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HomeMy WebLinkAboutpitkin.planning.273521400005 (11)~.,- ...r DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat(s) Parcel ID: 2735-21-4-00-005 Application Date: 2/11/10 Case No: SPE003-10 Description: Planner: Cari Anne Holcomb # Copies: Allocated Hours: 3 Project Address: 3125 MAROON CREEK RD, ASPEN, CO 81611 % Over Hours: 3.6 Property Owner: T-LAZY SEVEN RANCH CORP Owner's REP: LIZ LONG REP's Email: aspenproductions@mac.com Referrals: ALL OTHER REFERRALS Comments Due Date: Address: 3129 MAROON CREEK RD ASPEN, CO 81611 Address: PO BOX 8862 ASPEN, CO 81612 Other Referrals: Owner Phone: REP's Phone: (970) 925-1031 Meetings: Meeting Date: Review Body: Public Hearing? Notice Date: Meeting Notes: 1st Meeting: 2nd Meeting: 3rd Meeting: Approvals: BOCC Resolution #: P&Z Determination #: BOCC Ordinance #: HO Determination #: Admin Determination #: withdrawn Other Information: VR Approval Date: VR Expires Date: Remarks: Plat Recorded Date: Plat (Bk, PG): Application Type: Cori Anne Holcomb ~~~ ~ ~ I _ ~ ~~~ From: Liz Long [aspenproductions@mac.com] Sent: Friday, February 05, 2010 10:47 AM To: Jim Stark Cc: Aurora Palmer; Jackie Brown; Cari Anne Holcomb Subject: Aero Films Not Shooting in Colorado Attachments: liz2.gif Hi Everyone, We just heazd official word &Aero films will not be shooting in Colorado. Please let us know what we owe you for the permits that we submitted & thank you a million times over for all your help /patience & attention to this la st minute shoot. Our best! Jere & Liz ~~~~f' \Q~ ~ ~ 1v~ ~~ rr ~ ~~o Be in forwazded mesa e: ~\v '~\\ g g From: Elizabeth Welonek <LizCa)aerofilm.ty> Date: February 5, 201010:36:58 AM MST To: Liz Long <asoenproductionsC~ilmaacom> Cc: Lance O'Connor <lance(a).aerofilm.ty> Subject: Fwd: Los Padre National Forest (Figueroa Mtn.) We will not be shooting in Aspen. We will shoot in Mammoth. Thank you both for all your efforts! Also, I am attaching a very lovely note from the Los Padres National Forest Santa Lucia Ranger District, from our last shoot for Nissan. Perhaps it might be a plus to let Pitkin Cty know what kind of reputation Aero Film has in California. Please send us your invoices. Happy Friday! Liz Welorsek C. a": s~ X12 :it:F*a i ~ a ~ ' l t . Begin forwarded message: From: Geoff Juckes <ios(a~locationamerica.com> Date: February 5, 2010 9:20:11 AM PST Ta: Jessica Miller <jessicaCd)aerofilm.ty> Cc: Liz(a2aerofilm.tv,lance O'Connor <IanceCrD_aerofilm.ty> ~~U~1~~7 ' r~~ ~~ Subject: Los Padre National Forest (Figueroa Mtn.) Hello Geoff] Just a little note to let you know how much we appreciate you and Aero Films abiding by all the rules and regulations when filming on National Forest Land. Having companies such as yourself and Aero Films following the rules, such as you have always done, makes working with you a great pleasure. Please let me know if I can be of assistance in locating azeas, within the Santa Lucia Ranger District of the Los Padres National Forest, that you might need for your different shoots. In case you have lost my cell number, it is 805-550-1002. I hope to see you again real soon. Helen Tazbet Adventure Pass Officer Los Padres National Forest Santa Lucia Ranger District 1616 Cazlotti Dr. Santa Maria, CA 93454 805-925-9538 Geoff Juckes 1775 Casa Grande Street Pasadena, CA 91104 e-mail: ips(a~locationamerica.com e-fax: (626) 628-3344 (626) 791-3484 Office (626) 484-4145 Cell Verizon (626) 298-1900 Cell T-Mobile (Blackberry) www.locationamerica.com www.westcoastlocations.com o~E,oaz Cari Anne Holcomb From: Cari Anne Holcomb Sent: Friday, February 05, 2010 10:03 AM To: Gerald Fielding Subject: RE: Aero Films Shoot -Property Release /Insurance Certificate /Site Map Hey G.R. I left you a message but I'm sitting in Ellen's office, so I thought I'd email (easier to track me down!) Anyway per Jere Long (Aspen Productions) they have been working with Rick Dean @ T Lazy 7, who is of the opinion that they will have no difficulties in towing the truck up Maroon Bells Rd as it is hard packed and flat. I spoke to Lance about the site visit. He and Mike (and I know you & I) have concerns about the use of the closed road, the impact on the recreational uses in the area etc. Lance asked why we would allow the use of the road (even with a snow cat) when it has been closed for the winter. He has suggested allowing them to use the road for % mile past the gate, but not beyond and not at the Lake. If you still think a site visit is warranted, I will set it up and let the Applicant's know that we will be charging them for the additional time. I know you have plenty of other stuff going on so please let me know when you are able. THANKS Cari Anne From: Gerald Fielding Sent: Thursday, February 04, 2010 3:49 PM To: Cari Anne Holcomb Subject: RE: Aero Films Shoot -Property Release /Insurance Certificate /Site Map Cari Anne, The road is County Road all the way up to the top. We usually work in conjunction with the USFS though as the parking lots and pull offs are managed by them. If they are available to go up and explain what they