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HomeMy WebLinkAboutpitkin.planning.272920300810DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat(s) Parcel ID: 2729-20-3-00-810 Application Date: 3/15/10 Case No: SPE006-10 Description: Planner: Cari Anne Holcomb # Copies: Allocated Hours: 3 Project Address: 18600 BLK HWY 133, CARBONDALE, CO 81623 % Over Hours: 3.6 Property Owner: PITKIN COUNTY OPEN SPACE Address: 530 E MAIN ST Owner Phone: ASPEN, CO 81611 Owner's REP: TYLER STABLEFORD TYLER S'Address: 1399 ROCK CT REP's Phone: (970) 319-9009 CARBONDALE, CO 81623 REP's Email: tyler@tylerstableford.com Referrals: ALL OTHER REFERRALS Other Referrals: Comments Due Date: Meetings: 1st Meeting: 2nd Meeting: 3rd Meeting: Meeting Date: Review Body: Public Hearing? Notice Date: Meeting Notes: Approvals: BOCC Resolution #: P&Z Determination #: BOCC Ordinance #: HO Determination #: Admin Determination #: 016-2010 Other Information: VR Approval Date: VR Expires Date: Remarks: Plat Recorded Date: Plat (Bk, PG): Application Type: ADMINISTRATIVE DETERMINATION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT FOR TYLER STABLEFORD PHOTOGRAPHY TO SHOOT AT THE DROOL ICE CLIMB AT THE JENSEN OPEN SPACE Determination No.~{Q-2070 RECITALS 1. Pursuant to Subsection 4-30-50(i) of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado (°Director") may approve a Temporary Commercial Use/Special Event Permit for commercial activities or special events. 2. Tyler Stableford Photography (hereafter, the °Applicant") has applied to the Director for approval of a Temporary Commercial Use/Special Event Permit to photograph action shoots at °The Drool" Ice Climb on the Jensen Open Space parcel near Redstone during the week of March 15, 2010, preferably March 16~', weather permitting. The cast and crew consist of approximately 5 people. 3. County Risk Management has received and approved a Certificate of Insurance covering this event and naming the County as an Additional Insured. 4. Open Space & Trails has approved the photo shoot and has issued a permit for the use of the site. 5. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 4-30-50(i) of the land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Commercial Use/Special Event Permit for the Tyler Stableford Photography -'The Drool" Photo Shoot, subject to Applicant's compliance with each of the following conditions: 1. Applicant shall adhere to all material representations made in, or in connection with, the application. 2. No emergency access to any location shall be blocked. 3. Parking shall be in available parking spaces at the trailhead only. No parking shall take place on County roads. 4. The Applicant shall apply for and obtain a Temporary Special Use Permit from the Open Space & Trails Department prior to the start deadline. The Applicant shall adhere to all rules, regulations and standards detailed in the permit. 5. Failure to comply with the conditions of approval may result in revocation of this permit. APPROVED this~~ day of , 2010. ~ .~oT C~u.4 ~v~ Cindy Houben Community Development Director PID/f 2729-203-00-810 SPO6-2010 MEMORANDUM TO: Cindy Houben, Pitkin County Community Development Director FROM: Cari Anne Holcomb, Planner RE: Tyler Stableford Photography "The Drool" Ice Climbing Shoot-Temporary Commercial Use/Special Event Permit DATE: March 12, 2010 REQUEST: The Applicant is requesting approval of a Temporary Commercial Use/Special Event Permit in order to take ice climbing photographs at "The Drool" ice climb on the Jensen Open Space property near Redstone. The one day shoot will take place the week of March 15, 2010, preferably March 16"', weather permitting. The shoot will involve 5 people -the photographer, two climbers and two crewmembers. The Applicant will also be required to obtain an Open Space & Trails Permit. APPLICANT: Tyler Stableford Photography (thereafter, "Applicant"). REPRESENTATIVE: Tyler Stableford LOCATION: The Drool (Jensen) Open Space and Trails parcel at approximately 18600 Hwy 133 near Redstone; PID #2729-203-00-810. o`er^'~ ~ ~`"~ BACKGROUND: This is a photo shoot for a private photography company which specializes in 'action/adventure' shoots. The photo shoot will take place at "The Drool" ice climb and involve iwo ice climbers in action. A small crew of five people is involved. The Applicant is also obtaining a permit from OS & T, as they manage. REFERRAL COMMENTS: The Application was referred to the following agencies: Pitkin County Sheriffs Department (Tom Grady), Emergency Management (Ellen Anderson), the Carbondale Fire Department and Open Space & Trails (John Armstrong). OS & T issued a permit for this portion of filming as it takes place on lands managed by them. Ellen Anderson approved the application and confinned that insurance is in place for any emergencies. The County has been named as a Certficate Holder/Additional Insured. No comments were received from the Pitkin County Sheriffs Department or the Carbondale & Rural Fire District. STAFF COMMENTS: Pursuant to Section 4-30-50(i) of the Land Use Code, Applicant must demonstrate that adequate provisions have been made for all of the following: 1. Police supervision (if necessary); 2. Public parking; 3. Insurance; ppi~)t~0.1 0~'3 4. Site set-up, maintenance and clean-up; 5. Emergency services; and 6. Safety of operations. Additionally, temporary structures must conform to applicable building codes and other County regulations. Each of these requirements is addressed, in tum, below. Police Supervision: N/A Public Parkins: The 5 person crew will use two private, insured vehicles to access the Redstone area. They will park on OS & T property at the trailhead. The Applicant shall adhere to all rules and regulations for parking. Insurance: The Applicant has provided adequate proof