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HomeMy WebLinkAboutpitkin.planning.273514200851DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (11x17) PARCEL ID: 2735-142-00- 1 DATE RCVD: 8/10/1999 # COPIES:r- CASE NO P116-99 CASE NAME: Aspen High Country 1999 Triathalon/Duathalon Temporary Use Permit Planners Nick Lelack PROJ ADDR: 0861 Maroon Creek Rd Moore Pool & Iselin Park OWN/APP: Aspen Recreation D ADR~ C/S/Z:~ PHN:r REP: Chance Dennison Go Aspen ADR: 130 S. Galena CIS/Z: Aspen, CO 81611 ~PHNi 920-5140 Email Addr: ALLOCATED HOURS: FEES DUE: No Fee required FEES RCVD:- ^/, OVER: REF:- BY~ DUE:r- MTG DATE ` REV BODY PH NOTICED DATE OF FINAL ACTION: 8/26/1999 ~J ~- No ~ BOCCReso: Nom NI 0 ~ BOCC Ord: REMARKS ~r/3S- /r/}-GO- 00~ ~~ PZ:.. ~ .. HRG OFF:. CLOSED: 8/27/1999 BY: TKT HO INDEX: ADMIN• 99 33 PLAT RECORDS VR APPROVALC CASE TYP: Tempc CASE TYP3i CASE TYPO:. File Location:.. PLAT (BK,PG):~ ADMIN INDEX: VR EXPIRES:- ," CASE TYP5: CASE TYP6: CASE TYPA- Date Scanned: 8/28/09 ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY USE PERMIT FOR THE ASPEN RECREATION DEPARTMENT FOR THE 7T"ANNUAL ASPEN HIGH COUNTRY TRIATHALON- DUATHALON ON SATURD Y, AUGUST 28, 1999 qq- ~3 RECITALS 1. Pursuant to Section 3-200-030 of the Pitkin County Land Use Code, the Community Development Director ("Director) may approve a temporary use permit for commercial activities or special events, if an applicant demonstrates that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services and safety of operations. 2. The Aspen Recreation Department ("Applicant") has applied to the Director for approval for a temporary use permit for the 7°' Annual Aspen High Country Triathalon-Duathalon on Saturday, August 28, 1999 from 6:00 AM to 2:30 PM. 3. The Sheriff, City and County Environmental Health Departments, Risk Management, and County Engineering, have all reviewed and approved the event. 4. The Director finds that the request is consistent with the requirements of the Land Use Code. APPROVED by the Director this 2(~day of , 1999 Cindy Houben, Community Development Director I I'IIII "III "III' I"I I'I'I') I' III'I"I III "I'I II'I I"I 434974 08/30/1999 09:32R RDMIN DE DRVIS SILVI 1 of 1 R 0.00 D 0.00 N 0.00 PITKIN COUNTY CO MEMORANDUM TO: Cindy Houben, County Community Development Director FROM: Nick Lelack, Planning Technician RE: 7'" Annual Aspen High Country Triathalon/Duathalon Temporary Use Permit DATE: August 26, 1999 APPLICANTS: Aspen Recreation Department REPRESENTATIVE: Chance Dennison 920-5140 REQUEST: Pursuant to Section 3-200-030 of the Land Use Code, theAspen Recreation Department is requesting approval of a temporary use permit to host the 7" Annual Aspen High Country Triathalon-Duathalon on August 28, 1999. EVENT DESCRIPTION: The event will take place between the hours of 6:00 AM and 2:30 PM. Approximately 400 people, including guests and staff, will attend the event. The event's format is nearly a repeat of the 6"' Annual Aspen High Country Triathalon-Duathalon. STAFF COMMENTS: Pursuant to Section 3-200-030 of the Land Use Code the Community Development Director may approve a permit for the 'temporary commercial use and occupancy of public or private land and/or roadways for commercial activities or special events". The Code requires that an applicant must demonstrate that adequate provisions have been made for police supervision if necessary; public parking; insurance; site set-up, maintenance and clean-up; emergency services; and safety of operations. Also, any temporary structures constructed or placed on the premises are required to conform to any and all applicable building codes and other County regulations. • The County's Risk Manager has approved the insurance for the event. • The City and County Environmental Health Departments reviewed the request and do not have any concerns. • The Aspen Hospital will provide emergency services. • Scott Thompson, Sheriff's Department, does not have any concerns. • The Aspen Recreation Department will organize parking. • Set-up, maintenance and clean up for the event will be the responsibility of the Aspen Recreation Department. • Police supervision is not necessary for the event. RECOMMENDATION: Staff recommends approval of the Aspen Recreation Department's Temporary Use Permit for its 7'h Annual Aspen High Country Triathalon-Duathalon on Saturday, August 28, 1999. w ~~~~~ .fix. r. t7T_+ 7•.