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PITKIN COUNTY
HEALTH AND HUMAN SERVICES
PURCHASE OF SERVICE CONTRACT
PITKIN DIVISION OF GARFIELD YOUTH SERVICES, 1998
THIS CONTRACT, is made as of the date last below signed between Pitkin County herein referred
to as "County", and Pitkin Division of Garfield Youth Services, hereafter referred to as
"Contractor". Whereas, Garfield Youth Services, a private non-profit agency, is providing services
to troubled youth through a diversion program with the District Attorney's office and whereas
Pitkin County wishes to contract for provision of these services for its resident youth:
Now therefore, it is hereby agreed that in consideration of the mutual undertakings and agreements
hereinafter set forth, the County and the Contractor agree as follows:
Subject to its other provisions, the term of the Contract shall be from 1st day of January,
1998, through the 31 st day of December, 1998.
Section I. County Shall:
1. County agrees to purchase and Contractor agrees to furnish the following services
hereinafter referred to as "Purchased Services":
One full-time staff person to provide case management and diversion
services, including placement in counseling, community service and/or
restitution.
2. County agrees to purchase these services for the following targeted groups:
Delinquent youth who meet qualifications for diversion as established by the
District Attorney's Office. Five non Pitkin residents may be served if a
parent works in Pitkin County.
3. County agrees to pay as services are provided as follows:
One full-time caseworker for a total cost of $20,938.
The total amount of this contract shall not exceed $20,938. The County will pay contractor
in quarterly payments on the last day of March, June, September, and December. The
contractor will provide County with a first quarter report identifying the criteria that will be
used to establish performance standards. These performance criteria will be evaluated
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against actual service numbers in a written report by the contractor to be submitted to the
County before the second and fourth quarter payments.
$5,608 in -kind contribution for rental expenses in the Pitkin County
Courthouse pursuant to the lease
The rates paid above include all of contractor overhead and administrative costs in
complying with terms of this contract.
Section II. Contractor shall:
1. Strictly adhere to all applicable federal, state, and local laws or regulations
(including County Procurement Code) that have been or may hereafter be
established.
2. Hold and maintain for the term hereof the necessary license(s) as specified under
State law which permits the performance of the service(s) to be purchased herein.
3. Shall maintain a sliding -scale fee schedule for its services in order to accommodate
low income individuals.
4. Subcontracts utilized by the Contractor shall be subject to the requirements of the
Contract as listed here, and the Contractor is responsible for the performance of any
subcontractor.
5. Abide by all applicable provisions of the Title VI and VII of the Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX of
the Social Security Act of 1975 as revised.
6. Maintain written requirements for safeguarding client information and comply with
the same.
7. Indemnify County and the State of Colorado against any liability and loss against all
claims and actions based upon or arising out of damage or injury, including death, to
persons or property caused or sustained in connection with the performance of this
Contract or by conditions created thereby, or based upon any violations of any
statute, ordinance, or regulation and the defense of any such claims or actions;
maintain insurance in such types and amounts as are necessary to find this
indemnity. To find indemnification, Contractor must provide evidence of the
following insurance (naming Pitkin County additionally insured) within 10-30
days of execution of contract:
a. Statutory Worker's Compensation:
1) Colorado statutory minimums
b. Commercial General Liability
1) Bodily Injury/Property Damage,
Combined Single Limit: $1,000,000
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8. Maintain service program records, fiscal records, documentation and other records
relevant to this Contract for a period of five years. The above shall be subject at all
reasonable times to inspections, review or audit by Federal, State or County
personnel, and other persons authorized in writing by the County.
9. Provide the purchased services at the location as shown as the address of the
Contractor or wherever is appropriate for that service within Pitkin County.
10. Provide the service(s) described herein at a cost not greater than charged to other
persons.
11. Provide a semi-annual evaluation measuring the actual services provided against set
performance standards.
Section III. General Provisions:
1. The Parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. No agent, employee, or servant of
Contractor shall be deemed to be an employee, agent, or servant of County.
Contractor will be solely and entirely responsible for its acts and the act of its
agents, employees, servants and sub -contractors during the performance of the
Contract.
2. Payment pursuant to this Contract, if in County, State, or Federal funds, whether in
whole or in part, is subject to and contingent upon the continuing availability and
appropriation of County funds for the purpose thereof.
3. This contract constitutes the full and complete agreement of the parties and
supersedes or incorporates any prior written and oral agreements of the parties. In
addition, contractor understands that no County official or employee, other than the
Board of County Commissioners acting as a body at a Board meeting, has authority
to enter into a contract or to modify the terms of this contract on behalf of the
County. Any such contract or modification to this contract must be in writing and
be executed by the parties hereto.
4. Either party shall have the right to terminate this Contract by giving the other party
ninety days notice by registered mail, return receipt requested at the addresses below
listed, effective upon mailing. If notice is so given, this Contract shall terminate on
the expiration of the thirty days, and the liability of the parties hereunder for further
performance of the terms of this Contract shall thereupon cease, but perform their
obligations up to the date of termination. The County's contact person for this
contract shall be the Human Services Director. The Contractor's contact person for
this contract shall be the Garfield Youth Services Director.
5. In the event this Contract is terminated, final payment to the Contractor may be
withheld at the discretion of the County until final audit. Incorrect payments to the
Contractor due to omission, error, fraud, or defalcation shall be recovered from the
Contractor by deduction from subsequent payments under this Contract or other
contracts between the County and the Contractor, or by the County as a debt due to
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the County. The waiver of any violation shall not be construed as a waiver of any
other or subsequent violation of this Contract or appropriate statutes or regulations.
WHEREFO
SIGNED this
A 1-I EST:
parties hav
day of
itere
set their h s and affixed their seals the day and date indicated below.
PITKIN COUNTY, COLORADO
Pitkin County Clerk
RECOMMENDED FOR APPROVAL:
a!
Nancy N. Sundeen
Director of Human Services
APPROVED AS TO FORM:
John Ely
Cous • ;• ttorn-y
Debe MacDonald Nelson
Finance Director
A 1 PEST:
STATE OF COLORADO )
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COUNTY OFC.PC1 Y4i P ICE )
The foregoing was acknowledged before me this
agent for Garfield Youth Services.
Witness my hand and official seal.
My Commission expires:
By: ce4.-1-ram
Chairman, Dorothea Farris
Pitkin County Board of
County Commissioners
Mailing Address:
c/o Nancy Sundeen
0405 Castle Creek Rd., # 7
Aspen, CO 81611
nchan, bounty Manager
GARFIELD Y UTH
By:
Debbie Wilde
Executive Director,
Garfield Youth Services
Mailing Address:
803 School Street
Glenwood Springs, CO 81601
day of .�
Notary Public
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