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HomeMy WebLinkAboutpitkin.planning.273514200851 (5)DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (11x17) PARCEL IL):~2735-142-00-851 ' DATE RCVD:...I 8/5/199b NGOPIES:'Z4 GASt Nulrutlu-eb CASE NAME: Response Special Use Permit Planners. Lance Clarke PROJ ADDR:0861 Maroon CreekRd (Islip Park) OWNIAPP: Response ADR~- C/S/Z:~- PHN:~ REP: Maureen Curelon ADRr~- C/S/Z; ~~ PHN: 927-3807 Email Addr: ~ ~ ~ ALLOCATED HOURSi~ FEES DUE:- FEES RCVD[~~ % OVER: R MTGDATE REV BODY CLOSED: (/15/1996 BY; PLAT RECORDED VR APPROVAL BATE: r CASE TYP:;~ Special U: CASE TYP2:. I - "CASE TYP3: ~- CASE TYP4: ~~-~ Flle Location:` Boz 163 NOTICED -' DATE.OF FINAL ACTION: -~- _ ~ BOCC Reso: 96-279 BOCC Ord: PZ: HRG OFF: - y HO INDEX: I ' ADMIN:..~ SLAT (BK,PG):r~ ADMINJNDEX: VR EXPIRESf~- CASE TYP5: CASE TYPE: CASE TYP7:.' Date Swnnedr ~ ~ 9/14/09. C" 'ELOAD SUMMARY SHEET - PITF'-" COUNTY DATE RECEIVED: 8/5/96 CASE # P 90-96 DATE COMPLETE: STAFF: LANCE CLARK E PARCEL ID # 2735-142-00-851 PROJECT NAME: RESPONSE Special Use Permit Project Address: Islin Park APPLICANT: RESPONSE (Help for Battered Women) Address/Phone: REPRESENTATIVE: Maureen Cureton Address/Phone: 927-3807 FEES: PLANNING $450 # APPS RECEIVED ~ ENGINEER $0 # PLATS RECEIVED HOUSING $0 GIS DISK RECEIVED: No ENV HEALTH $0 CLERK $0 TYPE OF APPLICATION TOTAL $ -&taf€-A-ppra~a~] UneS~ ~ilCC AMT. RECEIVED $450 REFERRALS: ^ Counry Attorney ^ County Engineer ^ Zoning ^ Housing ^ Environmental Health ^ Sheriff ^ Land Management ^ Risk Manager ^ Airport Manager ^ Floodplain Administrator ^ Open Space Boazd DATE REFERRED: ^ CO State Forest Service ^ CO Division of Wildlife ^ CO Geological Survey ^ CO Div of Water Resources ^ US Forest Service -Aspen ^ US Forest Service - Sopris ^ CDOT ^ BLM ^ Caucus: ^ Homeowners' Association ^ Other: INITIALS: ^ Aspen Fire ^ Basalt Fire ^ Cazbondale Fire ^ Aspen Water ^ Aspen P&Z ^ Clean Air Boazd ^ ACSD ^ Rocky Mtn Natural Gas ^ Holy Cross Electric ^ Aspen School District ^ Other: DATE DUE: APPROVAL: Resolution/Ordinance # Date: Staff/Heazing Officer Approval Plat/Site Plan Recorded CLOSED/FII,ED DATE: ROUTE TO: INITIALS: 5 wu"' Date: Book ,Page RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITHIN COUNTY, COLORADO, GRANTING A TEMPORARY USE PERMIT TO THF. TIN WOMAN TRIATHLON TEMPORARY USE PERMIT Resolution No. 96 Response (Help for Battered Women), hereinafter "Applicants," have applied to the Board of County Commissioners of Pitkin County, Colorado, hereinafter "Boazd," for approval of a Temporary Use Permit to hold a triathlon race, pursuant to Section 3-200.30 of the Land Use Code. 2. The Land Use Code requires that the Boazd determine that the request for a permit is necessary to hold the public event or celebration and that adequate provision has been made for police supervision, insurance, area maintenance and public parking. 3. The Boazd considered the Applicant's request to hold the event at a public meeting on August 14, 1996, at which time the Boazd found that the Applicant's request meets the requirements of the Land Use Code. NOW, THEREFORE, BE IT RESOLVED by the Board that it does hereby grant a Temporary Use Permit for the Tin Woman Triathlon subject to the following conditions: 1) This temporary use permit is issued to Response for a woman's triathlon involving the Moore Pool, Mazoon Creek Road, Stein Pazk, and the Rio Grande Trail. The event will take place from 7:00 a.m. to noon on Saturday, August 17, 1996. 2) The applicants shall provide indemnification for the event, to the satisfaction of the Sheriff's Department and County Attorney, prior to issuance of the temporary use permit. 3) The applicants shall provide an insurance certificate to the satisfaction of the Risk Manager prior to the issuance of the temporary use permit. Resolution No. 96-~;- Page 2 4) The applicants shall provide additional details on the Safety and Operating Plan to the satisfaction of the Emergency Management Coordinator prior to the issuance of the temporary use permit. ~) The applicants shall secure the proper Environmental Health permits for the use of a public address system at Stein Park: 6) The applicants shall provide written approval for use of Stein Pazk prior to issuance of the temporary use permit 7) The applicants shall adhere to all material representations made in the application and in the public meeting. APPROVED AND ADOPTED ON THE 14th DAY OF AUGUST, 1996. ATTEST: Jones Clerk and APPROVED AS TO FORM: John Ely Co ttomey BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY COLORADO Jas R. ~ e,%~aippw Date ``'/~ (~o APPROVED AS TO CONTENT ~~ Cindy Houben Community Development Director LC: c:~homeuancedtinw.reso MEMORANDUM TO: Boazd of County Commissioners Regular Meeting -August 14, 1996 THRU: Cindy Hoube~ Community Development Director FROM: Lance Clazke, Deputy Director SUBJECT: Tin Woman Triathlon Temporary Use Permit APPLICANTS: Response (Help for Battered Women) APPLICANT'S REPRESENTATIVE: Maureen Cureton REQUEST: The applicants aze requesting approval of a temporary use permit to accommodate a woman's triathlon on Saturday, August 17, 1996. PROCEDURE/PROCESS: The Boazd of County Commissioners may permit the temporary use and occupancy of land for commercial activities subject to compliance with the standards specified in section 3-200.30 of the Land Use Code. EVENT DESCRIPTION: The event will involve a 200 yard pool swim at the James Moore Pool; a bike ride up Mazoon Creek Road to the T-Lazy 7 Ranch, returning to Henry Stein Pazk; and a 3 mile run along the Rio Grande Trail and back to Stein Pazk. Post race celebrations will take place at Stein Park. The event is a benefit for the local Response organization. STAFF COMMENTS: Following are the standards of review pursuant to Section 3-200.30 of the Pitkin County Land Use Code by which a temporary use may be permitted: 1. The commercial activity is part of a public event or celebration. Staff Response: The proposed event is open to all women for a registration fee. The applicant demonstrates that adequate provisions have been made for police supervision, if necessary; public parking; insurance; and site maintenance and clean-up. Staff Response: The applicants have been working with County Emergency Management Coordinator, Steve Crockett, to produce a Special Event Safety and Operating Plan. The Pitkin County Sheriffs Office has required that the applicants provide a $10,000 cash bond and indemnification to offset any costs to the County associated with an emergency rescue or response for this event. The County Engineer has reviewed the application and made recommendations to the applicants on operations. Additional police supervision is not anticipated. The Risk Manager is reviewing the insurance certification that has been submitted. 3. Temporary structures constructed or placed on the premises shall conform to any and all applicable building codes and other County regulations. Staff Response: There will be no additional structures constructed or placed on the premises for this event. 4. These permits shall be issued for no more than 72 hours. Staff Response: The event as proposed will run from 7:00 a.m. until noon on Saturday, August 17, 1996. RECOMMENDATION: Staff recommends that the Boazd approve the Response Tin Woman Triathlon Temporary Use Permit subject to the conditions listed in the attached Resolution. ATTACHMENTS: 1. Resolution 2.. Application for Temporary Use Permit c:ViomeVancec\[inwom.doc 2 Attachment 2 RESPONSE TIN WOMAN mini TRIATHLON 200 yard swim, 8.5 mile bike, 3 mile run Saturday August 17, 1995 Aspen, Colorado The 10th (annual) Response Tin Woman Event location: Aspen, Colorado Date: Saturday August 17, 1995. Start time: Sam @ James Moore Pool • Pool swim @ James Moore pool (near high school) - 8 lengths for total of 200 yard swim. Wave start, 6 per wave. • Bike ride up Maroon Creek Rd. to T-Lazy 7 Ranch return & head under hwy 82 via bike path to Cemetery Lane. End at Henry Stein Park. Total ride 8.5 miles. • Run is from Henry Stein Park along Rio Grande Trail & back to park. Total distance 3 miles. Race time should take anywhere from under 1 hour to 1& 1/2 hours for beginners. No announcement of times. Times will be given individually & split times will be mailed to competitors. Competitors are encouraged to set their own personal goals. No prizes for winners. T-shirts & rose to all competitors. Tri-Fed USA sanctioned event: Tri-Fed membership required for insurance (add $5 if you are not already aTri-Fed member) Refreshments, snacks & dcaw prizes post-race in Henry Stein Park. PA system used to announc prizes, acknowledge participants, sponsors and volunteers. Event over and clean up completed by 11:30-noon. For more information call Response @ 920-5357 Event Description" S~'VIM COURSE How Many Draft Marsha7hs~~wi11 MEDICAL Circle Course Type: You Provides ~ IuY 5 ~~ ~,~t~, (Guidelines available upon request) 0o ake River Ocean `~~` © '~''~'~ ~' ~ ~ circle Head Of A4edical Team: post tin s -e.~ Jn RUN COURSE 7D T Nurse other: Name , 1 tio~lG~ ~t2~ {~CX~Z~ircle Course Type: (of body of water) ' ~, , ~~ utRBack oop Point to Point Expected Water Temp. ~'`~U Name C-~~S ~-~C~I~I~~E~ Width Of Road, Phone °P Z~- -~ ~~- Number of Wave Star[s7 ~~ N ~~.~ ~ 1Vill be present at event 'es o Number Of olunteers For Aid Participants Per Wave?~_ St~tions? ~ '~in tS~ Number Of Medical Staff? `~ C-MT_< Ir\.c, Time Between 1Vaves?~ Is There 1\'ater Every Mile? Is Medical Group Par[ of Co munications Networ -~ yes o Number of Certified Guards? 2 If not, how often? ~~ ~ tv\t ~l~ }'es no How 1Vill Runners Be Separated ^ Na e Of & Distance To The Type oqf 1Vatercraf[?~ From Traffic? D L 'eaves[ Hospital ~2 At t ~BYh .-, II ~ A,t~( Number Of Ambulances? ntSkl' Number of 1Vatercraft? N~~ G~( /eG - ~ ho~h.~ How \\'ill High Traffic pp COD4MUNICATIONS Swimmer Accountability? (how Intersections Be Controlled?~/'t Circle Type Of Communications are you trac~kin_g, t a~th~letes in/out o.