~~H'I ~-1 ~ 1' OF rI:~F'tn APPLICATION FOR ' PARKS USE PERMIT SPECIAL EVENT PERMIT NU. a3E u _ ~F' 1 g~.p -~ 5'/97 LOCATION OF EVENT***: ~ k<~,G ~a~ ~ ~~'^~ .E - Mc~bre~oc` ~~se`<"~ _(Any NEW events may not be scheduled at Rio rande, Iselin or Wagner Parks) ~"`~~`~°~ PLEASE ATTACH MA.P OF EVENT DETAII.ING ANY STRUCTURES, STREET CLOSURES A1~TD ATTACH. SCHEDULE OF EVENTS 1. Type of activity (parade, etc,> 2. Name of sponsoring organization:.~~M ~~-`~'~"~'~'~~~°`"~~~~ Address: 3o S , " ~<` Phone: ~t 70 ~ ' S" I `/ cJ 3. Name of Person Responsible or Event: ~ vLiSc~ Address: ~ Phone: 4x 9~-SI<{C~ 4. Date of Event:~k~ s~' ~-~~~ `~~ Starting Time; _(.¢~ l~.M . Endine Time: ~: U o , v~ 5. Crowd Expected: _. ~~ Q;entJ~~-- - - 6. D ou plan to treat tem oraty structures? If so, describe size, purpose, scheduled, etc: ~c.~G.S t.1ev~~ Xce.,O}- ~~rrca-~~ ~ ~v~S G\w~s„ `C'~<5.s_ W~c..~. _ (You will eed to contact the parks department for sprinkler and utdtty ('D lines locations) 7. Will there be amplified sound, music, or fireworks, etc? ~77-e event must be in compliance with the City of Aspen noise abatement ~~ance Section 18.04.040 8. Will any food oz merchandise be sold? No+~'- If the attswet' is YES, a meeting with the Special Event Committee is necessary. Continue to Page 2 CONDITIONS: 1. Crowd must be orderly, 2. Area must be cleaned at completion of activity. 3. Vehicles must stay off grass and walkways 4. Sale or dispensing of beer, wine or alcoholic beverages is prohibited without a special event pemtit liquor license. Incorporated, non-profit organizations may apply for these through the Ciry Clerk's office 920-5061. 5. 6. I aJJJ J• J~Kx'1 1.1 l f VI' H~YCIY rr,. Ez~, ~ . z No person shall use any public pazk for business purposes and no business of any kind shalt be carried on except with the Necessary permits and licenses and as reviewed by the Special Event Coordinator. I understand that damages t k facilities and property or not abiding by these above conditionsfs`Fau¢,e for cancell 'on oZ withdrawals of this permit. APPLICANT: APPROVED ]3Y: This completed form must be filed with the City Clerk's Office nat more than ninety (90) days nor less than thirty (30) days prior to the everrt date. Please supply the following information as it relates to your planned event You need only aaswer those questions which pertain to your event. 1. If event involves movement (e.g. pazade, foot race, etc.) describe route including start aril dispersal location and attach map. a"_. ,.,,v1 - men,,., encti: 2. Will you require street closures? times: Street Street If yes, attach map and please include dates and from to date from to date ~, 3. Do you need any cones or barricades? i;~ (A deposit of $5.00 per cone and $20,00 per barricade is required) 0 l Number of cones ,Number of bt~arricades 4. Will yo need streets eaacd? ~~ C`"`~"'~'`o~ ~~ ~~ e°O~ Street ~ ~ ~ ~~`~~_ fro to dace ~ - 9 ~( Street ~ - from to date & _ ~~'`l `~ Mml~ 4uc 1, For nwnbers 2, 3, and 4 please make direct contact with the Streets Department (920- 5130) at least two weeks prior to your event. You will be charged for all requested labor, materials and egrripment. Will law enforcement services be required'? A~.~'~ . For what purpose (security, ttaffre corm'ol, control? '~~~ .,Ya-:~ C. u: -rte ~ ~- - - - - Q. ryl , ~;1 i~ ~' Dates aced times officers are needed ~~ ~ ~ "'"~ Law enforcement services wiD be charged out at 562.00 per hour. The Chief of Po]fce reserves the right to place officers and staff events as deemed necessary in the best interest of public safety. An agreernerrt with the Pollee Department afll need to be filled out. 6. Will alcoholic beverages be sold andlot dispensed at your event? State of Colorado special event liquor license permit must be applied for with the City Cierk's office. This permit process takes 30 days end is 011Z'i issued to incorporated non-profit orgattiaat[ons, 7. tf merchandise or food will be sold at the event, a vending agzeement must be entered into; business license and sales tax license must be applied.for. For food service, a Temporary Food Service Survey Form must be completed- and returned to the Environmental Health Department. 8. If you plan on having fuewotks, a permit and approval must be received from dt< Fire Marshal. 9. If you require electricity, what is the soutu of your electric power? 