HomeMy WebLinkAboutpitkin.planning.290932100813Aspen Productions on Behalf of: Colorado Tourism /
Photographer: Glenn Oaklex
970.925.1031
contact: Liz or Jere Long
Additional information for:
Colorado Tourism 2009 'Winter -Photo Shoot
Crew Size: Max 8 People
Vehicles: 2 Suburbans
P/TK/N COUNTY -
Dates: Shoot 3/2 - 3/3 - 3/4 With a weather hold on 3/5/09
• Description of event:
A photo shoot featuring Aspen's winter area's and views for the Colorado
Tourism Board.
LOCATION # 1: HIGHLANDS -Skiing in Olympic Bowl
LOCATION # 2: SNOWMASS -Family enjoying views at the top of °Long
Shot*
LOCATION # 3: ASHCROFT -Couple cross-country skiing on the river run trail
LOCATION #4: ASPEN -Couple enjoying the views on the Sundeck
**This shoot should only take a maximum of 4 hours at each location.
Safety & Operations Plan:
• We have filed a permit with the Forest Service today 3/12/09
• The areas that we are permitting to shoot the photo shoots are:
HIGHLANDS -OLYMPIC BOWL
The areas that we would like to shoot at have no avalanche issues.
We are parking in the parking area at the base of Highlands and with the
assistance of the Aspen Ski Co they will escort us with a ski patroller to our
shooting location.
lU_
SNOWMASS -LONG SHOT
The areas that we would like to shoot at have no avalanche issues.
We are parking in the parking area at Parking lot C and with the assistance of
the Aspen Ski Co they will escort us with a ski patroller to our shooting
location.
ASCHROFT -RIVER RUN
The areas that we would like to shoot of have no avalanche issues.
We will be parking at the °King Cabin° area.
Ashcroft ski touring company will be assisting us to get our shooting location.
ASPEN - SUNDECK
The areas that we would like to shoot at have no avalanche issues.
We will park in the paid parking areas on Durant Street. We will access the
mountain with the assistance of the Aspen Ski Co.
We have attached a document of photo's of our shooting locations in a
separate document to help document out shooting areas for you.
Point of contact Person: Jere 970.925.1031
(Locations Manager) 917.837.7356 m
Liz 917.837/0508 m
Overall Responsibility for the safety of the event is:
Glenn Oakley Photography (Aspen Productions working on behalF of Glenn
Oakley & Colorado Tourism).
• In the event of a medical emergency our Ski patrol person/ medic will
stabilize the individual /apply appropriate care & seek further assistance if
needed from outside help.
In the event of an emergency & someone does need to be rushed to the
hospital we will have a Surburban standing by to take them to the hospital.
Please call us with any questions or concerns you may have regarding this
Permit.
Thank you!
Jere Long /Location Manager
970.925.1031 / 917.837.7356 mobile
Liz Long /Producer
917.837.0508
:Jui, SJ~~w
PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
TEMPORARY COMMERCIAL USEISPECIAL EVENT PERMIT APPLICATION
Please answer the following questions in detail. If an item does not pertain to your
activity/event, please mark it "WA."
Name of event/activity: ~~~n ra.~~ lDu risU, ~/ H'~-er ~~ ~'v ~~ ~~{
2. Locati{onofevent/activ(i`ty: l-FiohI73L1~S ~/~IK4~SNOL ,5
SJIOWMhSS IdP o'F IA'n7/S~'Ce'1--71~'~S~~y~,'0~f i~.n tf iyL.~¢~li ~_l2 U, 2u1'. Hirt l•, -C ~,~ ~¢
~}SPen -- Sc,.~l~e Co., pip 2H,01/1'11 V ~C~++S
3. Type of event/activjty (parade,, assembly, sporting event, taming, etc.):
If the event/activity involves movement (e.g., parade, foot race), describe the route,
including starting and dispersal locations, and attach a map.
4. Name of applicant (sponsoring organization/event coordinator): ~~~
Address:
Phone(s):
E-mail
Name and~itle of person,prima~ily responsiple for oversight of event/activity:
5.
6.
Address: ~4-v~-,-e ~s q. h.~i ~
Phone(sl:
E-mail:..
Cell phone, radio frequency or other means of contact during the evenbactivity:
of event/activity:
Starting time(s):
Ending time(s):
Number of people
spectators): !
ng participants, staff (including volunteers), and
~~ 2iv.,v R~-r Irq,i
~Id 3/s
itr.ir ~+') N`
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If you will be using volunteers, what type of advance training will they be receiving and
when?