- e ~' Dev' ~ ' of water? t-7-~rv 6-~ - - P~ /~j Q ~ n I Sh I~•e_. /eNutar Phones Hand Held Radios II ~ ~~ M' 1, le'(-R(l C ~ Other: ~kgt,~ ~ Number Of Police? How man y Swtm uoys;~~- \ '' W t iv, I Lv}-1~; Is There A Lead Vehicle? yes no CYCLE COURSE Circle Course T}'pe: Is There A Sag \Vagon? yes no outBBack /Loop / nt to Point TRANSITION AREA Width of Road? z-~A,~r)~ 1'~OG~C~ How Is Transition Area W~H~G. o(~r-f- Sl-ipy~,(dev- }i~1~~P S ecured? l~O~,t..t.Yl~s ~{,~ ~ How Many Aid Stations? ~i ~ p~'t "t How WiII Cyclists Be Separated Are Bike Racks Used? ~s no From Traffic? Con<S -I- S r10. 7 ~°' S'~'f Ovv~ ~ / ov7 rpp~(t swq,^(~ ~ 1Vhat Is Claims System or M,,, -~~~ ~, I~ STN wt Athletes To Remove Their ro pJ1 ~T. pw~- ~ S~mai~ ~Wr Belongings From Transition I >,o~ u How Are Hi h T ffi '" Area. ~ g ra c ~ Intersections To Be Controlle d?_ ~I r~ / ti ° ~, is t, T2tYY.1r- li-/r6lS [ A,~S) nlu tii, hw -Kse u,.~ofefpas- I - ~ Co v((6~(Hace Run/Bike Crossovers Been S GLtf~G n VO~LIn~Ct " ( ~ ~ ~( rp ~~ t ~4us~ CYYt301'Eliminated From The Transition N~rmber Of Poltce iX ~ ~S n'ta L Area? y~S .~ 7 Is There A Lead Vehicle? }'e n Have They Been Eliminated ~ ~ From Course? C Is There A Motorized Sag Have Official Recommendations 11'a~on? yes o Been Adhered to from Previoys G d JG 1 \ s~ (someone to follow last tydisQ f a Year? 1. ~ t G ~ ~C-~IS~ S~ c t2.~~Gh-Gt~~~-4/D ~ ~sf- rncc~) 5 Describe Communication Process Between Key Coordinators nn EvenFF: cos ~l-o coordtnav~ h)avtS/ ,hut-u.rt S to e-a~e a(` e"1~,t'~''r' `~2 A Y Sc e b~ ~~ ~r Include the following maps wtth your sanction application unless maps were included with your 1 95 application. However, new maps must be provided if any changes have been made for 1996. y ansition Area ~-C- ~wim Course Bike Course Ar:' _~un Course t AS ~ 4t~R _~Maps with 1995 S Application PRIZE MOI~tEY Do you offer prize money? yes no How Atuch~ TfhS LS A "f~.CN) NON' Cnn-f1olsTiY1V~ ~P>~fon)~- ~'~ 1~11~~ Tv ~, ~ t 5' ~~1 lC~ ~ jc"cf2~b~rl~ ~~ Event Name ~~l}n~'_~ ~IJ 1~JOvL(1~/ 'TRaA~I'4~tF7yEvent Date I~- ~~~~~ ~~~ ( d Race City_ ~~S ~ ~) ~ ~~ Race State ~ c`~ y, Event Type riathlon Dua[hlon ^_Y~outh Camnp Dtstanc~ezs:~770"t.4~ ,~"Yt)7M.I ~~k/Yl ~]'~ ~~/' Race Director G.l, 1 t~/Phone (H)'1 ~ 2~ J ~ (W) ~ j~_~~P ~~ ~~'l Which number do you wan[ published ih race calendar listings? o~e ~ Work Shipping Addresses ~r.IDM/Y~(,/~3S ~-~ I?~~ City S1JL~L\'~~+"t~S~ No PO .Boxes due to UPS deliveries State~~ Zip ~l1oS~~ Fax ~'I~7~q~~_E{~~'~ (~ First Time Even[? yes ~ First Time Sanctioning with .Tri-Fed? yes Number of people participating in 1995 ~_ Expected # for 1996 ~? O INSURANCE CERTIFICATE The Tri-Fed/USA liability policy .provides coverage for the Race Director, Race. Committee, Sponsors; Volunteers, and the Club funceioning on behalf of the production of this even[. These entities are entitled to Insurance Certificates naming them as Certificate Holders. When asking an entity (i.e. municipality, facility, government 'entity, etc.) if they need a certificate. of insurance, please ask whether they need to be named as a Certificate Holder_ only or if they need to be named as an Additional .Insured (see definitions below). The fee` for naming additional insureds is 510 each. Certificates of Insurance will be issued (o all entities who request proof of insurance, but the following information must be provided (please print legibly), CERTIFICATES _OF INSURANCE REQUEST Choose One Name l~l-r-r~,r~ cawn~-~/. Address ~"~ c1/l ~ ~'L%~Tt~ ~P~`tJ ~-~ ~ 1 ~ ~ Relation to Event ITT Cnt.<~'~~ Name ~~ n"1- ~r~i/~ Address I ,~ U 5 Certificate Holder .Additional Insured Certificate Holder Additional Insured Relation to EvenLt~~ Y}tY~ ~aLt~l~ Address B (~ z ~o~ ~ 34(~ Relation eo Event__~"k~-~g,9/YA11Z~7Z ~74a. Certificate Holder Additional Insured DEFINITION OF CERTIFICATE HOLDER: The person or entity who receives the Certificate of Insurance which verifies. that a policy has been written and states the coverage in general and is often used as proof of insurance for legal requirements. DEFINITION OF ADDITIONAL. INSURED: A person other than the named insured who is protected under the terms of the contract (policy). Usually, additional insureds are added by endorsement or referred to in the wording of the defin :ion of "insured" in the policy itself. When a certificate is issued naming someone as an addition:i insured, they are automatically protected under USA Triathlon's policy with respect to the sanctioned event named on that particular certificate. 4 ~: % i~7-C~-C-P~s2 _ ,. - , _. P9o -5~ PITICIN CODNTY SPECIAL EVENTS PERKIT APPLICATION Date of Request: ~L-~L~'1 ~ I ~~~o _ Type of Event: Athletic: ~R~~`~~--~~ Special_~_ Brief Description: Miu i Ti2~r~ ~ Nzo+.~ "~ 10~` fin 2~ ~p5`~~ b+-/ -Ze~nsefNelp~f ~ ~lered (nlon.Dn, - Swim CSJarf~ 34mP~ MoOrP~vol ~ ~~kc fr°m po°1 ~-o T ~z `~ `end s I-le~n`~ S~le~n f~rf< rr n I ~ m~ l-r S o., R. o ~ ORGANIZATIONAL I(~FORMATION. ~Yu-c-~,(~_ '~yq~ ( Name of Organization: RrcSPo:.156 ' ~-fCLP fiat F~ItTTts12~1D 1/~O~A~,( Address: ~'~ 13`-f Oa #~ P~ City/State/Zip: CU ~ zJ~ o I z- Contact Person: _F_'~~~~ Gt,e~Tt~ Phone No. ~Z~-' 3~~CW~ ~Z~- -Jt;~~ 1 C~l DESCRIPTION O EV Nm(GI (Listing alI start and finish times and dates. Please attach schedule if multiple dates and times are anticipated.) race s~r~l- (~ Tamed Moor Poo( (bsf weave e;~°P ^'Qam~ .- qar., waves of r~e~lrs I31KE o.,-, ~°°~ up Maroon C1e Rd ~ :ir~.~ ifs .,,,_u ~ _ _~~ _ . Ao~;r, road rw~div~b.~w~ ~z~, otowh Ce-nth-a,/~ lane- •fo TES,-k C 8 ~ 5 m~i ~ ~-v'le~ ~ b i k-e d tS~{evYKe l ~'u,n S`Ia r fS ~ ~~ ~ S 0.~ ~e~r S~~n irk • 'Run /I.S m1 Lts oK+ ~ h2c.K r=Clvn e. ~ Grrn,.-~l.~ -i-r~. , ~n~sh I~rt~ celzbro,,~h~i,.-~ a,~- (~eyrru Shin, f N,~-tz ~ym~ss~~-, al read ~v~a-n~4Cd-f-~ u~ Pa,,-k . DETOURS/ROAD CLOSURES REQIIESTED: Nt7>~r The undersigned hereby agrees to pay the total actual cost to Pitkin County far conducting any highway closures related to the event described herein and to submit payment in advance for the estimated cost of such closures and to pay for an provide liability insurance in an amount to be determined by the County. The undersigned understands that any costs in excess of the estimated cost must be paid to the County following the event and -This IS << small worn-e~'S br,l.c~ ~ven~ ~ /-~n{~C~Pr,~ Sc~'~e~ ~Y-hc~~c~-,its p~~us. ~O ~d~n-f-~_e~S ' -LIL l1 ~' ~O 11J~~~i Hi'i f l 11111Y FSi( WUKI\: ~.. that if the estimated cost e:cceeds the-.actual cost, the balance will .be refunded.. I the undersigned, Enrther certify that the statements contained herein or attachefl hereto are-true, accuraCe, and complete to the best o£ my Scnowledge and belie. ~~S~o NS2_ ~ f-{e ~ p -~- l3ci here ~1 ~Drn ~'t I ~i~ l,~/~ / Organization ' Signature Dat2 1 t~ Y'. c AGENCY APPROVALS PZT%IN COUNTY CONllITI0~7S OR RESTRICTIONS- SIGNATURE DATE ESTIMATED COST TITLE APPLICATION. HAS BEEN APPROVED REASDN: THE TOTAL ESTIMATED. COSTS WILL SE. DISAPPROVEE~ {Applicant to pay this amount) Aspen UaIley Land Trust August 1, 1996 1'o Whom It 9~ay Concern: pan behalf oY the Aspen Valley band Trust, owner of Shin Park, I hereGy grant use of Stein Park on 4ubust 17, 1996 to Response: Help for Battered SS`om-. rn. Response is hosting their 10th annual I'ia Worrtan l~lini Triathlon and the paxk wilt serve as the venue fax the finish line and finish -line celebrations. k'tespoase will use the park from & a.m. until 1 p_m. on Saturday August 17, 1996. Reponse will be res- E~onsible for all race related clean up to be eom-- ~rleted on that day_ Liability coverage is held by Etepaase through ESIX insurance and they wi11 have a.r. EMT on site at all times. Sincerely, . G~ C.A. Vidal, Director P.O. Box 94U • ~Pe+S Colorado 81612.3U3/92U-38Uh M p2ooN t+t 6,t1 unl~1 C>3- ,~~ _''°w~ ~nr~ GCN D ..• •• gIKE Ra~•~ Cg•Srrii .~ ~ • • Ru N Ro ~•tTE ~ 3 M~ ~~~ \~ g~ iC~ ~~ 1\ ~~ ~~ • ~~. oa ~ ~ ~-~~ ~/ ~'/ //// BIKE -tuRNARnuNt~ @ Is+ c.R i-rc~G,ua2D -r: uf~rl `~ ter~cl{ g,5 Mu..E gIKG ~,Po -NT STD TAL> 'fa Poinl`I~ .~ ~ :L f ~Q.hN~ TiDN '~ I ~~ `~STftK-r~SW~N) ~hcngES 1„tpo(Zf: Poo L- ~-tw V'~'~d2. ~~~ . ~ ~. ~~ `~F ~~ ~u~ '(~QNf~fZptgND ~~O ~,R+>iJpE -rRA11, @ I.rj MALE S ~SPbNS~ "TtrIWOM/41V PdI1~V1 'T~j~-~,p~J ~`S~ , Cot~o~¢14D0 ~TRtdJ5111 pl\ zZUN S7~1R`f ~~ UNb~Pr~~S lC~u"~ HeN~I S =1N15~ I ~- /EK d~~{cc~- ~~ g~KgS EXIT ~n~~ ~~~ -rv~+n~srnorl~' ~~ '~,. ~S 1 r uP y(uir5 s~1-art- 9~ ( 'F ~~ b~t~~ 2 , 1~oe 6 y of .~~a I i~cl how~- 1'~0° ~ eviol , J--,~r~+ES ~~d;~.~) C ~po~a~l swim Moof~ 'Poa~ ~~5*~on15E -rrN WoM~aV MiN~ ~ ~T~~ ~ Sw~M ~ -~onl Fib,, dis~c~.hc.¢_ N(oo yd5 v `~ ~~~ ~~' ~~ ~I'' P~~ v Z~ ~ ~~ ~- z ~ ~ ,~ _.' .z N~ .~ ~ ~ 2 ~sQ Z o 1~ S~ F_ ~~~ ~~ z ~ ~` ~ ~ ~~ -~ N .~ L u~ ~S ~ ~~ ~ J ~~ ~ o v 4 Ac ?~~ ~ ~ F ~~ ~ 3 ~~ ~ .~ ~- -vr o, _~ ~ ~ ~~~ ~pS ~ OL ~ Z ~ .~ ~ u'~! :l - i 7~+n ic: y~i 7: eii~~~: 4/.~ ASNEN F.£CF' ATIGId PAGE ~7 APPLICATION FOR PARKS USE PERMIT SPECIAL EVENT PERMIT LOCATION OF EVENT: tta~, ~o ~ 5-~-~ ^~'~ ~OOI` ~ Wt2~nJ ~ ~ Cam" 1 L K t_PaJ~ PLEASE ATTACH MAP OF EVENT DETAILING ~, STRUCTURES, S CLOSURES ATTACH SCHEDULE OF + 1. 'IYPe of activity assembly. ev etc.) ~~ ~~~ ~-r~,e 2. Name of ~mg organ'vatsort: ~~ f.1S~ ~ ~~ ~ ~( w~z>121. Address: ~ K t ~.~-S~ rno~: ~~ S ~S =i ~p~, , gl ~ 1Z 3. Name of Ptrsort Respotssaible for Eveu>: =~ Tt31J Addzess: ~I ° ~w~a-as Phony: Ci L~ O S~g~..~vr~4~ -, ~D 4. Date of Event: I !7 end ~ ~wt'~ kv5f + ccnn ~,n r_ynyrd:'S Stating Tim: `t~ Ending Time: ~"~'1 ~. ~~ _ •2nca~ rv hO0Y1 Fr..t.L ~-'h r ~`'~ 5. Crowd Expecud: ~~Og~p"~~3 O~/o~~°'~ 1'Z~ .4~ec~'et,~-a~rS 6. Do yon pla4 to eroct 6enlpotary stzucture(s)? If so, desczibe size, purpose, scheduled, etc:_ /~J ~ ~eT.~ Ct11L19~.•~t~ eentD.(~ 7. Will Urere be amplified sound, music, or fireworks, err? Q~ St ~~ If the answer is aTrfieB~ YFS, a noise varianot: is regtrised front the Envuroruuental Hearth Department; please --r, ~ aaa~h ~ S• rt~v~ po ~~l / ~~~ Ca -~e~,rt,~ `e fee h Pa,~l~ o,-i 8. Will any food or rllerr7+anAivr be sold? tv SL If the aaswec is YFS, a meeting witb the Special Event Cmntnittee is nea2atary. Continue to Page 2 CONDITIONS: t. Crowd moat be ordoxly. 2. Area must be cleaned ai completion of activity. 