10. How marry volunteer/security ptrsons will be provided by applicat? ~__ 11. If you will be renting portable toilets, where will they be Located? 12. 17esc the types of trash/recycle containers to be used F Z ~ S_ SuPP ~S e_ v~ C-S ~ l~~ Trash/recycle containers and portable toilets must be removed within 24 hours of event. 1?. N e, address telephone number of persor. responsible for clean up: 9~- ~ I y ~ Site of event will be inspected with 24 hours of event. Any clean up that is done by the city will be charged to your organisation at the rate of .$60.D0 hour. 14. List any special needs required that Pave not been covered. 1 certify that I am an authorized representative of ~s o n ~pc off, and have the power to execute this application on have of the above-named organisation. All of the above statements are true to the best y mowledge, ation and belief. ~~ rec*~u, J~`~c~~scr Signature of applicant ~ Title ~C riCQ~CI in (sC/V~ ~~ ' c~s~- ~~c~l~~wt ~sl1i~~ ~C1 ~ ~ (n ( ~ print Name Address ALL APPLICABLE PER-'KITTS MUST BE POSTED OR PRODUCED UPOn REQUEST ~u~.. r ..ter 7• x+s ~: ~i i r u ~r'tiei f~0.~ F.4 SPECIAL EVENT COMMITTEE REVIEW Date submitted for review: Date committee review: COMMENTS: Police Department Streets Depamnent Pazkitt$ Department Recreation Department Parks Department Finance Depaztmern RFTA Aspen Volunteer Fire Department Environmental Healttr Department CCLC Special Event Coordinator pate ~- Silverkine Dr. - ~ z °' > ~~ ~ z ~ - ,~ s .. Homestake Dr. ~~ v .-+ 1 v~ iAe ~' am Silver ~ing ~ ~ j '~' ` e~ins < - ^7 ASPEN GOLF - - COURSE ~ fl~~ ~. Bike Path _ v - F HW'Y 82 H~t~Y' 82 Bike >` f _~ o ;~ ~~ O O n .7 7 O n n a I O 3 1 JF 1 x 3 v oz >~ ~~ n n ~\~ Y~ v / Q- _, I f>I_ I F =; 11=1 ! t , -w~ ~~~ ~. T ~' (J ~~ Q O ~~ ~ r f. Z ~ 1` > ~z,` u -^ _/ () ~ > -~ o _ > T==~ sQ ~ o ~ -: z ~ ti9. 3 _ _ G m .V'.. ~ y C /~ ike ,~ ~ /~ N i ~ v F ~ 4~~ a ~ `~ 'f ACORDn CERTIFICATE OF LIABILITY INSURANCE 03/101/99 PRODUCER THIS CERTIFICA S ISSUED AS A MATTER OF INFORMATION ESIX, InC. ONLY AND CO~RS NO RIGHTS UPON THE CERTIFICATE ~ ~ ~ - 18th Street Suite 2800 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR , ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. L .ver, CO 80202 INSURERS AFFORDING COVERAGE INSURED ilNSURERA:North River Insurance Co. USA Triathlon INSURER B: Risk Management Division 'INSURER C: P. O. BOX 1S82O INSURER D: Colorado Springs, CO 80935 LINSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NONJRHSTANDING ANY REQUIREMENT, TERM OR CONDRION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BV THE POLICIES DESCRIBED HEREIN LS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDRIONS OF SUCH POLICIES. AGGREGATE LIMfTS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TypE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS A OENERALLIABILITY SO6OO34144 ~~01/O1/99 O1/O1/00 EACH OCCURRENCE IEl OOO OOO X~DDMMERDIALGENERALLIABILITY FIREDAMAGE(Anyonefire ESO OOO CLAIMS MADE OCCUR MED EXP1Any one person) f5 OOO PERSONAL kADV INJURY fl OOO OOO GENERAL AGGREGATE f2 OOO OOO OENI AGGREGATE LIMRAPPLIES PER: PRODUCTS-COMP/OP AGO Sl OOO OOO POLICY FRO LOC AU TOMOBILE LIABILITY COMBINED SINGLE LIMIT S ANY AUTO (Ea accitlent) ALL OWNED AUTOS BODILY INJURY S SCHEDULED AUTOS (Per person) HIRED AUTOS i BODILY INJURY E NON-OW NED AUTOS (Per accitlent) PROPERTY DAMAGE (Per aceitlenq E GARAGE LIASI LITY I AUTOONLV-EA ACCIDENT f ANV AUTO OTHER THAN EA ACC E I AUTO ONLY: AGG I S EXCESS LIABILITY EACH OCCURRENCE OCCUR ~ CLAIMS MADE AGGREGATE E E DEDUCTIBLE E RETENTION S I f W ORKERSCOMPENSATION AND ~ WC STATU- OTH- EMPLOYERS' LIABILITY E.L. EACH ACCIDENT E E.L. DISEASE-EA EMPLOYE f E.L. DISEASE-POLICY LIMI S OTHER DESCRIPTION OFOPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS AD OED BV ENDORSEMENT/SPECIAL PROVISIONS 7th Annual Aspen High County Triathlon-Duathlon being held August 28, 1999 The Certificate Holder named below is added as an Additional Insured under the General Liability policy, but only with respect to liability arising out of their activities with the Named insured's operations. OtH IIHIL;A Tt HULUEN 'ADDIiIONALINSURED'INSURER LETTER GAIYGtLLAIIUIY SHOULD ANYOFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE E7~IRATION ~ }/ Of Aspen DATETHEREOF,THEISSUING INSURER WILLENDEAVORTOMAIL3D-DAYSWRITTEN 1_J South Galena NOTICE TOTHE CERTIFICATE HOLDER NAMEDTOTHE LEFT, BUT FAILURE TO DOSO