of insurance in the correct form. Site Set-Uo Maintenance and Clean-Ua: Outdoor set-up is minimal for this type of event. The Applicant will provide set-up, maintenance and clean up, including trash removal from the site. The Applicant shall follow the OS & T permit guidelines for use of the site. Emeraencv Services: Applicant has provided a plan for dealing with emergencies during the shoot. This includes 911 services. Safety of Oaerations: A first aid kit and shall be available on site. All dogs must be leashed. Conformance with Building Code: N/A RECOMMENDATION: Staff recommends that the Director approve the Temporary Commercial Use/Special Event Permit application subject to Applicant's compliance with each of the conditions in the attached Administrative Determination. OO~J002 PITKIN COUNTY PRE-APPLICATION CONFERENCE SUMMARY PROJECT: Photo shoot -ice climbing at The Drool LOCATION: The Drool (Jensen) 18600 Blk Hwy 133 PID#: 2729-203-00-810 1 OWNER: Open Space & Trails REPRESENTATIVE: Tyler PHONE and EMAIL, 970.936. DATE: March 9, 2010 PLANNER: Cori Anne Holcomb, 970.920.5092 Type of Application: Temporary Commercial UselSpecial Events Description of ProjecUDevelopment: The Applicant is requesting a temporary commercial use permit in order to shoot ice climbing at The Drool (Jensen) near Redstone. ---- Sec. 4-30-050(i): Temporary Commercial UselSpecial Events Also, Applicant must demonstrate that adequate provisions have been made for alt of the following: 1. Police supervision (if necessary); 2. Public parking/transportation plan(s); 3. Insurance $1 million each; $2 million aggregate Certificate of Insurance with Pitkin Co named Additional Insured; 4. Site set-up, maintenance and clean-up; 5. Emergency Services; 6. Safety of Operations Additionally, temporary structures must conform to applicable building codes and other County regulations. Staff will refer the application to the following agencies: County Sheriff (Tom Grady), Risk Management (Kris Jewkes), Emergency Management (Ellen); and Open Space & Trails (John Armstrong) Review by: Community Development Director Public Nearing: NO. FEES: $624 (make check payable to "Pitkin County Treasurer") • Planning Office flat fee: $624 (non-refundable; based on 2 hours of staff time; if staff review time exceeds 2.5 hours, the Applicant will be charged for additional time above 2 hours at a rate of $312/hour}. Note: Applicant must obtain a permit from Open Space & Trails as well. To apply, submit 1 coov of the following information: 1. Electronic Application or pdf application; 2. Total fee for review of application; 3. Executed Pitkin County Community Development Fee Agreement for Payment of application; 4. Certificate of Insurance for Liability Insurance naming Pitkin County as an additional insured; 5. Consent from all owners. 6. Copies of all additional required permits (as applicable). This pre-application conference summary is advisory in nature and not binding on the County. The information provided in this summary is based on current zoning standards and staff's interpretations based upon representations of fhe applicant. Additional information maybe required upon a complete review of the application. {~ )+J03 PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT AGREEMENT FOR PAYMENT OF LAND USE APPLICATION FEES PITKIN COUNTY(hereinafter"COUNTY°)and ""Jaffe,''``'"~~r. (hereinafter "APPLICANT°) AGREE AS FOLLOWS: 1. APPLICANT has submitted to COUNTY an application for ~~•~~'~ >fi• °~" _ ''~ Ll~.nh~N~ ^-,, ~ 'e,<<-,~„~ (hereinafter, the "PROJECT"). 2. APPLICANT understands and agrees that Pitkin County Ordinance No. 30-2009 establishes a fee structure for land use applications and the payment of all processing fees is a condition precedent to a determination of application completeness. The fee structure is based on the COUNTY'S policy that development shall pay, in full, the cost of development review in the COUNTY. Fees have been set to be consistent and fair to the public and to reflect the expense incurred in providing such services to the public. 3. APPLICANT and COUNTY agree that because of the size, nature or scope of the proposed PROJECT, it may not be possible at the time of application to ascertain the full extent of the costs involved in processing the application. 4. APPLICANT and COUNTY agree that fees charged for the processing of land use applications shall accumulate 'rf an application includes more than one type of land use review. 5. COUNTY and APPLICANT further agree that it is impracticable for COUNTY staff to complete processing or present sufficient information to the Planning Commission andlor Board of County Commissioners to enable the Planning Commission andlor Board of County Commissioners to make legally required findings for project approval, unless current billings are paid in full prior to decision. 6. Therefore, APPLICANT agrees that in consideration of the COUNTY'S waiver of its right to collect full fees prior to a determination of application completeness, APPLICANT shall pay a base fee in the amount of $ which is based on _ hours of staff time, and if actual time spent by staff to process the application exceeds the average number of hours by more than 20°k, then the COUNTY will bill the APPLICANT quarterly for the additional time spent. Such periodic payments shall be made within 30 days of the billing date. APPLICANT further agrees that failure to pay such accrued costs shall be grounds for suspension of processing. PITKIN COUNTY Cindy Houben Community Development Director ("APPLICANT") By: ~~%~ ,---' , Pr ni Y Name and Title (if applicable) Date: '~7 fir Mailing i4d ess: C,r. %; ~ -,! { ~± fir?' ~.~ PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USElSPECIAL EVENT PERMIT -- INFORMATION ON THE PERMIT PROCESS AND APPLICATION The temporary use and occupancy of pubfic or private properties and7ar roadways for commercial activities or special events that are not otherwise permitted within a specific Zone District may be permitted by the Community Development Director. The Community Development Department wordinates the review of these activitieslevents by various referral agencies in order to ensure that the activitieslevents are wnducled in a safe manner, and that any impacts on the community or on public resources are mitigated by the permiriee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services, and safety of operations. A permit wilt not be issued unless these requirements are satisfed. Special Events include, but are not limited to the following: > Public events for amusement or entertainment, such as concerts or festivals; ~ Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community service organizations; and ~ Foot races and bike races. Temporary Commercial Uses include, but are not limited to the following: ~ Filming of movies, commercials, or promotional spots; and ~ Trade shows. or nanCOmmefGlal avant for a reu9~ous eauwuoua~ .., ..~~,.~~~~.... __...__ _. -. ^ Yes No Will the event be conducted entirety (including parking) in a permanent facility on private property owned or leased by the i soonsonng enhiv~ Will the event have a maximum duration of 7 day and ba hmded to Yes ~ No If you answered YES to ALL of the questions above, then a permit from the Community Development Depanment is NOT REQUIRED. However, you must otechnics perm'R, tat r required permits or approvals, such as a special event liquor license, py Contact Community Development at (970) 920-5526 for assistance in determining what other permits may be required. In addhion, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance for your event at least 72 hours prior to the event. nruoo cvFUT$ AND USES: If you answered NO to ANY or ALL of the questions above, you must complete the attached application and submit the required fee and application (wRh all required attachments) to the Community Development Department for review. See Subsection 430-50(i) of the 2006 Firkin County Land Use Code (the "Code"). 5/16105 ~}~'.;~J u The Community Development Department will be the primary contact for the applicant during the review process. Once the completed application and fee are submitted, Community Development will distribute the application to the necessary referral agencies and, if necessary, will schedule a date for the referral agencies to review the application with applicant and/or put the refenal agencies directly in touch with applicant. Following review of the application, the Community Development Director will issue an Administrative Determination granting or denying the permit. Special event permit applications and temporary commercial use permd applications shall be submitted to the Community Development Department not lass than 60 days prior to the event date, along with the following: t. Fee for application:;7,872 (Major Events),;612 (Minor Events); make check payable to "Pitkin County Treasurer". Whether or not an event constitutes a "Major Event or a "Minor Event" will be determined by staff at the time of submittal. The fee is based on 2 hours of staff time, for Minor Events, and 6 hours of staff time, for Major Events; if staff review time exceeds 2.4 hours for Minor Events, or 7.2 hours for Major Events, the applicant will be charged for time in excess of 2/6 hours at a rate of $312 per hour. 2. Map (sketch or site plan) of event site, detailing any temporary or permanent structures, street closures, all impacted properties (identifying owners), and parking. 3. Vicinity map. 4. Schedule of events/activities. 5. Detailed Safety and Operations Plan (see Attachment AL 6. Proof of General Liability insurance/indemnification (naming Pitkin County as an "AddRional Insured") and proof of Liquor Liability insurance (if applicable). 7. Letter of authorization/executed conVact granting approval to use the specific stie(s) from public or private property owner(s). 8. Written approval of any applicable Caucus(es)/Homeowners' Association(s). 9. Copies of all other applicable permits. (Some helpful contacts and references are InGuded in Attachments B and C.) Other permits may be processed concunently with the application. 5/16/US pL.~;;06 PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USElSPECIAL EVENT PERMIT APPLICATION Please answer the following questions in d tai . If an item does not pertain to your activity/event, please mark it `WA." 1. Name of evenVactivity: ICQ Ci'IMblrh Pi>A'G f~iny7~a~ ! h@.~(Ci9 j ~~f~~~ 2. Location of evenUactivity: ~( 9Q- ~ltls~ 1 ~ 6~0 Hu~M X33 ~~Q 3. Type of evenUactivity (parade, assembly, sporting event, flming, etc.): ~(~D f/ledl- If the evenVactivity involves nwvement (e.g., parade, foot race), describe the route, including starting and dispersal locations, and attach a map. 4. Name of applicant (sponsoring organization/event coordinator): Address: t'19a n Phone(s):-~T' E-mail: -YJ Name and td!!~ ~pe~~~rs~o~~P1` Addres~[~.rs Phone(s): E-mail: Cell phone, radio frequency of evenUactivity: Ok~~ "r~l 3 the event/acnvrcy 5. Date(s) of evenUactivity: z~~ ~/k/M r~l/e Ending time(s): 6. Number of people involved (including participants, staff (including volunteers), and spectators): If you will be using volunteers, what type of advance training will they be receiving and when? Will you provide notifipation of the evenVactivity to the public andlor to adjacentlaffected property owners? (~ If YES, describe who you will notify, when, and how: +~'s~07 If YES, complete Attachment D and contact fhe County Clerk & Recorder's Office to determine tt you need to obtain a State o1 Colorado Special Event LJquor L/cense Permit. 