HomeMy WebLinkAboutbocc.con.032.2010CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING
CONTRACT #: 032.2010
ORIGINATING DEPARTMENT/DIVISION: Pitkin County LIbrary
CONTACT PERSON: Kathleen Chanlder PHONE #: 970-429-1910
PROJECT NAME: Library Parking Garage Study
^ BOCC AGENDA ITEM ~STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (per Revised Procurement Code 7/2005)
^ Over $50,000 (Requires County Manager's Signature)
/ CHECK PROCUREMENT TYPE:
^None ~Informal ~FormalOSole Source QEmergency ^State Bid ^
~Compliance with House Bills 06-1343 and 07-1073 - Immigration Form (LJnder $10,000, Letters of Engagement, e~
DOLLAR AMOUNT: NTE $10,000 BUDGFT LINE ITEM/LEDGF.R NUMBF.R: 166.63.95508.82000
/ CHECK CONTRACT TYPE:
~ Services/Maintenance
^License/iJse
^Lease
^Construction
^Goods, Equipment, Supplies
^Other (e.g. revenue)
^Employment (for county employees)
^Intergovernmental Agreement (Requires BOCC Action)
^Non-Profit
^Quasi-Public
^Grant Agreements (Requires L~OCC Action)
^Change Order/Contract Amendment
CONTRACTOR: Jerry Morris COMPLETE LEGAL OF NAIVIE OF BUSINESS (if different from contractor)
Contract Execution Date:2/24/2010 Contract End Date:
Automatic Renewal: ~Yes ~No Term of Contract:
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~-~--~-~ All Contracts should be proofed for the following:
Q
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Mi
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/ ng
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~No Pages
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^If a Page is Left Intentionally Blank -Note on Page
/ ~Page numbered consecutively ~
/ ~All Signatures Affixed
/ ~All Dates Filled In
/ ~All Other Blanks Filled In
/ ^All Exhibits Attached
/ ~HB 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/or Contract
/ ^All Legal Descriptions Attached (if applicable)
/ ^Notice of Award/Notice to Proceed Attached (if applicable)
/ ^Warranty (if applicable)
/ ^Special Instructions for Finance Department:
/ ~Sent to Clerk and Recorder for Scanning/Archiving
/ ^Authorized Staff Person's Name: Kathleen Chandler, County Librarian
BY CHECKING ABOVF.. AND ENTERING NAMF., THF AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHEll llOCUMENT HAS BEEN PROOFED AND 12EADY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE.
Contract # 032-2010
Ledger # 166.63.95508.82000
LETTER OF ENGAGEMENT
Date: February 24, 2010
Project Name Library Planning Procurement Process
Business Name Jerry Morris
Address PO Box 271
City, State Zip Code Crawford, CO 81415
Re: Library Planning Procurement Process
Dear Mr. Morris
Rev. 3/28/09 jls
The purpose of this letter is to summarize the pertinent terms of Pitkin County's arrangement
with you to provide the specified services enumerated in the following paragraph. The
County's obligation under the Workers' Compensation Statute requires Pitkin County and
you to formalize the terms of this engagement in a notarized writing.
Develop documents for the architectural planning of Pitkin County Library in compliance
with the county procurement code and aid in the planning and selection process as requested
by the Library Board. Consulting services fee shall be compensated at $80 per hour plus $40
per hour for travel time. Mileage and meals will be reimbursed at the county per denim rates.
Total fees shall not exceed $10,000.
It is mutually agreed that the County does not have an exclusive right to your services and it
is contemplated that you may provide similar work to other businesses, governments and
non-profit organizations. You acknowledge that the work performed for Pitkin County will
be that of an independent contractor and that no employee-employer relationship is created.
You have full control over how the services are performed and it is expected that work will
be conducted in accordance with industry standards by applying professional judgment. The
County will provide, if necessary, documents and information to complete the work
described in the preceding paragraph. The County representative signing this letter is
available to you to discuss any details related to this engagement. This letter of engagement
will terminate on December 31St and will require a new document in succeeding years to be
effective. You acknowledge and agree that you shall not be entitled to workers'
compensation benefits in connection with this project and that you shall be responsible
for the payment of all state and federal income taxes.
Contract # 032-2010 Rev. 3/28/09 jls
Ledger # 166.63.95508.82000
Compliance with House Bi1106-1343 and House Bi1107-1073
A. In compliance with House Bill 06-1343 and House Bill 07-1073 amending
Title 8 of the Colorado Revised Statutes by the addition of Article 17.5, Illegal Aliens-Public
Contract for Services, enacted by the General Assembly of the State of Colorado, the
Contractor shall not:
1. Knowingly employ or contract with an illegal alien to perform work
under this contract or;
2. Enter into a contract with a subcontractor that fails to certify to the
Contractor that the subcontractor shall not knowingly employ or
contract with an illegal alien to perform work under this contract.
B. In compliance with House Bill 06-1343 and House Bi1107-1073 enacted by the
General Assembly of the State of Colorado:
1. The Contractor has confirmed or attempted to confirm the employment
eligibility of all employees who are newly hired for employment in the United States
through participation in the Basic Pilot Program [created in Public Law 208, 104th
Congress, or its successor and expanded in Public Law 156, 108`h Congress, or its
successor, that is administered by the United States Department of Homeland
Security] and, if the Contractor is not accepted into the Basic Pilot Program prior to
entering into this contract, the Contractor shall apply to participate in the Basic Pilot
Program every three months until the Contractor is accepted or this contract has been
completed, whichever is earlier. This provision shall not be required or effective if
the Basic Pilot Program is discontinued.
2. The Contractor shall be prohibited from using Basic Pilot Program
procedures to undertake pre-employment screening of job applicants while this
contract is being performed.
3. If the Contractor obtains actual knowledge that a subcontractor
performing work under this contract knowingly employs or contracts with an illegal
alien, the Contractor shall be required to:
a. Notify the subcontractor and the County within three days that
the Contractor has actual knowledge that the subcontractor is employing or
contracting with an illegal alien; and
b. Terminate the subcontract with the subcontractor if within
three days of receiving the notice required pursuant to subparagraph (a) of this
paragraph (3) the subcontractor does not stop employing or contracting with
the illegal aliens; except that the Contractor shall not terminate the contract
with the subcontractor if during such three days the subcontractor provides
information to establish that the subcontractor has not knowingly employed or
contracted with an illegal alien.
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Contract # 032-2010
Ledger # 166.63.95508.82000
Rev. 3/28/09 jls
4. The Contractor shall comply with any reasonable request by the Department
of Labor and Employment made in the course of an investigation that the Department of
Labor and Employment is undertaking pursuant to the authority established in Subsection
(5) of C.R.S. § 8-17.5-102.
If you are in agreement with the terms of this letter, please sign below in the presence of a
notary and ret~ a copy to us for our files. We appreciate the opportunity of working with
~~~~-.
Librarian
STATE OF COLORADO
COUNTY OF PITKIN
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The forgoing instrument was acknowledged before me this 24th day of February, 2010 by
Kathleen Chandler, County Librarian
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Witnessed my hand and official seal. :• •;
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My commission expires: ~ - ~ 2- ;GUSTAFSON;
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AGREE .
Jerry Morri
STATE OF COLOR.ADO )
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COUNTY OF PITKIN )
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The forgoing instrument was acknowledged before me this 24~h day of February, 2010, by
Jerry Morris.
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Witnessed my hand and official seal.
My commission expires: 7' ~ 5-~~ Z
Public
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