HomeMy WebLinkAboutbocc.con.116.2008CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING
CONTRACT #: 116-2008
ORIGINATING DEPARTMENT/DIVISION: Facitlities Management/Public Works
CONTACT PERSON: Jodi Smith PHONE #: x5396
PROJECT NAME: Annual Electrical Services Contract
❑ BOCC AGENDA ITEM ®STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (per Revised Procurement Code 7/2005)
® Over $50,000 (Requires County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑None ❑Informal ®Formal ❑Sole Source ❑Emergency Estate Bid ❑
®Compliance with House Bills 06-1343 and 07-1073 — Immigration Form (Under $10,000, Letters of Engagement, etc
O DOLLAR AMOUNT: Not to exceed $25000 BUDGET LINE ITEM/LEDGER NUMBER: Various line item
depends on the building being worked on.
1 CHECK CONTRACT TYPE:
®Services/Maintenance ❑Employment (for county employees)
❑License/Use ❑Intergovernmental Agreement (Requires BOCC Action)
['Lease ❑Non -Profit
❑Construction ❑Quasi -Public
❑Goods, Equipment, Supplies ❑Grant Agreements (Requires BOCC Action)
❑Other (e.g. revenue) ❑Change Order/Contract Amendment
CONTRACTOR: R&A Enterprises of Carbondale, Inc. COMPLETE LEGAL OF NAME OF BUSINESS (if
different from contractor) na
Contract Execution Date:June 10, 2008 Contract End Date: June 10, 2009
Automatic Renewal: ZYes ❑No Term of Contract: additional 6 1-year terms by express written consent
OUPAll Contracts should be proofed for the following:
✓ ZNo Pages Missing
✓ Zlf a Page is Left Intentionally Blank —Note on Page
✓ ®Page numbered consecutively
✓ ®All Signatures Affixed
✓ ®All Dates Filled In
✓ ®All Other Blanks Filled In
✓ ®A1I Exhibits Attached
✓ ZHB 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/or Contract
✓ EAU Legal Descriptions Attached (if applicable)
✓ [Notice of Award/Notice to Proceed Attached (if applicable)
✓ Warranty (if applicable)
✓ ❑Special Instructions for Finance Department:
✓ Sent to Clerk and Recorder for Scanning/Archiving
✓ ®Authorized Staff Person's Name: Jodi Smith
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. ` Shy
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CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT is made and entered by and between the Pitkin County Board of County
Commissioners ("County") and R&A Enterprises of Carbondale, Inc 5317 County Road 154, Suite
201, Glenwood Springs, Colorado 81601 (970) 945-6500 (hereinafter "Contractor").
1. Term. The term of this contract is from June 10, 2008 to June 10, 2009. At the expiration of
the initial term, the contract may be extended for an additional term of six (6) additional one 1-year
terms by the express written consent of both parties.
2. Contractor's Obligations. Contractor shall provide experienced electrical work to include
repair, maintenance, demolition and new installation of commercial buildings and other various
County assets, including but not limited to the following: EXHIBIT A
Pitkin County Courthouse 506 East Main Street, Aspen Colorado
Pitkin County Courthouse Plaza 530 East Main Street, Aspen Colorado
Pitkin County Jail 485 Rio Grande Place, Aspen Colorado
Pitkin County Library 120 North Mill Street, Aspen Colorado
Pitkin County Health and Human Services 405 Castle Creek Road, Aspen Colorado
Pitkin County Public Works 76 Service Center Road, Aspen Colorado
Pitkin County Airport, Airline Terminal 233 Airport Road, Aspen Colorado
Pitkin County Airport Operations Center, Owl Creek Road, Aspen
Pitkin County Landfill 32040 Highway 82, Snowmass Colorado
Redstone Bathroom & Redstone Park, Redstone Colorado
SCOPE OF WORK
Service provider shall perform experienced electrical work to include repair, maintenance,
demolition and new installation of commercial buildings and other various County assets. The
contractor will occasionally be required to work non-traditional hours, i.e.; hours other than 7:00a.m.
to 5:00 p.m., Monday — Friday, which includes weekends and holidays. Pitkin County expects
quality work, which may exceed minimum industry standards. Needed services during the contract
period will be requested through the issuance of work orders. All work orders should have a
building name and/or work order number and should be referenced on all invoices and statements.