3. Vehicles must stay off grass and walkways Ea5/~~1%I9yb 1k7=4ti '~: tij YJ 4id A'_PEN F.ECREATION PAGE F]4 ~~ I,aw enforcement services wi0 he charged out at SS0,00 per honr. The Chief of Police reserves the right to place pfficecs and staff events as deemed necessary in the best interest of public safety. .. II Will alcoholic beverages be sold and/or dispensed at your event? fJ (~ State of Colorado special event liquor license permit must be applied fur with the Ciry Clerk's office- T1tis permit prpcess takes 30 days gud is ONLY issued to incorporated non-protit orgattfztttloas, 7. If merchandise or food will be sold at dte event, a vending ag~eD en[ must be entered into; business license and sales taa license must be applied for. For food service, a Temporary F'aod Servloe Survey Form must he completed and returned tp the I;uvtCOnuttutal Health Deparhnent, 8. If you plan on havjin~titeworks, a permit and approval must be received ftnm the Fite . Marshal. .~~1 9. If you zequire a cr wbat is the s of your electric power ~cYtcSc ~ ~ Jey~ Ca~~~~~ )~~/'~~u~,(/~1e~~.i,,r dz-c.pp~ @ ~ar~- (Irte: ga Q"~ -n Ouro~ CQ,rrt ~'t / t~ /~-. :S;t~t,g`~Jfvi1 10. How misty volunteerlsecuritypcrsons will be grovide by applican . ___,,,~,5~,^ 11. If you will be renting portable toilets, where will they be located? Nb 12. Describe t~yppees~ of trashlrecycle containers to be used ern ~~ ~ h r ~ Vo l~N .~~-~s u~, ,~ ( t,~ss~- ~ (o~c ~'~;v~jz,~odc l~J~ s' C (~a~n u,~n , Ttash/recycte cotttalacrs and portable toilets must be removed within ?tt hpnrs of event. l3. Name, address and telepboix [!umber of person responsible foi clean ttp: ~Z~>r~ C~6lfc1 - ~C o ~10-r T Site o[ event will be inspected with 1A horns of event. Any clean up that is dome by the city wIIl 6e charged to your orgaoizatian at the rate of /hour. r, 14. Lis_\Y special heeds regttired that have rot been covered. 1 certify that I am an authorized representative of ~i/~~~S~and have the power to execute this applicatiorr ozt have of the above-named orgartiaation. All of the above statements are true to the best of my knowledge, information and belief. /~'~~ P C6~ti 2 Signature of applicant Title ~ Nb: ~.; L'j ib L~'~: au 'iiLYLU:4'E. 4~=.PEI~ F'ECF.'E:;TII?J F'::GE 0h ~~ Emironmemal Health Departr[ue[tt CCLC Date Special Event Coocdinatcx J UIY G~ 7b 1V~GJH1'1 1,111 l.Y HJI-t9 F'. G%~'_ `~ ~ Nfln-profit ia~ '~~ ~-. ; ~fl1 ~- Paid feei$'1(1AD) ASPEN / PlTKtN ENVIRaN1UlENTAL HEALTH Apfai.ICATlON FOl2 A NOISE CSf~DfNANCE VAf~'iANCE There is a $1D.OC! fee un1ESS this i5 a non-profit pVent and you supply us with a non-profit tax ID ~. Today's date: ~~,Y,JE I !`i`~ ~ Name of arganization:~.c-~~~~ _ ~{-~=L~ ~~ ~~~['i-t."'~z-~~ ln~ D Memel contact person: Ma.~.,r-ei?m Ci~~e~~bn C~ ~Z~-3~a`~ ~-~c ~Z-~--y, I® *~7elepflone number: cu~'~ e.`~ ° cl'Z o- 23 5-~- ~~' Mau,/ Z * `address: ~l i nk~~ ~ ~~,,1` ~ Ca' 9 ~ 3 (~ I ~ ~""j`• `~`f~3-'-t~q(o rcice coordir~l-~ Type of Event: S~p.r. w o rn~,., ~ s cm t~ ~ ~~ ~ --tr~a~`I'h I tjv~ (swi m ~ 1~, It e ) r i.~ r,~ •e ve~.,-~ r Variancefocation address: ~3v_ ~3v@ ~-~~~ Mvore Pool ~~`~ ~~ 4~`~5cv -10,3a in or(~ I]ate and TEme fol'variance request: l~ ~~~' p ' ~~ ~ ~A-n-i,zS M.OO ~ Pa~L ~ ~~ 2/ S TE~n/ f ~i~ i2eason for variance request (examples: PA system, ampilff2d music; activities that could exceed maximum decibel limits during the time of the event, etc.). ~~ sys~Ve.~-~. -h~ a,r,n©ur~ez S~ar'I-"rvr~ves (~ ~~li/t~e Po~7 , 7/~- S~s`ie.,-~ `Vo a,,-Chou,,-,cR draw Ariz-~ ~ `f;n~she,-s ~ spo-~sar~ II~ r~~`e„~,1~'`~'^°-,~,s, .~(i;,/J ~v4- I-I- ~ S~e_ih park Se,',-i•e ~~>~~JS1c..-haf _ p~! i J_.. /'~InD -- r~/~l$Ifi )Yl_.. -(~' I~ C(Yil~'I Ij~G~'- .b9"1 ~,C!~ZZ1 G' - - - ----_ °°---------- unce.-nan ~ - -°---- - -- --- J v'evn®~ PY~w-~ S''`r'~~~`1 Aspen / Pitkin Environmental Health Dept. Approval: bate; Conditions: Notffiy immediate neighbors prior to the event, Note:. A variance may lee revoked by either the AsponlPftkin Environmental Health Dept., the Aspen Pollee Oept„ or the Pltkln County Sheriff's t?ffiCe if It fs determined necessary to m(nimlze adverse effects. 7185 p~pEHD 30 SgUd1 Calena Street A5pgn, Cfl BT611 (970)924.5070 7/22/1996 CERTIFICATE OF INSw.....r1NCE PRODUCER ESIX 999 18th St., Suite 2800 Denver, CO 80202-2432 (303) 292-7477 FAX 293-8618 INSURED USA TRIATHLON a/k/a TRIATHLON FEDERATION/USA P.O. BOX 15820 COLORADO SPRINGS,CO 80935-5820 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. IT DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY A: PEAK PROP. & CASUALTY INS. CO. COMPANY B: COMPANY C: COMPANY D: COMPANY E: COVERAGES ~ I This is to certify [hat policies of insurance listed below have been issued to the insured named above for [he policy period indicated, no[withstand ing any requi remen[, term or condition of any contract or other document with respect to which [his certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions ana conaruoua .,. ~~~•• ..-_ CO~I INSURANCE ~ .--~~~ __.___ - ~ POLICY NUMBER ~ - ~ DATES GENERAL LIABILITY Effective $ Bodily Inj Oc A [X]Comp [ ]XCU SLP4000008 01/01/96 $ Bodily Ind Ag [ ]OCP [ IBFPD $ Prop Dmge Occ [ ]Premises/Ops $ Prop Dmge Agg [ ]Prod/Comp Ops Expiration $ 1,OOO,OOOBI&PD Comb Oc [ ]Personal Injury 01/01/97 $ BI&PD Comb Ag [ ]Contractual Liab $ 1,OOO,OOOPers Inj Agg AUTO LIABILITY Effective / / BI (Person) [ ]Any Auto $ BI(Accident) [ ]All Owned (PP) [ ]All Owned (other) $ Prop Damage [ ]Hired $ BI&PD Comb [ ]Non-owned Exp~ra~ion [ ]Garage Liab [ l EXCESS LIABILITY / / $ Occurrence [ ] Umbrella $ Aggregate [ ] Other / / [ ] Statry Limts WORKERS COMP / / $ Ea Accident AND Disease-Lmt EMPLOYERS LIAB / / $ Disease-Empl / / $ / / $ Description of operations/locations/vehicles/other SANCTIONED EVENT: RESPONSE TZN WOMAN MINI TRIATHLON EVENT DATE: AUGUST 17, 1996 ADDITIONAL INSURED: CERTIFICATE HOLDER BUT ONLY AS RESPECTS LIABILITY ARISING OUT OF THE NEGLIGENCE OF THE NAMED INSURED FOR THE ABOVE SANCTIONED EVENT. CANCELLATION CERTIFICATE HOLDER ~ Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will endeavor PITKIN COUNTY to mail 30 days written notice to the certificate holder named to the left, but 76 SERVICE CENTER RD fa to mail such notice shall pose no ASPEN CO 81611 ob igat3:on or 1~, il,~ty~ `of any kind upon p q~t$~ or re the' com~anyyy itrja ~ y _ ~~iiY }1 r1 Y~Y'^l Old' RYSTIYPCP1lY aY1 VP ~ PRODUCER THIS CERTIFICATE ~ ISSUED AS A MATTER OF ESIX INFORMATION ONLYrerTD CONFERS NO RIGHTS UPON 999 18th St., Suite 2800 THE CERTIFICATE HOLDER. IT DOES NOT AMEND, Denver, CO 80202-2432 EXTEND OR ALTER THE COVERAGE AFFORDED BY THE (303) 292-7477 FAX 293-8618 POLICIES BELOW. COMPANIES AFFORDING COVERAGE INSURED COMPANY A: PEAK PROP. & CASUALTY INS. CO. USA TRIATHLON a/k/a COMPANY B: TRIATHLON FEDERATION/USA COMPANY C: P.O. BOX 15820 COMPANY D: COLORADO SPRINGS,CO 80935-5820 COMPANY E: COVERAGES This is to certify chat policies of insurance listed below have been issued to [he insured named above for [he policy period indicated, notes iths[and inq any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such olicies. Limits shown may have been reduced by paid claims. ICO~~ INSURANCE I ~ POLICY NUMBER ~~ DATES GENERAL LIABILITY Effective $ Bodily Inj Oc A [X]Comp [ ]XCU SLP4000008 01/01/96 $ Bodily Inj Ag [ ] OCP [ ] BFPD $ Prop Dmge Occ [ ]Premises/Ops $ Prop Dmge Agg [ ]Prod/Comp Ops Expiration $ 1,OOO,OOOBI&PD Comb Oc [ ]Personal Injury 01/01/97 $ BI&PD Comb Ag [ ]Contractual Liab $ 1,OOO,OOOPers Inj Agg AUTO LIABILITY Effective [ JAny Auto / / $ BI (Person) [-]All Owned (PP) $ BI(Accident) [ ]All Owned other) $ Prop Damage [ ]Hired $ BI&PD Comb [ ]Non-owned Expiration [ ]Garage Liab [ 7 / / EXCESS LIABILITY / / $ Occurrence [ ] Umbrella $ Aggregate h / / [ ] Ot er Limts [ l Statr y WORKERS COMP / / $ Ea Accident AND $ Disease-Lmt EMPLOYERS LIAB / / $ Disease-Empl / / $ / / $ Description of operations/locations/vehicles/other SANCTIONED EVENT: RESPONSE TIN WOMAN MINI TRIATHLON EVENT DATE: AUGUST 17, 1996 ADDITIONAL INSURED: CERTIFICATE HOLDER BUT ONLY AS RESPECTS LIABILITY ARISING OUT OF THE NEGLIGENCE OF THE NAMED INSURED FOR THE ABOVE SANCTIONED EVENT. CANCELLATION ~~ CERTIFICATE HOLDER ~ Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will endeavor CITY OF ASPEN to mail 30 days written notice to the certificate holder named to the left, but 130 S. GALENA ST failure to mail such notice shall pose no ASPEN CO 81611 obliga~-ion or liability of any kind upon the company, its agents c{r reps. / yF,fs , PRODUCER THIS CERTIFICATE ISSUED AS A MATTER OF ESIX INFORMATION ONLY ~~D CONFERS NO RIGHTS UPON 999 16th St., Suite 2800 THE CERTIFICATE HOLDER. IT DOES NOT AMEND, Denver, CO 80202-2432 EXTEND OR ALTER THE COVERAGE AFFORDED BY THE (303) 292-7477 FAX 293-8618 POLICIES BELOW. COMPANIES AFFORDING COVERAGE INSURED COMPANY A: PEAR PROP. & CASUALTY INS. CO. USA TRIATHLON a/k/a COMPANY B: TRIATHLON FEDERATION/USA COMPANY C: P.O. BOX 15820 COMPANY D: COLORADO SPRINGS,CO 80935-5820 COMPANY E: COVERAGES This is to certify that policies of insurance listed below have been issued to the insured named above Eor the policy period indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, [he insurance afforded by the policies described herein is subject [o all [he terms, xclu and conditions of such nol iri ea. Limi ca ehnwn m v have been reduced by paid claims. ICO ~~ INSURANCE I ~ POLICY NUMBER I ) DATES GENERAL LIABILITY Effective $ Bodily Inj Oc A [X]Comp [ ]XCU SLP4000008 01/01/96 $ Bodily Inj Ag [ ]OCP [ ]BFPD $ Prop Dmge Occ [ ]Premises/Ops $ Prop Dmge Agg ( ]Prod/Comp Ops Expiration $ 1,OOO,OOOBI&PD Comb Oc [ ]Personal Injury 01/01/97 $ BI&PD Comb Ag [ ]Contractual Liab $ 1,OOO,OOOPers Inj Agg AUTO LIABILITY Effective [ ]Any Auto / / $ BI (Person) [ ]All Owned (PP) $ BI (Accident) [ ]All Owned(other) $ Prop Damage [ ]Hired $ BI&PD Comb [ ]Non-owned Expiration [ ]Garage Liab [ ] / / EXCESS LIABILITY / / $ Occurrence [ ] Umbrella $ Aggregate [ ] Other / / t Li t [ ] St a ry m s WORKERS COMP / / $ Ea Accident AND $ Disease-Lmt EMPLOYERS LIAB / / $ Disease-Empl / / $ / / $ Description of operations/locations/vehicles/other SANCTIONED EVENT: RESPONSE TIN WOMAN MINI TRIATHLON EVENT DATE: AUGUST 17, 1996 ADDITIONAL INSURED: CERTIFICATfi HOLDER BUT ONLY AS RESPECTS LIABILITY ARISING OUT OF THS NEGLIGENCE OF THE NAMED INSURED FOR THE ABOVE SANCTIONED EVENT. CANCELLATION CERTIFICATE HOLDER ~ Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will endeavor CITY OF ASPEN to mail 30 days written notice to the certificate holder named to the left, but 130 S. GALENA ST failure to mail such notice shall pose no ASPEN CO 81611 obli or liability of any kind upon i ai the .omp ~y, its a car reps. b,d ` L. £0'd ~ti101 ~~ CERTIFICATE OF INSTRANCE ~ ~ 7/22/1996 pAODIICER SSIS 999 18th