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HomeMy WebLinkAboutbocc.res.011.2001 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY TO APPROVE THE 2001-2002 COMMUNITY SERVICE BLOCK GRANT APPLICATION Resolution #2001 0 RECITALS 1) The Department of Local Affairs requires that upon assuming the responsibility for the administration of the CSBG program, the Board of County Commissioners will assume responsibility for the establishment of and planning for local priorities that achieve the objectives of the program and for the efficient management of individual projects to insure that local priorities will guide the program. 2) The Pitkin County Board of County Commissioners wish to support the Community Service Block Grant mission to make a measurable and potentially significant impact, within the federal resources available, on the causes of poverty in communities throughout the State or in those areas of communities where poverty is a particularly acute problem as a means to remove obstacles and solve problems which block the achievement of self-sufficiency. 3) The Pitkin County Board of County Commissioners recognizes that the following are significant barriers to citizens achieving self-sufficiency in Pitkin County: • Unplanned Pregnancy • Untreated and delayed treatment of communicable diseases NOW, THEREFORE BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado. SECTION I. 1. The Pitkin County Commissioners wish to support the plan as outlined in the Community Service Block Grant application: A. $8,140 to Community Health Services to provide: 1. $4,070 toward providing birth control devises to those at or below 125% of the federal poverty level. 2. $4,070 toward prevention, education, and lab tests for communicable diseases for those who are at or below 125% of the federal poverty level. 2. ADMINISTRATION The Director of Human Services will take full responsibility for the administration of this grant. SECTION 2: This resolution shall not have any effect on existing litigation and shall not operate as an abatement of any action or proceeding now pending under or by virtue of the ordinances repealed or amended as herein provided, and the same shall be construed and concluded under such prior ordinances. SECTION 3: If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held invalid or unconstitutional in a court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and shall not affect the validity of the remaining portions thereof. SECTION 4: A public hearing on the resolution shall be held on the 24th day of January, 2001 in a Pitkin County Courthouse Annex, Aspen, Colorado. k1PP OVED AND ADOPTED ON THE ! DAY OF 2001. BOARD OF COUNTY COMMISSI RS OF PITKIN C O / U BY: `� 1 tT: J a ette Jones Mick Ireland, Chairperson D uty Clerk and ecorder Date: APPROVED AS TO FORM: MANAGER APPROVAL: John Nilary i > Co ty Attorney County Ma ager RECOMMENDED FOR ADOPTION: 1 `O.u� (-� 0 Nancy N. Sun en Director of Human Services 2001- 02 CSBG APPLICATION and PLAN GRANTEE: Pitkin County Health & Human Services ADDRESS: 0405 Castle Creek Road, #7, Aspen, CO 81611 CONTACT PERSON: Nan Sundeen TITLE: Director PHONE: (970) 920-5235 E-MAIL: _naps@co.pitkin.co.us FAX: (970) 920-5558 COUNTIES INCLUDED IN THIS PLAN: Pitkin TOTAL CSBG ALLOCATION $8,140 PROGRAM PERIOD: 03/01/01 To 02/28/02 At any time,feel free to attach additional pages if more space is needed. V I3 r � .� ! 1. Employment $ $ $ 2. Education $ $ $ 3. Income Management $ $ $ 4. Housing $ $ $ 5. Emergency Services $ $ $ 6. Nutrition $ $ $ 7. Linkages with Other Programs $ $ $ 8. Self-Sufficiency $ $ $ 9. Health $8,140 $ $8,140 I O.Other(define): $ $ $ TOTAL $8,140 $ $8,140 1. The "Other" category should only be used for services that are not covered under Federal Objectives 1-9. It should not be used to reflect administrative/indirect costs. I. FEDERAL OBJECTIVES: Check the Federal Objective(s)your agency activity(ies)will be addressing. For each activity,LIST ONLY ONE Federal Objective. II. BUDGET FORMAT: Complete your budget in as much detail as possible utilizing the following format. This information will be used for monitoring and performance evaluation. A. PERSONNEL COSTS Indicate the CSBG dollar amount allocated to each position(s) funded including fringe benefits. Indicate the percentage (%) of the person's time paid with CSBG funds. B. DIRECT OPERATING COSTS Direct program costs can be identified with delivery of a particular project, service, or activity undertaken to achieve an objective of the grant program. For