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There is no guaranteed minimum amount of services to be ordered. No single work order shall
exceed $25,000 at any time. Pitkin County reserves the right to supply any or all materials.
The service shall include, but is not limited to:
a) Provide or schedule normal services as established in the work order within seven (7)
working days. Response is determined to mean that all work shall commence within the
specified time frames where the necessary parts are readily available. When parts need to be
ordered, the parts shall be ordered within the specified time frames and work will commence
within 72 hours upon receipt of the parts.
b) Provide emergency or urgent requested services within four (4) hours of request.
c) Provide an after normal work hours phone number or paging service to be used by the County
to request emergency services.
d) Obtain permits and have work inspected is the responsibility of the successful proposer, per
City of Aspen and Pitkin County code requirements. Contractor shall schedule and be
present at all electrical inspections as required and certificate shall be provided to the County.
e) Perform work to the current electrical codes as accepted by the City of Aspen and Pitkin
County building officials.
f) Workmanship level shall be the standard of practice and acceptable to the Facility Manager
or designee.
g) Contractor shall install energy efficient parts and/or equipment on all County jobs, unless
authorized by the County Energy Manager.
h) Contractor shall attempt to recycle all parts and or equipment removed from County assets.
i) Job site clean up must be done at the end of each day and again at the end of each job/project.
County dumpsters shall not be used for electrical debris, unless authorized by Facilities
Manager or designee prior to doing so.
j) Provide evidence of adequate staff and equipment sufficient to perform the quality services.
k) Carry insurance levels as indicated in the Contract documents.
1) Proposal shall include the percentage of markup on parts over actual cost.
m) Travel time shall not exceed 2 hours per trip.
n) Provide all documentation on all work completed; panel schedules, instructions, data sheets,
warrantees, etc.
o) Notify the Facilities Manager of any items discovered while working on county assets;
submit written recommendations for corrective measures including scope and estimated cost.
Whereas the County rnay desire to have one electrical contractor perform all of its electrical needs, it
may be determined to be in the best interest of the County to choose contractors by facility or choose
more than one contractor per facility.
3. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph
2. It is expressly understood and agreed that in no event will the total compensation and
reimbursement to be paid hereunder exceed rate schedule as shown on Exhibit A, proposal form
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dated May 22, 2008 for all services rendered. By contract or amendment, the County and Contractor
may reallocate the budget among project tasks if the total budget amount remains unchanged.
Contractor shall invoice for the project monthly based on hours worked, with payment expected
within thirty (30) days of invoice, but any payment by the County may be offset by any amount the
Contractor owes the County for any reason.
4. County's Exclusive Ownership of Work Product. Drawings, specifications, guidelines and
other documents prepared by Contractor in connection with this contract shall be the property of the
County. However, Contractor shall have the right to utilize such documents in the course of its
marketing, professional presentations, and for other business purposes. Contractor assigns to County
the copyrights to all work prepared, developed, or created pursuant to this contract, including the
right to: 1) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use
materials produced in the course of this contract for marketing purposes and professional
presentations, articles, speeches and other business purposes.
5. Pitkin County's Obligations. Pitkin County shall administer this contract through a County
Representative. The Facilities Manager will manage the project as the County's Representative. In
the event that the Facilities Manager is not available, The County Project Manager shall assume the
County Representative's duties. The services provided and products delivered by the Contractor
under this contract will be subject to review by the County's Representatives, or a designee, for
compliance with Contractor's obligations prior to final payment.
6. Termination Prior to Expiration of Contract Term. The County has the right to terminate this
contract, with or without cause, by giving written notice to the Contractor of such termination and
specifying the effective date thereof. Such notice shall be given at least ten (10) days before the
effective date of such termination. In such event all finished or unfinished documents, data, studies and
reports prepared by the Contractor pursuant to this contract shall become the County's property.