are doing I'd be happy to try to meet them. Usually the Maroon Creek Road projects fall through in the spring though when they getup there to take a close look at what they are up against; however I am willing to go up and work with them. Thank you, G.R. From: Cari Anne Holcomb Sent: Thursday, February 04, 2010 2:22 PM To: Tom Grady; Valerie MacDonald; Aurora Palmer; Gerald Fielding; Ed Van Walraven Subject: FW: Aero Films Shoot -Property Release /Insurance Certificate /Site Map HI All: Some additional information from the Dodge Ram shoot scheduled for next week, including a site plan. FYI it looks like they will also be getting the USFS. Still not sure how they think they are getting up to the Lake. Please note that the insurance says, NISSAN. I have an email in because I don't think Dodge and Nissan are the same, G.R. Do I need to refer this to CDOT or CSP or is this all County maintained Forest Service Rd? Thanks Cari Anne OU003 From: Liz Long [mailto:aspenproductions@mac.com] Sent: Thursday, February 04, 2010 1:34 PM To: Cari Anne Holcomb Subject: Aero Films Shoot -Property Release /Insurance Certificate /Site Map Hi Cazi Anne, Just wanted to let you know we got the official word to continue to permit for Aspen. I am also filing a permit today with the Forest Service as it seems like we will be further up Maroon Creek Road. Attached it the property release from the owner of T Lazy 7 Ranch /Insurance & a Site Map for the project. Please let me know if you need anything further from us. Also I wanted to drop off a check with you for this project -just wanted to confirm the amount of the check should be $624.00 Thank you so much Jere uu~~U~~2 Cari Anne Holcomb From: Liz Long [aspenproductions@mac.com] Sent: Thursday, February 04, 2010 1:34 PM To: Cari Anne Holcomb Subject: Aero Films Shoot -Property Release /Insurance Certificate /Site Map Attachments: Aspen Map.pdf; ATT4425295.htm; Pitkin County.pdf; ATT4425296.htm; Rick Deane Dodge Property Release .pdf; ATT4425297.htm Hi Cari Anne, Just wanted to let you know we got the official word to continue to permit for Aspen. I am also filing a permit today with the Forest Service as it seems like we will be further up Maroon Creek Road. Attached it the property release from the owner of T Lazy 7 Ranch /Insurance & a Site Map for the project. Please let me know if you need anything further from us. Also I wanted to drop off a check with you for this project -just wanted to confirm the amount of the check should be $624.00 Thank you so much Jere i i.'? 0 5 Cari Anne Holcomb From: Liz Long (aspenproductions@mac.com] Sent: Thursday, February 04, 2010 9:27 AM To: Cari Anne Holcomb Subject: Re: Permit Application Aero Films: Dodge Ram Commercial -Pitkin County Hi Cari Anne, Yes you are correct none of our shots aze on the open portion of Mazoon Creek Road. Yes the agency /client has their own insurance for the Dodge Ram vehicle for this shoot & that is sepazate from the production's insurance for the project so not our concern. Let me know if that doesn't make sense. Calling Aero Films as we speak as we still don't have the official word if they are coming to Aspen or not ! thank you so much! LL On Feb 4, 2010, at 9:19 AM, Cari Anne Holcomb wrote: HI Liz & Jere Can you please address the PCSO concerns? I am guessing that the insurance company is aware and will add the appropriate coverage for the closed roadway. Also from the application I get that you aren't going to be filming on the opened portion of Maroon Bells Rd is that correct? Below, Grady mentions traffic control for the open portion of Maroon Bells Rd. If you could let me know, I will pass along. THANKYOU CAH From: Tom Grady Sent: Wednesday, February 03, 2010 4:05 PM To: Cari Anne Holcomb Cc: Sheriff_Supervisors; Ellen Anderson Subject: RE: Permit Application Aero Films: Dodge Ram Commercial -Pitkin County Cari... Maroon Crk. Rd is open all the way to TL7 & the snow berm....it appears that they want to shoot there as well as the on the closed portion....They should contact USFS and PITCO Road & Bridge for permits. I cannot remember the status of the roadway past TL7......it used to be a USFS road that PITCO maintained & the PCSO enforced. but PITCO make have taken it over fully since then..l would have them check w/both agencies as USFS has responsibilities onany roadway going through the forest.......lf the applicant gets the required permits they will still need some traffic control for the plowed & paved portion of Maroon Crk. Rd. as that is a public right of way. As a side note, vehicle insurance companies often will not cover auto accidents on closed roadways. ~:ItL~~ I will most likely will not be available Mon. the St" at all due to court security issues..........1 will defer application approval to Ellen Anderson or trust that you got it covered to your satisfaction if it has to be completed & approved before Tuesday Feb. 9th. T. Grady From: Cari Anne Holcomb Sent: Wednesday, February 03, 2010 2:49 PM To: Gerald Fielding; Tom Grady; Valerie MacDonald; Ellen Anderson Subject: FW: Permit Application Aero Films: Dodge