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Home My WebLink Aboutbocc.con.049.2010CLERK'S CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING CONTRACT #: 4y9-2010 ORIGTNATING DEPARTMENT/DIVISION: Health and Human Services CONTACT PERSON: Mitzi Ledingham PHONE #: 970-920-5766 PROJECT NAME: Healthy Community Fund Grant Programs ^ BOCC AGENDA ITEM ~STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (per Revised Procurement Code 7/2005) ^ Over $50,000 (Requires County Manager's Signature) / CHECK PROCUREMENT TYPE: ~None QInformalOFormal ~Sole Source ~Emergency OState Bid ^ ^Compliance with House Bills 06-1343 and 07-1073 - Immigration Form (Under $10,000, Letters of Engagement, etc ~DOLLAR AMOUNT: $1,000 BUDGET LINE ITEM/LEDGER NUMBER: / CHECK CONTRACT TYPE: ^Services/Maintenance ^Employment (for county employees) ^License/Use ^Intergovernmental Agreement (Requires BOCC Action) ^Lease ~Non-Profit ^Construction ^Quasi-Public ^Goods, Equipment, Supplies ^Crrant Agreements (Requires BOCC Action) ^Other (e.g. revenue) ^Change Order/Contract Amendment CONTRACTOR: COMPLETE LEGAL OF NAME OF BUSINESS (if different from contractor) Aspen Young Professionals Association Contract Execution Date:12/31/09 Contract End Date: 12/31/2010 Automatic Renewal: ^Yes ONo Term of Contract: Annual . ,~ ~~ All Contracts should be proofed for the following: ~ / ~No Pages Missing ~ /^If a Page is Left Intentionally Blank Note on Page / ~Page numbered consecutively / ~All Signatures Affixed / ~All Dates Filled In / ~All Other Blanks Filled In / ^All Exhibits Attached /^HB 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/or Contract / ^All Legal Descriptions Attached (if applicable) /^Notice of Award/Notice to Proceed Attached (if applicable) / ^Warranty (ifapplicable) /~Special Instructions for Finance Department: see grant payment worksheet /~Sent to Clerk and Recorder for Scanning/Archiving /~Authorized Staff Person's Name: Mitzi Ledingham BY CHECKING ABOVE A.ND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANI~TING. PITKIN COUNTY COMMUNITY 1~ON-PROFIT ANNUAL GRANT AWARD Aspen Young Professionals Association Contract Number o~1~-2010 Ledger Number This Grant is made as of the date last below signed between Pitkin County, herein referred to as "County", and Aspen Young Professionals Association, hereafter referred to as "Agency". Whereas, Aspen Young Professionals Association, a private non-profit agency, is providing on-going business networking, volunteer and educational opportunities and community awareness among local young professionals, and whereas Pitkin County wishes to award a grant for the provision of these services: 1. Term and Renewal of A~reement: The term of this Agreement is from January 1, 2010, to December 31, 2010. At the expiration of the initial term, the Agreement may be extended for an additional 12 month term, with an adjustment of grant award amount as applicable, by the express written consent of both parties. 2. A~encv Obligations: A~ency shall: a) Strictly adhere to all applicable federal, state and local laws or regulations that have been or may hereafter be established. b) Compliance with House Bill 06-1023. Perform the following verifications to comply with House Bi1106-1023: Grantees who provide a benefit to persons over the age of 18 years of age and which require an individual application from the person who will receive a benefit, are required to verify the applicant's legal presence in the United States. The verification of lawful presence requires all applicants 18 years of age or older to: i. Produce a valid Colorado driver's license or a Colorado identification card; or a United States military card or military dependent's identification card; or a United States Coast Guard Merchant Mariner card; or a Native American Tribal document; and ii. Execute an affidavit stating that applicant is a United States citizen or legal permanent resident; or that applicant is otherwise lawfully present in the United States pursuant to Federal law. c) Be lawfully prohibited, pursuant to Article 76.5 of Title 24, C.R.S., from providing a Federal public benefit or a state or local public benefit in violation of paragraph (b) of this section. i. Statutory Exceptions: Excepted from this requirement are the following ' types of benefits: A. Services for children under age 18; B. Obtaining health care items and services necessary for treatment of an emergency medical condition of the person involved and not related to an organ transplant; C. Short-term, in-kind, non-cash emergency disaster relief; D. Public health assistance far immunizations, with respect to immunizable diseases and for testing and treatment of symptoms of communicable disease, whether or not such symptoms are caused by immunizable diseases; E. Programs, services or assistance such as soup kitchens, crisis counseling and intervention; F. Prenatal care. d) Compliance with House Bi1106-1343. In compliance with House Bill 06-1343, amending Title 8 of the Colorado Revised Statutes by the addition of Article 17.5, Illegal Aliens-Public Contract for Services, enacted by the General Assembly of the State of Colorado, the Agency shall not: i. Knowingly employ or contract with an illegal alien to perform work under this contract, or; ' ii. Enter into a contract with a subcontractor that fails to certify to the Agency that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. e) In compliance with House Bi1106-1343 enacted by the General Assembly of the State of Colorado: ii. The Agency shall verify or attempt to verify through ~articipation in the Basic Pilot Program [created in Public Law 208, 104t Congress, as amended and expanded in Public Law 156, 108th Congress, as amended, that is administered by the United States Department of Homeland Security] that the Agency does not employ any illegal aliens and, if the Agency is not accepted into the Basic Pilot Program prior to entering into this contract, the Agency shall apply to participate in the Basic Pilot Program every three months until the Agency is accepted or this contract has been completed, whichever is earlier. This provision shall not be required or effective if the Basic Pilot Program is discontinued. iii. The Agency shall be prohibited from using Basic Pilot Program procedures to undertake pre-employment screening of job applicants while this contract is being performed. iv. If the Agency obtains actual knowledge that a subcontractor performing work under this contract knowingly employs or contracts with an illegal alien, the Agency shall be required to: A. Notify the subcontractor and the County within three days that the Agency has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and B. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (A) of this paragraph (e) the subcontractor does not stop employing or contracting with the illegal aliens; except that the Agency shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with the illegal alien. fl The Agency shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the IN WITNESS WHEREOF, the parties hereto have caused this Agrcement to be executed as of the latest date written below. PI COUNTY,COLORADO ~' By: ~ti ~~ ~ Nancy N. Sundcen Director of Health & Human Services Aspen Y~ By: -~ B~il s~on ~._~s-~~ Date Association ~~•, ~t Date Executive Director Ta~cpayer ID Number ~+~'D ~£~'{ " I~0 Z S S~ IVla~ilimg Address: PO Box 2531 Aspen, CO 81612