HomeMy WebLinkAboutpitkin.planning.273521400005 (6)DOCUMENT LAYOUT
THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION
LISTED BELOW IN THE FOLLOWING ORDER
Summary Sheet
Resolution for the BOCC and/or P&Z
Ordinance for the BOCC and/or P&Z
Determination for the Hearing Officer
Administrative Determination
Staff Memo
Application
Public Notice, Acceptance Letter, Referral(s) Letter
Site Plan
Miscellaneous
Plat(s)
:, ,; PgROEt,'~7: 2735-214-00-005 ~ DATE RCt+d;, 6/5/2006 # f,YaP~S:~_ CASE NO SP019-OB
O~i$ENAME' Ralph Lauren Phato Shoot Temporary Commercial Use/Special Event Per PL,NR: Valene MacDonald
PROJ AD+~ 3133 Maroon Crk Rd T-Lazy 7
DWNJAPP Atlas Productions AD 325 W 38th St#1102 CIS(Z: NY, NY 10018 PHN: aspenproduction
REP. Aspen Productions ADR; PO Box 8662
~~~ C~sJz: Aspen, CO 61612 PHN 970-925-1031
FEEffiDtiE:$450 FEESRtvD $450#0002fi094 ALLOCATEDHOUF{S:~ 3
' - Y6 OYER: 3 6
CiFfrIFGt'MI.
L: ~ :. .::.,: ..
t3AT`E' i ` =~i, ' . '' DAl'E t7FFINAi.AG!'(ON: 616!2008
~. Adminisira no
ffiOOOResa:,'~~`
BOCC Ord: ~~
REMARKS PZ: ~'-..
HRG OFF; ~-~
tX.GSEfl: 6/10/2008 BY: bl HOINDIX: ~-
ADMIN: 053-2000
PIATFCDRDED~ PI-AT{BK.I~,;~- ADMININDEX: 2008
1%Ft VAL DATE: ~~ YR ESrPtRES:~~
CAffiETYP.., Temporary UsePermd CASETYPS:
C?A;SETYF2; SpeaelEventPermit-Minor ~r CASETYP6:
~ ~' D Scanned: ~ ~ 6/10/08
File Lecatien: FFB #134
ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN
COUNTY, COLORADO, APPROVING A TEMPORARY COMMERCIAL USElSPECIAL EVENT
PERMIT FOR THE RALPH LAUREN PHOTO SHOOT JUNE 9TH AND 10T" (WEATHER DAY
ON THE 11m).
Decision No.~-2008
RECITALS
1. Pursuant to Subsection 4-30-50(i) of the Pitkin County Land Use Code, the Community
Development Director of Pitkin County, Colorado (°Director") may approve a Temporary
Commercial Use/Special Event Permit for commercial activities or special events.
2. Aspen Productions (hereafter, the "Applicant") has applied to the Director for approval of
a Temporary Commercial Use/Special Event Permit to conduct a photo shoot for Ralph
Lauren June 9'" and 10"' with a weather day on the 11th. The photo shoot will take place
at the T Lazy 7 Ranch and Buttermilk Mountain. The photo shoot will take place from 6
A.M. to 7 P.M. the cast and crew consist of 25 to 30 people.
3. The Pitkin County Sheriffs Office, the Aspen Fire Department, and the Emergency
Management Department have all approved this event. County Risk Management has
received and approved a Certificate of Insurance covering this event and naming the
County as an Additional Insured.
4. The Director finds that, to the extent applicable, the application complies with the
standards in Subsection 4-30-50(i) of the Land Use Code.
THE DIRECTOR HEREBY APPROVES the Temporary Commercial Use/Special Event
Permit for the Ralph Lauren Photo Shoot, subject to Applicant's compliance with each of the
following conditions:
1. Applicant shall adhere to all material representations made in, or in connection with,
the application.
2. This permit is contingent on the Applicant securing any necessary permits from the
U.S. Forest Service prior to the event.
3. No emergency access shall be blocked.
4. Failure to comply with the conditions of approval may result in revocation of this permit.
APPROVED this ~~ day of ~'~~ , 2008.