Ram Commercial -Pitkin County Importance: High Howdy! ALL: I have a Temp Commercial/Special Event Permit Application for a commercial. The application is attached. They are looking to film on Thursday 2/11 (snow day 2/12). Scouting will take place on 2/10. I will need your comments by Monday February 8'" Please note: They are requesting use of Maroon Creek Rd (I know, it's closed - so do they!!) they want to film the Dodge Ram charging through the snow.... I am promised the certificate of insurance tomorrow and will verify will Risk Management before the permit would be approved. Let me know if you have questions/concerns and as always I'd love your comments. For the Maroon Bells stuff, I will be directing them to the USFS as well. THANKS Cari Anne Holcomb 970.920.5092 From: Liz Long lmailto:aspenproductionsCa~mac.com] Sent: Tuesday, February 02, 2010 10:55 PM To: Cari Anne Holcomb Cc: Russel Foreman Subject: Permit Application Aero Films: Dodge Ram Commercial -Pitkin County Hi Carianne, As mentioned in my message to you today we had a shoot just book in late this afternoon. Attached is our permit application as well as our safety operation plan. I will also drop off a hard copy with you at your office tomorrow. Insurance to come tomorrow as well. Russel from Aero Films will email that directly to you. We included a check for $499, please let me know if that will cover this shoot or if you require a different fee. I am out of the office all day scouting so please call my cell phone with any questions you may have. Thank you much ! Jere t,'ti~; r Cari Anne Holcomb From: Liz Long [aspenproductions@mac.com] Sent: Wednesday, February 03, 2010 4:02 PM To: Cari Anne Holcomb Cc: Jim Stark; Aurora Palmer Subject: Re: Permit Application Aero Films: Dodge Ram Commercial - Pitkin County Attachments: CROP.pdf; ATT4409183.htm Hi Cari Anne, Thanks for checking in with Lance today for us to give us an official answer - I really appreciate it. We have scouted the road adjacent to T Lazy 7 & aze aware of the current conditions. The conditions are actually perfect for what this shoot requires. We understand that the county will not assist us with plowing the road etc. We have a signed letter from the property owner of T Lazy 7 Ranch - I will scan & email it to you as soon as Jere brings it back to the office later in the day. Please elaborate on what is needed on a "site plan" -this has never been requested in the past 5 yeazs yeazs we have been permitting with the county so I'm not familiaz with this. Yes -Jere spoke w/ Jim Stark & Auroraz Palmer with the Forest Service today. Depending on where we will be on the road we might need to pull a permit with them as well. Once that is determined we will do that in the meantime we received a verbal OK from the Forest Service & will follow up with them tomorrow. Thanks so much for al] & I really appreciate your help & quick turn azound on all of this! My best Liz Liz Long /Producer PO Box 8862 Aspen Colorado, 81612 970.925.1031 Telephone 970.925.7769 Facsimile 917.837.0508 Mobile aspenfilm.com ~uJ08 Cari Anne Holcomb From: Cari Anne Holcomb Sent: Wednesday, February 03, 2010 3:00 PM To: Liz Long Subject: RE: Permit Application Aero Films: Dodge Ram Commercial -Pitkin County Hi Liz & Jere I spoke with Lance about the use of helicopters for filming within Pitkin County. Pitkin County does not permit the use of helicopters for filming purposed, per the Board of County Commissioners and the County Attorney. So it is a 'no' for the helicopter. Also, I spoke with G. R. about the use of Maroon Bells Rd. Not only is it closed to traffic, it is VERY inaccessible, as the road is covered by large amounts of snow (and T-Lazy 7 actually piles more snow up to keep folks out). Have you been up there recently? Are you certain you can access the areas you are thinking of? The County just wants to be certain Aero Films understands the limitations of the road (the County cannot plow it out, etc). Additional items I will need: 1) Property Owner permission 'letter'/email from T-Lazy 7 that they are ok with the use of the property. 2) Site Plan Also, have you contacted the USFS for their permitting process to film? (Since I'm not certain where exactly you are I don't know if this shoot will require USFS permission or not). Jackie Brown, can be reached at ibrown05(d).fs.fed.us Thank you Cari Anne Holcomb 970.920.5092 From: Liz Long [mailto:aspenprodudions@mac.com] Sent: Tuesday, February 02, 2010 10:55 PM To: Cari Anne Holcomb Cc: Russel Foreman Subject: Permit Application Aero Films: Dodge Ram Commercial -Pitkin County Hi Carianne, As mentioned in my message to you today we had a shoot just book in late this afternoon. Attached is our permit application as well as our safety operation plan. I will also drop off a hazd copy with you at your office tomorrow. Insurance to come tomorrow as well. Russel from Aero Films will email that directly to you. We included a check for $499, please let me know if that will cover this shoot or if you require a different fee. I am out of the office all day scouting so please call my cell