St., Suite 3800 Deaver, CO 60202-3432 (303) 292-7477 FA% 293-8618 INSURED LJBA TRIATHLON a/k/a TR22TBI,ON BSDL'RATION/IISA P.O. HO% 15820 COLORADO 5PRIN65,C0 60935-5820 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO AIGH'I3 UPON THE CERTIFICATE HOLDER. IT DOES NOT AMEND, EXTEND OR ALTER THE COVERAGB AFFORDED BY THB POLICIES BELOW. COMPANIES AFFORDING COVERAGE A: PEAK PROP. & CASIIALTY INS. CO. COMPANY B: COMPANY C: COMPANY D: COMPANY E. - _ ~ COVERAGES 'lbia L to cu Lily that pmlieiea of iiaurance iie[ed below have been isaaed to the lnauted nenad above dot Cbe policy period indicated, nntwitbateaain9 any te4lxe~t, tern ar coodi[lan of srty contrace ar orbs[ docanent eitb Kspect to which this cettificate may be issued or .ay pertain, the inauras+ce afforded 1+Y the policies described herein is syhj ect to ali the issws, aaclwsioms and ooaditloms o>• such li CO~~ INSURANCE ~ c iee. Limits elfglp nay ns'~e neon ~ POLICY NUN03ER j repacev ny pass c ~ DATES iasme. f~NERAL LIABILITY Effective $ Bodily Inj Oc A [%]Comp [ ]XCU SLP4000008 01/01/96 $ Bodily Inj Ag [ ]OCP ( )BFPO $ Prop Dmge Occ I ]Premises/Ops $ Prof Lltnge A48 [ ]Prod/Comp Ohs Expiration $ 1,000,OOOBIScPD Comb Oc [ ]Personal Injury 01/01/97 $ 8I&PD Comb Ag [ ]Contractual Liab $ 1,000,OOOPers Inj Agg AUTO LIABILITY Effective [ ]An Auto / / $ BI (Person) C ]All Owned {PP) $ BI (Accident) [ ]All Owned other) $ Prop Damage [ 7Hired $ SI&PD Comb C ]Non-owned Expiration [ ]Garage Liab / / [ ] EXCESS LIABILITY / / $ Occurrence ( ] Umbrella $ Aggregate / / [ ] Other s ] a cc WORKERS COMP / / A ident Ea $ AND $ Disease-Lmt EMPIAYERS LIAB / / $ Disease-Empl I / S / / $ Description of operations/locations/vehicles/other SANCTIONED SVSN'P: HESPONSS T7.]L HOl~iti MIbTl TRI.!-Tffi+ON SPENT DATE: AQGQST 17, 1996 ADDITI02iAL 33dL8IIRSD: CERTIFICATB SOLDER SLIP ONLY AS RSSPBCTS LIABILITY 3FTSIDK~ ODT OP THS NEGLIGENCE OF TB8 NANSD INSQRID FOR THS AHOVS CTIONSD SL!ffi~1T. CANCELLATION CERTIFICATE HOLDER ~ Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will endeavor RESPONSE 8$f,P FOR HATTBRBD 4POM1~Pi to mail 3D days written notice to the certificate holder named to the left, but PO BOR 1340 aihlre to mail].. suc notice shall pose np ~ o any kind upon ASPL'N CO 81611 obligation ox'liabi7 i ~ tAe/comp~rny,=^i~t~9y-[g~,¢¢ ~. TIN WOMAN MINI TRIATHLON SAFETY & OPERATING PLAN AUGUST 17, 1996 EVENT: RESPONSE (Help for Battered Women) 10th annual mini triathlon. DATE: Saturday August 17, 1996 TIME: • helmet check & body mark: 6:30-7:30 • swim start: 8 a.m. • swim times: 3 minutes to 5:30 minutes per swimmer. • heat waves 6 minutes apart. 6 swimmers per heat. Only one swimmer per lane at all times. • bike: 50 minutes to 1:15 minutes per biker. • run: 21 minutes to 30 minutes per runner. • Last wave & participants to arrive at finish line by 10:30 am. • Finish line celebration (snacks, announcements, draw prizes) @ llam-12:00 noon. ** These estimates based on last year's results on the same course. PLACES/LOCATION: (see maps attached) • SWIM: Total distance 200 yards; 4 laps; 8 lengths of James Moore Pool (Aspen). • SWIMBIKE TRANSITION: from pool; dry off on grassy area around pool & put on biking clothes. Exit pool area up steps & pick up bike at top of stairs in parking lot located at entrance to pool (supervised & cordoned off with orange pylons). • BIKE: total distance 8.5 miles. Exit James Moore pool parking lot & bike up Maroon Creek Road along right side of road (same direction as traffic). Turn around before cattle guard at T-Lazy 7 ranch. Ride down Maroon Creek Road (right side of road; same direction of traffic) until bike path begins (above Prince of Peace Chapel). Enter bike path; follow it right as it goes around corner and use bike path highway 82 underpass; follow path along to Cemetery Lane; ride along right side of road (in direction of traffic) down Cemetery Lane until entrance to Rio Grande Trail (no street crossing required for competitors). • BIKE/RUN TRANSITION: .dismount bikes at road side. pull off; volunteers take bikes from competitors at entrance to Rio Grande trail. • RUN: run 1.5 miles along Rio Grandee Trail; turnaround at aid station & run 1.5 miles back; run along path under the road and enter Henry Stein Park -the finish line! NUMBER OF PARTICIPANTS: anticipated 50 (60 .maximum) women (only). Last year: 41 competitors. NUMBER OF VOLUNTEERS: 25 NUMBER OF SPECTATORS: 12 GEOGRAPHIC AREA IMPACTED: • James Moore Pool from 6:30am (set up time) to loam (includes clean up time). • Maroon Creek Road from Pool to T-Lazy 7 and back down to highway 82, . as ~50 competitors (spread out in small groups of 1-4 bikers riding single file at least 6 feet behind each other) • Bike path near Prince of Peace Chapel. T-Lazy 7 (as small groups of 1-4 bikers riding single file turn around before cattle guard every few minutes.) • Cemetery Lane as -50 bikers (spread out; single file) make their way down the side of the road. • Rio Grande trail (1.5 miles of the end of the trail) as -50 runners (quite spread out by this time) run down & back along the trail. • Henry Stein park -as SO competitors, 25 volunteers and a hand- full of spectatorslsupporters join in finish -line celebrations ending at noon. LIST OF AGENCIES/ENTITIES SPONSORING/ORGANIZING: • Organized by Response: Help for Battered Women. • Sanctioned by the U.S. Triathlon Federation. • Sponsored by Response, and a number of local. organizations including Ute Mountaineer, Aspen Sports, Thrift Shop, and other local businesses {primarily, in .kind donations and some cash). PUBLIC PARKING: • competitors will ride their bikes to the start line (James Moore Pool) or drive their cars. Ample parking in pool parking lot (small portion of the parking lot will be cordoned off for bike transition zone. Response: Help for Battered Women TIN WOMAN MINI TRIATHLON SAFETY PLAN 2 fi • Volunteers will convene at pool also and leave cars here if they are working the pool leg and swim/bike transition. Others will be dropped off to race marshaling/traffic control positions along the route. Bike/run transition, running course marshals and finish line/area volunteers will drive to Henry Stein Park and park in parking lot there. • Last year there was no shortage of parking area and no cars were parked in/on any roadways. INSURANCE: • This event is sanctioned by the U.S. Triathlon association and meets or exceeds their stringent standards for safety and operations. • Insurance is provided by ESIX Insurance of Denver Colorado. ESIX is the official insurance company of all U.S. Triathlon association events across the United States. • Response: Help for Battered Women is the insurance certificate holder with additional certificates held for Pitkin County, the City of Aspen and (volunteer) event organizer, Maureen Cureton (race director). Please see attached insurance certificates for details of coverage. This is the standard procedure for all Triathlon events held in the U.S. • Last year there were no accidents or safety incidents at this same event (same course), and thus no insurance claims were made. SITE MAINTENANCE & CLEAN UP • Volunteers clean up the pool area immediately after this leg of the event is completed (clean up completed by loam.). A follow up check is done at end of event (lpm) to ensure pool staff are satisfied with the clean up efforts. • After the last biker has completed the bike course, bike race marshals begin collecting signage. A follow up check is done at end of event (lpm) to ensure no litter or signage is left on courselroad side/bike path. • Rio Grande running trail is cleaned up of signage and paper cups from running aid station after last runner completes the run. • Volunteers pitch in to clean up Rio Grande Park (remove litter, tear down tables, and remove finish line signage and event clock • Entire clean up is completed by 1:30 pm. Response: Help for Battered Women TIN WOMAN MINI TRIATHLON SAFETY PLAN 3 RESPONSIBILITIES: The following people will supervise set up & operations activities (note these are the same people as who supervised these activities last year).. • Volunteer coordinator: .Laura Shappert: • Course set up: Maureen Cureton (supervising), Heidi Hoffman & Terry Stevenson (coordinating the volunteers & roving the course to ensure all signage & marshals; are appropriately. placed). • Check in: Victoria Smith • Body cheek: Dolly Muzer • Welcome/announcements for Event rules/Safety procedures/Organization:. Maureen Cureton & Heidi Hoffman. • Pool life guards: Robbie Griffe (2 guards on duty). • EMTs: Donna. Rowland (supervising) .and Sherry Jordan • Swim/Bike transition: .Maureen Cureton • Bike/Run transition: Dolly Muzer • Finish line: ,Laura Shappert • Finish area (Henry Stein Park): Peg McGavock Response: Help forBaitered Women TIN WOMAN MINI TRIATHLON, SAFETY PLAN 4 SAFETY & OPERATING PLAN • All entry forms have listing of U.S. Triathlon association safety rules for competitors. • All entry forms include a map of the course in order that competitors can familiarize themselves with the event, and a telephone number if competitors have any questions about safety or other issues for the event. • Course is designed/selected to maximize the safety of competitors by avoiding high traffic areas, high traffic intersections, and unsafe portions of the local roadways. • Volunteers are on hand from 4pm to 7pm each evening (in front of Ute Mountaineer) to register competitors, ensure race waivers are signed, and to answer any questions about the event. • All competitors will be briefed about rules in morning of race prior to beginning of swim event. • Two EMTs will supervise the event. They will arrive 1 hour prior to start of race and stay until 1 hour after end of race. They will be provided with maps of the course. • Two lifeguards will supervise the pool leg at James Moore pool. • Numerous other volunteers have lifesaving, first aid and emergency medical [raining. • Event/race director, Maureen Cureton has training in Royal Life Saving, Bronze Cross (both Canadian certifications for life guards), Basic First Aid and CPR (however, not updated in Colorado). • Ratio of competitors to volunteers/race marshals is approximately 2:1. • Finish line area medical station (staffed by 1 EMT) is designated & made known to all as the primary medical