SHALL Aspen, CO 81611 IMPOSE NOOBLIGATION OR LIABILITY OF ANYKIND UPON THE INSURER,ITSAGENTS OR REPRESENTATIVES. AUTHDRIZED REPRESENTATIVE 1GUHU 25.5(7/97)1 oY 2 #M16379 CJM ©AGUHU I.UHI'VHAIIUrv Tynn ACORD,~ CERTIFICATE OF LIABILITY INS' 'PRODUCER THIS CERTIFIG ESIX, Inc. ONLY AND Cf °"^ - 18th Street, Slllte 2800 HOLDER. THIS ALTER THE G L ver, CO 80202 INSURED INSURER A: USA Triathlon INS Risk Management Division INSURER C: ~P, O. BOX 15820 INSURER D: Colorado Springs, CO 80935 I,NSURERE: DATE (MM/D D/YY) 03/01/99 ,,,..1~IS ISSUED AS A MATTER OF INFORMATIO! INFERS NO RIGHTS UPON THE CERTIFICATE CERTIFICATE DOES NOT AMEND, EXTEND OR AVERAGE AFFORDED BV THE POLICIES BELOW. INSURERS AFFORDING COVERAGE i River Insurance Co. COVERAGES THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWRHSTANDING ANY REQUIREMENT, TERM OR CONDRION OF ANY CONTRACT OR OTHER DOCUMENT WRH RESPECT TO WHICH THIS CERTIFICATE MAY RE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, IXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMBS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR 7ypE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATIO ~ LIMITS A GENERAL LIABILITY SO6OO34144 OZ/O1/99 ~O1/O1/OO `EACH OCCURRENCE E1, GOO, OOO X(COMMERCIALGENERALLIABILRV FIRE DAMAGE (Anyonellre)E5O OOO CLAIMS MADE OCCUR ME D EXP (AnY one Perao~ S S . O O O PERSONAL BAOV INJURY'E1 OOO OOO ;GENERAL AGGREGATE 52 OOO OOO GENL AOOREDATE LIMB APPLIEB PER: PRODUCTS-COMP/OP AGG E1 OOO OOO POLICY PRO LOC AU TOMOBILE LIABILITY COMBINED SINGLE LIMIT S ANY AUTO (Ea accltlenl) ALL OW NED AUTOS BODILY INJURY S BCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY S NON-OWNED AUTOS (Per accitlenl) PROPERTY DAMAGE (Per accltleN) E GARAGE LIABILITY ~ AUTO ONLY-EA ACCIDENT E ANY AUTO I B OTHER THAN EA ACC S I AUTO ONLY: AGG S E%CESS LIABILITY ~I EACH OCCURRENCE S OCCUR ~ CLAIMS MADE ( AGGREGATE E S DEDUCTIBLE S RETENTION S i S WORKERS COMPENSATION ANO ~ WC STATU- OTH- EMPLOYERS'LIABILITY E.L. EACH ACCIDENT S ELDISEASE-EA EMPLOYE S E.L. DISEASE-POLICY LIMI S ~ OTHER DESCRIPTION OF OPERATIONS!LOCATIONS/VEHICLES/EXCLUSIONS AD DEO BY ENDORSEMENT/SPECIAL PROVISIONS 7th Annual Aspen High County Triathlon-Duathlon being held August 28, 1999 ~ zce Dennison - Race Director 1_~ East Hallam Aspen, CO 81611 SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE E)~IRATION OATETHEREOF,THE(SSUING INSURER W ILLENDEAVORTO MAI L3D- DAYS WRITTEN NOTICETOTHE CERf1FICATE HOLDER NAMED TOTHE LEFT, BUTFAILURE TO DO SO SHALL IMPOSE ND OBLIGATION OR LIABILITY OF ANY KING UPON THE INSURER,ITS AGENTS OR REPRESENTATIVE ACUH025-5(7197)1 Of 2 #M16379 CJM oACORD CORPORATION 1988 ACORD~, CERTIFICATE OF LIABILITY INSI~tANCE I 03/(01/99 PRGDUCER THIS CERTIFIC~//~,~,~~IS ISSUED AS A MATTER OF INFORMATION ESIX, Inc. ONLY AND CO17FER5 NO RIGHTS UPON THE CERTIFICATE o"~ - 18th Street, SU1te 2800 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. L ver, CO 80202 I. INSURERS AFFORDING COVERAGE INSURED I wsuRERA:North River Insurance Co. USA Triathlon !INSURER B: Risk Management Division INSURER D: P, O. BOX 1S82O '. INSURER D: Colorado Springs, CO 80935 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTVRHSTANDING ANY REQUIREMENT, TERM OR CONDRION OF ANY CONTRACT OR OTHER DOCUMENT WRH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BV THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDRIONS OF SUCH POLICIES. AGGREGATE LIMBS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYpE OF INSURANCE ~ POLICY NUMBER Ii POLICY EFFECTIVE POLICY EXPIRATIONI LIMITS A I: GENERALLIABILITY 15060034144 O1/01/99 O1/O1/OO IEACHOCCURRENCE I SI, GOO, OOO X ~COMMERCIALGENERALLIABILITY (FIRE DAMAOE(Any one prep ESO OOO CLAIMG MADE OCCUR , ~ MED E%P(Any one person) SS, OOO PERSONAL SADV INJURY fl OOO OOO GENERAL AGGREGATE f2, 000, OOO GENL AGGREGATE LIMITAPPLIES PER: ~ ~ PRODUCTS-COMP/OP AGG $1 , OOO , OOO POLICY PRO LDC I AU TOMOBILE LIABILITY I SINGLE LIMIT BI tlED j f ANV AUTO , i I ) Eaa ALL OWNED AUTOS i BODILY INJURY $ ~ SDHEDDLED AUTOS (Per person) i HIRED AUTOS ' BODILY INJURY f NON-OW NED AUTOS I (Per accitlent) I PROPERTY DAMAGE i li (Per accitlent) $ GARAGE LIABILITY I AUTO ONLY- EA ACCIDENT f .ANY AUTO ~I ~ EA ACC OTHERTHAN f ' I AUTO ONLY: AGG S EXCESS LIABILITY , EACH OCCURRENCE S OCCUR ~ CLAIMS MADE . AGGREGATE ; S I f DEDUCTIBLE I f RETENTION E ~ $ WORKERS COMPENSATION AND I WC STATU- OTH- I