CSBG, these purposes and eligible activities are specified in the reauthorizing statute and reflected in the national ROMA performance measures. Direct program costs are incurred for the service delivery and management components within a particular program or project. Therefore, direct costs include expenditures on some activities with administrative qualities, including salaries and benefits of program staff and managers, equipment, training, conferences, travel, and contracts, as long as those expenses relate specifically to a particular program or activity, not to the general administration of the organization. C. ADMINISTRATIVE COSTS also referred to as INDIRECT/OVERHEAD Administrative costs are equivalent to typical indirect costs or overhead, As distinguished from administration or management expenditures that qualify as direct costs, administrative costs refer to central executive functions that do not directly support a specific project or service. Incurred for common objectives that benefit multiple programs administered by the grantee organization, or the organization as a whole, administrative costs are not readily assignable to a particular program funding stream. Rather, administrative costs relate to the general management of the grantee organization, such as strategic direction, Board development, executive director functions, accounting, budgeting, personnel, procurement, and legal services. D. CAPITAL EXPENDITURES Please itemize the equipment you intend to purchase. For any Capitol Equipment costs, you are required to submit a narrative to describe equipment needed and your procurement process. The State requires that bids and final equipment invoices be submitted to the State. E. SUBCONTRACT COSTS Those dollars allocated out to subcontractors to provide CSBG related services. F. TOTAL CSBG FUNDS BUDGETED ' � ag of 69 69 69 GA £H T L W Y N O e y 33 a oe fie; t 9 W 9 W � V W a y Y u m C7 W U C7 °' A 0 Y H �3 u L C u 7 V o C Lli I� O Q RM 47, Y 2� NI `�� l,Yl�� � ai'y R5 % 4} � 9( I�t4 4� ��,� fi 9 �•'d��4 5 Il.ali:% y U U L U a 'O U U yi M BET �: N h : i:i!� � tC L i O G E ty a e,aitS 73 L td p N .&'&:i iliI � FF ! 0 `' k t�,f N E€I! w F9 a ti z1 Elly FMON x WPIS:!ii C W/Myp pp a gry U O �e U i V v .+ v g W I� �a!pl E 4 iii� ",,,sH a 3 9, rE4 'x ii � t - ifn lS sxP4 S � s krkfs{ F� va� �y v d ° 'Ay t EEt t c t 3S 5+r{p 9 9 3 9 a"tI 1. A P'S+ry! t SiA N 3 E.� o 3 !id; tfs1v'k dpk ia �3Et1 ; ,31�is t' s� sr ° ryhS' IN 1 R '{�;i III. COMMUNITY ACTION PLAN: As required in the reauthorized CSBG Act, please answer all 5 questions. Answer each one on a separate page. 1. Community Needs Assessment (including food needs): Our State office must secure from each CSBG eligible entity, as a condition to receipt of funding, a community action plan that includes a community- needs assessment for the community served. This community-needs assessment may be coordinated with community-needs assessments conducted for other programs. 2. Service Delivery System: Please describe the service delivery system for services provided or coordinated with CSBG funds that target low-income individuals and families within your service area. 2. Linkages: A. Describe how linkages will be developed to fill identified gaps in services, through the provision of information, referrals, case management, and follow up consultations. B. Describe how linkages will be established between government and other social service programs to assure effective delivery of service to low-income individuals and to avoid duplication of such services 4. Coordination with other Public and Private Resources: Please describe how CSBG funds will be coordinated with other public and private resources. 5. Innovative Community and Neighborhood-based Initiatives: Please describe how CSBG funds will be used to support innovative community and neighborhood-based initiatives related to the purposes of CSBG, which may include fatherhood initiatives and other initiatives with the goal of strengthening families and encouraging effective parenting. (.Community Needs Assessment is attached 2.Description of Delivery System: Communicable disease screenings will be provided by appointment and include exams, necessary lab screening, medication, education and follow-up case management, as well as providing necessary referrals to a physician. Nurse Practitioners will provide birth control injectable hormones, education, free pregnancy screenings, follow-up education and referrals in an effort to prevent unwanted pregnancies which further poverty in Pitkin County. 