14. Are you requesting use of a~nyy County properties (e.g., parks, trails)? ~P~ If YES, please specify: QYt"'Kin Gv 7V oN.r SflnCP The County may require appfrcant to post financial security to ensure restoration/revegetation of County property. 15. Are you requesting road closures? ~_ If YES, please include date(s) and times: Road From To Date Road From To .Date If road closures are approved, the permittee wilf be required to publish notice of the closures in local dairy newspapers of least 2 days prior to the closures. 16. If you do not require road closures, will your event/activity use any public or private roads? ~If YES, describe: 17. Where will you provide parking? 6~''l~~'('#aa~{~4~~ .c ~~L Number of spaces available at each location: Describe any arrangements made for towing illegally parked vehicles: 18. Will shuttle service be provided? If YES, describe shuttle service (including hours of operation) and methods to 6e used to encourage use of public transit: 19. Describe traffic control measures to be instituted: 20. How many personnel will be provided for security, and traffic and parking control? Identify any subcontracted security and traffiGparking control service providers (name, address, contact person, telephone number(s), and e-mail): Law enforcement services will be charged out at the current hourly rate established by the Sheriff's Department and ONLY if resources permit. The Shedff reserves the right to p/ace officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public salety. for further information, contact the Sheriffs Office. ~3~~~~OJ 21. How many and what size vehicles and equipment do you plan to use to stage the event/activity? Please provide the location for staging of al vehic`Iesand equpment. Z GA/~ T' ~FlQ ~I/b----- 22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the evenUactivity? If YES, please describe: A[~ 23. Describe any special requiremems or aspects of your evenUactivity that have not been covered above: '*` ALL APPLICANTS: Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment A1. A Safety and Operations Plan is required for planned evenWactivities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any demand for services generated by a planned evenUactivity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriffs Office upon review of the Safety and Operations Plan. n I certify that I am an authorized representative of the applicant, 4 ~ ~ A ~lgi~nt/ f (/t t, and have the power to execute this appli on on behalf of the above- J named organization. All of the above statements are tme to the best of my knowledge, information and belief. 1 acknowledge that any Temporary Commercial Use/Special Event Permit that 1 receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination/BOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use/Special Event Permd prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post vent debriefing with referral agencies, affected citizens and other interested(nvolved parties to address issues that arose during the event. C. The County may require the permittee to post finandal security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the dgM to remove any and atl emergency medical, fire and law resources from the event. E. The permittee shall adhere to all representations made in the application and in public meetings. ~~,'r~l~ ~p ~~ Signature uthorized Representative of Applicant ~•yl~ S~bie~~~_ Print Na e ~!e fr~2.t-t" Title ~39q Rom cr C,~-lIc co 8~a3 Address r~t~,,,i~11 J \/ ATTACHMENT A SAFETY AND OPERATIONS PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event Note that some questions will not be applicable, or appropriate, given the nature andlor scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. • Is this acorporate-sponsored event for proft? or a non-profit event? ^ (Check one.) The following statements assess the level of risk to the participanVcitizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate boxes.) ^ YES ^ NO A) Does the evert pose risks to the individual participants and public safety? ^ YES ^ NO B) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post fnancial security with the Sheriff s Office. All participants of an event are encouraged to purchase and carry dudng the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local A%airs-DOLA Grant. A Safety and Operations Plan must be completed by alf applicants. Ii can be written in outline format. It should: 1. ONline, in detail, all of the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public satety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e. g., cell phone, radio). Where will this individual be located during the event? B. Who has overall responsibility for the safety of the event? C. Describe (bullet topics) your safety briefing for event staff. D. Outine, in detail, your safety preplans. ~) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following dems: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart) may be helpful. Ibhl9/be i> v~d. ; 1 tl 1 'v ib 'J f l b) Requests for assistance procedures. c) Event communications plan. Drawings may be helpful 2) Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access routes and hazards. 3) Outline, in detail, how you will detect and respond to event emergencies. 4) Describe event-provided emergency medical personnel, facilities and provisions for staff and participants. Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and clearly marked? If so, how? (The event may be required to supply its own Emergency Medical Services (inGudin9 ambulance service), depending on the scale antl risk assessment of the activities. You may contact local fire and ambulance departments, or private provitlers Tor quotes and availability.) E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed (e.g., road crossings, stream crossings, etc.)