e~rt) GAR AGE LI481LITV AUP ONLY-EA ACCIDOJT $ ANY AUTO OTHER hiAN EA A(x: $ PUTO ONLY AGG $ E%CESSNMBRELLA LIABIL$$Y O EACH OCCURPENCE $ CCUR ~ CLAIMS MADE AGGREGATE g DEDUCTIBLE RET T EN ION S $ WORKERS COMPENSATON AND EMPLOYERS'LIABILRY TORY LIIAIiS ER ANY PROPRIETOR/PARnJER/E%ECUTIVE EL. EACH ACCIDRJT $ OFFICER/MEMBER EXCI_UDED4 If yes. descnGe under EL DISEASE EA EMPLOYEE $ SPE_IAL PROVISIONS balm OTHER EL DISEASE-POLU.Y LIMIT $ DESCRIPTON OF WERATONS I LOCATIONS / VEHKLES I EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PR OVISIONS Certificate Holder is Additional Insured. CERTIFlCATF MnI nFR _.. Pitkin County 920-5230 Attn: Scott Mackey 530 E. Main Aspen CO 81611 PITKI-4 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, TIE ISSUING INSURER WILL ENDEAVOR TO MAIL SO DRYS WRITTEN NOTICE TO THE LERTFICATE HOLDER NAMED TO THE LEFT. BUT fAILURE TO p0 50 SHALL IMPOSE ND OBLIGATION OR LIABILITY OF ANY qND UPON THE NSURER, RS AGENTS OR REPRESEMATIVES. From: Nettie Avery At: Glenwood Insurance Agency F~dD: Glenwood Insurance A To: Kris[a Date: 6202008 03:57 PM Page: 3 of 4 IMPORTANT If the certrficate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, eMend or alter the coverage afforded by the policies listed thereon. Friends of the Aspen Animal Shelter Cesaz Millan Benefit July 10, 2008 Safety Plan (please see the attached diagram) The event is being held at the Aspen/Pitkin Animal Shelter. There aze two main areas that will be in use. The first iincludes various sections of the animal shelter building included, but not limited to, the lobby, store, meeting room, cat room, kennels and dog yards. The building has the appropriate exit signs and safety measures built into the building in the case of an emergency. There will also be a lazge tent in the parking lot to accommodate the seating azea for the luncheon. The tent will have no sides unless there is bad weather and we must create shelter from rain. In the event of an emergency the various benefit staff will direct patrons away from the event and to the county snow dump azea to the North of the animal shelter building. Animal Shelter Road is approximately 27 feet wide (including shoulders) and pazking will only be permitted on one side of the road, therefore allowing 20 feet of access for emergency vehicles. In addition, there is a lazge azea of the pazking lot that will not be used that is available for emergency operations if needed. We have the following people that will be in attendance as a safety measure: Julie Puchkoff-trained and certified EMT Adam Goldsmith -trained in Colorado Mountain Rescue Adam Goldsmith will oversee any alcohol related issues including calling Tipsy Taxi when needed or arranging rides for intoxicated patrons. Special Events -Special Event Review 2~y3 _3y ~_ 60853 Special Evanta: City of Aspen - Snawmass Village -Pitkin County Logged in: Valerie MacDonald Status: Special Event Admin Event: Cesaz Whispers in Aspen, 07/10/2008 11:30 Agency review status legend: • =Not Yet Reviewed ~ =Need More Info ! =Declined ! =Approve City of Aspen -Town of Snowmass Village -Pitkin County Special Event On-line Application Click HERE if you'd like to view the entire on-line application. Application Information Primary jurisdiction: Pitkin County Specific location(s): Aspen Pitkin Animal Shelter 101 Animal Shelter Rd Aspen, Co 81611 Overall Status: Submitted Event Category: Minor Impact Dates/T'imes Start: 07/10/2008 11:30 AM End: 07/10/2008 02:00 PM Primary Contact Full Name: Melinda Goldrich Email: Send a-mail Business Name: Business Phone: (970) 948-7672 Phone: Fax: Mailing Address: Aspen Animal Shelter, 101 Animal Shelter Rd City: Aspen, CO Zip: 81611 Secondarv Con~t Full Name: Seth Sachson Email: Business Name: Aspen Animal Shelter Business Phone: (970) 544-0206 Phone: (970) 274-0903 Fax: Mailing Address: City: Zip: Event Contacts During event -contact names & phone numbers Primary Contact Name: Melinda Goldrich (970) 948-7672 Secondary Contact Name: Seth Sachson (970) 274-3413 Details and Documents Event Summary: VIP Luncheon (by invitation for 100 guests) featuring Cesaz Millan, "The Dog Whisperer" as speaker and special guestrs. Tickets aze $250/person to benefit "Friends of the Aspen Animal Shelter" anon-profit organization funding the programs of the Aspen/Pitkin County no-kill shelter (operated by director Seth Sachson)-Event includes shelter tour, silent auction, and a buffet lunch. Site Plan (and maps): Event will take place in the shelter and just in front of the shelter on lawn and sidewalks. Additionally the front parking lot just south of the building will be tented to accomodate the lunch service. Pazking will be in open 000001 o-r~D Page 1 of 3 http://www.aspenpitkin.com/apps/specialevents/details.cfm?eventID=212&printV iewFlag=1 5/14/2008 Special Events -Special Event Review area north of the shelter builing and along one side of the single road that leads to the shelter. As there aze only 100 guests, 30-50 cazs are expected. Communication Plan: Regulaz shelter staff, boazd members and volunteers will staff the event. Additional catering staff will be provided by professional catering service. No special medical staff will be provided unless required, in which case a volunteer EMT will be available. Regulaz phone and cell phone service can be utilized in the event of a medical emergency Security Plan: No special law enforcement or security is required. Medical Plan: We have applied fora 1 day special event insurance policy with the shelter's regulaz inmsurance provider. A copy will be dropped off. No special medical provisions aze being supplied. Safety Plan: not applicable as event takes place just on grounds of the shelter. TransportationlTraffic Plan: No special requirements. We will use regulaz open space just outside shelter and one side of the road leading to the shelter for pazking of 30-50 vehicles expected. Volunteer/s will direct parking so as not to block road access. Parking Plan: pazking is available just outside of shelter. main pazking lot will be tented for luncheon but balance of area and side of road will be utilized and controlled by volunteer/s. Sanitation/Recycling Plan: The shelter has sources of potable water and 3 complete inddo restrooms for the use of the 100 guests and staff. No additional facilities will be utilized. Trash (dumpster) that is used byt the shelter will be utilized. Recyclables and perishables will be removed by catering company and taken off site at the termination of the event. Alcohol Mitigation Plan: This is an adult event not open to the public-100 tickets to be sold to invited guests. Complimntary alcoholic and non-alcoholic cocktails will be served for 30-45 minutes only before lunch along with NON-ALCOHOLIC beverages at lunch. no smoking permitted on site. Accessibility Plan: Entire event is accessable-1 level-ground floor with 2 out of 3 accessable bathrooms on the first floor. An elevator is available to the 2nd floor of the building which will not be part of the event but can be reached by anyone.. No doorways or azeas aze limiting in this way. Alcohol Permit & License: The application has been submitted. A copy is a vailble ifneeded. Food Permit: Ctaering by Randy Placeres of Aspen Culinary Solutions. All food will be cooked and prepazed offsite at the AABC catering kitchen and ONLY ASSEMBLED at event site where there is power, running water, etc....nothing will be stotred on site prior to the event. o~~~~~ Page 2 of 3 http://www.aspenpitkin.com/apps/specialevents/details.cfin?eventID=212&printViewFlag=1 5/14/2008 Special Events -Special Event Review Parks/Open Space Permit: not applicable Reviewed and accepted: YES Sales Tax & Business License: Friends of the Aspen Animal Shelter 970-544-0206 contact: Seth Sachson 101 Animal Shelter Road Aspen, CO 81611 nonprofit tax id #:84-156-4816 dogsaspen@sopris.net Reviewed and accepted: YES Miscellaneous Permits: not applicable Public Notification: not applicable Liability Insurance: we have a one day permit application in place for an insurance policy to cover this event (in addition to the regulaz coverage of the shelter). It will be available when it has been received. Contact Seth Sachson at the Aspen Animal Shelter if needed. 