3.Linkages: A. Community Health Services meets monthly with other human service agencies to case find and share information to eliminate gaps in service and case management. CHS, Inc. staffs bilingual educators and nurses to provide care and referrals. Clients are sent referral reminders and lab test results as follow-up services. Referrals are made to assisting agencies and providers. B. Community Health Services, Inc. provides staff education for Medicaid eligibility updates and coordinates with Pitkin County Social Services to assure effective delivery of service to low-income individuals. A meeting with other human services agencies in the region prevents duplication of services. 4.Coordination with other Public and Private Resources: Funding from the CSBG is coordinated with funding from the City of Aspen and Pitkin County along with private donations to provide these services. 5.Innovative Community and Neighborhood-based Initiatives: Providing birth control devices and education enable low income families to plan their children and eliminate unwanted pregnancies which further poverty levels. Prevention and early detection of communicable diseases with early treatment and screenings along with preventative educations create a health community, which encourages community revitalization. CSBG funds eliminates the financial barriers to service for the low-income population of individuals and families. Access to these preventative health services offers individuals an opportunity for empowerment, self-sufficiency and family stability. CHS In., expects 100% success from these measures of preventing unwanted pregnancies and communicable disease control. e*top • •100 5 dWO age ,GWftoodSprugs - c.rboodY: � Healthy Mountain Communities Community Health Profile Parachute to Aspen Includes the communities of Aspen, Woody Creek, Snowmass Village, Old Snowmass, . Basalt, Emma, El Jebel, Glenwood Springs, New Castle, Silt, Rifle, Rulison,Parachute May 27, 1993 *It is very important to acknowledge the social and cultural issue: surrounding teen pregnancy. PERCENTAGE OF BIRTHS TO UNMARR-LED WOMEN* Region 1987 1990 1991 g I Colorado 18.9$ 21.21 23.6% Garfield 9.7% 14.0% 15.4$ Eagle 10 .0% 11.6% 13.5$ PitkIn 12.6% 14.4% 16.98 *Percent of total. births that were to unmarried women-------------- Source: Colorado Department of Health, Health Statistics and Vital Records Division Existing Conditions and Trends: unmarried women is *The percentage of total births that are to increasing in all three counties, and is less than the percentac statewide. Issues: act on t *The birth of children to unmarried women can have an imp social well-being of children, and female-headed households are more likely to be poor. PERCENTAGE OF BIRTHS TO WOMEN WITH LESS THAN 12 YEARS OF EDUCATION* Region 1987 1990 1991 Colorado 17. 1% 17.8% 18.8% Garfield 11. 1% 18.1% 17.2% Eagle 5 .4% 12.4% 14.0% Pitkin 3.9% 10.7% 6.5$ *Percent of total births that were to women with <12 yearssoof educatic ---------------------- Source: Colorado Department of Health, Health Statistics and Vital Records Division Existing Conditions : Strengths *The percentage of births to women with <12 years of educat: is less than the state rate in all three counties Limitations *The percentage of births to women with <12 years cf educat-' has increased since 1987 in all three counties. Existing Conditions: ' Strengths I *The infant mortality rate has decreased dramatically. Limitations *The infant mortality rate in Garfield County is still too high. i i Trend#The infant mortality rate has decreased in Garfield and Eagle Counties and remains at 0 in Pitki.n County. The rate in all three counties is less than state rate. Issues: *The United States has a very high infant mortality rate for an industrialized nation (9 . 1%) , primarily because of the relativel3 high number of preterm and low birth weight births. *Most health professionals agree that prenatal care and lifestyl: and behavioral risks can have the greatest impact on reducing in£ant. mortality. i PERCENT BIRTHS TO MEDICAID CLIENTS* Recrion 19_ 1991_ Colorado 20% 30% Garfield 19% 323 Eagle 7% is% Pitkin 4% 73 *Percent of total hospital births in each county. i ----------------------------------------------- Source: Colorado Department of Health, Family and Community Health Services Division Existing Conditions: Strengths *The expansion of the Medicaid program in Colorado has enabled more low-income women to receive prenatal care. Limitations *Medicaid reimburses area providers at a rate of approxi- mately 50% of their cost for providing care. *Medicaid is consuming a huge portion Of state and federal budgets. Trends: *The percent of births to Medicaid clients has increased dramatic ally both zatewide and in all three counties. ` Issues: *Medicaid reimbursement is approximately 1/2 st c delivery. a Trends: *Demands for mental health services are increasing while availaby funds are decreasing. *The Garfield County clinic only serves Medicaid clients due toi lack of other revenue sources. Many residents in need are not receiving services. This trend will continue in the near future, *Revenues for the Pitkin County clinic are decreasing while the i demand for services, including the demand for services for the growing Hispanic population is increasing. Issues: *How to meet the increasing demand for mental health services wiy decreasing revenue, particularly as the stress of everyday liviy� increases for most residents due to commuting, lack of affordabi, housing, two wage-earning families, etc? i COLORADO RESIDENTS LNDERINSURED 15.3.%. Colorado. residents are uninsured - 13.0% Colorado residents are underinsured 28.3% Colorado residents are an- or underinsured 60.8% of uninsured are children and young adults ` 87.0% of uninsured residents live in families where the i head of household works at least part-time ------------------------------- Source: Colorado Department of Health, Division of Insurance, Department of Regulatory Agencies Existing Conditions: Strengths *72% of the state's residents are insured. Limitations *28% of the state's residents are under- or uninsured. Trends: *As the cost of health insurance continues to rise, employers having to require that their employees increase the percentage they contribute to their health insurance. Issues. *As a result of the predominance of service sector employment is all three counties, the percentage of under- and uninsured ma;' actually be much higher. *It is difficult for the under- and uninsured residents of this region to obtain medical care. *What role should local, state and federal governments and busine` have in ensuring that all Americans have health insurance? 38 *The west end of Garfield County is experiencing difficulty re- cruiting physicians. Issues : T. .-cess to health care for all but the insured or the wealthiest residents of our area is limited. Access for low-income reside is extremely limited. Funding for programs that serve low-inr.01 residents is unstable. f PHYSICIAN:POPULATION RATIO - 1992 Recion Ratio Garfield 1: 11369 Eagle 1:2,249. _ Pitkin 1:2,076 Source: Colorado Department of Health, Community ty Health Nursing Existing Conditions: Strengths *Physician:population ratio is high for a rural area. Limitations *Physicians are not distributed evenly. For example, there are only 2 physicians who practice in Rifle full-time. ;f Trends: *The physician:pcpulation ratio will likely remain high due to the desirability of the area. The uneven distribution will likely continue in the short term. Rifle has just lost a famil Practitioner and has had difficulty recruiting physicians. Issues: *The uneven distribution of physicians. r � fi a I � F � � F � m = � 9 id gi R £ E E 3 H A sg s s � E !� • :' �- 1 F » e a m V M O _i' =sir�—� � �i.i._S'�'"' •- \� 32 17d . .. ! fn A F y s � 3 N ry Ll VIL CERTIFICATIONS: The grantee assures that activities implemented with CSBG funds will be: used to accomplish the State CSBG Goal and Objective stated in the State Plan; and within the requirements set forth in the Community Services Block Grant Act, Title IV of the Civil Rights Act, the Age Discrimination Act of 1975, the Rehabilitation Act of 1973, Public Law 103-227, Part C, Environmental Tobacco Smoke, also known as the Pro-Children Act of 1994 (Act), Certification Regarding Drug-Free Workplace Requirements, Certification Regarding Lobbying, Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions, Office of Management and Budget(OMB Circular A110 and A122), and the current State of Colorado CSBG Plan. The grantee also assures that it will: specifically consider, in a public meeting the designation of any local public or private entity to carry out the county community service activities under contract with the county, any local community action agency (CAA) which received federal fiscal 1981-82 funding; consider, on the same basis as other non-governmental organizations, religious organizations to provide the CSBG services, so long as the program is implemented