~ti~.~ C {f
Cin y ouben
Community Development Director
SP019-08
PID# 2735-214-00-005
MEMORANDUM
TO: Cindy Houben, Community Development Director
FROM: Valerie MacDonald, Special Event Permit Coordinator
RE: Aspen Productions/Ralph Lauren Photo Shoot-Temporary Commercial
Use/Special Event Permit
DATE: June 6, 2008
REQUEST: The applicant is requesting approval of a Temporary Commercial Use/Special Event
Permit in order to conduct a Photo Shoot for Ralph Lauren Clothing.
APPLICANT: Aspen Productions (hereafter, "Applicant").
LOCATION: T Lazy 7 Ranch and Buttermilk Mountain.
BACKGROUND: This is a photo Shoot for Ralph Lauren Clothing which is proposed for June 9`"
and 10`" with a weather day on June 11`". The cast a crew consist of 25 to 30 people. Shooting will
take place between 6 A.M. and 7 P.M.
REFERRAL COMMENTS: The application was referred to the USES, Tom Grady, Ellen Anderson,
Ed Van Walraven, and Kris Jewkes.
Ellen Anderson signed off on the application for Emergency Management.
Ed VanWalraven approved the application for the Aspen Fire Department stating that the Applicant
shall not block any emergency access.
Kris Jewkes reviewed and approved the Certificate of Insurance provided by the Applicant.
Tom Grady reviewed and signed off on the application for the Sheriffs Department.
The USFS denied the Applicant's request to shoot at the East Maroon Portal. We are awaiting their
answer on Buttermilk Mountain.
STAFF COMMENTS:
Pursuant to Subsection 4-3-50(i) of the Land Use Code, Applicant must demonstrate that adequate
provisions have been made for all of the following:
1. Police supervision (if necessary);
2. Public parking;
3. Insurance;
4. Site set-up, maintenance and clean-up;
5. Emergency services; and
6. Safety of operations.
Additionally, temporary structures must conform to applicable building codes and other County
regulations. Each of these requirements is addressed, in turn, below.
Police Supervision: No special provisions are deemed necessary. The Sheriffs Office has
signed-off on the application.
Public Parking: Parking at the T Lazy 7 will be on private property and parking for Buttermilk
Mountain will be in Aspen Skiing Company lots.
000001 0{~ ~v
Insurance: The Applicant has provided adequate proof of insurance.
Site Set-UD. Maintenance and Clean-Uo: Aspen Productions is identified as the responsible party
for any clean up required.
Emeraency Services: The Applicant has provided a plan for dealing with emergencies during the
photo shoot. While shooting at the T Lazy 7 Ranch Rick Dean who is a registered first responder will
be with them.
Safetv of Operations: The Applicant will have radios is any area where there is no cell service.
The Applicant will also have a Suburban ready to transport anyone in need to the hospital.
RECOMMENDATION: Staff recommends that the Director approve the Temporary Commercial
Use/Special Event Permit application subject to Applicant's compliance with each of the
conditions in the attached Administrative Decision.
00000?
Page 1 of 1
Valerie MacDonald
From: Tom Grady Sent: Wed 6/4/2008 8:07 AM
To: Valerie MacDonald
Cc:
Subject: RE: Special Event Permit Application/Ralph Lauren Photo Shoot
Attachments:
VM: The PCSO is ok w/ this event....T Grady
From: Valerie MacDonald
Sent: Tuesday, June 03, 2008 4:16 PM
To: Ellen Anderson; Ed Van Walraven; Tom Grady; -Kris Jewkes; 'Martha Moran'; 'ballred@fs.fed.us'
Subject: Special Event Permit Application/Ralph Lauren Photo Shoot
Hello All,
Aspen Productions has submitted a Special Event Permit Application for a Photo Shoot for Ralph Lauren. The
proposed dates are June 9th and 10th with a weather day on June 11th. The proposed County locations are
East Maroon Portal, Buttermilk Mountain, and the T Lazy 7 Ranch. The photos will consist of a model wearing
Ralph Lauren clothes with views of Colorado in the background.