Contractor shall be entitled to receive compensation in accordance with the contract for any satisfactory
work completed pursuant to the terms of this contract prior to the date of termination. Not withstanding
the above, Contractor shall not be relieved of liability to the County for damages sustained by the
County by virtue of any breach of the contract by the Contractor.
7. Independent Contractor Status.
A. The parties to this contract intend that the relationship between them contemplated by
the contract is that of independent Contractor. Contractor, and any agent, employee, or servant of
Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under this
contract. Contractor may choose to work for other individuals or entities during the term of this
contract, provided that the basic services and deliverable products required under this contract are
submitted in the manner and on the schedule defined under this contract.
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C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor's obligations under this contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin
County employee, servant or agent in the course of completing work under this contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income taxes.
8 Assignability. This contract is not assignable by either party. Any use of subcontractors by
the Contractor for performance of this contract must be accepted in writing by the County.
9. Binding Arbitration. Any disputes arising out of this contract shall be subject to binding
arbitration. The parties agree that any disputes concerning the terms and conditions of this contract
shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to the
rules of the American Arbitration Association and shall be presided over by the Pitkin County
Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of the arbitration shall
be awarded to the substantially prevailing party.
10. Severability. In the event that any provision of this contract shall be held to be invalid or
unenforceable, the remaining provisions of this contract shall remain valid and binding upon the
parties hereto
11. Integration and Modification.
A. This contract represents the entire and integrated contract between the County and the
Contractor and supersedes all prior negotiations, representations, or contract, either written or oral.
This contract may be amended only by written contract signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or decrease in the
amount of the Contractor's compensation, which are mutually agreed upon between the County and
the Contractor, shall be in writing and upon execution shall become part of this contract.
12. Indemnity.
The Contractor (including, by definition here and hereinafter, its officials, employees, agents and
representatives, subcontractors and suppliers), shall and hereby does release, discharge, indemnify and
hold harmless the County of Pitkin and its officials, employees, agents and representatives from and
against liability for any claim, demand, loss, damages, penalty, judgment, expenses, costs (including
costs of investigation and defense), fees (including reasonable attorney and expert witness fees) or
compensation in any form or kind whatsoever for any bodily injury, death, personal injury or property
damage arising out of or in connection with any negligent act, intentional act, error or omission by the
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Contractor, and for any consequential liability alleged to accrue against the County on account of the
Contractor's acts, errors or omissions; provided, however, that such indemnity shall not be construed as
an indemnity for bodily injury or property damage arising from the sole negligence of the County or its
employees.
The Contractor further shall investigate, process, respond to, adjust, provide defense for and defend,
pay or settle all claims, demands, or lawsuits related hereto at its sole expense and shall bear all other
costs and expenses related thereto, even if the claim, demand or lawsuit is groundless, false or fraudu-
lent.
13. Insurance.
A. In whole or in part, the Contractor shall secure and maintain for the term of its
contractual relationship with the County such insurance policies, from companies licensed in the
State of Colorado, as will protect itself, the County and others as specified, from claims for bodily
injuries, death, personal injury or property damage, which may arise out of or result from the
Contractor's acts, errors or omissions. The following insurance coverage, at or above the limits
indicated and including such endorsements as are indicated by an "X", are required:
1. Statutory Workers' Compensation: Colorado statutory minimums
2. Commercial General Liability — ISO 1998 Form or equivalent
(With County named additional insured)
Each Occurrence Limit $1,000,000.00
General Aggregate Limit $2,000,000.00
Products/Completed Operations Aggregate Limit $2,000,000.00
Comprehensive Form (All risks) to include:
X Premises/Operations
Underground, Explosion & Collapse Hazard
X Products/Completed Operations
X Contractual Liability
X Independent Contractors and Subcontractors
X Broad Form Property Damage
X Personal Injury
3. Business Auto Coverage:
Combined Single Limit Liability (each accident) $1,000,000.00
4. Special Coverages (check as appropriate and insert amount):
(1) Performance Bond
Labor and Material
Payment Bond
(2) Professional Errors and Omissions
(3) Aircraft Liability
(4) Owner's Protective
(5) Builder's Risk
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(6) Boiler and Machinery
(7) Loss of Use Insurance
(8) Pollution Liability
(9) Crime, including Employee Dishonesty Coverage, or Fidelity Bond
B. Proof of Insurance:
1. To provide evidence of the required insurance coverage, copies of Certificates
of Insurance in a form acceptable to the County shall be filed with the County through the
representative identified in Paragraph 5, no later than ten (10) calendar days prior to com-
mencement of operations affecting the County. Failure to file or maintain acceptable
Certificates of Insurance with the County is agreed to be a material breach of any contract.