EMPLOYERS' LIABILITY E.L. EACH ACCIDENT f E.LDISEASE-EA EMPLOYEE 3 I E.L. DISEASE-POLICY LIMI S OTHER ~ II DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS AD DED BY ENDORSEMENT/SPECIAL PROVISIONS 7th Annual Aspen High County Triathlon-Duathlon being held August 28, 1999 The Certificate Holder named below is added as an Additional Insured under the General Liability policy, but only with respect to liability arising out of their activities with the Named insured's operations. i Forest Service b East Hallam Aspen, CO 81611 6HOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE E7IPIRATIDN DATE THEREOF,THE ISSUING INSURER W I LLEN DEAVORTO MAIL3_O- DAYS WRITTEN NOTICE TOTHE CERTIFICATE HOLDER NAMEDTOTHE LEFT, BUTFAILURE TO DO50 SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS Oq REPRESENTATIVE AGUHD 25.5 (7/97)1 OLl #M163 ~/ 9 CJM ~ ACURD WRPORAT IUN 1988 d'- w .J ~l s : S a 3 ~ s ~ ~ a- eo ; ~ ~ ~ , « ~ ~ u ~ I~ `; r J _ U j /1 L _ N -_ O n = N U ~ C - V _ L ^ J ~ - N 1 Y ~ n ~: O O T i 1 ` C C F U r J - :3 O n " _c v ti L L . ~ V V ~ ~ y ~ ~_ ~ 'J ~ 'T a U y C ^ G G _.. G G ~'-' j ~ F `' e3 U O ~ cs a ~ R O G O !: L L J C ~ n 'O G ~ C O C ^ ~ E v r N 6 O G `' ' y~ _ N - C ~ C y V v N O y N ~ G m G J i :c C c1 : Z ~ O .~. ~ G v ac r"~ M i `~ M `~ ^ ri ~ ~ v i ~ ~ = v ~n o vi o vi a m - ~ ~n ~ ~ ~n o ~n vi v a~ , 1 ^ a o o N N N ~/, Q N N N N C4 Q' k c~ ~ c .~ ~, ~ ~ c~ a ~ c ~ :L o ~ ~c c o o o ~n ~n ~c o o C, O ~ CO ~ ~ ~ .~ vi C .D N C C h vl N ~ ~ V1 N Vi vl v~ M N vl O ~ O O O d' O V1 C O O vi M O C N rn N c~ N ~ V ~ N c N c, N c N N N ~O N .. rn ~ c c c~ c 0 ~ R >~ y L ~. ti C O ~ .. ~' T 3 ¢ _ R ~:-~ - b R > N ~ G ' p = > C ~ s o ~ ~ a ~ z >a y A O y p F L t ~ ~ C pp O ce _ tC :a ~ U C y > y y v ..0. N y r) O y j r. ~. T ~ N U . ~~.. .F.. .~. CD y ^~ Q O O V L i tp C c c L U N N O ~ A N U ~ O N N ~ v C G ~ ~. ~ O E ^ E L m U ~ ~"' U H G L _ C ,~ N O '+- ~.. U O C o O ~ ~ ~ aT+ ' W ~ ~- O N ty v O ~ ` 7 F G C ~ C r > > ~ C _ N > G ~ C i 6 O ~ C • • • • c 0 O .C c C V] • O A U fL (il V7 W W Cal L•7 4r, .: U U F^ .7 G Q 2 ~ U Event Descri to ion TRANSITION ARF.a F~qw Is Transition Area Secures' kill a Eery Checklist be completed prior to your ~. lei/~i1JLC~S/1.r/I/~DPtJ~O even . ye no Are Bike Racks Uszd:' yes no t~'hat Is Claims System For Athletes To Remove Their Bzlongings ~Fprp Transition Area?_~~ IIIG r^J1 Y~i~ ~'i.!rl COMMUNICATIONS Circle Type Of Communications Device: Cellular Phonts and eld a ~o Have Run/Bike Crossovers Been Eliminated From The Transi[ion Area?~ Have They Been EI}~~~ted From Course? !! Have Official Recommend~ons Been Adhered to from Previous Year?~ MEDICAL (Guideline available upon Circle Head Of Medical Team: ~fD Nurse Other. Name. /1~~~ Phone /Y/r/ Nill be present at event? yes no Number Of Medical Staff? ~~ Is Medical Group Part of Communications Network? yes no ~\ e Of~ist ce To T e eazest Hospital- , ~ i~. tuber Of Ambulances?a^f1 cell// Do you have a Safety Direc[or? es no Do you have a written safety plan yes no Have you no[ified local police, fire rescue, hospi;als of the even[? es no Is Safety director familia~th USAT incident & medical reports? yes o Other: Describe Communication Frocess Between Key CoQrdipators During Event: ~~/ O Li.[iLaZ Include the following maps with your sanc[ion application. We will no longer accept maps from previous years. Transition Area Swim Course Bike Course Run Course P~ZE MO~Y Do you offer prize money? yes no How Much~,~ 'Please keep in mind that any purse totalling 55,000 or more qualifies your event as a pro race. Call the National Office for more information. 6 Event Description ~. SWIM COURSE Circle Course Type: Pool Lake River Ocean 22 Name~PJ`~ yG"P /LY~~ (of body of water) ~,,o Expected Water Temp? (see we[suit rule) Number of Wave Starts?10 Participants Per Wave?~// Time Between Waves'~!~//~~'C~~ Number of Certified Guards? Type of Watercraft?~ lumber of Watercraft? ~/~ Swimmer Accountability? lhow are you "tracking `' athletes in/out of watez?) 7%l7B/ How many Swim Buoys: If Open C~uJse, ow tll C~c is[s e Separamd From Traffic?{~, 1. ~ 7G i ~~~~'/ bC ~°i~ 9 P / , c . How Are High Traffic Intersections To Be Controlled?~n~/[/7TC.er~ killrnn9 5il~i~S, !'Or~PS. Number Of Police?