Please respond by Thursday June 5th. If you don't comment I will assume there are no questions or
concerns and that you approve the application. The entire application can be viewed above.
Thank you very much
Valerie MacDonald
319-6013
~QO~QJ
https://owa.aspenpitkin.com/exchange/Valerie.MacDonald/Inbox/RE:%20Special%20Event... 6/9/2008
Page 1 of 2
Valerie MacDonald
From: Kris Jewkes Sent: Wed 6/4/2008 12:31 PM
To: Valerie MacDonald
Cc:
Subject: RE: Restone Castle
Attachments:
Atlas Productions' certificate is fine.
Kris Jewkes
Risk Mgmt
429-2795
From: Valerie MacDonald
Sent: Wednesday, June 04, 2008 9:42 AM
To: Kris Jewkes
Subject: RE: Restone Castle
Yes thanks, I figured out the Redstone Castle. The only thing I hope you get to today is the application for
Ralph Lauren (it's quick, sorry). The ins. cert. is the last page of the appl. In the future I will put your certificate
in front so you don't have to scroll through the entire packet.
Thanks,
Valerie MacDonald
Special Event Permit Coordinator
970-319-6013
fax 970-920-5439
valeriem@co. pitki n. co. us
From: Kris Jewkes
Sent: Wed 6/4/2008 8:53 AM
To: Valerie MacDonald
Subject: Restone Castle
o~~QQ~4
https://owa.aspenpitkin.com/exchange/Valerie.MacDonald/Inbox/RE:%20Restone%20Cast1... 6/9/2008
Page 1 of 3
Valerie MacDonald
From: Jim Stark [jstark@fs.fed.us] Sent: Thu 6/5/2008 4:19 PM
To: Liz Long; Brent Allred
Cc: Valerie MacDonald
Subject: Re: Ralph Lauren -Buttermilk Shoot
Attachments:
I'll work on the permit tomorrow. We (FS) are OK with the shoot as
described to me today now that we have received ASC approval.
Jim Stark /Aspen-Sopris Ranger District
w -jstark@fs.fed.us ph - 970-945-3314
h -stark@rof.net ph - 970-925-1875
mobile - 970-948-6447
mobile text - 9709486447@bct.att.net
Liz Long
<aspenproductions
@mac.com> To
Valerie MacDonald
06/05/2008 04:02 <Valerie.MacDonald@co.pitkin.co.us>
PM cc
jstark@fs.fed.us
Subject
Re: Ralph Lauren -Buttermilk Shoot
Jim,
When you have a sec would you mind forwarding an email on to Valerie just
to confirm that we are OK in terms of the Forest Service Sc Buttermilk.
thank you much!
On Jun 5, 2008, at 3:49 PM, Valerie MacDonald wrote:
Works for me, so we just need confirmation from FS.
Thanks,
Valerie MacDonald
Special Event Permit Coordinator
970-319-6013
000005
https://owa.aspenpitkin. com/exchangeNalerie.MacDonald/Inbox/Re: %20Ralph%20Lauren... 6/9/2008
Page ? of 3
fax 970-920-5439
valeriem@co. pitkin.co. us
From: Liz Long [mailto•asoenproductionsccamac com]
Sent: Thu 6/5/2008 3:48 PM
To: jstark@fs.fed.us; Valerie MacDonald
Subject: Fwd: Ralph Lauren -Buttermilk Shoot
Hi Jim & Valerie,
See below from Melissa @ the Ski Company.
Many thanks!
LL
Begin forwarded message:
From: "Rhines, Melissa" <MRhines@aspensnowmass.com>
Date: June 5, 2008 3:40:06 PM MDT
To: Liz Long <aspenprodudions@mac.com>
Subject: RE: Ralph Lauren -Buttermilk Shoot
Hi-
No worries! I am out of the office so I hope the letter in this
email will work. Let me know if you would like me to add
anything to this.
Best,
Melissa
June Sth,2008
Jim Stark: Forest Service
This letter gives permission for Aspen Productions to enter on
to Buttermilk Ski Area/Aspen Skiing Company property the dates
of June 9-10, 2008. Usage of The Cliffhouse property is
included in this permission. Please let me know if you have any
questions.