? F. What are your inclement weather contingency plans? '10/19/06 ATTACHMENTA SAFETY AND OPERATIONS PLAN The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. • Is this acorporate-sponsored event for profit? or a non-profd evert? ^ (Check one.j The following statements assess the level of risk to the participantfcitizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate box s.) ^ YES ~ A) Dces the evert pose risks to the individual participants and public safety7,Na'~"~y Iwip. riSK ~n a rdrAfrl~ pfQ.q E ,V ~ to f e. rt ^ YES ~NO B) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public d11ac~ed te'~-~~ safety re~/sources? -Eve Ark f I'~MJrf f ~'yi,q --~ S~ G f tc ~~~ rORA f0 (1'f n0'f"' 1RtA~grnTt f If either A or B were answere~ YES, then the applicant may by required to past financial security with the Sheriffs Office. Alf participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colo2do fkpadment of Local Affairs-DOLA Grant. A Safety and Operations Plan must be completed by all applicants. It can be written in outline format. It should: Outline, in detail, all of the activities, risks, or other safety issues associated with staging or participating in your event. Outline, in detail, the safety measures you will have in place for the event A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numberslfrequencies (e. g., cell phone, radio). Where will this individual be located during the event? 6. Who has overall responsibility for the safety of the event? C. Describe (bullet topics) your safety briefing for event staff. D. Outline, in detail, your safety preplans. 1j Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart) may be helpful. tof~sros ~:, '~l~i Tyler Stableford Photography 1399 Rock CT Carbondale CO 81623 970-963-2462 (o), 970-319-9009 (c) tyler@tylerstableford.com March 9, 2010 Safety and Operations Plan for The Drool ice climbing shoot Dear Public Safety Council, I am a fulltime adventure photographer in Carbondale seeking a permit to stage a small. ice-climbing photo shoot at The Drool in Redstone for one good-weather day the week of March 15 (suggested shoot day Tuesday March 16). I intend to photograph with 1-2 experienced ice climbers to create some images and short video clips for my business and promotional purposes. To begin with, I am a longtime professional climbing photographer and former mountain guide with Aspen Expeditions, so I am highly experienced and extremely safe with high-angle climbing and photography. I will ensured the highest safety measures during our photo shoot, relying on safety lines secured to the large trees atop the ice climb at all times for all members of the team participating in the shoot. Please see my website www.tylerstableford.com for a portfolio of my high-angle work. My business has a $2 million + liability insurance policy, workers' comp for all crew, and we will have all participants sign waivers. We can list Pitkin County and any other parties as `additional insured.' I will be the primary contact for all safety issues; my cell # is 970-319-9009. The Drool is located up an easy 5-minute hike on well-trodden snow from Hwy 133, so access and egress is simple. I will have safety lines secured from the trees atop the ice climb (which is only 50 feet tall, and the trees up top are easy to walk to around the side, there is a packed trail), so there is zero possibility of a high-angle rescue being needed. I will have my well-stocked first aid kit on hand for any incidents that may arise; and with our crew of 5 people, we will have plenty of people on hand to assist with any potential accidents that could occur. I honestly don't foresee any substantial risk hazards in this shoot, as we will takes all necessary precautions to make this photo shoot a safe and successful endeavor. Please feel free to contact me with any additional questions or concerns. Respectfully submitted, _-_ _, Tyl leford ti~';~l~i •~RD r t t { DATE Mnvoom 3~8 ( / u- A~ ~I ~g 1~ :i~ld ~~~~~" '~ ~ ~ "' Ir I~ ~ II ~~~~ ~ ~ ' . 1 ' ~. 1 ?I j ~'s ~...< < ..n aua v.. ...~ ~,.... ~, .. .< <, .., ~ ~ .T, ,. , ~ rt' f1 ~ S ` 'M r77it ^M ~s ._ ,.. , .._. ._~. `!`187! ,1 ~ T ~ 03/10/10 ~ ~ PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Tom C. Pickard 6 Co. , Iac. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 820 Pacific Coast Hwy ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Hermosa Beach CA 90254 COMPANIES AFFORDING COVERAGE Tom C. Pickard coMPANY Phone Nn. 310-379-7788 F.x NU. 310-316-9890 A Fireman's Fund Insurance INSURED COMPANY B COMPANY Tyler Stable£ord Photography ~ Iac. 1399 Rock Court coMPaNr C arbondale CO 61623 D pp ~~ay~~ ~~I F . ~` ~r'<Q~c ' s ~ ^ M aga.,,, ._. . ,. ...~ .... L , .. s ,.c„~ ..r .. ....-.. ...<. a , .. . _ .,< a~,~ as ~..:..,, a.e, s ~ . THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LIStED BELOW HAVE BEEN 165UED TO THE INSURED NMAED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REOUIREMEM, TERM OR CONDITION OF ANV CONTRACT OR OTHER DOCUMEM WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAV HOVE BEEN REDUCED BV PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTNE POLICY EXPIRATION LIMBS LTR DATE (MM/DDIYY) DATE (MMIDD/YY) GEN ERAL UABRT' BODILY INJURY OCC $ A X COMPREHENSIVE FORM AZC60735610 09/27/09 09/27/10 BODILY INJURY AGG $ X PREMISES/OPERATIONS PROPERTY DAMAGE OCC $ UNDERGROUND EXPLOSION 8 COLLPPSE HAZARD PROPERTY DAMAGE AGG $ X PRODUCT9COMPLETED OPER BI 6 PD COMBINED OCC $ 2 , OOO , OOO X CONR24CTUAL BI 8 PD COMBINED AGG $ 4 , OOO , OOO INDEPENDENT CONTRACTORS PERSONAL INJURY AGG $ X DROAD FORM PROPERTY DAMAGE X PERSONAL INJURY AUT OMOBILE LNBILRV BODILY INJURY A ANV AUro AZC80735610 09/27/09 09/27/10 (Per person) $ ALL OWNED AlRO5lPnvate Pass) BODILY INJURY $ ALL OWNED AUTOS (Per acudenry (Olhar Nan Pnvale Passenger) X HIRED AUTOS PROPERTY DAMAGE $ X NON-OWNED Alfr05 GPFAGE LIPBILITV BODILY INJURY 8 PROPERTY DAMAGE 62 000 000 COMBINED , , E%CESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ A WORKERS COMPENSATION AND ' X TOR~~MITS OER s~~S ~I ,TILL+, ~~Ilsll V41 ,~ ~ EMPLOYERS LIABILTY EL EACHACaoENr E1,000 , 000 THE PRDPREroR/ PARTNERS~currvE INCL WZC80976860 09/14/09 09/14/10 EL DISEASE-POLICY UMT 81,000,000 OFFICERS PRE: X EXCL EL DISEASE-EA EMPLOYEE $1,000,000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLES/SPECULL REMS CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED WITH RESPECT TO GENERAL LIABILITY PER FORM A89315. ~ ~P4~'9f~ ~'~ ~~L!Dt~K K ~l4'~N ( s ~~ D'~C ~~ ~ ` ' ' , e v a,s . ,.. w..u... ~ ~... ,, . a , _ .. ..,. ,~ t s ,G, >, ,_, , ., ,~H., ,. _ ,~.:,. ~Y ~.W a w.t .