HomeMy WebLinkAboutbocc.con.073.2010CLERK'S C~IECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR
SCANNING/ARCHIVING
CONTRACT #: o~3-ZOio
Originating Department/Division: Health & Human Services
Contact Person: Mitzi Ledingham
Phone #: 920-5766
Project Name: Healthy Community Fund Grant Programs
^ BOCC AGENDA ITEM ~STAFF AUTHORIZED SIGNATURE
(BOCC signature required) (per Revised Procurement Code 7/2005)
Check procurement type:
~None ^Informal ^FormalOSole Source ^Emergency OState Bid ^
Check Contract Tvue:
Dollar Amount: $12,000
^ S ervices/Maintenance
^License/LTse
^Lease
^Construction
^Goods, Equipment, Supplies
^Other (e.g. revenue)
ContractorBusiness
Contract Execution 12/31/09
Automatic Renewal no
Budget Line Item/Ledger Number 113.85.00000.84058
^Employment (for county employees)
^Intergovernmental Agreement (Requires BOCC Action)
~Non-Profit
^Quasi-Public
^Grant Agreements (Requires BOCC Action)
^Change Order/Contract Amendment
Complete Legal Name: Sopris Therapy Services
Contract End Date: 12/31/10
Term of Contract: annual
All Contracts should be proofed for the following:
^No Pages Missing
^If a Page is Left Intentionally Blank -Note on Page n~
~Page numbered consecutively ~b^~
~All Signatures Affixed
~All Dates Filled In
~All Other Blanks Filled In `
^All Exhibits Attached
^All Legal Descriptions Attached (ifappropriate)
ONotice of Award/Proceed Attached (~fappropriate)
~Special Instructions for Finance Department: see grant payment worksheet
~Sent to Clerk and Recorder for Scanning/Archiving
~Authorized Staff Person's Name: Mitzi Ledingham
^Warranty, if applicable
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF
PERSON INDICATES THAT DOCUMENT HAS BEEN PROOFED AND READY
FOR SCANNING.
Note: Clerk's Office will keep original documents in compliance with Colorado State
Archives retainage schedule.
Amended 11 OS 07 N
t
PITKIN COUNTY
HEALTH AND HtJ~!VIAN SERVICES
A-NNUAL GRANT AWARD
SOPRIS THERAPY SERV~CES, 2010
Contract Number 073-2010 Ledger Number 113.85.00000.84058
This Grant is made as af the clate last below signed between Pitkin County, herein referred to as
"County", and Sopris Therapy Services, hereafter referred to as "A~ency". Whereas, Sopris
Thera.p_y Services, a private non-profit agency, is providing equine rehabilitation s~rvir.es for
uninsured, underinsured and li.mited income children and adults, and whereas Pitkin County
wishes to avvard a grant for the provision of these services:
1. Term and ~tenewal of A : The term of this Agreement is from January 1, 2010,
to I~ecember 31, 2010. At the expiration of the initial term, the Agreement may be
e~rtended for an additional 12 month term, with an adjushnent of grant award amount as
applicable, by the express written consent of both parties.
2. ~YQ~T~,S,~.#~: Agency shall:
a) Strictly adhere to all applicable federal, state and local laws or regulations that
have been or may hereat~er be established.
b) Compliance with House Bill 06-1023. Perform the following verifications to
comply with Hous~ Bi1106-1023: Grantees who provide a benefit to pe7sons over
the age of 18 years of age and which require an individual application from the
person who will receive a benefit, are required to verify the applicant's legal
presence in the United States. The verification of lawful presence requires all
apPlicants 1 S years of age ar older to;
i. Produce a valid Colorado driver's license or a Colorado identificatian
card; or a United States military card or militacy dependent's identifica.tion
card; or a United States Coast Guard Merchant Mariner card; or a Native
American Triba1 document; and
ii. Execute an affidavit stating that applicant is a United States citizen or
legal permanent resident; or #hat applicant is otherwise lawfully
present in the United States pursuant to Federallaw.
c) Be lawfully prohibit~, purseiant to Article 76.5 of Title 24, C.R.S., from
pmviding a Federal public benefit or a sta.te or local publia benefit in violation of
pazagraph (b) of this section.