aid station (except for incidents occurring during swim leg wherein the floating EMT and lifeguards will attend injured parties at the first aid room in the pool house). Response: Help for8attered Women TIN WOMAN MINI TRIATHLON SAFETY PLAN 5 COURSE SAFETY & OPERATION PROCEDURES SAFETY MEETINGS:.. • All volunteers/race marshalls will be briefed on rules, safety and accidentlincident procedure at Volunteer meeting on the evening before the race. • All volunteers (at pool area) will. be briefed onrules, safety and accident/incident procedure at pre-race meeting at James .Moore pool 6:30am on morning of the race. • Maureen Cureton and Heidi. Hoffman to brief competitors about swim rules & procedures (and other race course rules & safety procedures 15 minutes prior to beginning. of race. SWIM COURSE/POOL AREA: • Swim event is .supervised by 2 uniformed lifeguards on staff at Henry Moore Pool. In addition one. EMT is at pool until she follows competitors onto the bike course. (U.S. Triathlon association rules only require 1 lifeguard .per 50 competitors so we have more than doubled the safety factor). • Maureen Cureton and Heidi Hoffman to brief competitors about swim rules & procedures 15 minutes prior to beginning of race. • Each competitor will have body mark on leg indicating their entry number (left leg) & lane number (right leg). • Lane assignment is recorded prior to beginning of race (thus, in the event of accident, the competitor can be identified). • Ample grassy & pavement/patio area around pool to avoid. congestion of athletes & volunteers. • PA system used to call swimmers to their lanes (& for advanced warnings as well as for safety announcements). • Swim course is buoyed, so no swimmer should leave their lane. • Competitors have been ranked by swim speed (slow: 5+ minutes, moderate: 3-5 .minutes, & fast (under 3 min.). Note: last year the slowest swimmers completed 4 laps in under 5:30 minutes. • Competitors swim with others in their ranking category. • Only 'one competitor per lane. • Swim heat intervals every 6 minutes, therefore each lane is cleared before next heat commences. • At no time is there more than 1 swimmer per lane (no overlap of heats. • Life guards and Heidi Hoffman (swim leg coordinator) will account for the total number of competitors completing the swim. Response: Hefp for Battered Women TIN WOMAN MINI TRIATHLON SAFETY PLAN 6 SWIM/BIKE TRANSITION: • Competitors will dry off change into shoes and shorts for bike leg in grassy area adjacent to pool. Therefore should avoid making the path/steps up to bike transition zone wet. • Prior to event (during bike check-in) all competitors will be checked to ensure they have ANSI/Schnell certified helmets (Maureen Cureton to supervise this). • Transition area is supervised. Volunteer will check that all helmets are strapped on competitors before they leave the transition area (Maureen Cureton to supervise this). • Race marshal and pylons will direct bikers out of transition zone and onto bike course. • Race Marshall & signage warns auto traffic of bikes leaving pool parking lot and entering side of Maroon Creek road. • Race marshal riding bike serves as sag wagon following the last cyclist out of transition zone and along the course & sweeping course for any accidents or incidents. BIKE COURSE: • Course was designed to avoid high traffic areas and minimize intersections with high traffic areas by use of bike path and lower volume roadways. • One EMT is floating -i.e. driving along the bike course until last cyclist is in bike/run transition. Then is posted at bike/run transition area. • Signage warning automobile traffic and directing bikes is posted all along course. • Pilons are used to direct bikers and separate them from auto traffic lane at key points along the course. • Race marshals posted at: -entrance to bike course (out of transition zone), -T-Lazy 7 ranch, at turn onto bike course, -all side street crossings (to warn traffic & stop traffic if necessary), -significant bend in bike path at underpass to highway (to warn bikers of the bend), -at transition to run course (to provide .advanced warning to slow down) and for traffic safety. • Marshall on sag wagon rides the bike course after behind the last competitor to do sweep of course. • T-Lazy 7 will be requested to sweep the road in front of their ranch. Response: Help for Battered Women TIN WOMAN MINI TRIATHLON SAFETY PLAN 7 • U.S; Triathlon association rules disallow drafting (i.e. riding or passing too close to other competitors).. • Course marshals- and sag wagon Marshall will. watch for adherence to U.S. Triathlon .safety rules or unsafe riding, and .warn competitors if they are .drafting, or passing illegally. Any competitor who has removed, or unbuckled their helmet, will be immediately disqualified and .removed from the event. • Competitors will use their own fluid replacement systems (bike water bottles or camel backs) on bike leg.. No aid/water. station on this short (8.5 mile) course. BIKE/RUN TRANSITION: • Race Marshall warns cyclists to slow down 300 yards before entrance to bike transition area. • Another 2 marshals warn to .slow down/stop .at transition zone & help competitors dismount (if needed) as they come to a stop in transition zone. • These volunteers observe all competitors for health, signs of serious dehydration or fatigue. Volunteers lay bikes down on side of pull out area.. • Volunteers move bikes across the. road to Henry Stein Park.. RUN ® Rio Grande trail was selected in order to avoid. competitors having to run in an auto traffic area. Competitors cross under. the road at Cemetery Lane to enter finish line area. • Signage will be posted on Rio Grande trail 2 days prior to the race in order to warn people of the upcoming use of the path on the morning. of Saturday August 17 from. -gam to noon. • Race marshals, signage and aid station volunteer will warn any pedestrians & bikers on the bike path of the "race in progress." • Safety marshals posted along course to watch for. any runners who may collapse. • Water/atd statton at 1.5 mrle turnarouhd point. Volunteer with walkie-talkie at this point. • EMT posted at finish .line with walkie-talkie, vehicle & bicycle. Vehicle is equipped . with first. aid .equipment. • Floating EMT stays at bike/run transition .area after last cyclist enters transition. * At all times, one or two EMTs are 1.5 ..miles or less distance to a runner. FINISH LINE AREA FPesponse: He/p for8attered Women TIN WOMAN MINI TRIATHLON SAFETY PLAN 8 • One EMT at finish line area with walkie-talkie, vehicle & bicycle. Vehicle is equipped with first aid equipment. • 3 cots/lawn lounges set up under trees for any competitors suffering from overheating or dehydration. • Aid station at finish line area includes water and Gatorade. RACE MARSHALS, TRAFFIC DIRECTORS & SIGNAGE • 25 volunteers. • Race marshals (cited above) t p • Race marshals avoid any colli pedestrians or bikes along bike course. • Signage (from bike club and Hard Rock to warn traffic and direct competitors. and traffic directors to be posted at all key areas o sto or direct or warn automobile traffic. Sion with walkers on Rio Grande trail, at key points (cited above) to direct competitors to or cars, & Ride) used along course COMMUNICATIONS • Six (6) walkie talkies (borrowed from Aspen Ski Company) will be use to coordinate event & communicate any accidents. -1 walkie-talkie at pool (Heidi Hoffman) -1 walkie-talkie at bike/run transition -1 walkie-talkie at aid station on run -1 walkie-talkie in hands of floating EMT -1 walkie-talkie in hands of finish line EMT -1 walkie-talkie in hands of bike sag wagon. • Telephone at James Moore pool. • Cell phone (Response cell phone) at finish line -in hands of Peg McGavock. ACCIDENT/INCIDENT PROCEDURES POOL/SWIM: • Any accidents before or during swim leg, will be treated by life guards on hand and/or floating EMT who will have emergency medical kit on hand. • James Moore pool is approximately 1/2 mile from. Aspen Hospital. In the event of emergency EMT will transport injured party to hospital unless they deem it necessary to call an ambulance for removal of the insured party. BIKE LEG: Response: Help for Battered Women TIN WOMAN MINI TRIATHLON SAFETY PLAN 9 • Floating- EMT and bike sag wagon will have Walkie talkies and will be on the alert for accidents. • Race marshals will watch for accidents & flag down EMT or bike sag wagon if any accident occurs. • Floating EMT will treat victim as needed, or transport to hospital if injury is more serious. • In the event that an ambulance is needed for a serious injury, floating EMT will call finish line EMT. via Walkie talkie so that Peg McGavock (at finish line) can use cell phone to call Emergency. • At any time, cyclists are no more than 4 miles from Aspen Valley hospital. RUN LEG: • Walkie-talkies will be in the hands of bike/run transition Marshall at start of this leg, aid station volunteer in the middle (1.5 miles in) of the' running route, in the hands of the EMT at the finish line, and in the hands of the floating" EMT stationed at the start of the run, in the hands of the sag wagon biker who will ride the course, and a cellular phone will. be in the hands of the finish area coordinator, Peg McGavock. • .Aid station will have a bicycle on hand in the event they need to ride to finish line or transition to get EMT (they will also have a Walkie-talkie.) • -Race marshals, aid. station and sag wagon will watch for injuries. • In the- event of injury, they will ensure one volunteer stays with insured party while another runs/bikes to nearest place=aid station, transition zone or finish line-to make contact with EMT or volunteer with a Walkie talkie. • 'At any time, cyclists are no more than 4 miles from Aspen Valley hospital. FINISH AREA:. • In the event of collapse or injury at or near finish line/area, EMT will be on hand at finish line. • A .first aid station will- be set up in the shade with 3 cots, first aid kit and vehicle (station wagon) in which injured party can be transported to hospital. if necessary. • If EMT deems it necessary to call for ambulance if injury is so severe that party needs to be immobilize, they -will use the cellular phone (that Peg McGavock will have at the finish line) to call Emergency. • .Finish areais ~ 3 miles from-Aspen hospital. Response: Help for8attered Women TIN WOMAN MINI TRIATHLON SAFETYPLAN 10 • Any accidents or injuries will be reported immediately to the U.S. Triathlon association and a medical incident/accident form will be filled out and submitted to the U.S. Triathlon association (forms are supplied by the U.S Triathlon association and will be kept on hand at finish area EMT first aid station. EMT, Donna Rowland, will be in charge of filling out accident form. Response: Help for Battered Women TIN WOMAN MINI TRIATHLON SAFETY PLAN 1 1 PITHIN COUNTY PRE-APPLICATION CONFERENCE SUMMARY PLANNER: Lance Clarke DATE: July 17, 1996 PROJECT: Tin Woman Triathlon (Hosted by Response) PROJECT ADDRESS/PARCEL ID#: Moore Pool, Mazoon Creek Road, Stein Park OWNER: N/A REPRESENTATIVE: Maureen Cureton REPRESENTATIVE'S PHONE: 927-3807 SUMMARY I. Type of Application: Temporary Use Permit. 