phone with any questions you may have. Thank you much ! Jere 1/~u3O3 Cori Anne Holcomb From: Cori Anne Holcomb Sent: Wednesday, February 03, 2010 2:49 PM To: Gerald Fielding; Tom Grady; Valerie MacDonald; Ellen Anderson Subject: FW: Permit Application Aero Films: Dodge Ram Commercial -Pitkin County Attachments: Aero Dodge Ram Permit Pitkin County .pdf; CROP.pdf Importance: High Howdy! ALL: have a Temp Commercial/Special Event Permit Application for a commercial. The application is attached. They are looking to film on Thursday 2111 (snow day 2/12). Scouting will take place on 2/10. I will need your comments by Monday February 8'". Please note: They are requesting use of Maroon Creek Rd (I know, it's closed - so do they!!) they want to film the Dodge Ram charging through the snow.... I am promised the certificate of insurance tomorrow and will verify will Risk Management before the permit would be approved. Let me know if you have questionslconcerns and as always I'd love your comments. For the Maroon Bells stuff, I will be directing them to the USFS as well. THANKS Cori Anne Holcomb 970.920.5092 From: Liz Long [mailto:aspenprodudions@mac.com] Sent: Tuesday, February 02, 2010 10:55 PM To: Cori Anne Holcomb Cc: Russel Foreman Subject: Permit Application Aero Films: Dodge Ram Commercial -Pitkin County Hi Carianne, As mentioned in my message to you today we had a shoot just book in late this afternoon. Attached is our permit application as well as our safety operation plan. I will also drop off a hazd copy with you at your office tomorrow. Insurance to come tomorrow as well. Russel from Aero Films will email that directly to you. We included a check for $499, please let me know if that will cover this shoot or if you require a different fee. I am out of the office all day scouting so please call my cell phone with any questions you may have. Thank you much ! Jere 3ii010 Submitted 2/3/2010 Aspen Productions: 970.925.1031 office Additional information for: AERO FILMS - "Dodge Ram" Commercial Safety Operation Plan Crew Size: Approx : 35 - 40 people PITKIN COUNTY /PERMIT APPLICATION Dates: Technical Scout: Wednesday 2/10/2010 Shoot: Thursday 2/11/2010 Weather Day: Friday 2/12/2010 Times: Approx start time: Gam Approx end Hme: 8pm SAFETY & OPERATION PLAN: • The areas that we will be shooting the photo shoot are: *T Lary 7 Ranch -Misc. shots on ranch property *Maroon Bells Road - We have a shot of a Dodge Ram truck driving down a snowy road. Also we understand that the areas we will be shooting -are still open to the public & will make sure to work around any hikers or cross country skiers. When shoot we will position people on either side of the road for safety. The areas that we will be shooting at on T Lazy Ranch &Maroon Bells currently have no avalanche issues. When we shoot at various locations on the ranch we will have with us Rick Dean who is a registered wilderness first responder. Rick Dean will have a radio with him so when we are in outside areas where cell phones do not work we can communicate with someone in the event of an emergency or avalanche dangers. Point of contact Person: Jere 970.925.1031 (Locations Manager) 917.837.7356 m *Jere Long will be present on location during the entire event. Overall Responslbllity for the safety of the event is: Aero Films. =.+~~I 1 Submitted 2/3/2010 • Description of event A television commercial featuring a Dodge Ram truck driving down a snowy road. • In the event of a medical emergency -our first responder will stabilize the individual / apply appropriate care & seek further assistance if needed from outside help. • In the event of an emergency & someone does need to be rushed to the hospital we will have a Suburban standing by to take them to the hospital. We will also have a hard line or radio available to use to call 91 1. ADDITIONAL INFORMATION REGARDING PARKING & VEHICLES: T - Ldry 7 Ranch: When shooting at the ranch we will park completely on ranch property. Please feel free to call us with any questions or issues. Thank you! Jere Long 970.925.1031 0 917.837.7356 mobile Jere ~~i~~12 PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION Please answer the following questions in detail. If an item does not pertain to your activity/event, please mark it "N/A." Name of eventactivity: r, fl do t 3. Location of eventactivity: T ,C~ z '7 /3.~.vC'~v Type of eventactivity (parade, assembly, sporting event, filming, etc.): / C'omroenC~a If the eventactivity involves movement (e.g., parade, foot race), describe the route, including starting and dispersal locations, and attach a map. 4. Name of applicant (sponsoring organization/event coordinator): ASr'r~.r /~iZUduCnO/~ v "/~a(F~ OF~/JcitO r>/~'~S iF Address: 3a~ /sr 5?. SR.vru /~'-~`~i ~'A C.o Oyp' AsJc.v 1~i~oduCJ7LvvS Phone(s): 3io• ~ 9~. ~~ s u /'o E,on 8e4~2 E-mail: C2~v~Naiioducno•~s(~_ ac. Cow /~s,'c,~ C~u BKorL Name and title of person primarily responsible for oversight of evenUactivity: Address: As~e ~ r'a,o~)ucnc~s - r'o Sox BdCo2 /~si'e:J, C'o B/(o~2 Phone(s): 9>~ 9.~5 io3/ / 9~> 83'>. 