Will you provide noti ication of the evenUactivity to the public and/or to adjacenUaffected
property owners? If YES describe who you will notify, when, and how:
-, r,
8. Are you planning to erect temporary structures or tents? If so, describe location, size,
purpose, and if they will be heated/air conditioned:
Temporary structures shall conform to any and all applicable building codes and other
County regulations. The applicant shall obtain any required building permits from the
County Building Department. If a tent is to be erected, the Fire Marshal shall be
contacted to complete a life safety inspection prior to the event.
Do you require electricity; if so, what is the source of your electric power?
~~
Temporary electric power connection(s) shall conform to any and all applicable electrical
codes and other County regulations. The applicant shall obtain any required electrical
permits from the County Building Department.
10. Will there be amplified sound: music, or fireworks? If YES, please describe:
If fireworks are planned, the applicant shall obtain approval and a permit from the
applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on
Noise Abatement (Code Title 6, Chapter 6.36).
11. Will any food be sold? ~ If YES, the applicant will be required to submit an Event
Information Application to ounty Environmental Health. Applicant may also be required
to submit an Event Coordinator's Application and, in connection with its food vending,
applicant shall submit, or require each of its independent caterers to submit, a Special
Event Food Service Application to County Environmental Health.
12. Will you be providing portable toilets and/or
will they be located and how many will be p~
Describe the.types, number and location of
stations? If so,
containers to be provided:
Trash/recycle containers and toilets/hand-washing stations must be removed within 24
hours of the event/activity.
Name, title, address, e-mail and telephone number(s) of person responsible for clean up:
13. Will beer, wine, or other alcoholic beverages be dispensed at your event? 1~~%~l
If YES, complete Attachment D and contact the County Clerk & Recorder's Office to
determine if you need to obtain a State of Colorado Special Event Liquor License Permit.
2
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14.
15.
Are you requesting use of any County properties (e.g., parks, trails)?
please specify:
The County may require applicant to post financial security to ensure
restoration/revegetation of County property.
Are you requesting road closures? ,~ If YES, please include date(s) and times:
Road From _ To ,Date
Road From To ,Date
If road closures are approved, the permittee will be required to publish notice of the
closures in local daily newspapers at least 2 days prior to the closures.
16. If you do~,,JJ??ot require road closures, will your event/activity use any public or private
roads? PC(Llf YES, describe:
17. Where will you provide parking? ~ ~ -~v~r{,,,,e 5/low~, 5,
mrk~ ~Ar~~ la1" /~s~cvo f- IKGw.rC.~a in i~~wrk~~ f~~h~ Pav4r~
umber of spaces~ilable at each location:
Describe any arrangements ma~de~ for towina7~ illegally parked vehicles:
A)r~+ IV~s2~,v.1J
18. Will shuttle service be provided? ) ~ If YES, describe shuttle service (including
hours of operation)~~ et~n°ds to be„used to encourage use of public transit:
19. Describe traffic control measures to be instituted: ~) o
20. How many personnel will be provided for security, and traffic and parking control? ~-~.
Identify any subcontracted security and traffic/parking control service providers (name,
address, contact person, telephone number(s), and e-mail):
k ~>h~
Law enforcement services will be charged out at the current hourly rate established by
the Sheriff's Department and ONLY if resources permit. The Sheriff reserves the right to
place officers and staff at the event, at the permittee's expense, if deemed necessary in
the interest of public safety. For further information, contact the Sheriff's Office.
21. How many and what size vehicles and equipment do you plan to use to stage the
If YES,
lo} //
a~ ~,~w~i
st
provide the location for staging of all vehicles ~nd equipment. _
22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the
event/activity? If YES, please describe: b
ALL APPLICANTS: Please complete the attached Safety and Operations Plan or
provide a separate document containing all of the required information (see Attachment
~. A Safety and Operations Plan is required for planned eventslactivities
because the emergency service infrastructure is funded by the Pitkin County
taxpayers to offset unplanned events that pose a threat to life and property. As a
result, any demand for services generated by a planned evenUactivity should be
alleviated ahead of time by the event sponsor or organizer. The posting of financial
security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriffs
Office upon review of the Safety and Operations Plan.
23. Describe any special requirements or aspects of your event/activity that have not been
covered above:
I certify that I am an authorized representative of the applicant, ~~~-~ ~'~~"~~'"'
and have the power to execute this applicati non behalf of the above-
named organization. All of the above statements are true to the best of my knowledge,
information and belief. I acknowledge that any Temporary Commercial Use/Special Event
Permit that I receive shall be subject to the following terms and conditions, in addition to those
specified in the Administrative Determination/BOCC Resolution granting the permit:
A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or
during the event if the permittee violates any of the conditions of the permit.
B. The County may require the permittee to participate in a post-event debriefing with
referral agencies, affected citizens and other interested/involved parties to address
issues that arose during the event.