Regards,
Melissa
Melissa Rhines
PR Manager
Aspen Skiing Company
Office: 970-300-7024
From: Liz Long [mailto•aspenoroductionsCalmac com]
Sent: Thu 6/5/2008 1:57 PM
To: Rhines, Melissa
Cc: Valerie MacDonald; Michelle Schultz
Subject: Ralph Lauren -Buttermilk Shoot
O~~Q~~
https://owa.aspenpitkin.com/exchangeNalerie.MacDonald/Inbox/Re: %20Ralph%20Lauren... 6/9/2008
Submitted 6/3/08
Ashen Productions: 970.925.1031 office
Additional information for: ATLAS PRODUCTIONS - "Ralph Lauren" Photo
Shoot
8
Safety Operation Plan
Crew Size: Approx : 25 - 30 people
PITKIN COUNTY /PERMIT APPLICATION
Dates: Shoot Days: Monday June 9m & Tuesday June 10"', 2008
with Weather Day (in case of inclimate weather on shoot days)
Tuesday June l lm, 2008
SAFETY 8 OPERATION PLAN:
• The areas that we will be shooting the photo shoot are:
'T Lary 7 Ranch (property release to come)
'Private Residence ~ 270 Sesame Street (properly release attached)
•BuNermBk Mountain (verbal permission granted from Melissa at Aspen Ski Co).
'East Maroon Portal (forest service permit to be 81ed 6/3/08)
Monday June 9'^. 2008
`AM - Shoot T Lary 7 Ranch /Possible East Maroon Portal.
Also we understand that the areas we will be shooting at -are still open to the
public & will make sure to work around any hikers .
The areas that we will be shooting at on T Lary Ranch & Maroon Belis currently
have no avalanche issues. When we shoot at various locations on the ranch we will
have with us Rick Dean who is a registered wilderness first responder. Rick Dean will
have a radio with him so when we are in outside areas where cell phones do not
work we can communicate with someone in the event of an emergency or
avalanche dangers.
In the event that we would like to shoot at East Maroon Portal - we are also
coordinating R permitting with the Forest Service for these areas 8 hope to have a
representative from the Forest Service with us as well during the shoot.
Point of contact Person: Jere 970.925.1031
(Locations Manager) 917.837.7356 m
Michele Shultz 917.443.9726 m
'Either Jere or Michele will be present on location during the entire event
Overall ResponsfbilFty for the safety of the event is:
ODUtit?1 III
1
Submitted 6/3/08
Atlas Productions.
• Desedplion of event
A photo shoot for Ralph Lauren featuring Aspen beautiful landscapes & snowy
mountain ranges.
• In the event ~ a medical emergency -our first responder will stabilize the individual
/ apply appropriate care & seek further assistance if needed from outside help.
In the event of an emergency & someone does need to be rushed to the hospital
we will have a Suburban standing by to take them to the hospital. We will also have
a hard line or radio available to use to call 911.
ADDITIONAL INFORMATION REGARDING PARKING & VEHICLES:
T - LdZy 7 ROnCh: When shooting at the ranch we will park completely on ranch
property.
21 ~ S@SOM@ Sif@@t: Parking will be coordinated with the homeowner.
EOSt MarOOn PortOl: Parking will be coordinated with the Forest Service. We will
Park all our vehicles @ East Maroon Portal.
BUttermllk: We will park all our vehicles in the large parking lot @ the base of
Buttermilk.
MORE INFORMATION:
USDA FOREST SERVICE: We are filing our permit with them today & as soon as we
have it we will fax you. In the event that we will not be shooting at East Maroon Portal
or Buttermilk we will not need a permit from the Forest Service, we will update you as
soon as we know.
Please feel free to call us with any questions or issues.
Thank you!
Liz Long
970.925.1031 0
917.837.7356 mobile Jere
917.837.0508 mobile Liz
~UL]~ll
PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION
Please answer the following questions in detail If an item does not pertain to your
activity/event, please made it `WA.