970-544-0206 References: I have faxed to Valerie MacDonald three documents to add to this application: 1-proof of staus as a Colorado non profit 2-Authorization to use shelter as an event venue 3-Basic map drawing of outside area to be used in addition to the inside of the shelter. -Alcohol permit will be available (application can be viewed if need) -1 day special insurance policy will be available (application can be verified if needed) -Catering/food service issues (coiunty environmental health application) is being submitted by Randy Placeres of Aspen Culinary Solutions Admin Info and Functions Accepted: No Visible to Public: No ACCEPT INTO SYSTEM ^ Click here if you would like to delete this application altogether. Warning... this will permanently delete this record! There are no agencies currently assigned to approve this event. o®~~Q~ Page 3 of 3 http://www.aspenpitkin.com/apps/specialevents/details.cfin?eventID=212&printViewFlag=1 5/14/2008 01:'1012008 20:32 4153808993 SH Pr•GE 02 OFFICE OF THI's SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE I i, Mikc Coffman, as the Secretary of Slate of the State of Colorado, hereby certify that, I according to the records of'this office, Friends of [he Aspen Animal Shclecr is a Nonprofit Corporation ~ formed or registered on 1 1/29/2000 under the law of Colorado, has complied with all applicable requirements of this offce, and is in good standing with this office. This entity has been assigned entity identification number 20001231723 This certificate reflects fadts established or disclosed. by documents delivered to this office on paper through 04/24/2008 that have been posted, and by documents delivered m this office electronically through 04/30/2008 ~ 13:21:12 I have affixed hereto the r'ireat Seal of the State of Colorado and duly generated, executed, authenticated, issued, delivered and communicated this official certificate at Denver, Colorado I on 04/30/2008 @ ]3:21:12,pursuant to and in accordance with applicable law. This certificate is ~ assigned Confirmation Number 7074323 • ~.~~ Secretary of State of the State of Colorado .rrrrrrrrrrerrrrrrrrrrrrr'...rrrrrrrrrrrrEnd oFCertifiCate°rrrrrrr+rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr Nyf.!ce:AcerrNlcmarr.uad.lacrron/cnllyfrom rh Colormd S rm !C w~gy,~l/Y nnp lmntedlately~allQ.®d_gQgcltelt. However, a an option, the Lrsrmnce and va/ldfry ofa eerN//cara obmload elecrronlcol/y may be esrobl4hedby vhh/r4q the CerrlJlcare CorJlrmarfon Page of the Secretary of $ram'.r web slle, rnn•7'ir!• +.r ~ +••/bl^ n/a ! C / r~p,pQ earerrng [he cerrJtcam's ronJirmanon number displayed on the cart fears, ond/b0awUg the inerraeriom displayed. GroJflrtaar~rhe Issvmrce o/a era/! !a 1 / u I o d necessarvrorhe volr,~arrde ecrinn': aric f r~gL(IJJlrqu. For mere infnrmaaon, visil our Web sirs, h :/Mnrwsossmec.rn.ns/eGek Business Center nod../... ••r.~........_.r.. ..~_~.._..,. .. Rp CERT GS D Revisrd 01/03/200'1 ®00004 01/10/2008 20:32 4153808993 SH PAGE 04 -I~~wA-~/ 6Z -~---r' ~ \ ~ ~ \ -~ l ~ ~ ~ ~ ~ ~ ~ ~ ,~ _y ,~^~. ~ ~~ . cm ~~ ~ ~r ~~ ~ C~ ~ H ~~ o ~~ oonoo 0 ~-~ .~~ o~ G ~~ ~ O S ~~ --~ G ~" ~~ ~~ ~ ~~ ~~~ ~~~ rc~ C ~ r o ~~ N i 01/10; 2008 20:32 4153808993 SH TWE ASPEN BOARDING KENNEL AND SHELTER PRGE 03 Apri130, 2008 T'he Priedds of the Aspen Animal Shelter are authoived to utilise both the interior and exterior epaCE of the AsperJPitkin Cwurty Atdmal 3iteltet ~'ar the VIP "Cesar Whispers in elapea" on Thursday, Jnly 10, 2008. Seth Sechson, Slfeher biretztor i i Seth Sachsoo, Airector 101 Ahlmnl ~dtcrBmd, SnNeN 1 • Aapay Colaeado RIFti • lblephoee and Fax 97M5/4~Hmsa ®~l~Otjf~D PITKIN COUNTY COMMUNITY DEVELOPMENT Permit Receipt RECEIPT NUMBER 00026002 Name: Friends of the Aspen Animal Sh Date:5/14/2008 Project Address: 101 ANIMAL SHELTER RD Type: Permit Number check # 1707 0017.2008.PSPE Fee Description PP- Special Event Flat Fee Total: Amount 463.00 463.00