~ ~~ Is There A Lead Vehicle? yes no Is There A Motorized Sag Wagon? yes no (someone to follow last cyclist) How Many Draft Marshals Will You Provide:' RUN COURSE Circte Couzse Type: Ou:&Back oo Point to Point pen r Clos Course?y~~~~~//~~~~~~ /~W~~id~~tlh Of Road° C /~ /lU~~~~~.f~ 'Numb~r Of Volunteers For Aid Stations? ~~ Is There Water Every Miie? ycs no J/ y ~ [f not, how often? ~ /~/./AiC~C'~~~ yef7J If Open Course, How Will Runners Be Separated From Traffic? VO~LCi>~i°-i%S 11~1Q~s~l//9S H~~99w Wil) High Tra fic Intersections Be Controlled?_ YD~Ct/~Y~/S Qi7 5i0/U Y Circle Course Type: Out&Bac /Loop /Point to Point Open or Closed Course? Width of Roads ~ ~~~ How Many Aid Sta[ions? Number Of Polices ~ ~~/ Is There A Lead Vehicle? yes Is There A Sag Wagon? yes tio' J ADMINISTRATIVE PROCEDURES TEMPORARY- COivIlVIERCLIL USES/SPECL~I. EVENTS The Community Development Director (or designee) may approve an application for a Temporary Commercial Use/Special Event upon submission of a comclete application. payment of proper fee, and a tindins of conformance with the criteria in Code Section 3-00..0. The fee shall be 5275.00 ($175 CDD, S50 Engineer. S50 Environmental Health). L An applicant for a temporary use/special event permit shall confer with the Community Development Department staff in apre-application conference to obtain information and guidance in the process at least d5 days prior to th~prooosed event. The staff will identify for the applicant the procedural review requirements. applicable standards of the code, submission requirements. and the additional agencies or departments that must be consulted prior to submission of a complete application. '_'. The applicant is responsible for providing a written description of the event to the review entities iden[ifted by Community Development Staff and obtaining their approval on the attached checklist. All applications shall be reviewed by the County Engineer (if use of public right of way is involved), the Director of Risk Management. the Emergency Management Coordinator, and the Environmental Health Department. Approval from other entities may be required at the discretion of the CDD. The applicant shall address in writing the Special Event Safety and Operating Plan Requirements as specified in the attached memo dated May 24, 1996. This information shall be submitted to the Emergency Management Coordinator for the Sheriff s Office at least 30 days nrior to the event. The applicant shall submit a copy of the insurance certificate for the event to the County's Risk Manager. Pitkin County shall be listed as an "additional insured" on the certificate. 3. A complete application packet with all required "check-offs" must be received by the CDD at least 7 days prior to the proposed commencement of the temporary use/special event. In addition to the materials specified in Code Section 5-50, the applicant must provide a narrative of the proposed event which details all locational, timing, functional, and operational aspects of the proposed use/event; estimated number of participants and spectators; proof of insurance; a safety and operations plan; a sketch, map, or site plan which clearly represents the site and roadway aspects of the use/event; signed contracts or approvals for use of the specific sites, land parcels, or facilities; and evidence from other specific agencies of any necessary licenses or certifications (food handling, noise, etc.). The CDD may request the applicant to provide any plans or other materials necessary to properly assess the potential impacts of the proposed Temporary Use/Special Event. 5. All review agencies shall respond in writing on the temporary use/special events checklist with any concerns or conditions of approval. The CDD may issue the permit after receiving an approval from each of the review agencies and assurance that all other required permits, licenses, and certifications have been acquired. The CDD shall approve, deny, or approve with conditions a complete application within 5 working days. No notice or hearing is required. 