1. Name of event/activity: 7~AC~., O?°~e,v ~~oso ~~~oo~
2. Location ofevenUactivity: 5'rMa~r: tO/9 ~ 6/ro ~/ Wears~e~ /+o/d
(n///. .Cot 4r7UN9: CoI9 -T.~P~ '7 /~,o ../C ri -+ ~itf~J ~..9eSGmG .S~rOif /aS~fN CO B~(O//
/e/io - onto SFSarfe s~ltee ~ a52e.J C'o. C~.icv'e-n~. itP(eaae /Jr:.) E/-Dr~tthOo~
3. Type of evenUactivity (parade, assembly, sporting event, filming, etc.): doe,-nc t r3u~.-~~•cK-
~{ioro S/ioa r J~~c~
/err. s~ ~
~ rr~ .
If the event/activity involves movement (e.g., parade, foot r e), des ~ e the route,
including starting and dispersal locations, and attach a ma N/~
4. Name of applicant (sponsoring organizatioNevent coordinator): Aa~c,./ r~r~d~rnovs o,./
r,3L=NaCr Oi= - ArL<3S ~~iOd/CnGNS
Address: Sao W . j,~~Oj Stsea ~- s~ii ~OZ i~'UC /~00/~
Phone(s): ia.d9o. /300 ~
E-mail: ~,i?Hae/racer/as,~r?o, comic os~u,v~,tmdxnoris (J mar.corc.
Name and title of person primarily responsible for oversight of evenUactivity:
AS/£,d /~`lory,/rnONS ON ~tr/a C~ Qr- ArLQO >'itOdUt ~aNy
Address: ~0 3ox BBL Asr2'..r ['o P/tort
Phone(s): _Q~o gas. rosy' / a,a.a90. ijo~
Cell phone, radio frequency or other means of contact during the event/activity:
C112'7e - r/i7.837, 93o`t•~/grC.vaP/-r3rCa.o 9i2'79d.'73/°y /M [' +P//f '/dr/e
~i~7.'fy 3. 9'7L(~
5. Date(s)ofevent/activity: SNoor ~~9 r 6/ro/oB - %Jec<n~e~
7H0/d (o /r /o fi
Starting time(s): /.1 .v a.K.
Ending time(s): ,>roF '7~r~v
--~~ ,
6. Number of people involved (including participants, staff (including volunteers), and
spectators): _~ ~ro x ~~~ o~ (o
If you will be using volu ears, what type of advance training will they be receiving and
when?
7. 1N11 you provide not cation of the event/activity to the public and/or to adjacent/affected
property owners? /vo If YES, describe who you will notify, when, and how:
~> nor .re odPal .
000003
8. Are you planning to erect temporary structures or tents? If so, describe location, size,
purpose, and if they will be heated/ it conditioned:
Temporary structures shall conform to any and all applicable building codes and other
County regulations. The applicant shall obtain any required building permits from the
County Building Department. If a tent is to be erected, the Fire Marshal shall 6e
contacted to complete a life safety inspection prior to the event.
9. Do you require electricity; if so, what is the source of your electric power? ~;= Ntp vlod
uJP au.i/ /~a/t u since/i ~o.rraato t~e„ie~a~oc.
Temporary electric power connection(s) shall conform to any and all applicable electrical
codes and other County regulations. The applicant shall obtain any required electrical
permits from the County Building Department.
10. Will there be amplified sound, muge,~ fireworks? If YES, please describe:
If fireworks are planned, the applicant shall obtain approval and a permit from the
applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on
Noise Abatement (Code Tdle 6, Chapter 6.36).
11. Will any food be sold. ivo If YES, the applicant will be required to submit an Event
Information Application unty Environmental Health. Applicant may also be required
to submit an Event Coorclinators Application and, in connection with its food vending,
applicant shall submit or require each of its independent caterers to submit, a Special
Event Food Service Application to County Environmental Health.
12. Will you be providing portable toilets and/or hand-washing stations ~~ If so, where
will they be located and how many will be provided? /uo r ,vFe de o' s
Lug uli'// pia of Gt +JOToAHOn~p uJ, rN ~c/J.
Describe the types, number and location of trash/recycle wntainers to be provided: _
uae ui~// iA~e a/i Out rrzoo%/ nur ,suet .fie
S F1oo t
Trash/recycle containers and toilets/hand-washing stations must be removed within 24
hours of the event/activity.