i. Statutary Exceptions: Excepted from this requirement are the following
types of benefits:
A. Services for children under age 1$;
B. Obtaining health care items and services necessary for treatment of an
emergency medical ccmdi#ion of tl~e person invotved and not related to
atl OI'g8II t['8I1Sp1allt;
C. Shart-term, in-kind, non-cash emergency disaster relief;
D. Public health assistance far immunizations, with respect to
immunizable diseases and for testing and treatment of symptoms of
co~tmunicable disease, whether or not such symptoms are caused by
immunizable diseases;
E. Pro~rams, serviaes or assistance such as saup kitchens, crisis
counseling and intervention;
F. Prenatal care.
d) Compliance with House Bi1106-1343. Tn compliance with House Bi1106-1343,
amendin~ Title 8 of the Colorado Revised Statutes by the addition of Article 1?.5,
Illegal Aliens-Public Contract for Services, enacted by the General Assembly of
the State of Colorado# the Agency shall not:
i. Knowingly emplay or contract with an illegal alien to perform work under
this contract, or;
ii. Enter into a contract with a subcontractor that fails to certify to the
Agency that the subcontra~tor sha11 not knowingly employ or contract
with an illegal alien to perform work under this contract.
e) In compiiance with House Bill Q6-1343 enacted by the Cseneral A~sembly of the
State of Colorado:
ii. The Agency shalt verify or attempt to verify through~articigation in the
B~sic Pik~t F~ js.~~ in ~ic Law 208, 104 Co~gress, as
~ a~~d cacp~ in P~c Laro~r 15~, ~t)8m ~~ness, as a~,
that is administered by the Unit~d States Depariment of Homeland
Security] that the Agency does not employ any illegal aliens and, if the
Agency is not accepted into the Basic Pilot Progtam prior ta entering into
this contract, the Agency shall apply to participate in the Basic Pilot
Program every ttu~ee manths until the Agency is accept~d or this contract
has been completed, wluchever is earlier. This provision sha11 not be
required or effective if the Basic Pilot Program is discontinued.
iii. The Ageney shall be prohibited fram using Basic Pilat Program
procedures to undertake pre-employment screening of job applicants while
this contraat is being performed.
iv, If the Agency obtai.ns actual knowledge that a subcontractor perforniing
work under this contract knowingly employs or contracts with an illegal
alien, the Agency sha11 be required to:
A. Notify the subcontractor and the County within three days that the
Ag~ncy has actual knowledge that the subcontractor is employing
or contracting with an illegal alien; and
B. Terminate the subcontra~t with the subcontractor if within thres
days of receiving the notice required pursuant to subparagraph (A)
of this paragraph (e) the subcontractor daes not stop employing ar
contracting with the illegal aliens; except that the Agency sha11 not
ternunate the contract with the subcontractor if during such thr~ee
days the subcontractor provides informarion to establish that the
subcontractor has not knowingly employed or contracted with the
illegal alien.
f) The Agency sha11 oomply with any reasnnable request by the Department of
Labor and Employment made in the course of an investigation that the
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E~ep~nent of Labor and Employment is undertakin~ pursuant to the authority
established in Subsection (5) of C.RS. § 8-17.5-102.
g) Hold and maintain for the term hereof the necessary licenses(s) as specified under
State law, which permits the performance of the service(s) to be provided herein.
h} Sh~l.m~intain an affordable sliding-fee scale scheciule for its ~ervices in order to
accommodate low-income individuals.
i) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
j) Abide by all applicable pmvisions af the Title VI and VII of the Federal Civil
Rigbts Act of 1964, Section 5(k~ of the Rehabilitation Act of 19'I3, and Title XX
of the Social Security Act of 1975 as revised.
k) Maintain writ~en requirements for safeguazdi;ag cliea~t informat~ion and r.omply
with the same.