3-200.30 Temporary Commercial Uses The temporary commercial use and occupancy of public or private land and/or roadways' Yor commercial activities or special events may be permitted by the Community Development Director subject to compliance with the standards in this section. Refer to Section :or procedures and Section 5-50 for submission contents. The Community Development Director may requre additional submission materials specific to the planned use or event in order to make a proper determination as [o whe[her or not the proposed use or event meets the applicable standards of [his section. A. An applicant must demonstrate adequate provisions have been made for: :. Police supervision if necessary: =. Public parkins; _ . Insuranc°: d. Site set-up maintenance and clean-up.; ~. Emergency services; and 6. Safely of operations. B. Temporary structures constructed or placed on the premises shall conform to any and all applicable building codes and other County regulations. C. Tltese permits shall be issued for no more than 73 hours. Applications for activities of longer duration must be approved by the Boazd at its discretion. (Ord. 95-3 (part), 1995: prior code § 3-1903) D. Afund-raising or non-commercial event for a nonprofit religious, educational, or community service organization shall not require a Communty Development permit provided the special event is conducted entirely (including pazking) on private property owned or leased by the sponsoring organization as a permanent facility; any strucrure used in conjunction with the event shall meet all setback requirements, shall be the subject of a valid building permit, and shall be promptly removed upon cessation oI the event; and the event shall be limited to hours of oeoration between 8:00 a.m and 9:00 p.m.. to a maximum duration of I day, and to a maximum frequency for similar events of two times per calendar year. This does not exempt the sponsoring organization from obtaining other permits or approvals which may be required such as special events liquor license, pyrotechnic permit, amplified noise vaziance, etc. Notice of the time and place of the event and estimated attendance shall be provided to the County Engineer and Sheriff 72 hours prior to [he event. (Ord. 97-16, Amended, 04/3/1997) SPECIAL EVENTS aze temporary, short-term, non-commercial uses of lands or strucrures, not otherwise included as a permitted or accessory use by these zoning regulations. Special events includes uses such as public events intended for amusement or entertainment (concerts, festivals); fund-raising or non-commercial events for nonprofit religious, educational, or community service organizations; foot races, bike races and such. TEMPORARY COMMERCIAL USES are commercial uses of property for 72 hours or less unless a longer duration is approved by the Board of County Commissioners at its discretion. TEMPORARY USES includes uses that aze required in the construction phase of development, or which is uniquely seasonal in nature, or which aze for a relatively short time duration. ~MORANDiP1 TO: Special Evert applicant ?RC:d: Steve Crockett, Pitkin Ccunty Sheriff's Off`_ce ?mergency _Zar_agement Cocrdinatcr ~ w I ~ RE: SpeClai Event ?erm=t ~ - ~7G:~ t I Encloser ~iease find the Pitkin Event Safet_; And OperaLiag Plan planned in P_t:cin County. Coup" Sher___'s Office Special Requirements for special =vents Since this is a planner event, the applicant should demonstrate through a written, approved Safety Arad Oper=ui_^.a ?lap tie abili~y LO m1t_gate 1005 Of the potential _mpacts or. th°_ emergency services infrastructure in Pit:{in Count_r. The reasoning behind t=_is recuirement is that `tee emergency Ser`riCE?S lnf ra5tructur°_ iS (under bV the ?it:{in CaP.tV taXDaVerS tC mitiCdte unplanned events t:':dt pCSe a`..:reat tC life and property. Th:s :nfrastr',1Ct':re is funded for an average demand for SerViCES, nCL peak. AS a resu_t any potential remaP.d fCr 52Y^riCflS generated by a planned event should be mitigated ahead of time by the event sponsor/organizer. Hopefully, this will eliminate any demand for public sector emergency services and as a result permit whose resources to remain available for any unplanned event that poses a threat to life or property. The purpose of the re~:ndaole ($10,000.00) bcrd is in seeping with tY:e Search And Rescue industry trend in response to public demand what planned events, par icular'_y ones with a documented recor3 of high-risk activity, demonstrate the ability to assume the financial impacts in the event that a response is required from the public sector emergency response infrastructure. In order to demonstrate the ability to mitigate 1005 of the potential impacts on the emergency services infrastructure, the applicant should develop a detailed, written safety and operating plan outlining the applicant's ability to locate, access, stabilize and transport any injured event participant to a fixed medical facility without impacting local emergency services. Also included sheuld be a traffic plan for traffic control, access and parking. In an attempt to facilitate the approval process for the applicant, I have included under separate cover the Pitkin County Sheriff's Office Special Event Safety And operating Plan Requirements. Please do not hesitate to call me if you require and additional information or assistance. sepc1.96 PITRSN COIINTY SHERIFF'S OFFICE F.