~_ . PITKC02 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MPIL PITKZN COUNTY 3O DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NPMED TO THE LEFT, COMMUNITY DEVELOPMENT 130 S. GALENA ST., 3RD FLOOR BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY ASPEN CO H1611 OF AfR KIND UPON THE COMPANY, RS AGENTS OR REPRESENTATNES. A D REPRF~Bry~fiA ~ ~Y/. '~'1~~11l~ z : ~ , ~ .'+ AL'fS{~3!$ ~ ~ .. / ~, ,` ~7~G" ~7~1(S~N~'I If ~ 488: ;< ` . , H, :. o.~ ~ , , ,. ,. ~ ' , v w'U i~ 1 Page 2 of 2 the highest I've seen for a local shoot. (My previous outdoor shoots have all taken place on USFS, SkiCo or private land.) Best regazds, Tyler On Mar 9, 2010, at 9:00 AM, Cazi Anne Holcomb wrote: Hi Tyler I received the forwarded email from John Armstrong. To film or shoot in Pitkin County you must obtain a Temporary Commercial Permit through the Community Development office (me) and for this particular shoot you will also need a permit for Open Space and Trails. We will do our best to get the permit out to you in a short amount of time; however they generally take a minimum of a week. I have attached apre-application conference summary outlining the information I need addressed for the Temp Commercial Permit. I have also attached a blank permit (in word) which may not necessarily apply to your situation (it's more focused on Special Events) just fill out the applicable portions. I spoke to John and the fee for the OS & T permit is pretty low (less than $100). Let me know if I can answer any questions. The sooner I get your information, the sooner I can refer it out. The mailing address for my office is below. THANKS Cari Anne Holcomb I Planner Pitkin County Community Development 130 South Galena Street, 3rd Floor Aspen, CO 81611 t 970.920.5092 I f 970.920.5439 CariAnne Holcomt~co oitkin co us <Pre-App Summary -Film.doc><tempuse_specialeventapplication2006.doc> Tyler Stableford Photography 1399 Rock Court Carbondale, CO 81623 USA tvler ~lerstableford.com office:970-963-2462 cell: 970-319-9009 ,; j~is ~v.~ 3/9/2010 Tyler was named one of the seven "World's Greatest Adventure Photographers" by Men's Journal-visit www,tyl_erstableford.: com. Page 1 of 1 Cari Anne Holcomb From: Tyler Stableford [tyler@tylerstableford.com] Sent: Tuesday, March 09, 2010 12:10 PM To: Cari Anne Holcomb Subject: Application attached Attachments: PitcoApp0309.pdf; ATT244154.htm Hi Cazi Anne, Attached is the completed application along with the safety/risk letter. In my next email I will send you our proof of insarance (to keep the email file size lower). I'll submit a request today for Pitkin County as an Additional Insured, and mail the check today to you. As I mentioned in the application, I am a fulltime professional adventure photographer with a long (and 100% safe) record of high-angle photo shoots; I will bring the same level of safety and professionalism to this shoot that I do with all of my adventure shoots. I shoot frequent assignments for Rock & Ice magazine, Aspen Skiing Company, the Aspen/Snowmass Tourism Boards, etc, and have a 100% safety track record in my shoots. Please see my website www tylerstableford.com for a reference on my adventure work. Please don't hesitate to contact me if I can provide any further information; thank you very much for your assistance. Best regazds, Tyler 3/9/2010 Cari Anne Holcomb From: Tyler Stableford [tyler@tylerstableford.com] Sent: Tuesday, March 09, 2010 4:05 PM To: Cari Anne Holcomb Subject: Re: Application attached Attachments: AttachmentA.pdf; ATT254851.htm; redstone co - Google Maps.pdf; ATT254852.htm Hi Cari Anne, Sure thing, enclosed is Attachment A with the boxes checked; please ]et me know if you or Ellen think I'm being unrealistic in checking the "No" boxes; I really don't see involving any kind of special services even in a worst case scenario. Also attached is the map, I'm sorry I forgot that. And thank you for your willingness to consider the fees; if we don't heaz from John shortly I'll send out the full amount, thank you for cc'ing him on the message. Best regazds, Tyler :~ <~)~) ., .; V:JL Page 1 of 2 Cari Anne Holcomb From: Gary Tennenbaum Sent: Tuesday, March 09, 2010 4:16 PM To: John Armstrong; Cari Anne Holcomb Subject: RE: I'm with John. From: John Armstrong Sent: Tuesday, March 09, 2010 4:00 PM To: Cari Anne Holcomb Cc: Gary Tennenbaum Subject: FW: Hi Cari-Anne, I am including Gary in this conversation to see if he feels any differently. This is an interesting request. My inclination is to stay uninvolved with the $ because of the variables of whether we use the photos, the perceived value of photos and the equitability questions it could provoke. If Tyler wants to donate..great ! otherwise I think it is cleaner to just purchase a photo if we really wanted it. I will get back with you. Thanks John Armstrong 618-9825 From: Cari Anne Holcomb Sent: Tuesday, March 09, 2010 3:53 PM To: tyler@tylerstableford.com Cc: John Armstrong Subject: FW: The fees are