73~~ r'! ~ E-mail: As~~,~/htod/fnU,Ys<~ r~/~e•CoM Cell phone, radio frequency or other means of contact during the evenUactivity 5. Date(s) of eventactivity: r.~eti scour.' ~/o/u~~ .Srioor : ~t /ir/zo/o uJe~ rHen ; .~ //a/otono Starting time(s): r, a6ix Gin Ending time(s): ~ pox a 6. Number of people involved spectators): ~~.~ox participants, staff (including volunteers), and >> ~ If you will be using volunteers, what type of advance training will they be receiving and when? /Vo 1/o%c.vrPPiZS Will you provide notification of the evenUactivity to the public and/or to adjacent/affected property owners? rvo If YES, describe who you will notify, when, and how: v~11~~..~''' Are you planning to erect temporary structures or tents? If so, describe location, size, purpose, and if they will be heated/air conditioned: /YU S i ~t ~/c ru.Ze.D c0~ TE.vrS Temporary structures shall conform to any and all applicable building codes and other County regulations. The applicant shall obtain any required building permits from the County Building Department. If a tent is to be erected, the Fire Marshal shall be contacted to complete a life safety inspection prior to the event. 9. Do you require electricity; if so, what is the source of your electric power? L~ /~J2 O~U LJP cyi// IFX2 Uc Q fO/1TRB ~o (~PNP>1G tTJi2. Temporary electric power connection(s) shall conform to any and all applicable electrical codes and other County regulations. The applicant shall obtain any required electrical permits from the County Building Department. 10. Will there be amplified sound, music, or fireworks? If YES, please describe: ~ If fireworks are planned, the applicant shall obtain approval and a permit from the applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on Noise Abatement (Code Title 6, Chapter 6.36). 11. Will any food be sol NJ If YES, the applicant will be required to submit an Event Information Applica r ounty Environmental Health. Applicant may also be required to submit an Event Coordinator's Application and, in connection with its food vending, applicant shall submit, or require each of its independent caterers to submit, a Special Event Food Service Application to County Environmental Health. 12. Will you be providing portable toilets and/or hand-washing stations? If so, where will they be located and how many will be provided? G~/c f~-// ~,avr a Describe the types, number and location of trash/recycle containers to be provided: LtJc GJi // 7RX P Q// Or OGU7 'Ti3/~S f+ LJif tf Lr/J Trash/recycle containers and toilets/hand-washing stations must be removed within 24 hours of the evenUactivity. Name, title, address, a-mail and telephone number(s) of person responsible for clean up: ~~cii " .CON( ~.(.O L'F~nON f~f~.vA L'o~~Z 9i7. fi32 '73 ~ (o 13. Will beer, wine, or other alcoholic beverages be dispensed at your eve t? ivU If YES, complete Attachment D and contact the County Clerk & Recorde determine if you need to obtain a State of Colorado Special Event Liquor License Permit. ~~ii~lfi 2 14 Are you requesting use of any County properties (e. g., parks, please specify: The County may require applicant to post financial security to ensure restoration/revegetation of County property. Road's a/r~ea~ C'/osro( 15. Are you requesting road closures. ND ,-ff YES, please include date(s) and times: '~'O'; Road From To .Date `'`~"'~' ~r Road From To .Date If road closures are approved, the permittee will be required to publish notice of the closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not requir .road closures, will your evenUactivity use any public or private roads? If~S,~Jescribe: Gc/= urkc/ri %ice m o'o a SHOT o.~ 17. Where will you provide parking? n~__'~z~'7 ~,ve,~ ~.',o~~ Number of spaces available at each location: 30 ~- Describe any arrangements made for towing illegally parked vehicles: N/A 18. Will shuttle service be provide ~ ~~~ If YES, describe shuttle service (including hours of operation) and methods a used to encourage use of public transit: 19. Describe traffic control measures to be instituted: ~/O.~e 20. How many personnel will be provided for security, and traffic and parking control? ~~rt - .l~.r~w /i ~/ e i~es~~,vs.gG~o~~t//~cvtlc~;.i~- / ~ ~eC'c<n~vor yerde~/ Identify any subcontracted security and traffic/parking control service providers (name, address, contact person, telephone number(s), and e-mail): Law enforcement services charged out at the current hourly rate established by the Sheriff's Department and ONLY if n:sources permit. The Sheriff reserves the right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further information, contact the Sheriff's Office. 21. How many and what size vehicles and equipment do you plan to use to stage the trails)? ~ /c/c:~ _Jlf YES, r ~.,~.i. J event/activity? Please provide the location for staging of all vehicles and equipment. 