These Certificates of Insurance shall contain a provision that coverage afforded under the
policies will not be canceled or materially altered unless at least thirty (30) calendar days
prior written notice by certified Mail, return receipt requested (effective upon proper mailing),
has been sent to the County (through the County's Risk Department). (For purposes of this
provision, "materially altered" shall mean a change affecting the coverage's required herein,
including a change to policy limits as set out in the then -current policy declarations page).
Simultaneously with the Certificates of Insurance, the Contractor shall file with the
County's Risk Department (and promptly update, as necessary) a certified statement as to
claims pending against the required coverages, reserves established on account of such claims,
defense costs expended and amounts remaining on policy limits.
2. In addition, these Certificates of Insurance shall contain the following clauses:
a. The clause "other insurance provisions," in a policy in which the County
of Pitkin holds a Certificate, shall not apply to the County of Pitkin.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any premiums or for
assessments under any form of policy.
c. Any and all deductibles in the above -described insurance policies shall
be assumed by and be for the amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3. Certificates of Insurance for all renewal policies shall be delivered to the
County's Representative at least fifteen (15) days prior to a policy's expiration date except for
any policy expiring on the expiration date of this contract or thereafter.
4. The County reserves the right to request and receive a copy of any policy and
any policy endorsement at any time during the term of this contract.
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14. Exemptions and Preferences. All purchases of construction or building or any other materials
for this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes.
Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5K.
15. Records. The Contractor shall maintain comprehensive, complete and accurate books,
records, and documents concerning its performance relating to this contract for a period of three (3)
years after final payment under the contract and the County shall have the right within the three (3)
year period to inspect and audit these books, records and documents, upon demand, in a reasonable
manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing
standards, compliance with all provisions of the contract and applicable law.
16. Contract Made in Colorado. The parties agree that this contract was made in accordance with
the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the
courts of Pitkin County, Colorado.
17. Attomey's Fees. In the event that legal action is necessary to enforce any of the provisions of
this contract beyond the arbitration described in Paragraph 9, the substantially prevailing party shall be
entitled to its costs and reasonable attomey's fees.
18. Governmental Immunity. Contractor agrees and understands that Pitkin County is relying on
and does not waive, by any provision of this contract, the monetary limitations or terms (presently
$150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, 24-10-101, et. Seq., C.R.S., as
from time to time amended, or otherwise available to Pitkin County or any of its officers, agents or
employees. Further, nothing in this contract shall be construed or interpreted to require or provide for
indemnification of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its agent or
employees.
19. Current Year Obligations. The parties acknowledge and agree that any payments provided
for hereunder or requirements for future appropriations shall constitute only currently budgeted
expenditures of Pitkin County. Pitkin County's obligations under this contract are subject to Pitkin
County's annual right to budget and appropriate the sums necessary to provide the services set forth
herein. No provisions of the contract shall constitute a mandatory charge or requirement in any
ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract
shall be construed or interpreted as creating a multiple -fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or statutory debt
limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments
beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this
contract shall be construed to pledge or create a lien on any class or source of Pitkin County's
moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds
or any obligations payable from any class or source of Pitkin County's money.