1} Maintain service progra~m records, fiscal records, documentation and other
records relevant to this Crrant for the duration af the grant plus six years. The
above shall be subj~ct at all reasonable times to inspections, review or audit by
Federal, State or Caunty personnel, and other persons authorized in writing by the
Caunty.
m) Provide the services at the Zocation as shown as the address of the Agency or
whatever is appropriate for that service within Pitkin County.
n) Provide the se~vice(s) described herein at a cost not greater than charged to other
P~~.
o) Provide semi-annual Performance Measure reports and Financial Reports. These
reports will include the number of undupiicated clients who live andlor work in
Pitkin County served by the Agency's program(s).
i. The first report is due August 16, 2010, for the first six months of the
grant year.
ii. The se~and repart is due January 31, 2011, for the entire period of the
grant year.
iii. The reports will include Agency's annual goals and actual results year-to-
date, as well as an explanation of any variances observed and the steps that
are be taken to address those variances.
3. Pi kin Cn~mw~G Obli~; ti~ c; Pitkin Coutlty sha11:
a) County agrees ta grant $12,000 to Sopris Therapy Services, as approved in the
County's 2010 budget, which was approved by the Board of County
Commissioners on December 15, 2009. Grant request is to aupport equine
rehabilitation services for nninsured, nnderinsnred and limited income
children ~nd adults in Pitkin County.
b) The total amount of this contract sha11 not excced $12,000 cash maximum in
2410. The County will pay Agency the total amount of this grant on or before the
last day of March 2010. Payment is contingent upon receipt of mutually agreed
upon Performance Measures and satisfactory semi-annual reports as outlined in
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section 2{0) of this contra.ct. The return of a cmngleted cantract is required in
order to r~;eive payment.
4. General Provisions
a. The Parties to this Grant intend that the relationship betw~n them contemplated
by the Grant is that of independent agency. No agen#, employee, az servant
Agency will be solely and entirely responsible for its acts and the act of its'
agentsr emp~a~~ s~u~.nts and subccantractars durin~ tt~e p~rfonnance of the
Grant.
b. Payment pursuant to the Grant, if in County, Sta.tc or Federal funds, whether in
whole or in part, is subject to and contingent upon the continuing availability and
agpropriation of County fuuds for the purpose thereof.
c. This Grant constitutes the fu11 and complete a~reement of the parties and
supersedes or incorpoz~ates any prior written and oral agreements of the parties. In
addition, Agency understands that no County official or employ~, other than the
Boazd of County Commissioners ~ting as a body at a Board meeting, has
authority to enter into a Grant or to modify the terms of this Grant on behalf of the
County. Any such Grant or modification to this Grant must be in writing and be
executed by the parties hereto.
5. . ai1 !C~ancellation, If Agency shall defautt in the performance of Agency's
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in w~ich such a~ccounting was
represented to the County, Agency shall have the right to cure said default after written
notice by the County of the default to Agency. If Agency fails to cure such default within
siarty (60) days after written notice is given from the County to Agency specifying the
nature of such default (or if such defaut# catmot be cured within the aforesaid period of
time, if the Agency sha11 fail to prompdy commence to cure the same and to thereafter
diligently proceed with such cure}, County sha11 reserve the right to cancel this
Agreement and make a demand for the return of all monies that County determines, at its
sole di~retion, were not ~ppropriated in a~ocord~nc~ wi#h #~is Agreemen#. Written notice
of default and cancellation shall be made to Agency by first class mail, postage prepaid
and by certified mail, return receipt requested, to the following address:
Fatricia Horwitz
Executive Director
Sopris Thera~y Services
PO Box 2480
Carbondale, CO 81623
6. F.nti . ~~reeme~r; '~S ~~~t constitutes the fu11 and complete Agreement of the
parties hereto and sha11 not be modified except by a written agreement signed by the
parties.
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~~'~S~ W~~1F. ~ tt~rties hereta have caused this A~reenae~nt to be execut~ed as
of ~e iatest date written below. ~
PITKIN COUNTY, COL4RAD0
By: ~_\Q..~~?.~.~ „_„~-~ ~;
Nancy N. 3undeen ~
Director of Health 8c Human Services
50PRIS THERAPY SERVICES
Execudve Director
Mailin~; Address•
r
Sopris Thera}~}~ ~rvi~
PO Box 2080
Carbondale, CO 81623
8v. Va,~
Patricia Horwitz
r
L°~.C~--~-~'l Z-~ Z ~-l C~
Da.te
oZ -I7-/O
Date
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