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Home My WebLink Aboutbocc.con.203.2008CLERK'S CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING ®STAFF AUTHORIZED SIGNATURE ORIGINATING DEPARTMENT/DIVISION: Finance department CONTACT PERSON: Debe Nelson PHONE #: 920-5229 PROJECT NAME: Consulting Services ^ BOCC AGENDA ITEM (Requires BOCC Signature) (per Revised Procurement Code 7/2005) ^ Over $50,000 (Requires County Manager's Signature) / CHECK PROCUREMENT TYPE: ^None ®Informal ^Formal ^Sole Source ^Emergency ^State Bid ^ ®Compliance with House Bills 06-1343 and 07-1073 -Immigration Form (Under $10,000, Letters of Engagement, et llOLLAR AMOUNT: less than $25,000 / CHECK CONTRACT TYPE: ^Services/Maintenance ^License/Use ^Lease ^Construction ®Goods, Equipment, Supplies ^Other (e.g. revenue) Agreements (Requires BOCC Action) e Order/Contract Amendment CONTRACTOR: CBS Accounting LLC COMPLETE LEGAL OF NAME OF BUSINESS (if different from contractor) Contract Execution Date:?-3-2008 Automatic Renewal: ^Yes ®No ~; STOP CONTRACT #: 303- 3~~ ~ BUDGET LINE ITEM/LEllGER NUMBER: 001.16.95114.82000 (for county employees) ental Agreement (Requires BOCC Action) on-Profit Contract End Date: 12-31-2008 Term of Contract: J~ All Contracts should be proofed for the following: / ® No Pages Missing / ® If a Page is Left Intentionally Blank -Note on Page / ® Page numbered consecutively / ® All Signatures Affixed / ® All Dates Filled In / ® All Other Blanks Filled In / ® All Exhibits Attached / ® HB 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/or Contract / ® All Legal Descriptions Attached (if applicable) / ^ Notice of Award/Notice to Proceed Attached (if applicable) / ^ Warranty(ifapplicable) / ^ Special Instructions for Finance Department: / ® Sent to Clerk and Recorder for Scanning/Archiving / ^ Authorized Staff Person's Name: Debe Nelson BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHEll DOCUMENT HAS BEEN PROOFED AND REAllY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHNES RETAINAGE SCHEDULE. LETTER OF ENGAGEMENT June 3, 2008 Project Name Consulting_to Finance Office Business Name Christine Beth Stouder DBA CBS Accounting LLC Address 303 E Dakota Dr City, State Zip Code Grand Junction, Colorado 81503 Re: Consulting to Finance Dear Christine: The purpose of this letter is to summarize the pertinent terms of Pitkin County's arrangement with you to provide the specified services enumerated in the following paragraph. The County's obligation under the Workers' Compensation Statute requires Pitkin County and you to formalize the terms of this engagement in a notarized writing. The Pitkin County Finance office has requested consulting services to assist the completion of the annual financial report and maybe asked to review current procedures to make recommendations for changes and complete documentation at a Later date during 2008. As procedures are discussed, the consultant is to provide suggestions as to how processes can be streamlined and simplified to provide efficiencies to the departmental operations. Policies will also be discussed and documented, where appropriate, with a goal to the new organizational philosophy into these policies. It is agreed that expenses hotel expenses will be paid by the County and per dcim will also be paid. The; billing rate for services provided in 2008 will be $130 per hour. It is mutually agreed that the County does not have an exclusive right to your services and it is contemplated that you may provide similar work to other businesses, governments and non-profit organizations. You acknowledge that the work performed for Pitkin County will be that of an independent contractor and that no employee-employer relationship is created. You have full control over how the services are performed and it is expected that work will be conducted in accordance with industry standards by applying professional judgment. The County will provide, if necessary, documents and information to complete the work described in the preceding paragraph. The County representative signing this letter is available to you to discuss any details related to this engagement. This letter of engagement will terminate on December 31s` and will require a new document in succeeding years to be effective. You acknowledge and agree that you shall not be entitled to workers' compensation benefits in connection with this project and that you shall be responsible for the payment of all state and federal income taxes. Rev 03/OS/08js Rev 03/OS/08js Compliance with House Bi1106-1343 and House Bi1107-1073 A. In compliance with House Bi1106-1343 and House Bi1107-1073 amending Title 8 of the Colorado Revised Statutes by the addition of Article 17.5, Illegal Aliens-Public Contract for Services, enacted by the General Assembly of the State of Colorado, the Contractor shall not: Knowingly employ or contract with an illegal alien to perform work under this contract or; Enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. B. In compliance with House Bi1106-1343 and House Bi1107-1073 enacted by the General Assembly of the State of Colorado: 1. The Contractor has confirmed or attempted to confirm the employment eligibility of all employees who are newly hired for employment in the United States through participation in the Basic Pilot Program [created in Public Law 208, 104th Congress, or its successor and expanded in Public Law 156, 108a` Congress, or its successor, that is administered by the United States Deparhnent of Homeland Security] and, if the Contractor is not accepted into the Basic Pilot Program prior to entering into this contract, the Contractor shall apply to participate in the Basic Pilot Program every three months until the Contractor is accepted or this contract has been completed, whichever is earlier. This provision shall not be required or effective if the Basic Pilot Program is discontinued. 2. The Contractor shall be prohibited from using Basic Pilot Program procedures to undertake pre-employment screening of job applicants while this contract is being performed. 3. If the Contractor obtains actual knowledge that a subcontractor performing work under this contract knowingly employs or contracts with an illegal alien, the Contractor shall be required to: a. Notify the subcontractor and the County within three days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and b. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (a) of this paragraph (3) the subcontractor does not stop employing or contracting with the illegal aliens; except that the Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. 4. The Contractor shall comply with any reasonable request by the Department 2 ` Rev 03/OS/08js of Labor and Employment made in the course of an investigation that the Department of Labor and Employment is undertaking pursuant to the authority established in Subsection (5) of C.R.S. § 8-17.5-102. In all other respects the Agreement is in full force and effect and remains unchanged by this Amendment. If you are in agreement with the terms of this letter, please sign below in the presence of a notary and return a copy to us for our files. We appreciate the opportunity of working with you. Sinc ~. ` Debe Nelson, Pitkin County Finance Directo~~ STATE OF COLORADO ) ss. COUNTY OF PITKIN ) e° ~~Y The forgoing instrument was acknowledged before me this j day of die, 2008, by Debe Nelson ~tNSi-+uce ,~a k.tc-r~fL- _,~PRY p Witnessed my hand and official seal. My commission expires: ~ ~ - Q ~ ~ a OD q Notary AGREED: ClnnS'w. f~tl, 5faud,^ Christine Beth Stoudcr STATE OF COLORADO ) } ss. COUNTY OF ~~d- ) LYNOEE R. DEAN The forgoing instrument was acknowledged before me thi~~y of June, 2008, by Christine Beth Stouder. and official seal. W ATSON My ~rt~mission Expires 1111412009