in a manner consistent with the Establishment Clause of the first amendment to the Constitution. Grantees shall not discriminate against an organization that provides assistance under, or applies to provide assistance, on the basis that the organization has a religious character. (Please review Sec.679 Operational Rule in the CSBG Act); provide for coordination between community anti-poverty programs and ensure, where appropriate, that emergency energy crisis intervention programs under Title XXVI (relating to low-income home energy assistance) are conducted in such community; provide, on an emergency basis, for the provision of such supplies and services,nutritious foods,and related services, as may be necessary to counteract conditions of starvation and malnutrition among low-income individuals; coordinate, to the extent possible, programs with and form partnerships with other organizations serving low-income residents of the community and members of groups served, including religious organizations, charitable groups, and community organizations; establish procedures under which a low-income individual, community organization, or religious organization, or representative of low-income individuals that considers its organization, or low-income individuals, to be inadequately represented on the CSBG board(or other mechanism)to petition for adequate representation; in the case of public organizations, have a tripartite advisory board which shall have members selected by the organization and shall be composed so as to assure that not fewer than 1/3 of the members are persons chosen in accordance with democratic selection procedures adequate to assure that these members (a) are representative of low-income individuals and families in the neighborhood served, (b) reside in the neighborhood, and (c) are able to participate actively in the development,planning,implementation,and evaluation of program funded. in the case of private non-profit entities, have a tripartite board that participates in the development, planning, implementation, and evaluation of the program to serve low-income communities. The board shall be composed so as to assure that(a) U3 of the members are elected officials,holding office on the date of selection,or their representatives, except that if the number of such elected officials reasonably available and willing to serve on the board is less than I/3 of the membership of the board, membership on the board of appointive public officials or their representatives may be counted in meeting such 1/3 requirement; (b) not fewer than 1/3 of the members are person chosen in accordance with democratic selection procedures adequate to assure that these members are representative of low-income individuals and families in the neighborhood served, and each representative of low-income individuals and families selected to represent a specific neighborhood within a community resides in the neighborhood represented; and (c) the remainder of the members are officials or members of business, industry, labor,religious, law enforcement, education, or other major groups and interest in the community served; prohibit the purchase or improvement of land, or the purchase, co^struction, or permanent improvement (other than low-cost residential weatherization or other energy-related home repairs)of any building or facility with CSBG funds; prohibit, including subcontractors, (a) any partisan or nonpartisan political activity or any political activity associated with a candidate, or contending faction or group, in an election for public or party office, (b) any activity to provide voters or prospective voters with transportation to the polls or similar assistance in connection with any such election, or(c) any voter registration activity. 2. prohibit that persons shall, on the basis of race, color, national origin or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity funded in whole or in part with CSBG. Any prohibition against discrimination on the basis of age under the Age Discrimination Act or 1975 (42 U.S.0 6101 et seq.) or with respect to an otherwise qualified individual with a disability as provided in Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 12131 et seq.) shall also apply to any such program or activity. 