2. Describe action/type of development being requested: The applicant is requesting a temporary use permit for a triathlon (swim, bike, run) involving Moore Pool, Maroon Creek Road, the Rio Grande Trail, and Henry Stein Park. 3. Areas in which Applicant has been requested to respond, types of reports requested: Please provide a narrative of the proposed event explaining the scope, duration, and logistics of the event from start to finish (set-up through cleanup). Please include maps which describe the race routes and staging areas. Address Land Use Code Section 3-200.30 (attached). Include pre-application summary sheet with application. 4. Review is before: BOCC, August 14, 1996. 5. Public Hearing: No. 6. Number of copies of the application to be submitted: 24. 7. What fee was applicant requested to submit: $450.00 deposit. 8. Comments/[Jnique Concerns: In addition to other materials referred to, please be certain to include: • Proof of insurance • Safety and Operations Plan • Any bond required by SherifYs Dept. • Application fee • Letter of approval for use of Stein Park Application materials due August 5, 1996! If there aze any questions, please call Lance Clazke, 920-5452. JUL 05 '96 10~v77RM PITKIN PUB WORKS P.1 ~'-~'(czlt-~.P.Q.rt -----~ I~[~~~GM[~® PZTKIIi CO[1NTY J U L 9 ti 1996 SPECIAL EGENT5 PBRMZT APPLSCATION Date of Request: ~L-~L~'I ~ (~~I~ - Type of Event: Athletic: ~~~`~-~~ Special:~_ Brief Description: M,e~, "~/t +.~ "' ~O~` ~ S'~~ b -2e~ns~ENelp~~ ~.~fered Wcrnr.,,, Swlm Cs~-+ Sam-eg ~`'1-o©re~v~l ~ ~I ice from pcx, l ~1-o T ~-c~ ~ end s 1~ ~~ S~e~n f~i,~c Q~ti~ANj.ZAT~ NO AL I FORMATION: I ,,,, - Name of Cxganization: (~SPO' ~~ ~ ~~~' ~~~ ~'~~-~ W~~"~v Address • ~'1~ 13Lf C?~ ~ P~ CityfState/Zip: C-C7 . ZJ~l9 ~ Z contact Person: MAti( E~ G~,c~Tt~ q Phone No ~ Z~ - 3~ CW qZ '~(.,~~ l C~ DESCRIPTION OF EVENT(S) {Listing all start and finish times and dates. Please attach schedule i£ multiple dates and times are anticipated.) race s~w~~- Tame Mocar Poal ~ we~v~ e~~ ^'9am -- cja-,,., waves of ridLrs C31KE oh-, Pvp~ u p Maroon ~ Rd ~ -T--, ~OIn1r~ r'~ad uv~de-v~b.}w~ ~b2 , dDwn C~-n'1.~Ea,/~ (Qne..'Ev m~s~CB~Sm',iL-f-vye~l b~ked~s`~e) ~'t.~.n S{IarFs~er~e~5 ,,.~i,-.M ~~r~S~etn ~-k~'Run I.S r..l tes c~~~- ~ ~c.k ~nlsh lire C~I~brcq,~t3~ a,'f' l~4er"1-~t S'~lYl. F rvo~ ~~~s s ~ ~,-, ~ l reAd~ gv~a-n~4-ed -~ L, ~ Pam . DETOURS/ROAD CLOSURES RE4QESTED: IVbnlr The undersigned hereby agrees to pay Che total actual cost to Pitkin County far conducting any highway closures related to the event described herein and to submit payment in advance for the estimated cost of such closures and to pay for an provide liability insurance in an amount to be determined by the County. The undersigned understands that any costs in excess of the estimated cost must be paid to the County =allowing t/he event and X115 IS a Sma~~ Inlarneh~S bf,lc, ~Ven'I ~'~C~P~`~ S~--bo p~,,--I-~c1 Pc~.r-~t~s p lu5.J130 dun-{-e_e~S ' .IUL 09 '96 10~07RM PITKIN Pl1H WORKS P.Z that if the estimated cost exceeds the actaal cost, the balance will be refunded. Z the undersigned, further certify that the statements contained herein ox attached hereto are• true, accurate, and complete to the best o£ my fenowledge and belief. ~~-S~o NSi F I-Ie (~ ~ 13a; f-~eTe~ horn on ~ ~'~ l.~~c~ // Organization ' Signature Date ~O AGENCY APPROVALS PITRIN COUNTY SIGNATURE TITLE BATE APPLICATION HAS BEEN APPROVED REASON: THE TOTAL ESTINfATED COSTS WILL SE: CDNnITI0N5 OR RESTRICTIONS: ESTSMATED COST DISAPPROVED (Applicant to pay this amount) pq,eQooN f+~ ~~l ,~„~ Tvw,V ~J{(~ GCN D . •• ^ F31KE RGI.I-f~ Cg•Srrii .~ • • • IZU N Rt7 u.TE (3 M~ ~~~ \~ ~~ ~~~ ~~ ~~ oa ~ ~ ~~~ ~ / ~~/ ,I~ -rutZNARnuNt~ @ Ise c.h ~ rurC~uFV2D g,S Mu..E BIKE ~,Po iNT C~rD TAti> "fD Qo1~1T~ l.' / I~Q f.rJSI Ti 0 N ~` I L.~~.- j `~~i STt~R-r ~S W i NI ~ ~ ''~~M~1~5 P,IpoRE PooL- ~~~~ \< ~. ~~ ~~ ~~ Ru rJ - - "T2aRNAfZpNND ~~O ~RAMlpE -rRAll- CJ -,s ~1u-E S y,I ICS ~~ ,`\ ~, M~I'V1 'T1ell~1"Titto~ COLpe~17~ ~u N STET ~~ 1 ~ c-~s ~~ ~eN~l S~~ =~N15~+ ~ ~1 t ~ 1 ~ '6 ~ ~ ~ A ~./ S ~ ~ 3 ~.--o ~~~ ~A _~ 3 u ~ s~ ~ ~z ~~ ~~~ v L d n o Jn G ~ ,~ S ~,~~'' 3 -cn ~ ~~~ ~~ ~~~ O ~ Z' ?i ` ~ ~23~ Z N r ~ 0 ~~ 'Z ~ t~ ~ .~ ''--~Z ~~ ~~~ rY ~~ d ~~r«-I- ~I c..o ncs ~~~ S{.atrt 2. 1~ee ' 6 ~~~ ~~Q r ~M cam, arc S~J~M g~KgS L-XIT l `+s rn o ~i~` ~ ,` P~-~s, ~~~ ~z~ks ~--~ -~,E--~-~ uP ~c~irs dis4c~, h c2. tiGo yds 9"~ ~; ~tMl.~ b~~f X601 haws- v,~-,~h s,4r-tE5 titor~ 'Poa.. ~Z~5~on15E -rrN WoM~+aV MINI '~1 ptTN-trorV Sw~M ~ 'Ti~dV51~o~1~~ 1996 Response TINWOMAN mini TRIATHLON Aspen, Colorado Saturday August 17, 1996 Ute Mountaineer, Aspen Registration & race packet pick up: Monday August 12-Friday August 16, 4pm-7pm. RACE DAY SCHEDULE James Moore Pool 6:30am -7:30am: Late registration (not encouraged) & packetpick-up. 6:30am-7:30am: Check-in (helmet check & body mark) 7:30am -7:45am: Pre-race instructions. 8:OOam: Start (first wave). 6 per wave At race packet pick-up please indicate your swim speed for 200 yards. Fast: 2-3 minutes Moderate: 3-5 minutes Slow: 5+ minutes • 200 yard swim • 8.5 mile bike • 3 mile run (see map on back) Finish @ Henry Stein Park (bags will be transported from swim-bike transition area to finish area) Race time should take anywhere from under 1 hour to 1& 1/2 hours for beginners. POST-RACE CELEBRATION Refreshments, snacks & lots of draw prizes post-race in Henry Stein Park. No prizes for winners - Competitors are encouraged to set their own personal goals. No published times: split times will be mailed to competitors. T-shirts & rose to all competitors Tri-Fed USA sanctioned event Results will be submitted to Tri-Fed. SAFETY /RULES Tri-Fed USA rules apply • Helmets required for bike ride (ANSI or Snell approved). • Helmet must be fastened before participant mounts the bike and at all times until participant dismounts bike. • No riding in transition zones. • No drafting on bikes. • No headphones or walkmans during competition. • No unauthorized assistance. Participants may only receive assistance from race and/or medical officials. • If participant leaves the course, must re- enter and continue at the same point of departure. INSURANCE In accordance with Triathlon Federation /LISA requirements for race insurance, all competitors must have aTri-Fed license. A one day license will be available at packet pick-up for $5.00 per person. Tri-Fed members must present their membership card at packet pick-up or purchase a one day license. ENTRY FEES Entry fees postmarked by August 10th are $18.00 for individuals, and $45.00 for relay teams. After August 10th, entry fees are $20.00 for individuals and $54.00 per relay team. Tri-Fed insurance is additional (see above). Bib numbers are not transferable. Entry fees for accepted entries are not refundable. The event is limited to the first 100 individuals. REGISTRATION Fill out the attached entry form completely and sign the waiver. Each relay team member must fill out a separate entry form and waiver and send them in together. Enclose a check payable to RESPONSE and send to: Response P.O. Box 1340 Aspen, Colorado 81612 For more information call Response @ 920-5357 ~~ Non-profit ID. ~'~- `` 3Z ~j ~}~ /~- ^ Paid fee(510.0~" ASPEN / pITKIN ENVIRONMENTAL HEALTH F G'i APPLICATION FOR A NOISE ORDINANCE VARIANCE there is a $70.00 fee unless this is a non-profit event and you supply us with a non-profit tax ID y. Taday's date: ~I.~,YJE ~ /`~ 9 ~ Name of prganization: ~-~P~~ ~~~ Contact person: -`~Ick,,r-ezn Cut~~~pn @ C~Z-}~~~-~~ ~ ~~ w~Mt~v **Telephonenumber: ~ ~~-~"4SIO~~ c120- 53 S-} oru*i~z e-~ ~ o .Address: ml I ~I,v,,.e ~-, ~,,e.,,+- ~ Mau~~,,..L CC' ~ 2~- 3(~I~) Type ofEVent: ~~.9~~3-'-hZq~ ram coordlna~~ w o rrK,, I s o„ (~ M ~ n~-trla.`1'h I SRT variance locat-on address: ~°`"` ~ ~'`"'n ~ ~'~ ice , ru-~,~ 'QVenT ~sv~ g3~Ca ~'~m-~ Mao~~ pool ~~~ I~ Date and Tlme for variance request: l~ ~ 3Q l~{ ~ ~~le-1 n paVl c ~ q~] (~ ~~`""~~ ~o2c PUJL ~ }}~-~ ~ S T~7n/ PA t2ic Reason for variance request (examples: PA system, amplified music, activities that could exceed maximum decibel limits during the time of the event, etc: ~~ sy s.j~ ~v a n n~ rc,e 5`1e~/-I- ivcwc s (~ 7; t , 7I~ sy s Je~..-, .b /~ 1M~e Pow 1 . , a"~nOwnC2 ~AM) ~7`I Zta f T'nlS r~e-rs ~ s~JD~Sa /'}' ~'if~ ~k -~o-,,, z ti i~ vq- I ~ J~I ~ S~eih park • Se.~-le ~-nuS(c -nof ---b~vlrvj °--------~?'Ina.~neene,~/i"IIASi(~ !yl ~C ~~ ~,( 1~ /~Cl-n0~.2. P'f}w-e,~ S~,PI~ J Aspen /Pltkin Environmental Health Dept. Apprpyal; Date: Conditions: Notlty immediate neighbors prior to the event. Note: A variance may be revoked by either the Aspen/Pltkin Environmental Health Dept., the Aspen Police Dept., or the Pltkin County Sheriffs Office if it Is determined necessary to minimize adverse effects. 7195 !~1PEHD ~ south Calena Street ~DBD, CO 81611 (970)920-5070 Aspen UaIley Land Trust -Ne ~~a-..YWahtl wrw.JM~a.}+!<.~.?..rN.: u.~n....:.~A~:.,,....,Wei. August 1, 1996 1'o Whom It OSay Cancexn: pan behalY oY the Aspen Valley Land ?'rust, owner of Stein Park, I hereby grant use of StEi^ Park on ,4ugust 17, 2996 to Response: Help fer Battered 1Y`om- ion. ResponsE is hosting theia loth annual Tia Woman mini Triathlon and the paxk wi11 serve as the venue fax the finish line and finish '1inE celebrations. ~tespanse wi11 use the park from 8 a.m. until 1 p_m. an Saturday August 17, 1996. REponse will tiE xes- pansible for all race related clean up to bE com-- plEted on that day_ Liability coverage is held t~. ICel,anse through ESIX insurance and they will have a.r. EMT on site at all times. Sincerely, ~''~ ~.9. Vidal, Director P.O- Box 940 . A,sperS Calwado 81012.3()3/920-380b n'~i dl ~ i 7ti~ i~--: vii 7; UY6NJ: 9 r d HSPEN F.