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20. Notice. Any written notice required by this contract shall be deemed delivered through any
of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with
confirmation of receipt to the fax number below; or (3) within three (3) days of being sent certified
first class mail, postage prepaid, return receipt requested addressed as follows:
A. To Pitkin County
Jodi Smith, Facilities Manager
485 Rio Grande Place #101
Aspen, Colorado 81611
Fax: (970) 920-5285
B. To Contractor:
(Contract To, Contact, Address, Fax)
with copies to:
Pitkin County Attorney's Office
530 E. Main Street, #302
Aspen, Colorado 81611
Fax: (970) 920-5198
21. XXI. Compliance with House Bill 06-1343 and House Bill 07-1073
A. In compliance with House Bill 06-1343 and House Bill 07-1073 amending Title 8 of
the Colorado Revised Statutes by the addition of Article 17.5, Illegal Aliens -Public Contract for
Services, enacted by the General Assembly of the State of Colorado, the Contractor shall not:
1. Knowingly employ or contract with an illegal alien to perform work under this
contract or;
2. Enter into a contract with a subcontractor that fails to certify to the Contractor
that the subcontractor shall not knowingly employ or contract with an illegal
alien to perform work under this contract.
B. In compliance with House Bill 06-1343 and House Bill 07-1073 enacted by the General
Assembly of the State of Colorado:
1. The Contractor has confirmed or attempted to confirm the employment
eligibility of all employees who are newly hired for employment in the United States through
participation in the Basic Pilot Program [created in Public Law 208, 104th Congress, or its
successor and expanded in Public Law 156, 108th Congress, or its successor, that is
administered by the United States Department of Homeland Security] and, if the Contractor
is not accepted into the Basic Pilot Program prior to entering into this contract, the Contractor
shall apply to participate in the Basic Pilot Program every three months until the Contractor is
accepted or this contract has been completed, whichever is earlier. This provision shall not
be required or effective if the Basic Pilot Program is discontinued.
2. The Contractor shall be prohibited from using Basic Pilot Program procedures
to undertake pre -employment screening of job applicants while this contract is being
performed.
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3. If the Contractor obtains actual knowledge that a subcontractor performing
work under this contract knowingly employs or contracts with an illegal alien, the Contractor
shall be required to:
a. Notify the subcontractor and the County within three days that the
Contractor has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
b. Terminate the subcontract with the subcontractor if within three days
of receiving the notice required pursuant to subparagraph (a) of this paragraph (3) the
subcontractor does not stop employing or contracting with the illegal aliens; except
that the Contractor shall not terminate the contract with the subcontractor if during
such three days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal alien.
4. The Contractor shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the Department of Labor
and Employment is undertaking pursuant to the authority established in Subsection (5) of
C.R.S. § 8-17.5-102.
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out herein
above.
CONTRACTOR:
BY:
Title ?re £&Af
ginb
Date
BOARDofCOUNTY COMMISIONERS OF PITKIN COUNTY, COLORADO:
By.
DR
Jodi Smith, Facilities Manager Date
By:, c )1 _ . ( �-t r 6./do g
Temple Glassi f $ ets Manager Date
1 cllas By: `f ' `L( A/- 6 . /7. bg
Date Hilary F e her, County Manager Date
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Contract • 116-2008
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and Employment is undertaking pursuant to the authority established in Subsection (5) of
C.R.S. § 8-17.5-102.
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out herein
above.
CONTRACTOR:
By: ct 1
Title PRESIDENT
EXIIIBiT A
Date
BOARD of COUNTY COMMISIONERS OF PITKIN COUNTY, COLORADO:n
By: [- 4 I
By: /" 1&C
Jodi Smith, Facilities Manager Date Temple Glassier, Assets Manager Date
By
N 4
Brian Pettet, Public Works Director Date
Proposal Time:
Proposal Date:
ANNUAL ELECTRICAL SERVICE CONTRACT
PROPOSAL FORM
10:00 A.M., MST
MAY 28, 2008
From: R&A ENTERPRISES OF CARBONDALE, INC.