3. participate in the Results-Oriented Management and Accountability(ROMA) System, and describe outcome measure to be used to measure performance in promoting self-sufficiency,family stability, and/or community revitalization; make available for public inspection each plan prepared as part of the program planning process. The grantee may, at its initiative,revise any plan prepared for CSBG funding and shall furnish the revised plan to the Director of the Community Services Block Grant under the Department of Local Affairs. Each plan prepared for submission shall be made available for public inspection within the county and/or service area in such a manner as will facilitate review of,and comments on,the plan; cooperate with the State,to determine whether grantee performance goals, administrative standards, financial management requirements, and other requirements of the State, in conducting monitoring reviews including(1)a full on-site review for each grantee at least once during each 3-year period, (2)on-site review for each newly designated grantee immediately after the completion of the first year in which funds were received,(3) follow-up reviews with grantees that fail to meet the goals, standards, and requirement established by the State,and(4)other reviews as appropriate, including reviews of grantees with other programs that have had other federal, State, or local grants terminated for cause. make available appropriate books, documents,papers, and records for inspection,examination,copying, or mechanical reproduction on or off the premises upon reasonable request by the U.S. Controller General,the State,or their authorized representatives should an investigation of the uses of CSBG funds be undertaken; in the case of county governments or subgrantees which receive a CSBG award in excess of$100,000, comply with the following three certifications related to the "Limitation on use of appropriated funds to influence certain Federal Contracting and financial transactions(P.L. 101-121,Section 319 and USC Title 31 Section 1352)": 1. No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract,continuation, renewal,amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress, or any employee of a Member of Congress in connection with this Federal contract,grant, loan,or cooperative agreement,the undersigned shall complete and submit Standard Form LEE, "Disclosure Form to Report Lobbying," in accordance with its instruction. 3. The undersigned shall require that the language of this certification be included in the award document for subawards at all tiers(including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. The grantee certifies to the best of its knowledge and belief, that it and its principals: b) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; c) have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction; violation of Federal or State antitrust statues or commission of embezzlement,theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c) are not presently indicted for otherwise criminally or civilly charged by a governmental entity(Federal, State or local) with commission of any of the offenses enumerated in paragraph(b)of this certification;and d) have not within a three-year period preceding this application had one or more public transactions(Federal, State or local)terminated for cause or default. (Ifyou are unable to cerlify to any of the statements in this certification,please attach an explanation to this application) CONTRACTOR: ✓r, �, r , ' r1 If County Grantee: Chairman of the B and of County Commissioners must sign If Multi-County Service Agency: Ch irman of the Board of Directors with delegated contracting authority must sign. POSITION TITLE: C— fA I ii C DATE: -Z 6'L V. CSBG BOARD LIST: Representatives of Private Sector: Name: Mary Ellen Secrist Name: Carolyn Kane Address:174 Larkspur Dr., Aspen, CO 81611 Address: 130 Primrose, Aspen, CO 81611 Phone(970)925-2091 Phone: (970)925-8233 Name: Chuck Torinus Name: James Moran Address:PO Box 2125,Aspen,CO 81612 Address: 688 N Spruce,Aspen, CO 81611 Phone: (970)925-8558 Phone(970)925-7489 Representatives of Public Sector: Name: Patti Clapper Name: Dorothea Farris Address:530 E. Main St, Aspen, CO 81611 Address: 530 E. Main St.,Aspen, CO 81611 Phone: (970)920-5154 Phone: (970)920-5158 Name: Mick Ireland Address:530 E. Main St.,Aspen, CO 81611 Phone: (970)920-5155 Low-Income Persons or their Representatives: Name: Sasha Randal Name: Ceci Salas Address:PO Box 4327, Aspen,CO 81611 Address: 5387 County Road 154#27, Glenwood Springs,CO 81601 Phone: (970)920-1011 Phone: (970)928-7010 Name: Alicia Telles Name Maria Acosta Address:2505 Nicholas Lane,Aspen, CO 81611 Address: 801 W. Bleeker,#1, Aspen, CO 81611 Phone: (970)544-5010 Phone: no phone