based on the number of hours a standard Temporary Commercial Permit takes our department to obtain the referrals from various County agencies (their time is included in the fee as well). In this instance if John confirms this our Department would consider reducing the fee by half for the use of the photos. I will need to hear from John first of course. Please note as well that I do need the fee before I can issue the permit - so the longer it takes to get here, the longer the wait for the permit. THANKS Cari Anne Holcomb I Planner t 970.920.5092 I f 970.920.5439 CariAnne.Holcomb(a)co pitkin co us From: Tyler Stableford [mailto:tyler@tylerstableford.com] Sent: Tuesday, March 09, 2010 3:25 PM To: Cari Anne Holcomb Subject: Re: Hi again Cari Anne, John mentioned that Pitkin County Open Space might like to use some of my ice climbing images to help showcase their land at The Drool; I told him I'm happy to do that, and am wondering if there might be any discount in the application fee if I donate some of my top images (nonexclusively) for Pitco's uses. I plan to help John out either way, and of course it would be nice to reduce the fees in any way possible since Pitco's fees are a~3.i~~1 ::., , 3/9/2010 Cori Anne Holcomb From: John Armstrong Sent: Wednesday, March 10, 2010 10:38 AM To: Ellen Anderson; Cari Anne Holcomb; Tom Grady; Valerie MacDonald Subject: RE: Application attached Hi Ellen, Thanks for your observations. CDOT maintains quite a wide pull out along 133 which is well used by fishermen and Castle photographers in the summer and utilized by the ice climbers in the winter. It will hold a lot of vehicles. I have a good aerial photo of the property if that is needed by Cari-Anne. Pax JA John Armstrong 618-9825 From: Ellen Anderson Sent: Tuesday, March 09, 2010 2:53 PM To: Cari Anne Holcomb; Tom Grady; Valerie MacDonald; John Armstrong Subject: RE: Application attached Hi -- Just a few details: • Applicant did not answer questions A) and B) in Attachment A. • I did not see a map attached My only other comment -- because I am not personally familiaz with this trailhead --pertains to parking. The applicant says they will pazk two cars at the trailhead. I assume there aze more than two pazking spots. I just want to make sure that members of the public will have space to park, too. My best wishes to the applicant for a successful photo shoot. Ellen W. Anderson Emergency Management Coordinator Pitkin County Sheriffs Office 506 East Main St., Suite ] O 1 Aspen, Colorado 8161 ] 970.920.5234 Direct 970.618.1515 Cell 970.920.5307 FAX From: Cari Anne Holcomb Sent: Tuesday, March 09, 2010 12:48 PM To: Tom Grady; Valerie MacDonald; Ellen Anderson; John Armstrong Subject: PN: Application attached We have another Temporary Commercial Permit in the works. This involves a small team of 5 people, for a photo shoot of ice climbing at the Drool near Redstone. The will also be required to obtain the appropriate OS & T Permit. Ideally the ,,~, , ~'~ `.ir shoot would take place this week, but that gives us very little time so we are shooting for completion of the permit by the end of the week (if we receive the fee & insurance in by then as well). Please have any comments back to me no later than 10 AM on Friday, March 12t". Thanks for all your help! Cari Anne Holcomb I Planner t 970.920.5092 I f 970.920.5439 CariAnne.Holcomb(a)co.oitkin co us From: Tyler Stableford [mailto:tyler@tylerstableford.com] Sent: Tuesday, March 09, 2010 12:10 PM To: Cari Anne Holcomb Subject: Application attached Hi Cari Anne, Attached is the completed application along with the safety/risk letter. In my next email I will send you our proof of insurance (to keep the email file size lower). I'll submit a request today for Pitkin County as an Additional Insured, and mail the check today to you. As I mentioned in the application, I am a fulltime professional adventure photographer with a long (and 100% safe) record of high-angle photo shoots; I will bring the same level of safety and professionalism to this shoot that I do with all of my adventure shoots. I shoot frequent assignments for Rock & Ice magazine, Aspen Skiing Company, the Aspen/Snowmass Tourism Boards, etc, and have a 100% safety track record in my shoots. Please see my website www.tylerstableford.com for a reference on my adventure work. Please don't hesitate to contact me if I can provide any further information; thank you very much for your assistance. Best regazds, Tyler °' lj ~ij •.~~ ~ L Cari Anne Holcomb From: John Armstrong Sent: Wednesday, March 10, 2010 10:47 AM To: Cari Anne Holcomb Subject: RE: Application attached Looks good to me Can-Anne, I will complete our permit and forwazd it onto you, Thanks, JA John Armstrong 618-9825 From: Cari Anne Holcomb Sent: Tuesday, March 09, 2010 12:48 PM To: Tom Grady; Valerie MacDonald; Ellen Anderson; Jahn Armstrong Subject: FW: Application attached We have another Temporary Commercial Permit in the works. This involves a small team of 5 people, for a photo shoot of ice climbing at the Drool near Redstone. The will also be required to obtain the appropriate OS & T Permit. Ideally the shoot would take place this week, but that gives us very little time so we are shooting for completion of the permit by the end of the week (if we receive the fee 8 insurance in by then as well). Please have any comments back to me no later than 10 AM on Friday, March 12'". Thanks for all your help! Cad Anne Holcomb I Planner t 970.920.5092 I f 970.920.5439 CariAnne.Holcomb(rDco.oitkin.co. us From: Tyler Stableford [mailto:tyler@tylerstableford.com] Sent: Tuesday, March 09, 2010 12:10 PM To: Cari Anne Holcomb Subject: Application attached Hi Cari Anne, Attached is the completed application along with the safety/risk letter. In my next email I will send you our proof of insurance (to keep the email file size lower). I'll submit a request today for Pitkin County as an Additional Insured, and mail the check today to you. As I mentioned in the application, I am a fulltime professional adventure photographer with a long (and 100% safe) record of high-angle photo shoots; I will bring the same level of safety and professionalism to this shoot that I do with all of my adventure shoots. I shoot frequent assignments for Rock & Ice magazine, Aspen Skiing Company, the Aspen/Snowmass Tourism Boards, etc, and have a 100% safety track record in my shoots. Please see my website www.tylerstableford.com for a reference on my adventure work. Please don't hesitate to contact me if I can provide any further information; thank you very much for your assistance. 