£CkEA'1GtJ PA3E CJs APPLICATION FOR PARKS USE PERMIT SPECIAL EVENT PERMIT LOCATION OF EVENT: rte, ~ ~ s~*+c~ "~'~ ~[' ~ ~~e~ ~ ~ , ~ ~ ~ ~~ PLEASE ATTACH MAP OF EVENT DETAILING ~, STRUCTURES, S CLOSURES ATTACH SCHEDULE OF E + S 1. Type of activity , aasembl rugs ev , e ~ ~\ ~-Pb t?-n ~ ~V ( L--U ) ~~ ~~~ ~~T~~ 2. Name of ottsoring organization: ~G'~ t.~~~ ~ ~ ~ ~ ~ rs-e''P P~1 w~~P~ Address: C Phone:~_.~~S~ ~pz,-. , P>> t~ 1Z 3. Name of Persott Responsible for Evcue ~ °_~Tp7J Address: l ° ~wvi.3s photo: qZ~ O ~~:~gw.~-~ais ~a 4. Dax of Event: StartiogTime: `~3 Ending Time: ~~~'`'( 1e"~ °F Ias'F1w~+ arn,v,~,nr~-rMrv~ ~~ ~„-,, r ~ ~1.ew, ~ = ~enaP ^~ noon 5. Crowd Expected: ~~~r~cty`~ 3 O ~/o ~kr~C°'YS 1'Z©` S~-ec~-ei.~-c~-r~S 6. Do you plag to erect temporary amtchu~e(s)? If so, describe sir, purpose, scheduled, etc:_ t~ O ~ l~q-wteetgto~ 7. Will there be amplified sound, trarsic, or fireworks, ere? {~~ ~~~ the arrswer is A T't~Bi YES, a noise variance is tequiuedD fra'1n the E/n~virotvnental He~aflt~ Department; please T~ attach ~ S, NIt~Y~ f 0 c> 1 !,~ t= Nfvl.Y't,t D ~ h P~ ~'1 8. Will any food or merchandise be sold? ~ S~ IE the aaswer lis YES, a meeting with the Special Event Castrtnlttee is neoeasary, Continue to Page 2 CONDITIONS: f . Crowd must lre oMaxly. 2. Area must be cleaned at completion of activity. 3. Vehicles must stay off grass and walkways 'j IJ3 N•4 r'S ASPEh-0 F.£CREATION PAuE 04 .Law enforcement services will be charged out at $50.00 per hour. Tire ChieF of Police reserves the right to place officers and staff events as dcemed necessary in the best interest of public safety. 6. Fill alcoholic beverages be sold andlor dispensed at your even[? N Sta[e of Colorado special event liquor license permit must be applied for with the Ciry Clerk's office. This permit practise takes 30 days and is ONLY Is4tted to incorporated non-profit orgardrations, 7. - If irrerchandise or food will be sold at theevent, avending age b en[ must be entered into; business license aad sales tax license must be applied fur: Ia'oc food servue, a Temporary Food Service Surrey Form must lie completed and returned to khe Eprtronutental Health Department. 8. If you plan on haviu~tireworks, a permit and approval rats[ be received fmm the Fire Marshal. ,.~~f 9. If you requite a cr what is the s of your electric power? t~.Y 1 ~'i ~ ~ ~~et'°l~V' 14. How marry volunteertsecuriry persons will be provides by. appli n~' . ~'ts ~/41 11. If you will be renting portable toilets, where will they be located? /Jb 12. Describe types of trash recycle containers to be used on ~j~ ~ h r G.t~ Vo l~c.~~ ~eo.r~s w~ ~t t,~~ ~ co s~CG _ ~w(~z~o c~ ~ ~'s~ a -r C~~,n ~t ~ d J , , Trashlrecycle rntttainera and portable toilets must be removed within 24 hours of event. 13. Name, address and telephone number of person responsible for clean up: Site of event will be inspected with ?A bolus of evens. Any clean up that is done by the city will 6e charged toyotQ organization at tLe rate of !hour. . P, 14. List any special heeds required that !rave not been covered. I certify that I am an authorized representative of ~~~~.~and have the power to execute this application ozr have of the above-Warred organization_ All of the above statements are tore to the best of my knowledge, information and belief.. Signature of applicant T~~_. CGd-Bt t 2 Title bb; -:/I'j'b la: avJ '~; /4'~•i9;4iti F;=:PEh+ n'EL'REAT U-iN FADE Eih .~ Frrvironme[ttal Healtl~ Depa,mtent CCLC Bate Special Event Coocdinatctt J!~R Co Jb 1Pl~G~HI'1 \.111. VI> HJrtY ]~ Non-profit IDS ~~ JZ ~~~ ~- f] Paid fee($10,Oi7) ASPEN l PlTKIN ENVIRQNMENTAL HEALTH APPLICATION FtIR A N41SE tJi2DfNANCE VARIANCE ~''. c/C There is a $90.0[! fee unless this is a non-profit event and you supply us with a non-profit tax ID ~. .~ Tgday's date: J~,_n1J~ I !a ~ ~ Name of iarganization: ~~c ~c = 1-1-c=L~ ~.~__ ~~~r~~~~ D nn i Cgntagt person: Mc,.~,r-ezn Ci.iv'e,~bn ~ ~Z~- 3`?~a~ ~~~c R~-~--y ~ ( ~ k~Telephone number; c~'Zo_ ~3 S'~- cu~~ e`~ ~` "`Address: ~i I nti~ i»~ ~Ne„,+ (°~ Miau,~~ C' `~ ~~- 3(nl °(~ ~"`~`• q`f"~d-`-I-zq(„ Y'Cicz coordino-~Iz~ Type of Event: q ~I SST W o l"''1cr~ 1 S (M i~ +h l~'1_i -1rta,`I'h l ~ t SV.JI /i1~ 1~t ~<.¢. ~ rwYl) ~Q Vtvi7- Variance Igcatlgn address: ~ 3i3_ g3v@ Tam- Mao~e Pool- ~~G ~~ 4~ '~ 5 c~ - i p ~ 3 e i-~ . S~-ei n parl ~ ~ `~ ((~ Date and Time fqr variance request: .7-~-M,es n~cc~o~c- Pvat ~ itr--IJP-~ ST~n/ i'~-K' i~ 12eason for variance request (examples: PA system, ampilff2d music, activities that could exceed maximum decipel limits during the time of the event, etc.l: In'~/~~ sys-je,.~ -tv a,,.,nowr,ee. s~a;r-F-rovc~/es (~ ~rl~-(tee Pool . I/-f-' S~s'F2M "1'O i aN1n O1.u'1['2 vVI WVV ~^I ZGa l `hn ~S'7 e•{S~) ~(~~-nSD l'S' ~~`~-~o,.~ s\ `(~/ ~,~4- !-~ ~~leih park ~ Se.h~ ~>~sic -ho-F -- ~~t~-'°-------~'lnaunt-e:-nen`~A~lsiCi. _I_Y1 ~J'Y_~c_ C6-r~.~r~_..~ ~~~ZLlG' /'2vn Oak.. PY~-W-ems- S ~ ¢~,,,, J Aspen / Pltkin icnvironmental Health Dept. Apprgval: ~ Date; Cgnditions: Ngtlf~( immediate nelghbgrs prior to the event, Note:. A variance maybe revgked by either the AspenlPitkin Envirpnmental health Dept., the Aspen Police dept., or the Pltkln Cqunty Sheriff's office if It Is determined necessary to m(nimlze adverse effects. 7185 A/PEHD 3d sDUth Galena Street, Aspen, CD B1B11 [97a)9~0-5070 12-23-1995 4=4$AM FROP4 T[-: Special Event gpplicant 1'lt4M: Steve Crockett, Rifkin County Bmergency Management Coordinator DATE: July 31, 1896 RS: Special SVent $10,D00,00 Bond: Terms This memo is to clarify any potential confusion and to ensure clear understanding in reference to the purpose and use of the $14,Og0.g0 bond far a Pitkfn County Temporary Commercial Use (speaidl event) permit. The purpose of the refundable ($10,000.OD) bond is in keeping with the Search And Rescue industry trend in response to public demand that planned events, particularly ones with a documented record of high-risk activity, demonstrate the ability to assume the financial impacts in the event that a response is required from the public sector emergency response infrastructure. P. 2 In the event that during the course of the special event, any individual associated with the event requests/requires any public sector emergency response services, the costs for those services will be deducted from the $7p,Og0.g0 bond and the remainder will of the bond will be returned after the conclusion of the event. cc: Lorrie White, T,ance Clarke, Hilary smith, Debbie (auinn, Pitkfn County Undersheriff Pitkfn County Community Development Pitkfn County Risk Management Pitkfn County Attorney's office sebm.96 MESSAGE DISPLAY TO LANCE CLARKE From: Hilary Smith Postmark: Aug 08,96 10:44 AM Subject: TIN WOMAN MARATHON ----------------------------------------------------------------------- Message: I HAVE RECEIVED THE ORIGINAL INSURANCE CERTIFICATE FOR THIS EVENT AND IT IS ADEQUATE. PLS. CALL ME IF YOU HAVE ANY QUESTIONS. THANKS. ----------=====X=====___------- MESSAGE DISPLAY TO lance Clarke From: Lorrie White Postmark: Aug 13,96 10:26 AM Status: Certified Subject: Tin Woman ------------------------------------------------------------------------------ Message: I have reviewed and signed off on the safety and operating plan for this event. Additionally, I have waived the posting of the lOK bond as there is no off road or back country exposure indicated. ----------=====K=====___------- ~, i~~ j'Pd ~ I l ~i~-/'h [ ~n ~ S~ ~! Gt / ~I/Gn'~ V-firlYY / ` " ` ~ ~ ~ ~~y~ ©~/J ~( mac,.-, 2G/ C~z-c<, ~~~ Y~Gu res~~,.~,,Zj Gi /7~L~~ ~ ~~~'~ c 5~ 77~~ ~lQ ~~ ~ ~ ~~ c~ I -~ _-u~ ~.rofT ~` h-4-i~i~ ~ ~SP°~~ ; lie Ip ~., w ~~ ~ ~~ ~~ ~ ~~- 1 ~a(~~P~'~ h~ I 1739 SNO WMASS CREEK ROAD SNO WMASS, COLORADO R1G54- 9199 TEL: (970J 927-3851 FAX: (970/ 927-41 ~8 MESSAGE DISPLAY TO Lance Clarke CC Bud From: Bud Eylar Postmark: Jul 15,96 3:07 PM Subject: Special Event Message: Lance, Z am sending you a request for a race- Tin Woman Triathlon that will take place in August. Please let me know what you think. thanks, bud ----------=====X=====___------- MEMORANDUM TO: Special Event Applicant FROM: Steve Crockett, Pitkin County Sheriff's Office Emergency Management Coordinator DATE: May 24, 1996 RE: Special Evert Permit Enclosed please find the Pitkin County Sheriff's Office Special Event Safety And Operating Plan Requirements for special events planned in Pitkin County. Since this is a planned event, the applicant should demonstrate through a written, approved Safety And Operating Plan the ability to mitigate 100% of the potential impacts on the emergency services infrastructure in Pitkin County. The reasoning behind this requirement is that the emergency services infrastructure is funded by the Pitkin County taxpayers to mitigate unplanned events that pose a threat to life and property. This infrastructure is funded for an average demand for services, not peak. As a result any potential demand for services generated by a planned event should be mitigated ahead of time by the event sponsor/organizer. Hopefully, this will eliminate any demand for public sector emergency services and as a result permit those resources to remain available for any unplanned event that poses a threat to life or property. The purpose of the refundable ($10,000.00) bond is in keeping with the Search And Rescue industry trend in response to public demand that planned events, particularly ones with a documented record of high-risk activity, demonstrate the ability to assume the financial impacts in the event that a response is required from the public sector emergency response infrastructure. In order to demonstrate the ability to mitigate 100% of the potential impacts on the emergency services infrastructure, the applicant should develop a detailed, written safety and operating plan outlining the applicant's ability to locate, access, stabilize and transport any injured event participant to a fixed medical facility without impacting local emergency services. Also included should be a traffic plan for traffic control, access and parking. In an attempt to facilitate the approval process for the applicant, I