The URL can be used to link to this page

Home My WebLink Aboutbocc.con.227.2008CLERK'S CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING CONTRACT #: 22'�-2008 ORIGINATING DEPARTMENT/DIVISION: Clerk & Recorder CONTACT PERSON: Carol Twitchell PHONE #: 2709 PROJECT NAME: Election Judges ❑ BOCC AGENDA ITEM �STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (per Revised Procurement Code 7/2005) ❑ Over $50,000 (Requires County Manager's 5ignature) ✓ CHECK PROCUREMENT TYPE: �None ❑Informal ❑Formal ❑Sole Source ❑Emergency ❑State Bid ❑ ❑Compliance with House Bills 06-1343 and 07-1073 — Immigration Form (Under $10,000, Letters of Engagement, etc �DOLLAR AMOUNT: $207.70 ✓ CHECK CONTRACT TYPE: � Services/Maintenance ❑License/Use ❑Lease ❑Construction ❑Goods, Equipment, Supplies ❑Other(e.g.revenue) BUDGET LINE ITENULEDGER NUMBER: 001.09.0000.82000 (for county employees) �ental Agreement (Requires BOCC Action) on-Profit Agreements (Requires BOCC Action) �e Order/Contract Amendment CONTRACTOR: Kimberly Hay COMPLETE LEGAL OF NAME OF BUSINESS (if different from contractor) Contract Execution Date:7-22-08 Contract End Date: 8-13-08 Automatic Renewal: ❑Yes �No Term of Contract: 1 Day All Contracts should be roofed for the followin : P B ✓ �No Pages Missing ✓�If a Page is Left Intentionally Blank —Note on Page ✓ �Page numbered consecutively ✓ �All Signatures Affixed ✓ �All Dates Filled In ✓ �All Other Blanks Filled In ✓ 6ZIAll E�chibits Attached i f'� ✓❑HB 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/or Contract ✓ ❑All Legal Descriptions Attached (if applicable) ✓❑Notice of Awazd/Notice to Proceed Attached (if applicable) ✓ ❑Warranty (if applicable) ✓ ❑Special Instructions for Finance Department: ✓ �Sentto Clerk and Recorderfor Scanning/Archiving ✓�Aut6orized Staff Person's Name: Carol Twitchell BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. 530 E. Main Street, Suite 101 Aspen, Colorado 8161 I-1948 (970) 920-5180 fax (970) 920-5196 LETTER OF ENGAGEMENT July 22, 2008 Pitkin County Polling Place Judges DearJudge: The purpose of this letter is to summarize the pertinent terms of Pitkin County's arrangement with you to provide the specified services enumerated in the following paragraph. The County's obligation under the Workers' Compensation Statute requires Pitkin County and you to formalize the terms of this engagement in a notarized writing. For each election coordinated by the Pitkin County Clerk and Recorder Office, the County Glerk and Recorder shall appoint election judges from each precinct in the County. An election judge for each precinct shall serve for �a two-year period beginning on the last Tuesday of May in even-numbered years and ending on the last Monday in May of the next even-numbered year, or until the designated election official appoints another person to replace that election judge for that precinct. For partisan elections, the County Clerk and Recorder shall appoint at least three election judges to serve as poiling place judges for each precinct to perform the designated functions, one of whom may be a student election judge. In all elections, each election judge serving in the precincts on Election Day shall receive not less than $50 as compensation for services provided as judge at any election (1-6-115). In additioh to the compensation provided, each election judge may be paid expenses and reasonable compensation for attending election schools. Each supply judge shall be reimbursed no less than five dollars for attending a special school of instruction. Compensation for election judges shall be determined and paid by the goveming body calling \ the election. Election judges must give the designated election official their social security numbers in order to receive compensation; however, service as an election judge shall not be considered employment pursuant to Articles 70 to 82 of Title 8, C.R.S. [1-G-115 (4)]. � Judges are required to be registered electors who reside in the Cownty, physically and mentally able to perform and complete assigned tasks, attend a class of instruction concerning the tasks prior to each election, have never been convicted of election fraud or other election offense or fraud, and neither a candidate whose name appears on the ballot in the precinct that they are appointed to serve in nor a member of the immediate family of a candidate whose name appears on the ballot in the precinct they are appointed to serve ( C.R.S 1-6-101). Since these judges only work on Election Day, Pitkin County does not employ them as temporary work, but as contracted service individuals. Each polling place judge is employed at $120 per Election Day, plus extra for supply judge, returns judge, lunch per diem and mileage if applicable. Judges receive a check processed through the Pitkin County Finance Department and not the Payroll Department. It is mutually agreed that the County does not have an exclusive right to your services and it is contemplated that you may provide similar work to othec businesses, governments and non-profit organizations. You acknowledge that the wo�k perform�d for Pitkin County will be that of an independent contractor and that no employee-employer relationship is created. You have full control over how the services are performed and it is expected that work will be conducted in accordance with industry standards by applying professional judgment. The County will provide, if necessary, documents and information to complete the work described in the preceding paragraph. The County representative '. signing this letter is available to you to discuss any details related to this engagement. This letter of engagement will terminate on December 31�' and will require a new document in succeeding ,• � years to be effective. G:\elec[ions\judges\Vaining\letter of engagement fortn-individual.doc �+^' � e..�a wwoe, '/ Letter of Engagement July 22, 2008 Page 2 of 2 You acknowledge and agree that you shall not be entitled to workers' compensation benefits in connection with this project and that you shall be responsible for the payment of all state and federal income taxes. if you are in agreement with the terms of this letter, please sign below in the presence of a notary and return a copy to us for our files. We appreciate the opportunity of working with you. Sincerely, ��,� � K. Vos Caudill County Clerk and Recorder AGREED: K�MaER�y H�y STATE OF COLORADO F�� COUNTY OF PITKIN The forgoing instrument was acknowledged before me this o? 3 day of July, 2008, by Janice K. Vos Caudill, Pitkin County Clerk and Recorder Witnessed my hand and o�cial seal. My commission expires: ��I,�v � p Carole witc iell, E ' n Manager Notary Public CAROLE : 71NITCHELL e �� ca-�`"� My Commissao E�es 04J10120f0 G:\elec[ions\judges\training\letter of engagement fortn-individual.doc �