1> `~; ~ `.~i G ~t Best regazds, Tyler Cari Anne Holcomb From: John Armstrong Sent: Wednesday, March 10, 2010 11:27 AM To: Cari Anne Holcomb Cc: Gary Tennenbaum Subject: Drool Stableford 3-2010.doc Attachments: Drool Stableford 3-2010.doc Hi Cari-Anne, Here is our permit. Let me know if you have any questions. Gary, got any input before I send this off ? Thanks All, John Armstrong 618-9825 ~., ~c:ryU Pitkin County Open Space and Trails 530 East Main Street Aspen, Colorado Slfill Special Use Agreement: Commercial Activity When signed by an agent of Pitkin County open Space and Trails, this special-use agreement permits the named parties to conduct the listed activities as described in the attached operating Plan. These activities are limited by the terms, conditions and stipulations listed on the reverse side. Applicant's Name Tyler Stableford Name of Company Tyler Stableford Photography ~ Commercial Photography Shoot an lee Climb ~ Location of Activit "The Uroal"lee Climb on Open Space Jensen Property Oates of Activit Week of 3-15-21]10 preferably 3-Ifi but weather dependant /one day shoot 1; :,.,?G General Conditions for All Speeial Ilse 1) No implied rights or reservations are granted for parking spaces. Admission is on afirst-come first-served basis. 2) All participants in the activity agree to abide by and obey all rules and regulations of Pitkin County Open Space and Trails, and any other regulations that may apply. 3) Approval to hold this activity does not imply that extra services will be provided nor does it place any additional liabilities on Pitkin County Open Space and Trails. 4) The permittee agrees to provide signage regarding the activity one week prior to the activity should OST staff determine it is necessary to minimize use conflicts. 5) The permittee agrees to hold harmless and indemnify Pitkin County Open Space and Trails and its staff from any death, injury or property damage occurring as a result of this activity. 6) The permittee shall supply all necessary manpower and equipment to safely conduct this activity. The permittee shall be responsible for any and all damage to park resources andlor facilities that result from this activity. 7) All Pitkin County ordinances and Colorado statutes apply. 8) The area in which the activity takes place shall be cleaned up and restored to its prior condition. 9) Entry to a propertylpark may be prohibited when the property/park is at capacity. Exceptions are not made for special activities. 10) Pitkin County Open Space and Trails maintains the right and authority to amend or cancel this permit at anytime should the applicant fail to abide by conditions agreed to or if public health, safety and welfare so dictate. 11) The permittee may be assessed an Impact Fee for extra services provided by Pitkin County Open Space and Trails. Payment, if required, is due upon submittal of this application unless other arrangements have been approved. 12) This permit does not grant exclusive use of the site. Permittee shall ensure that the rights and privileges of other park visitors are recognized. 13) Permittee must demonstrate possession of applicable permits at all times during the permitted activity and present such permits upon request. Additional Terms, Cnnditians and Stipulations I) No rock bolting or manipulation of rock 2) All dogs must be on leash 3) Pitkin County must be named as additional indemnificant on insurance policy 4) Payment of $5D permit fee to Dpen Space and Trails prior to activity 5) Na painting of rock and na cutting or manipulation of trees. 6) Post 12" x 18"temporary sign stating activity on day of shoot. Place in a conspicuous place near bottom of access trail to Drool. 7) There can be no reservation of any park or feature nn Dpen Space. Public access may not be compromised and use is on first come first serve basis. By signing below. I/We agree the permitted activity subject to the terms. conditions and stipulations detailed above. Applicant Date ,id;+fl'~ ., .; ., u i Pitldn County Open Space and Trails Authorization Jahn Armstrong Ranger DST D3/ID/2D10 Date i t'1. VFI ~, V 'J V L Cari Anne Holcomb From: Cari Anne Holcomb Sent: Friday, March 12, 2010 9:31 AM To: 'Tyler Stableford' Subject: Temporary Commercial Permit -The Drool Photo Shoot Attachments: image001.gif Hi Tyler: Just wanted to let you know that I have the Temp Commercial Permit ready for the Director's signature. At this point I am still waiting for the check, which hopefully is in the mail today. Once we receive payment, I will issue the permit. THANKS Cari Anne Holcomb I Planner Pitkin County Community Development 130 South Galena Street, 3rd Floor Aspen, CO 81611 t 970.920.5092 I f 970.920.5439 Ca riAn ne.Holcomb@co.pitki n.co. us ~~~:?30 PITKIN COUNTY COMMUNITY DEVELOPMENT Permit Receipt RECEIPT NUMBER 00028997 Name: Tyler Stableford Photography I Date:3/15/2010 Project Address: 18600 BLK HWY 133 Type: Permit Number check # 2351 0006.2010. PSPE Fee Description PP-Special Event Flat Fee Total: Amount 624.00 624.00 !li3'