22. Are you planning to use fixed wing or rotor wing airc r any aspect of the event/activity? If YES, please describe: iV0 ~ ALL APPLICANTS: Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment A). A Safety and Operations Plan is required for planned events/activities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any demand for services generated by a planned event/activity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriffs Office upon review of the Safety and Operations Plan. 23. Describe any special requirements or aspects of your evenUactivity that have not been covered above: NONF - SPp SQ~en-1 ~~QN .=OIZ (.ZCI~d %70N~2/ rNFO I certify that I am an authorized representative of the applicant, /-J~ ito Pi7in S and have the power to execute this application on behalf of the above- named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that any Temporary Commercial Use/Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination/BOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. n r 4 v~i.iJ1V E. The permittee shall adhere to all representations made in the application and in public meetings. ~ `z/ ~ Signature of Authorized Repi ~sentative of Applicant / F_ liG ,~o./g Print Name Title 1~O 3ok fjfjlc.2. Asi'P.v, C'O Address /!n iz ~~i'~1~ 5 ATTACHMENT A SAFETY AND OPERATIONS PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. • Is this acorporate-sponsored event for profit? ~ or anon-profit event? ^ (Check one.) The following statements assess the level of risk to the participanUcitizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate box .) ^ YES NO A) Does the event pose risks to the individual participants and public safety? ^ YES NO B) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriffs Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs-DOLA Grant. The Safety and Operations Plan can be written in outline format. It should: Outline, in detail, all of the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e. g., cell phone, radio). Where will this individual be located during the event? B. Who has overall responsibility for the safety of the event? C. Describe (bullet topics) your safety briefing for event staff. D. Outline, in detail, your safety preplans. 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart) may be helpful. b) Requests for assistance procedures. qua 7-06-04 c) Event communications plan. Drawings may be helpful 2) Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access routes and hazards. 3) Outline, in detail, how you will detect and respond to event emergencies. 4) Describe event-provided emergency medical personnel, facilities and provisions for staff and participants. Will your event's safety facilities (aid stations, hell-spots, etc.) be prominently and clearly marked? If so, how? (The event may be required to supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments, or private providers for quotes and availability.) E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed (e. g., road crossings, stream crossings, etc.)? F. What are your inclement weather contingency plans? 7-06-04 f~uJl~ ATTACHMENT D Complete if liquor will be served at your event. A State of Colorado Special Event Liquor License Permit (if required) must be applied for with the County Clerk's Office. This permit process takes 30 days and is ONLY issued to incorporated, non-profit organizations. Proof of Liquor Liability insurance, with a $1,000,000 limit, must be provided. Please indicate Yes/No to the following questions if liquor is to be served at the event. Will there be: YES a. Non-transferable Legal Age Identification bracelets? b. TIPS (server) training for bartenders and caterers? c. A designated "Family Friendly' seating area? _ d. Inclusion of Tipsy Taxi in the planning of event? e. Provision of alternatives to alcohol; free non-alcoholic drinks for designated drivers? _ f. Free water and ice available? _ g. Cessation of alcohol service at predetermined point prior to the end of the event? What time? _ h. Food available at all times? _ i. Training of security staff and volunteers on friendly intervention? _ j. Prohibition of use of alcohol or drugs by staff and volunteers while on duty? _ k. A designated smoking area? _ I. A designated medical detox area on-site? m. Other: 7-06-04 r~r3f 41 `) PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT --- INFORMATION ON THE PERMIT PROCESS AND APPLICATION The temporary use and occupancy of public or private properties and/or roadways for commercial activities or special events that are not otherwise permitted within a specific Zone District may be permitted by the Community Development Director.' The Community Development Department coordinates the review of these activities/events by various referral agencies in order to ensure that the activities/events are conducted in a safe manner, and that any impacts on the community or on public resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services, and safety of operations. A permit will not be issued unless these requirements are satisfied. Special Events include, but are not limited to the following: ~ Public events for amusement or entertainment, such as concerts or festivals; ~ Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community service organizations; and ~ Foot races and bike races. Temporary Commercial Uses include, but are not limited