5317 COUNTY RD. 154, STE. 201
GLENWOOD SPRINGS, CO 81601
(970) 945-6500
Email address: chrishranl0c1 rir corn
To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Jodi Smith, Facilities Manager
Pilkin County Facilities Management, 485 Rio Grande Place, #to1., Aspen, Co S1611
970-9220-5396, 970-92o-5285 Fax or email: jod.is(«;co.pitkin.co.us
/U
Contract
Ledgers , h
116-2008
485 Rio Grande Place,#101
Aspen, Colorado 81611
For: ANNUAL ELECTRICAL SERVICE CONTRACT
Pitkin County Courthouse 506 East Main Street, Aspen Colorado
Pitkin County Courthouse Plaza 530 East Main Street, Aspen Colorado
Pitkin County Jail 506 East Main Street, Aspen Colorado
Pitkin County Library 120 North Mill Street, Aspen Colorado
Pitkin County Health and Human Services 405 Castle Creek Road, Aspen Colorado
Pitkin County Public Works 76 Service Center Road, Aspen Colorado
Pitkin County Airport, Airline terminal 233 Airport Road, Aspen Colorado
Pitkin County Airport Aircraft Rescue and Firefighters Facility, Aspen
Pitkin County Landfill 32040 Highway 82, Snowmass Colorado
Redstone Bathroom & Redstone Park, Redstone Colorado
SCOPE OF WORK
Service provider shall perform experienced electrical work to include repair, maintenance,
demolition and new installation of commercial buildings and other various County assets. The
contractor will occasionally be required to work non-traditional hours, i.e.; hours other than 7:00a.m.
to 5:00 p.m., Monday — Friday, and weekends and holidays. Pitkin County expects quality work,
which may exceed minimum industry standards. Needed services during the contract period will be
requested through the issuance of work orders. All work orders should have a building name and/or
work order number and should be referenced on all invoices and statements. There is no guaranteed
minimum amount of services to be ordered. No single work order shall exceed $25,000 at any time.
Pitkin County reserves the right to supply any or all materials.
The service shall include, but is not limited to:
a) Provide or schedule normal services as established in the work order within seven (7)
working days. Response is determined to mean that all work shall commence within the
specified time frames where the necessary parts are readily available. When parts need to be
ordered, the parts shall be ordered within the specified time frames and work will commence
within 72 hours upon receipt of the parts.
b) Provide emergency or urgent requested services within four (4) hours of request.
c) Provide an after normal work hours phone number or paging service to be used by the
County to request emergency services.
d) Obtain permits and have work inspected is the responsibility of the successful proposer, per
City of Aspen and Pitkin County code requirements. Contractor shall schedule and be
present at all electrical inspections as required and certificate shall be provided to the
County.
e) Perform work to the current electrical codes as accepted by the City of Aspen and Pitkin
County building officials.
Pitkin County Fay ilities Management, 485 Rio Grande Place, #tot, Aspen, Co 81611
97o-92o-5396, 970-920-5285 Fax or email: joclis@eo.pitkin.co.us
1l
f) Workmanship level shall be the standard of practice and acceptable to the Facility Manager
or designee.
g) Contractor shall install energy efficient parts and/or equipment on all County jobs, unless
authorized by the County Energy Manager.
h) Contractor shall attempt to recycle all parts and or equipment removed from County assets.
i) Job site clean up must be done at the end of each day and again at the end of each
job/project. County dumpsters shall not be used for electrical debris, unless authorized by
Facilities Manager or designee prior to doing so.
j) Provide evidence of adequate staff and equipment sufficient to perform the quality services.
k) Carry insurance levels as indicated in the Contract documents.
1) Proposal shall include the percentage of markup on parts over actual cost.
m) Travel time shall not exceed 2 hours per trip.
n) Provide all documentation on all work completed; panel schedules, instructions, data sheets,
warrantees, etc.
o) Notify the Facilities Manager of any items discovered while working on county assets;
submit written recommendations for corrective measures including scope and estimated cost.