have included under separate cover the Pitkin County Sheriff's Office Special Event Safety And Operating Plan Requirements. Please do not hesitate to call me if you require an} additional information or assistance. sepc1.96 PITKIN COIIN'PY SHERIFF'S OFFICE EMERGENCY MANAGEMENT 506 E. MAIN ST. ASPEN, COLA. 81611 303-920-5300 May 24, 1996 SPECIAL EVENT SAFETY AND OPERATING PLAN REQIITRFf+rFxmS - Event description/narrative - Detailed event schedule: dates, times and places - Anticipated number of participants, spectators and event staff - Geographic area impacted; roads, trails, highways, neighborhoods, etc. - List of agencies and entities who are sponsoring, organizing and participating in the event - List of agencies, entities, property owners who may be impacted or affected by the event - Prevention measures to include: - Responsibilities (who is responsible for what) - Qualifications of participants/entrants - Qualifications of event sponsors/organizers - Pre-event planning to include: - Emergency medical procedures - Natural and man-made hazards identified and marked - Event internal emergency response plan/Standard Operating Procedures for each identified hazard developed, documented and distributed to appropriate parties - Event internal emergency response team's organizational structure/chain-of-command developed, documented and distributed to appropriate parties Safety training for event organizers Safety briefing to all participants - Communications: - Radio frequencies: administrative and rescue identified, documented and distributed to appropriate parties - Telephone Numbers: administrative and rescue identified, documented and distributed to appropriate parties - Single point of contact identified (name of individual and method of contact; radio/ cellphone/ telephone) for external emergency response coordination - Accident detection/notification mechanism developed, documented and distributed to appropriate parties - Event Facilities identified and clearly marked: - Event Headquarters - Event Staging Areas - Event Medical Aid stations - Event Parking Areas - Event Traffic Contro-l Points Emergency response funding identified and approved - Notification list in event of accident identified, documented and distributed to appropriate parties - Event internal emergency response resources and their respective capabilities that are assigned to the event identified - Weathe:c monitoring capabilities identified - Weather related contingency plan developed, documented and distributed to appropriate parties - Emergency access routes both public and private identified, marked, documented and distributed to appropriate parties - Maps with event geographic area of operation, facilities, emergency access routes and hazards developed and distributed to all appropriate agencies and entities - Written emergency medical procedures developed and distributed to all appropriate agencies and entities - Written radio and telephone communications plan developed and distributed to all appropriate agencies and entities - Written traffic plan developed and distributed to all appropriate agencies and entities - Written security plan developed and distributed to all appropriate agencies and entities - Written event emergency response plan developed, documented and distributed to all appropriate agencies and entities. Plan should include at a minimum: - Dispatch procedures for event internal emergency response resources - Requests for assistance procedures - Traffic control procedures - Communications procedures: internal and external - Victim location/detection procedures _ - Victim Access procedures - Victim Stabilization procedures - Victim transportation procedures - Single point of contact identified (name of individual and method of contact; radio/cellphone/telephone) for external emergency response coordination - Attachments should include: - Certification of Insurance - $10,000.00 Bond certificate - Radio communicat"ions frequencies - Telephone directory - Manpower and equipment inventory ~; sesopr.96 Facsimile Transmittal Dare ~ of Pages ~.,_~ ~1 1996 S ~ ~ r.. c,~ , c.~ ~^' 7`o From 1 ` C 1 CI~J 2'LJ V~ J Q C I IIA -~ ~~fl~'~ V V~ `~ ~ q V. , r-~ H U Co./Dept. Co./Dept. ' - KIN COMMUNITY ASPE:~I/PTI ~ l h ~.1 c~v~_ati ~r ~ DEVELOPME.~IT Phone # Phone 970-920-090 I j Fr~r # Faz ~ ', ~ Z~ - ~ S ~ ~ 970-920-~d39 I VOTES V \UV,v-eRrv. - SC~ 4 J S u~ ~ ~ ~~ (A ~~ 1~-s~ ~ ~ - A~~~.,~ ~ s ,~ _ _ ~ ca,.,,, c-v.11 S ~~ C~ `1~.~~ - 3`19 -14 S ~..~'~~ S ~~ ~..~ ~ ~ a v~-e, ~ crv~ ~~ j Sv.v,~w~ ~ ~S Sp ag t ~ s~..-~ 'tt`~e ij VLC: hamdadrtunifortwF.4X.dac Facsimile Transmittal Date ~ of Pages I ~\ 1..1 1996 "~ S ~tv~e-~ ca.,p~ ~o From , ~'1 a C ~ L o.V. ~ CI~.~~ ~.. ~J ~ U.~ ~ Co./Dept. co./Dept. .~SPEv/PITKIN COIvI1v1UNITY DEVELOP'.vIEPIT Phone # Phone # 970-9?05090 Far # raz> I ~ ~,~ y S t0 970-9=0539 :VOTES i_S C7d31Cia Y2. ic ~.~itn. lnw.wr. t hJ~ ~ 0.S t1 v~ l ~ S U~b Y~.t ~~ C~ A Y.~ ~ S ~:~e~.~ ~ tl r~~ sad ~~~ ~ ~ ~ ~t ~~.~ ~ I c W L -e.'C~ ~S U~ .n W J e- I2'["~ J~ 1 1 1 Le? NHS ~~ VLC: homNadmin/fortnslE.4:C.doc 3-200.10 3-200.10 General This section of the Code establishes standards for the following minor activities: 3-200.20 Construction of Single Family Dwelling Unit with mote than Five Bedrooms; 3-200.30 Temporary Commercial Uses; 3-200.40 Highway Vendors; 3-200.50 Satellite Reception Devices; 3-200.60 Demolition Extensions; 3-200.70 Street and Easement Vacations; and 3-200.80 Minor Amendments to a Development Permit. 3-200.90 Residential Development with more than 15,000 square feet of residential floor area. (Ord. 95-3 (part), 1995: prior code § 3-1901) 3-200.20 Construction of a Single Family itesidence with more than Five Bedrooms The construction of a single family residence with more than five bedrooms may be permitted subject to compliance with standards in this section. Refer to Section 450 for procedures and Section 5-50 for submission contents. A. The residence is principally utilized by no more than one family. B. A family composed of six (6) or more persons is presumed to require a number of bedrooms equal to the number of family members. (Ord. 95-3 (part), 1995: prior code § 3-1902) 3-200.30 Temporary Commercial Uses The temporary use and occupancy of land for commercial activities may be permitted by the Board subject to compliance with the standazds in this section. Refer to Section 450 for procedures and Section 5-50 for submission contents. A. The commercial activity is part of a public event or celebration. B. An applicant demotrsuates adequate provisions have been made for. 1. Police supervision if necessary; 2. Public parking; 3. Insurance; and 4. Site maintenance and clean-up. C. Temporary structures constructed or placed on the premises shall conform to any and all applicable building codes and other County regulations. 212 3-200.30 pppppp D. These permits shall be issued for no more than 72 hoots. Applications for activities of longer ~uration must be approved by the Board az its discretion. (Ord. 95-3 (pan), 1995: prior code § 3-1903) 3-200.40 Highway Vendors Highway Vendors are permitted to sell Colorado-grown agriculrural products subject to compliance with the standards in llris section. Refer to Section 4-40 for procedures and Section 5-50 for submission contents. A. The location of the vending stand or vehicle does not create a traffic hazard. B. The temporary structure, if any, complies with applicable building codes and other County regulations. C. Not more than two vendors may be allocated a permit for any single location. D. Development permits for Agricultural products shall not exceed a period of one month. E. Stand operators may receive an uttlimited number of development permits, however when mote than [wo operators wish to use a given location during the same time period, preference shall be given m new permit applicants in the order in which they apply. F. Identification signs must comply with the sign standards in Section 3114.130. (Ord 95-3 (part), 1995: prior code § 3-1904) 3-ZOOSO Satellite Reception Devices The installation and use of a sazellite reception device may be permitted subject to compliance with the standards in this section. Refer to Section 4-40 for procedures and Section 5-50 for submission contents. A. One satellite dish per lot or parcel may be approved by the Planning Director subject to compliance with the procedures in Section4-40 and the Submission contents in Section 5-50. Applications for more than one satellite dish may be approved subject to compliance with the procedures in Section 4~0 and the submission contents in Section 5-50. B. Satellite reception devices shall be located to minimize scenic impacts on neighboring parcels and public roads. C. Landscaping may be required around a dish to reduce scenic impacu. D. Financial guarantees in the form of cash or a letter of credit consistent with Section 3-180 may be required to insure adequate completion of landscaping. (Ord. 95-3 (part), 1995: prior code § 3-1905) 3-200.60 Demolition Extensions A person seeking to replace a legally established strucrure pursuant to Section 3-150.40 (Growth Management Quota System Exemption for Remodeling, Restoration, Reconstruction or Replacemem of Legally Established Strucrures) may delay the demolition of the existing structure in order to continue a business or maintain a residence during the construction of the replacement structure subject to compliance with the 213 Aspen/Pitlcin Community Development Department 130 South Galena Street Aspen, Colorado 81611 (970) 920-5090 City Land Use Application Fees: j OOlf3-63850-041 C -63815-042 l -63860-043 r -63835.268 r` -63875-046 i - MROII E County Land L OG113-63800-033 -63805-034 -63820-03', -63825-03R Referral Fees: 00113-63810-035 00115-ti3340-163 00123-63340-190 00125-63340-205 00113-63815-036 Sales: 00113-63830-039 -69000-145 Deposit Flat Fee Public Right-o Way _____ _ Zouing w Sign Permit ______ _ lise Tax se Application Fees: 00 Deposit -- -- F!zt Fee ----- - -_-_. Toning [3oard of Adjustnent _ ___ _-__ County Engineer _ City Engineer _____ Housing _ Environmental Health ____ County Clerk County Code ____ Copy Fees _ Other __ /~0 6 d Total !n Name: Address: Phone: /o(U -~35 7 _ ,J _ _ --~ '. fflCGc2e~,- ~ A . Date!S~~ Check~S~~ Project: Case No: No. of Copies