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- CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR
SCANNING/ARCHIVING
CONTRACT 069-2008 rd
ORIGINATING DEPARTMENT/DIVISION: Airport
CONTACT PERSON: David Ulane PHONE 970-429-2853
PROJECT NAME: Public Outreach
? BOCC AGENDA ITEM ®STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (per Revised Procurement Code 7/2005)
CHECK PROCUREMENT TYPE:
?None ?Informal ®Formal ?Sole Source ?Emergency ?State Bid ?
?Compliance with House Bills 06-1343 and 07-1073 (Under $10,000, Letters of Engagement, etc.)
CHECK CONTRACT TYPE:
DOLLAR AMOUNT: $49,999.00 BUDGET LINE ITEM/LEDGER NUMBER:
®Services/Maintenance ?Employment (for county employees)
?License/Use ?Intergovernmental Agreement (Requires BOCC Action)
?Lease ?Non-Profit
?Construction ?Quasi-Public
?Goods, Equipment, Supplies rant Agreements (Requires BOCC Action)
?Other (e.g. revenue) hange Order/Contract Amendment
CONTRACTOR/BUSINESS:Mead & Hunt Complete Legal of Name of Business Mead &
Hunt
Contract Execution Date:l/9/09 Contract End Date: 3/31/2013
Automatic Renewal ?Yes ®No Term of Contract: 4/16/08-3/31/2013
a•
All Contracts should be proofed for the following:
? ®No Pages Missing
? ®If a Page is Left Intentionally Blank -Note on Page
? ®Page numbered consecutively
? ®All Signatures Affixed
? ®All Dates Filled in
? ®All Other Blanks Filled In
? ®All Exhibits Attached
? ®HB 06-1343 and 07-1073 Legislation Included in RFP and/or Contract
? ?All Legal Descriptions Attached (if appropriate)
? ?Notice of Award/Proceed Attached (if appropriate)
? ?Warranty,ifapplicable
?Special Instructions for Finance Department:
®Sent to Clerk and Recorder for Scanning/Archiving
®Authorized Staff Person's Name: David Ulane
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF
PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED
AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE
WITH COLORADO STATE ARCHNES RETAINAGE SCHEDULE.
AMENDED 04/01/08
TASK ORDER No. 2
TO
PROFESSIONAL SERVICES AGREEMENT
Contract 322-2008
Ledger 404.69.94799.86000
BETWEEN: Aspen/Pitkin County Airport (CLIENT)
Aspen, CO
AND: Mead & Hunt, Inc. (CONSULTANT)
A Wisconsin Corporation
EFFECTIVE DATE: January 5, 2009
RECITALS
This is the Second Task Order to the Professional Services Agreement dated effective January 5, 2009,
between the Pitkin County Board of County Commissioners and Mead & Hunt, Inc. The Professional
Services Agreement effective April 16, 2008, is referred to herein as the Contract.
AGREEMENT
1. Services to be Provided. The Scope of Services is to provide professional planning services for
the development of a public outreach program for the Airport Master Plan project. The full Scope
of Services is defined in Exhibit A.
2. Schedule. The project shall be completed within 12 months from Notice to Proceed.
3. Consideration. The services shall be provided on a time and materials basis, not to exceed
$50,000 as described in Exhibit A. Progress payments shall be made in accordance with the
Contract.
Accepted by: Approved by:
PITKIN COUNTY BOARD OF COUNTY MEAD & HUNT, INC.
COMMISSIONERS
By:
Name: v Name: Thomas Schne er
Title: A~ST• /~LIITR~ Title: Vice Pr '
The above person is authorized to sign for
Client and bind the Client to the terms hereof.
Date: ~ •Oq Date:
U:IFY2009UlerolColoradolASE-T02-DamauerlFinallMead Hunt Public Outreach Tesk Order No. 2.docx
Task Order No. 2 -Exhibit A
Proposed Scope of Services & Fee Estimate
Public Outreach Planning Assistance
Aspen/Pitkin County Airport
Aspen, CO
January 5, 2009
Scope of Services
This document describes the scope of services to be performed for the Aspen/Pitkin County Airport as
part of the ongoing planning projects at the Airport. Mead & Hunt will provide assistance to Airport staff,
and the Airport's Consultants on the public information, outreach, strategy, and communication aspects of
the various ongoing or upcoming planning efforts at the Airport, including the Environmental Assessment,
Master Plan Update, Terminal Planning Study, and Green House Gas Study. The services will be
performed at the request of Airport staff. These services may include but are not limited to the following
items:
• Assistance with the development of public outreach strategies including methods and
communication strategies. Assistance shall be provided via in-person meetings, email, or
phone as requested.
• Assistance with the development of public outreach messages including reviewing and
commenting on methods, strategies, content, and exhibits.
• Attendance at public meetings or workshops that include airport business, as requested by
Airport staff.
Subsequent task orders will likely be established for the additional services necessary for the completion
of the Master Plan Update and other airport planning services.
Fee
Services performed as part of this task order shall be performed on a time and materials basis in
accordance with the standard billing rates below and shall not exceed Fifty Thousand Dollars
($50,000.00). Current standard rates for Darnauer Group include the following:
• Principal $150/hour
• Staff $125/hour
Reimbursable Expenses to be billed at actual cost plus 15%.
U:IFl'2009WerolColoredolASE-T02-DamauerlFinallMead Hunt Public Outreach Task Order No. 2.docx