Whereas the County may desire to have one electrical contractor perform all of its electrical needs, it
may be determined to be in the best interest of the County to choose contractors by facility or choose
more than one contractor per facility.
The County intends to contract with electrical contractor(s) for the calendar year, 2008. The
successful proposer(s) shall perform all electrical work that requires a contractor's license.
Normal Hours: from 7am to 5pm
$ 7 5.00 hr (foreman) $ 7 5.00 hr (joumevman) $ 5 5.00 (laborer)
Overtime/Holiday Rates:
$ 113.00 hr(foreman) $ 113.00 hr(joumevman) $ 82.00 (laborer)
Material Costs:
The maximum material mark-up the County will pay is as follows:
1) <$500.00 + 10% bidders mark-up 2 0 %
2) >$500.00 + 8% bidders mark-up 10 %
Reimbursable top -set of Dollars ($ )
Please list other reimbursables/rate:
lz
( ontract t 116-2008
ledger i{ charecd per iucihlr per lob
Statement and Detailed Approach to Project:
hffiamal -Re' ;15:0S1..
Proposed project timeline:
Proposed Payment Schedule: RSA ENTERPRISES SENDS OUT INVOICE WHEN WORK IS
COMPLETE AND PAYMENT IS RECEIVED 30-60 DAYS FOLLOWING DATE OF INVOICE.
Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Project for Reference Checks.
1. HANSEN CONSTRUCTION
CHRIS LEITHEM
379-9117
2. BRIKOR ASSOCIATES
BRISTON PETERSON
948-5597
3. FRIAS PROPERTIES
379-4772
QUALIFICATIONS OF PERSONNEL
Please list assigned personnel and their qualifications
1. JEFF ZELENKA
Qualifications: JOURNEYMAN ELECTRICIAN
Pitl:in County Facilities Management, 485 Rio Grande Place, #ioi, Aspen, Co 81611
97o-920-5396, 970-92o-5285 Fax or email: jodis@co.pitkin.co.us
Contract # 1 16 2008 hnfon,
'_edger # charred per IacJ1t per Hrh
List of similar Project performed: FRIAS PROPERTIES — ELECTRICAL MAINTENANCE
ON ALL PROPERTIES THEY MAINTAIN.
LAFARGE — CONCRETE FACILITIES ELECTRICAL MAINTENANCE
Reference Name, & Phone Number RUPERT (FRIAS) 379-4772
2 KEVIN MESSERSCHMIDT
Qualifications: MASTER ELECTRICIAN
List of similar Project performed. PITKIN COUNTY LANDFILL,
AT HOME IN ASPEN PROPERTY MANAGEMENT
Reference Name, & Phone Number JASON FERGUSON (PITKIN CTY. LANDFILL) ,
BRETT TAYLOR (AT HOME IN ASPEN) 379-0743
3 DAVE SUTTON
Qualifications: JOURNEYMAN ELECTRICIAN
List of similar Project performed: STEEPLECHASE CONSTRUCTION
Reference Name, & Phone Number JERRY THOMAS 920-4079
Pursuant to a request by the Pitkin County Commissioners, the undersigned proposer having examined
the Contract Documents, including the site of the proposed work and being familiar with conditions
surrounding the services of the proposed Project, including the availability of materials and labor
hereby proposed to furnish all labor, materials, supplies, services and supervision required to perform
the work for the project identified above and listed below and as detailed in the Contract Documents
for the sum of:
Pitkin County Facilities Management, 485 Rio Grande Place, #ioi, Aspen, Co 8i6i1
970-920-5396, 97o-92o-5285 Fax or email: jodis(cr,co.pitkin.co.us
Contract i' 1 16-'_t)08
Ledger"c
I'1I,2re Re'
It is further understood that the right is reserved by the Owner to reject any and all proposals and it is
agreed that the proposals may not be withdrawn for a period of ten (10) days from specified time for
receiving proposals.