Name, title, address, e-mail and telephone number(s) of person responsible for clean up:
-r y
13. Will beer, wine, or other alcoholic beverages be dispensed at your even N~
If YES, complete Attachment D and contact the County Clerk & Recorder's to
determine if you need to obtain a State of Colorado Special Event Liquor License Permit.
000004 2
14.
15.
Are you requesting use of any County properties (e.g., parks, trails)'~~ If YES,
please specify:
The County may require applicant to post financial security to ensure
restoratiorr/revegetation of County p
Are you requesting road closur ? N+' ES, please include date(s) and times:
Road To ,Date
Road From To .Date
16.
If road closures are approved, the permittee will be required to publish notice of the
closures in local daily newspapers at least 2 days prior to the closures.
If you do not require road closures, will your evenUactivity use any public or private
roads? If YES, describe:
17. Where will you provide parking?
Number of spaces available at each location: ~ ,c,4z~ ~ -s,,o~ Amu i.
o1_iO SPSc~mP Sl-/t?T - /~O SJO~S L7 U4./
Describe any arrangements made for towing illegally parked vehicles:
ivo r i/ee czR d
18. Will shuttle service be provide r~~ YES, describe shuttle service (including
hours of operation) and metho used to encourage use of public transit:
19. Describe traffic control measures to be instituted: / ~v0 1
20. How many personnel will ~ previded-fersgcurity, and traffic and parking control?
Identify any subcontracted security and traffic/parking control service providers (name,
address, contact person, telephone number(s), and e-mail):
Law enforcement services wrout at the current howdy rate established by
the Shenffs Department and ONLY if resources permit The Sheriff reserves the right to
place officers and staff at the event, at the permittee's expense, if deemed necessary in
the interest of public safety. For further information, contact the Shenffs Office.
21. How many and what size vehicles and equipment do you plan to use to stage the
oooao5 3
event/activity? Please provide the location for staging of all vehicles and equipment.
22.
23.
S¢F /arrf+'c h'e
Are you planning to use fixed wing or rotor wing aircraft for any aspect of the
evenUactivity? If YES, please describe:
ALL APPLICANTS: Please complete the attached Safety and Operations Plan or
provide a separate document containing all of the required information (see Attachment
~. A Safety and Operations Plan is required for planned events/activities
because the emergency service infrastructure is funded by the Pitkin County
taxpayers to offset unplanned events that pose a threat to life and property. As a
result, any demand for services generated by a planned evenUactivity should be
alleviated ahead of time by the event sponsor or organizer. The posting of financial
security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's
Office upon review of the Safety and Operations Plan.
I certify that I am an authorized representative of the applicant, Ar/cps ~,~o d~c no.~
and have the power to execute this application on behalf of the above-
named organization. All of the above statements are true to the best of my knowledge,
information and belief. I acknowledge that any Temporary Commercial Use/Special Event
Permit that I receive shall be subject to the following terms and conditions, in addition to those
specified in the Administrative Determination/BOCC Resolution granting the permit:
A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or
during the event if the permittee violates any of the conditions of the permit.
B. The County may require the permittee to participate in a post-event debriefing with
referral agencies, affected citizens and other interested<nvolved parties to address
issues that arose during the event.
C. The County may require the permittee to post financial security to ensure compliance
with any of the conditions of the permit.
D. If a major incident or emergency occurs in the County during the event, the Sheriff
reserves the right to remove any and all emergency medical, fire and law resources from
the event.
4
ooooos
Describe any special requirements or aspects of your event/activity that have not been
rnvPrwl atx~va~
E. The permittee shall adhere to all representations made in the application and in public
mugs.
J ?i
Signature of Authorized Represent ~ve
of Applicant
Print Name
L~bcano,~ ~/a~/a F,C.~
Title
Pct BoX P~(oz r~s?p.~ C'o
Address ~~~ iZ
0~~~~7
ATTACHMENT A
SAFETY AND OPERATIONS PLAN REQUIREMENTS
The purpose of this part of your application process is to promote public safety in the
conduct of special events in Pitkin County. Please provide the following information as
it applies to your event Note that some questions will not be applicable, or appropriate, given
the nature and/or scale of your event.