C. The County may require the permittee to post financial security to ensure compliance
with any of the conditions of the permit.
D. If a major incident or emergency occurs in the County during the event, the Sheriff
reserves the right to remove any and all emergency medical, fire and law resources from
the event.
s..,~~
E. The p~ttee shall adhere to all representations made in the application and in public
of Applicant I
Print Name
Ih Cure iM~w~-~
Title
Address
~1 ~''1 j' ~, "~
,i
ATTACHMENT A
SAFETY AND OPERATIONS PLAN REQUIREMENTS
The purpose of this part of your application process is to promote public safety in the
Conduct of special events in Pitkin County. Please provide the following information as
it applies to your event. Note that some questions will not be applicable, or appropriate, given
the nature and/or scale of your event.
Contact the Public Safety Council for additional information or direction regarding these
requirements.
• Is this acorporate-sponsored event for profit? ~ or anon-profit event? ^ (Check
one.)
The following statements assess the level of risk to the participanUcitizens of the County
by the event and its potential to affect normal public safety resources. (Check
appropriate boxes.)
^ YES ~ NO A) Does the event pose risks to the individual participants and public
safety?
^ YES ~ NO B) Does the event occur in wilderness, swift waterlopen water or
mountainous terrain and have the potential to affect normal public
safety resources?
If either A or B were answered YES, then the applicant may be required to post financial
security with the Sheriffs Office.
All participants of an event are encouraged to purchase and carry during the event a hiking,
fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs
of an emergency through the Colorado Department of Local Affairs-DOLA Grant.
The Safety and Operations Plan can be written in outline format. It should:
Outline, in detail, all of the activities, risks, or other safety issues associated with staging
or participating in your event.
2. Outline, in detail, the safety measures you will have in place for the event:
A. Name the single point of contact public safety officials will be in communication
with at all times during the event. List all means of communication and
numbers/frequencies (e. g., cell phone, radio). Where will this individual be
located during the event?
B. Who has overall responsibility for the safety of the event?
C. Describe (bullet topics) your safety briefing for event staff.
D. Outline, in detail, your safety preplans.
1) Is your written safety/security plan developed and distributed? Please
provide a copy. It should address the following items:
a) Dispatch procedures for your internal emergency response
resources. Drawings (flow chart) may be helpful.
~ ~ rt <~ n, b) Requests for assistance procedures.
_7 :.. 1. ~~
7-06-04
c) Event communications plan. Drawings may be helpful
2) Please ensure that your map attached to the application clearly identifies
emergency facilities, emergency access routes and hazards.
3) Outline, in detail, how you will detect and respond to event emergencies.
4) Describe event-provided emergency medical personnel, facilities and
provisions for staff and participants.
Will your event's safety facilities (aid stations, heli-spots, etc.) be
prominently and clearly marked? If so, how?
(The event may be required to supply its own Emergency Medical Services
(including ambulance service), depending on the scale and risk assessment of
the activities. You may contact local fire and ambulance departments, or private
providers for quotes and availability.)
E. Are there any low risk hazards likely to be encountered by the staff or
participants and how will they be addressed (e.g., road crossings, stream
crossings, etc.)?
F. What are your inclement weather contingency plans?
~-os-orra!!11
^rr~ -l J
~t ~ ;
FridaX 2/27 (travel /scout)
*Scout -Copper - (towards the end of day) -need to be on ski's.
Drive to Aspen
Saturday 2/28 (scout)
*Scout -Highlands (AM) depart @ 5:45am
*Scout -Sundeck (AM)
*Scout -Ashcroft (PM)
gut - Snowmass {AM) depart @ 5:45am
- Stay in Aspen
Aspen Produtions
970.925.1031
rev: 2/11 /09
..y ~ i ,~
.pen Mtn -Sundeck (AM) -Couple on deck
Ascroft (PM) -Cross Country Skiing
TUESDAY MARCH 3, 2009: SHOOT DAY #2 OF # 2
- Olympic Bowl (AM) -Skiing & Snowboarding
PM -Possible weather hold for Ashcroft ......
2 of 3
..7°~ f ~ I~ ~ s
WEDNESDAY MARCH 4, 2009: SHOOT DAY # 3 OF # 3
Snowmass - Long Shot (AM) -Family on Ski's
PM
Copper -Spaulding Bowl
Drive fo Copper
(PM) -Skiing
3 of 3
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by yfiio~
Name:
Project Address:
Type:
Permit Number
0002.2009.PSPE
PITKIN COUNTY COMMUNITY DEVELOPMENT
Permit Receipt
RECEIPT NUMBER 00027319
Aspen Productions Date:2/17/2009
CASTLE CREEK RD
check # 2288
Fee Description
PP-Special Event Flat Fee
Total:
Amount
499.00
499.00