The undersigned agrees that upon notification of acceptance of this proposal, it will execute a Contract
for the above stated work for the above compensation within the scheduled mutually determined.
The proposer hereby certifies:
1. That this proposal is genuine and is not made in the interest of or on behalf of an undisclosed
person, firm or corporation and is not submitted in conformity with any agreement of rules of
any group, association, or corporation.
2. That it has not directly or indirectly induced or solicited any other proposer to put in a false
proposal.
3. That it has not solicited or induced any person, firm, or corporation to refrain from proposing.
The Proposer acknowledges receipt of Addenda's Nos.
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print n. .• ' • r all signatures)
Dated this Ztday of Matti , 2008
THE PROPOSER
R&A ENTERPRISES OF CARBONDALE, INC.
CHRIS BROADHURST
SIGNATURES: If the proposal is being submitted by a Corporation, the proposer should be
signed by an officer, i.e. President or vice-president. The signature of the officer signing shall be
attested to by the secretary and properly sealed. If the proposal is being submitted by an individual or
a partnership, the proposal shall so indicate and be properly signed.
(Attach addition sheet for Suggested Cost Savings Alternatives)
Pitkin County Facilities Management, 48,5 Rio Grande Place, #iot, Aspen, Go 81611.
97u 92o-5396, 970 92u 5285 Fax or email: jodis@co.pithin.co.us
etc
I(
Project/Contract # 138 -2008 Informal -Rev 3/5/08js
Ledger 505.52.91376.86000
R&A Enterprises
21. Compliance with House Bill 06-1343 and House Bill 07-1073
A. In compliance with House Bill 06-1343 and House Bill 07-1073 amending Title 8
of the Colorado Revised Statutes by the addition of Article 17.5, Illegal Aliens -Public Contract
for Services, enacted by the General Assembly of the State of Colorado, the Contractor shall not:
1. Knowingly employ or contract with an illegal alien to perform work under
this contract or;
2. Enter into a contract with a subcontractor that fails to certify to the
Contractor that the subcontractor shall not knowingly employ or contract
with an illegal alien to perform work under this contract.
B. In compliance with House Bill 06-1343 and House Bill 07-1073 enacted by the
General Assembly of the State of Colorado:
1. The Contractor has confirmed or attempted to confirm the employment
eligibility of all employees who are newly hired for employment in the United States
through participation in the Basic Pilot Program [created in Public Law 208, 104th
Congress, or its successor and expanded in Public Law 156, 108th Congress, or its
successor, that is administered by the United States Department of Homeland Security]
and, if the Contractor is not accepted into the Basic Pilot Program prior to entering into
this contract, the Contractor shall apply to participate in the Basic Pilot Program every
three months until the Contractor is accepted or this contract has been completed,
whichever is earlier. This provision shall not be required or effective if the Basic Pilot
Program is discontinued.
2. The Contractor shall be prohibited from using Basic Pilot Program
procedures to undertake pre -employment screening of job applicants while this contract
is being performed.
3. If the Contractor obtains actual knowledge that a subcontractor
performing work under this contract knowingly employs or contracts with an illegal
alien, the Contractor shall be required to:
a. Notify the subcontractor and the County within three days that the
Contractor has actual knowledge that the subcontractor is employing or
contracting with an illegal alien; and
b. Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to subparagraph (a) of this
paragraph (3) the subcontractor does not stop employing or contracting with the
7
Project/Contract # 138 -2008
Ledger # 505.52.91376.86000
Informal -Rev 3/5/08js
illegal aliens; except that the Contractor shall not terminate the contract with the
subcontractor if during such three days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with
an illegal alien.
4. The Contractor shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the Department of Labor
and Employment is undertaking pursuant to the authority established in Subsection (5) of
C.R.S. § 8-17.5-102.
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out
herein above.
CONT TOR:'(
TltldUt&_e ,_\ccr, x%- 2LI_OC
Date
PITKIN COUNTY:
By.
Jodi Smith, Facilities
91— 2y-0
Date
(1