Contact the Public Safety Council for additional information or direction regarding these
requirements.
• Is this acorporate-sponsored event for profit? ^ or a non-profit event? ^ (Check
one.)
The following statements assess the level of risk to the participanUcitizens of the County
by the event and its potential to affect normal public safety resources. (Check
appropriate boxes.)
^ YES ~NO A) Does the event pose risks to the individual participants and public
safety?
^ YES NO B) Does the event occur in wilderness, swift water/open water or
mountainous terrain and have the potential to affect normal public
safety resources?
If either A or B were answered YES, then the applicant may be required to post financial
security with the Sheriffs Office.
All participants of an event are encouraged to purchase and carry during the event a hiking,
fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs
of an emergency through the Cobrado Department of Local Affairs-D01.4 Grant.
The Safety and Operations Plan can be written in outline format. It should:
Outline, in detail, all of the activities, risks, or other safety issues associated with staging
or participating in your event.
2. Outline, in detail, the safety measures you will have in place for the event:
A. Name the single point of contact public safety officials will be in communication
with at all times during the event. List all means of communication and
numbersffrequencies (e.g., cell phone, radio). Where will this individual be
located during the event?
B. Who has overall responsibility for the safety of the event?
C. Describe (bullet topics) your safety briefing for event staff.
D. Outline, in detail, your safety preplans.
1) Is your written safety/security plan developed and distributed? Please
provide a copy. It should address the following items:
a) Dispatch procedures for your internal emergency response
resources. Drawings (flow chart) may be helpful.
b) Requests for assistance procedures.
7-06-04
Q~nQ~~
c) Event communications plan. Drawings may be helpful
2) Please ensure that your map attached to the application clearly ident~es
emergency facilities, emergency access routes and hazards.
3) Outline, in detail, how you will detect and respond to event emergencies.
4) Describe event-provided emergency medical personnel, facilities and
provisions for staff and participants.
Will your event's safety facilities (aid stations, heli-spots, etc.) be
prominently and clearly marked? If so, how?
(The event may be required to supply its own Emergency Medical Services
(including ambulance service), depending on the scale and risk assessment of
the activities. You may contact local fire and ambulance departments, or private
providers for quotes and availability.)
E. Are there any low risk hazards likely to be encountered by the staff or
participants and how will they be addressed (e.g., road crossings, stream
crossings, etc.)?
F. What are your inclement weather contingency plans?
7-0604
000009
ATTACHMENT D
Complete if liquor will be served at your event
A State of Colorado Special Event Liquor License Permit (if required) must be applied for with
the County Clerk's Office. This permit process takes 30 days and is ONLY issued to
incorporated, non-profd organizations. Proof of Liquor Liability insurance, with a $1,000,000
limit, must be provided.
Please indicate Yes/No to the following questions if liquor is to be served at the event. Will
there be:
YES
a. Non-transferable Legal Age Identification bracelets? _
b. TIPS (server) training for bartenders and caterers?
c. A designated "Family Friendly° seating area? _
d. Inclusion of Tipsy Taxi in the planning of event? _
e. Provision of aRernatives to alcohol; free non-alcoholic
drinks for designated drivers?
f. Free water and ice available? _
g. Cessation of alcohol service at predetermined point prior
to the end of the event? What time? _
h. Food available at all times? _
i. Training of security staff and volunteers on friendly
intervention? _
j. Prohibition of use of alcohol or drugs by staff and
volunteers while on duty? _ / O
k. A designated smoking area? _ N
1. A designated medical detox area on-site? _
m. Other:
7-06-0a
~o~Q~ 0
ACORDTM CERTIFICATE OF LIABILITY INSURANCE 6~z/os~
PRODUCER THIS CERTIFlCATE IS ISSUED AS A MATTER OF INFORMATION
Taylor S Taylor, Ltd. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Taylor s Taylor Associates , Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
90 Park Avenue ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Atha Productions NY, Inc.
325 West 38th Street, $1102 s 1103
New York, NY 10016
A:
B:
INSURERS AFFORDING COVERAGE
THE POLICIES OFINSURANCE DSTED 80.0W HAVE BEEN ISSUED TO THEINSURED NAMED ABOVE fOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE W1Y BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THETERMS, EXCLUSIONS AND CONDITIONS OF SUCH
PODCIES, AGGREGATE LIMBS SHOWN MAY HAVE BEEN REDUCED eY PAID CLAIMS.