to the following: ~ Filming of movies, commercials, or promotional spots; and ~ Trade shows. EXEMPT EVENTS: Isthis afund-raising ornon-commercial event for a nonprofit reli ious, educational, or communit service or anization? ^ Yes ~ No Will the event be conducted entirely (including parking) in a ^ Yes 4n No permanent facility on private property owned or leased by the (" s onsorin entit ? Will the event have a maximum duration of 1 day and be limited to ^ Yes No the hours between 8:00 AM and 9:00 PM? If you answered YES to ALL of the questions above, then a permit from the Community Development Department is NOT REQUIRED. However, you must still obtain any other required permits or approvals, such as a special event liquor license, pyrotechnics permit, etc. Contact Community Development at (970) 920-5526 for assistance in determining what other permits may be required. In addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance for your event at least 72 hours prior to the event. OTHER EVENTS AND USES: If you answered NO to ANY or ALL of the questions above, you must complete the attached application and submit the required fee and application (with all required attachments) to the Community Development Department for review. See Subsection 3-200-030 of the Pitkin County Land Use Code (the "Code"). 7-06-04 ii ~`~3J~1 The Community Development Department will be the primary contact for the applicant during the review process. Once the completed application and fee are submitted, Community Development will distribute the application to the necessary referral agencies and, if necessary, will schedule a date for the referral agencies to review the application with applicant and/or put the referral agencies directly in touch with applicant. Following review of the application, the Community Development Director will issue an Administrative Determination granting or denying the permit. The Board of County Commissioners reviews events of duration longer than 72 hours. Special event permit applications and temporary commercial use permit applications shall be submitted to the Community Development Department not less than 60 days prior to the event date, along with th~l,~wf~in Z ~ ~ ~] 1. Fee for application.i4.'1~"(Major Events), inor Events/); make check payable to "Pitkin County Treasurer". Whether or not an event constitutes a "Major Event" or a "Minor Event" will be determined by staff at the time of submittal. The fee is based on 2 hours of staff time, for Minor Events, and 6 hours of staff time, for Major Events; if staff review time exceeds 2.4 hours for Minor Events, or 7.2 hours for Major Events, the applicant will be charged for time in excess of 2/6 hours at a rate of $215 per hour. 2. Map (sketch or site plan) of event site, detailing any temporary or permanent structures, street closures, all impacted properties (identifying owners), and parking. 3. Vicinity map. 4. Schedule of events/activities. 5. Detailed Safetv and Oaerations Plan (see Attachment A). ~-os-oa ~~iJ~iZ2 from public or private property owner(s). 8. Written approval of any applicable Caucus(es)/Homeowners' Association(s). 9. Copies of all other applicable permits. (Some helpful contacts and references are included in Attachments B and C.) Other permits may be processed concurrently with the application. PROPERTY RELEASE DFTE: February 2, 2010 JOB raAME: DODGE RAM JGB #: J072 This is to confirm our entire agreement i:overing our use of your property wh)ch is located, and is described as tailaws: Location description and dates of use Wednes~l~,y.~L~20~~~S.C?_ out T~_dS3K~l.t~9p l ~~ DaY 2. Permission: You confrm to us that we have your permission fa photograph the above described locction, (including any signs, dispioys, names and the Tike appearing thereon) for use in a film shoot irnolving & specifically limited to the product DODGE R.4M You else agree that we are nee to make any and all photographic scenes that we may desire, and that we, our clients, and their respective successors, licensees, nominees and assigns, can use these photographic scenes or any print sols!y in connection vaith this film shoot. a, p~~e~hip Oqd Permffs: You hereby warronl that you are the owners and or agents of this property and that you are fully dufherized to grant us the permission and rights doled herein and t© use the property far the purposes granted herein. d. Condition: We agree that we will leave said premises in as goad condition and broom clean as when vve received it from you for our use. 5. lnsuranca_ Y+`e are fully insured and agree to indemnify you from and against any and all lass and liability incurred by you ar,mposed upon You directly resulting from injury to or death of any person appearing on said property dlrecily resulting tram negligence in connection with our use of said property. b. Equipment and Crew: Yau understand that we will hove with us on the daysi 211 -?It I1'~610_ of photography our shooting crew, talent and ol) of the attendant cameras, lights and other photographic ecluipmerst. there will be appraximateiy 4Q people. 