HomeMy WebLinkAboutbocc.con.024.1998PITKIN COUNTY
HEALTH AND HUMAN SERVICES
PURCHASE OF SERVICE CONTRACT
A GRASSROOTS ASPEN EXPERIENCE, 1998
THIS CONTRACT, is made as of the date last below signed between Pitkin County herein referred to as
"County", and A Grassroots Aspen Experience, hereafter referred to as "Contractor". Whereas, A Grassroots
Aspen Experience, a private non-profit agency, is providing recreational and self-esteem building
experiences in the Rocky Mountains to economically disadvantaged youth from America's inner cities and
Native American reservations, and whereas Pitkin County wishes to contract for provision of these services:
Now therefore, it is hereby agreed that in consideration of the mutual undertakings and agreements
hereinafter set forth, the County and the Contractor agree as follows:
Subject to its other provisions, the term of the Contract shall be from 1st day of January, 1998,
through the 31 st day of December, 1998.
Section I. County Shall:
1. County agrees to purchase and Contractor agrees to furnish the following services hereinafter
referred to as "Purchased Services":
Provide individual and group support to local and nation-wide youth who are experiencing
trouble with school or law enforcement agencies and are identified as " at risk."
2. County agrees to purchase these services for the following targeted groups:
Local and nation-wide youth who are experiencing trouble with school or law enforcement
agencies.
3. County agrees to pay as services are provided as follows:
$1,000 to focus on local youth: identifying risk factors for predicting substance abuse and
violence for local youth and providing winter and summer programs for them.
$1,000 to bring inner-city youth to Aspen.
The total amount of this one-time contract shall not exceed $2,000 maximum.
The rates paid above include all of contractor overhead and administrative costs in complying with terms of
this contract.
4. The County will pay contractor in quarterly payments on the last day of March, June, September, and
December. The contractor will provide County with a first quarter report identifying the criteria that
will be used to establish performance standards. These performance criteria will be evaluated against
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actual service numbers in a written report by the contractor to be submitted to the County before the
second and fourth quarter payments.
Section II. Contractor shall:
1. Strictly adhere to all applicable federal, state, and local laws or regulations (including County
Procurement Code) that have been or may hereafter be established.
2. Hold and maintain for the term hereof the necessary license(s) as specified under State law
which permits the performance of the service(s) to be purchased herein.
3. Shall maintain a sliding -scale fee schedule for its services in order to accommodate low
income individuals.
4. Subcontracts utilized by the Contractor shall be subject to the requirements of the Contract as
listed here, and the Contractor is responsible for the performance of any subcontractor.
5. Abide by all applicable provisions of the Title VI and VII of the Federal Civil Rights Act of
1964, Section 504 of the Rehabilitation Act of 1973, and Title XX of the Social Security Act
of 1975 as revised.
6. Maintain written requirements for safeguarding client information and comply with the same.
7. Indemnify County and the State of Colorado against any liability and loss against all claims
and actions based upon or arising out of damage or injury, including death, to persons or
property caused or sustained in connection with the performance of this Contract or by
conditions created thereby, or based upon any violations of any statute, ordinance, or
regulation and the defense of any such claims or actions; maintain insurance in such types
and amounts as are necessary to find this indemnity. To find indemnification, Contractor
must provide evidence of the following insurance (naming Pitkin County additionally
insured) within 10-30 days of execution of contract:
a. Statutory Worker's Compensation:
1) Colorado statutory minimums
b. Commercial General Liability
1) Bodily Injury/Property Damage,
Combined Single Limit: $1,000,000
8. Maintain service program records, fiscal records, documentation and other records relevant to
this Contract for a period of five years. The above shall be subject at all reasonable times to
inspections, review or audit by Federal, State or County personnel, and other persons
authorized in writing by the County.
9. Provide the purchased services at the location as shown as the address of the Contractor or
wherever is appropriate for that service within Pitkin County.
10. Provide the service(s) described herein at a cost not greater than charged to other persons.
11. Provide a semi-annual evaluation measuring the actual services provided against set
performance standards.
Section III. General Provisions:
1. The Parties to this Contract intend that the relationship between them contemplated by the
Contract is that of independent contractor. No agent, employee, or servant of Contractor
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shall be deemed to be an employee, agent, or servant of County. Contractor will be solely
and entirely responsible for its acts and the act of its agents, employees, servants and
sub -contractors during the performance of the Contract.
2. Payment pursuant to this Contract, if in County, State, or Federal funds, whether in whole or
in part, is subject to and contingent upon the continuing availability and appropriation of
County funds for the purpose thereof.
3. This contract constitutes the full and complete agreement of the parties and supersedes or
incorporates any prior written and oral agreements of the parties. In addition, contractor
understands that no County official or employee, other than the Board of County
Commissioners acting as a body at a Board meeting, has authority to enter into a contract or
to modify the terms of this contract on behalf of the County. Any such contract or
modification to this contract must be in writing and be executed by the parties hereto.
4. Either party shall have the right to terminate this Contract by giving the other party ninety
days notice by registered mail, return receipt requested at the addresses below listed, effective
upon mailing. If notice is so given, this Contract shall terminate on the expiration of the
thirty days, and the liability of the parties hereunder for further performance of the terms of
this Contract shall thereupon cease, but perform their obligations up to the date of
termination. The County's contact person for this contract shall be the Human Services
Director. The Contractor's contact person for this contract shall be the A Grassroots Aspen
Experience Director.
5. In the event this Contract is terminated, final payment to the Contractor may be withheld at
the discretion of the County until final audit. Incorrect payments to the Contractor due to
omission, error, fraud, or defalcation shall be recovered from the Contractor by deduction
from subsequent payments under this Contract or other contracts between the County and the
Contractor, or by the County as a debt due to the County. The waiver of any violation shall
not be construed as a waiver of any other or subsequent violation of this Contract or
appropriate statutes or regulations.
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WHEREFORE tp parties hav
SIGNED thi day of
ATTEST:
ft& Gt PrAIOZA.
Pitkin County Clerk
in set their
RECOMMENDED FOR APPROVAL:
r"-\CLY\
C.� a
Nancy N. Sundee
Director of Human Services
APPROVED AS TO FORM:
John Ely
Cou
C\5 4
iddi/Avs
Debe MacDonald Nelson
Finance Director
ATTEST:
ads and affixed their seals the day and date indicated below.
PITKIN COUNTY, COLORADO
By: 9
Chairman, Dorothea Farris
Pitkin County Board of
County Commissioners
Mailing Address:
c/o Nancy Sundeen
0405 Castle Creek Rd., # 7
Aspen, CO 81611
By:
Suzanne
nchan, County Manager
A GRAS ROOTS ASPEN EXPERIENCE
Byer.
,..''Reid
Executive Director,
A Grassroots Aspen Experience
Mailing Address:
P.O. Box 10394
Aspen, CO 81612
//6:74:"
date)) date
STATE OF COLORADO
) ss.
COUNTY OF
The foregoing was acknowledged before me this 6 day of AQ , 19 98", by -5o1v4 Qe ij
agent for A Grassroots Aspen Experience.
Witne official seal.
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Public
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Address
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