Y!5 TYPE OF INSUIUNCE POLICY MUYBER POLICY EFFECTIVE POLN:Y E%PNtATNNI UMRS
GE NERAL UASturr EACH OCCURREnc 1 000 000
A R COMMERCNL GENERAL LVIBILRY FIRE DAMAGE One FYe ZOO OOO
CWMS MADE ®OCCUR MED EXP on 5 000
CR09006175 2/2/08 2/2/09 PERSONAL BADV INJURY 1 UDU OOO
GENERALAGGREGATE 2 OOO UUU
GE N'L AGGREGATE UMR APPLIES PER:
PRO- PROD P/OPAGG
- 1 UUU O O
V
A AU TOMOBILE LI/ BNIIY
ANV AUro COM&NED SINGLE OMIT
tE"acaaertl)
S 1,000,000
ALL OWNED AUTOS
SCHEDULEDAUTOS CR09006175 2/2/03 2/2/U9 BODILY INJURY
(Pel'Gele^N S
X
X HIRED AUTOS
NON-OWNED AUTOS BODLLY INJURY
IPoI~~I
f
R Hired Automobile hyaical Damage: $125, 0 Per Au PROPERTY DAMAGE
(Per acatlenp s
GA RAGE LIABILITY
$7
5
0 Maximum MITO ONLY-EAA DENT
""''AUTO }Vehicle V luation -Actual Caah ,
slue OTHER THAN EA
AUTO ONLV: AGG
Ex cESS LLLmLITr BA080373533 5/22/08 2/2/09 EACH OCCURRENCE 4 000 000
B % OCCUR a OIAIMS MADE AGGREGA"IE 4 000 000
DEDUCTIBLE
.4
Fw.MVRiorER us~nBUm~~ OB3419Y36 2/2/08 2/2/09 % we sTATU oTN-
C E.L. EACH ACCIDEM 1 UUU UUU
E.L. DISEASE-EA MPLOYEE 1 UUU UUU
A OTHER
Miscellaneous Squi
Props, Sets s Wardr
Third Party Property
nt-Special Form,Legal
IM09001502
Damage
Liability,
2/2/08
Worldwide
2/2/09
$1,000,000 Limit; $2,500 Ded.
$ 500,000 Limit; $2,000 Ded.
$1,000,000 Limit; $2,500 Ded.
DESCRIPTIgI OF OPEMTNINSILOCATN]NSNp9CLESlfl[CLUSNNISADDm BY ENDORSp1ENDSPECUL PROVISMNIS
Certificate Holder is included as Additional Insured on the General Liability policy as per
form number: 47500
SROULD ANY OF THE ABOVE DESCRIBEp POLgN9 BE CANCELIFD BEFORE TIE EXPIRATXW
DATE, THE ISSUWG WSURER WILL ENDEAVOR TO MNL lO DAYS WRDIEM
Pltkln COllnty WYDDE TO THE CERTIFICATE HOLDER NAMFA TO THE LEFT, BUT ENCORE TO DO Po SIIAU.
530 East Main Street
Aspen, CO 81611 WPOBE ND OBLIGATXIN OR LWBILITY OF AxY qND UPON 1NE WSURER, RS AGENTS OR
253 (7/97) (c~ ACORD
ooooli
Name:
Project Address
Type:
Permit Number
PITKIN COUNTY COMMUNITY DEVELOPMENT
Permit Receipt
RECEIPT NUMBER 00026094
Aspen Productions Date:6/5/2008
3133 MAROON CREEK RD
check # 2026
0019.2008.PSPE
Fee Description
PP-Special Event Flat Fee
Total:
Amount
450.00
450.00