~.RGENC'_' MANAGE2~7'P 506 E. MA2N ST_ ASPEN, COLO. 81611 303-920-5300 •1ay 24, 1996 SPECIAL EVENT SAFET° AITr OPERATING PLBN REQUIREMENTS - .:vent description/na~_ative - Detailed event schedule: dates, times and places - Anticipated number of par=icinants, spectators and event staff - Geographic area impacted; roads, trails, highways, neighborhoods, etc. - List of agencies a_^.d entities who are saonscring, organizinc and oarticipatina in `fie event - List of agencies, entities, property owners who may be impacted or affected by the event - Prevention measures to include: - Responsibilities (who is responsible for what) - Qualifications of participants/entrants - Qualifications of event sponsors/organizers - Pre-event planning to include: - Emergence medical procedures - Natural and man-made hazards identified and marked - Event internal emergency response plan/Standard Operating Procedures for each identified hazard developed, documented and distributed to appropriate parties - Event internal emergency response team's organizational structure/chain-of-command developed, documented and distributed to appropriate parties - Safety training for event organizers - Safety briefing to all participants r - Communications: - Eadio frecuencies: administrative and rescue identified, dcc.:mented a.^.d distributed to appropriate parties - Telephone Numbers: administrative and rescue identified, documented and distributed to approcriate parties - Si_^.g'-e point of contact identified (name of individual and methcd of contact; radio/ celephone/ telepr_erej for e:cternal emergency response ccordination - Accident detection/nctificaticn :mechanism developed, doc~.imented and distributed to appropriate parties - Event 3acilities identified and clearly marked: - Event Headcuarters - Event Staging Areas - Event Medical Aid stations - Event Parking Areas - Event Traffic Contrcl Points - Emergency response funding identified and approved - Notification list in event of accident identified, documented and distributed to appropriate parties - Event internal emergency response resources and their respective capabilities that are assigned to the event identified - Weather monitoring capabilities identified - Weather related contingency plan developed, documented and distributed to appropriate parties - Emergency access routes both public and private identified, marked, documented and distributed to appropriate parties - Maps with event geographic area of operation, facilities, emergency access routes and hazards developed and distributed to all appropriate agencies and entities - Written emergency medical procedures developed and distributed to all appropriate agencies and entities - Written radio and telephcne communications plan developed• and distributed to all apprcpriate agencies and entities - - Writter. traffic clan developed and distributed to all apprcnriata agencies and entities - Written security clan developed and distr~uted to all apprcpriate agencies and entities - Written event emergence response ?lap developed, doc.imented and distributed to all appropriate agencies and entities. Plan should include at a minimum: - Dispatch procedures for event internal emergehc~ response resources - Requests for assistance procedures - Traffic control procedures - Communications prccedures: internal and external - Victim location/detection procedures - Victim Access procedures - Victim Sts..^___aaticn _rccaduras - Victim transportation procedures - Single point of contact identified (name of individual and method of contact; radio/cellphone/telephone) for external emergency response coordination - Attachments should include: - Certification of Insurance - $10,000.00 Bond certificate - Radio communications frequencies - Telephone directory - Manpower and equipment inventory ~, `.. sesopr.96 ^~ -