7. Schedule and Weather. W e will be of your property an ~ 11 0 _ ^<~11L$~! p . !t any oP our use of your properly i5 bused upon an exterior partipn of the property, and if It shauid rain o[ the weather is otherwise inclement, and prevents us from doing our photography, then it is agreed that we snail have the rights to reschedule use of your property in advonce an a mutually agreeoble day in the immediate future without any oddifionai lees. 8. Fee /Payment. The fee lhaf well be paid io you on fire da,y-eSt the 5heot for allowing us to film at your location is $ TBD Payrnen}s are due only foi-d"ays we use the property. Agre a'tl Accepted .Very Truly Yours, r ~ X ~~~,~.. X ;7. r ~ ~~ ~~ ~ ~ ' ._ ,~ sign r --- X "~ ~_~f' r,1,st~-'_- Jere long 1 Location Rrjkanager print PO [3ox 8862, f1;(ic n, CO 87612 ` 970.4?5.1037p'970.925 7769 f vu'.?23 ti 18 ~ -~x ~ ?o ~.. r.r^' A ~. •-- ~_ ~s '~9'y,~ f , 7~' g t .'9j~c ,ti a IL' ... }c _^ r ~ 22ss t rp`A ~;j ~m~ j~, ~rw "Y ?~"1 ,;,r' ~~ ~~ ~~ ~ da t,=~ , _:..~ ea~~ ~ ~~ ~-.. ~G "x k ~ `~ ~'. ` °` ~ w 7 ~ . ..`° v '^."'°. m~ tin ?•,.'. 'l r-!-. 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'.. ~ ` D~.. 1~n ~ ~~ d t r ~~ ~. ~ ySk .--f ~ `. r ~' z 1 1 ~ !» Q ~~~ i.. _ ' !~ Cq: .~~~ , as ~~.~r'.,-~ f, 4 f ` .= t _ CERTIFICATE OF LIABILITY INSURANCE OPID T °ATE IYYI°DIYyYY) acotty _ AEROF-1 01/25/10 rgopuDER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Wells Fargo Ins Svcs USA SOC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Lic#OD08406 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 7th Floor 15303 Ventura Slvd. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW._ , , Sherman Oaks CA 91403-3197 ' Phone: 818-464-9300 Fax:866-9b 6-5687 INSURERS AFFORDING COVERAGE I. NAIC# WSUHEO INBURFR A: pt roman a f'untl inmunanca [o. INSUREFl B'. INSVRER~C AerO Film F _-- ~_ _ 3000 31St Street INSUHER D. Santa Monica CA 90405 ~'------ --- ----- --~~- -- i INSURER E v THE POLICIES OF INSVRANCE LieTEO BELOW HAVE BEEN ISSUED TO T11E INSURED NAMED ABOVE FOR THE POLICV PERIOD INDICATED NOLW ITI ISIANDING ANY REOUWEMENT. TERM OR CONDITION OF ANV CONTRACT OR OTHER DOCUMENT WITH RESPECT TO W HIGH THIS CERf IFICA i E MAV eE IBGUEO (:P MAY PERTAIN. THE INSURANCE AFFORDED BT THE POLICIES DESCRIBED HEREIN IS SVBJECT TO Atl THE TERMS. EXCLUSIONS ANO LUrvpITIUNS OF SUCI I POLICIES. AGGREGATE UMRS SHOW N MAV HAVE BEEN REDUCED BY PAID GWMS. WSRV~ ~ POLICY NVYBER ~-ypLIEY-C€ ECTI LTfl Y15fl TYPE OF INBURANCF CATS MM1D°1YT ~ POLICY~fPI ION UNITS DATE NNNOIYY _ ' i GENERAL LUla1LRY ' EACH OCCVMiENCE ', 3 1, DoD, DDo i A ~X'CGMYERCUL GENERAL LIABILITY, XPX80915716 i O1J23/10 -pM1MAt.T-IIIALNTED 01/23/11 ,t MIEFSE me 1 -- - - s100 DDD CLAIMS MADE [X OCCUR ~ MED F%P t y p ) _ - 1D, DOD r F' I j P[asarvn a nb IruuRV s 1, 000, 000 i LGCNFRP AO~RFGt.¢ ` ...-. 4 2_ r DDOr DOO _ ___ i_ _. _-_.-._. ', IGENi AGGREGATE LIMIT APPLIES PER:: . PRpDUfS LIN.iPiOf AGG ~1, DDD, DDD. F- " ~X I POIICV JcCT ~ LOC i 1 __ i ALROMOBILE LIABILRY ~ =:F)M81NFO SINGLE LIMIT s 1, 000 000 ' I ANV AUTO ". ',, ' :lee sa aonry : , , ~ I. .. _.. _._ _. _ ' ALL OW NED AUTOS ~ g pDILY INJUav ' 5 ~ ~ SCHEDULED AUTOS "~ '. '' I '~'P pernnnl '~, HIRED AU ros i XPE80919716 '. A X 01)23/10 01/23/11 ;ap~LV IN UIar ` ~'.XNON-OWNED AVTOS ~ I r. cnc. ~I i_ _.._ E _....- _. A '' X iPhysical Damage ~1 MPT07109129 ! 01(23/10 01/23/11 ', rHO um aaGa ''. . P L rE I SEE ATTACHED I ~' `~"`' '' IGABAGE l1ABILRV i ' \UT 'ONLV-LA ACi IJLNi ''~ y _____ F 1 nNY AUTO __ _ '.. O'.:rFR TI IAN dALC ~ S - _-.. '., AL;TOONLV. 1 E%CEBS/UMBRELLA LIABILRY EACH OC VHPc4LE S S, ODD, DOD A '~ accuR I clams MADE XAU72988108 I ~~ 01/23/10 1 01/23)11 ' A: GgF('vE .--- __ ~ E 5,,000, 000 I a __.__. nfpucTleLE ''. I E ~~~- I RETENTION SO i IE WORKEflS COMPENSATION AND I .l i 1 X 1pHY LIUHS . ~ [i ENPLOYEPS'LIABILRY A XWC80980964 'I 01/23/10 ~ 01(23(11 Et En Hsccl )Erar s1, 000, 000 ANV PROPRETpRIPARTNEREXECUTVE '. OFFICER.MIENBER EXCLUDED? EVIDENCE ONLY I, I E.L DIS ASf A^d ICYCr E S, ODD, DOD ~ 'll Yna demure uMer 'I SPEGAL PROVISIONS below ELD FASC JLlivillnlT 41, DOD, ODD OTHEfl A !,Entertainment 'FII%T07109129 '' 01/23/10 O1 )23/111 see '. Packa a note ad _ _ DESCRIPTION OF OPERATIONS i LOCATIONS. VEHN;LESt EXCLU$IONS ADDED SY ENDORBEMENT. SPFCNL PROVISIONS Except on Workers Compensation, the Certificate Holder is added as an additional insured as respects the operations of the named insured and as loss payee as their interests may appear. Pitkin County 530 East Main Street Aspen, CO 81911 SHOULD ANY OF THE ABOVE DESCRIBED PoLICIES BE CANf,ELLED DATE THEREOF, THE ISBUING INSUflEfl WILL ENDEAVOfl iO MAIL w3O_ DAYS WRITTEN NOTICE TO THE CERTIFICATE MOLDER NAMED TD THE LEFT, BUi FAIWRE TO DO 50 SHALL IMPOSE NO OBLIGATION OR LIABILITY OF qNY KIND UPON THE INSURER. ITS 44ENT5 DR REPRES[NTATIVES. 19II8 G' ~~~JJ25 PITKIN COUNTY COMMUNITY DEVELOPMENT Permit Receipt RECEIPT NUMBER 00028858 Name: Aspen Productions Date:2/11/2010 Project Address: 3125 MAROON CREEK RD Type: check # 2624 Permit Number Fee Description Amount 0003.2010.PSPE PP-Special Event Flat Fee 624.00 Total: 624.00 v~i~:3GU