HomeMy WebLinkAboutbocc.con.078.2010CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCAN1vING/ARCHIVING
CONTRACT #: 078-2010
ORIGINATING DEPARTMENT/DIVISION: Health and Human Services
CONTACT PERSON: Mitzi Ledingham PHONE #: 970-920-5766
PROJECT NAME: Healthy Community Fund Grant Programs
^ BOCC AGENDA ITEM ~STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (per Revised Procurement Code 7/2005)
^ Over $50,000 (Requires County Manager's Signature)
/ CHECK PROCUREMENT TYPE:
~None ~Informal ^Formal ^Sole Source ^Emergency ~State Bid ^
^Compliance with House Bills 06-1343 and 07-1073 - Immigration Form (Under $10,000, Letters of Engagement, etc
DOLLAR AMOUNT: $16,480 BUDGET LINE ITEM/LEDGER NUMBER:
/ CHECK CONTRACT TYPE:
^ Service s/Maintenance
^License/iJse
^Lease
^Construction
^Goods, Equipment, Supplies
^Other (e.g. revenue)
^Employment (for county employees)
^Intergovernmental Agreement (Requires BOCC Action)
~Non-Profit
^Quasi-Public
^Grant Agreements (Requires BOCC Action)
^Change Order/Contract Amendment
CONTRACTOR: COMPLETE LEGAL OF NAME OF BUSINESS (if different from contractor) Colorado
West Psychiatric Hospital
Contract Execution Date:12/31/09
Automatic Renewal: ^Yes ~No
.
Contract End Date: 12/31/2012
Term of Contract: 3 year partnership
U~
~ All Contracts should be proofed for the following: ~
/ ~No Pages Missing
/ ^If a Page is Left Intentionally Blank Note on Page
/ ~Page numbered consecutively
/ ~All Signatures Affixed
/ ~All Dates Filled In
/ ~All Other Blanks Filled In
/ ^All Exhibits Attached
/ ^HB 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/or Contract
/ ^All Legal Descriptions Attached (if applicable)
/ ONotice of Award/Notice to Proceed Attached (if applicable)
/ ^Warranty (if applicable)
/ ~Special Instructions for Finance Department: see grant payment worksheet
/ ~Sent to Clerk and Recorder for Scanning/Archiving
/ ~Authorized Staff Person's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
PITKIN COUNTY
HEALT~i AND HUMAN SERVICES
PARTNERSHIP GRANT AW.ARD
Colorado West Psvchiatric Hosnital. 2010-2012
Contract Number _ 078-2010 Ledger Numbe~
This Graut is made as of the date last below signed between Pitkin County, herein referred to as
"County", and Colorado West Psychiatric Hospitai, hereafter referred to as "Agency". Whereas,
Colorado West Psychiatric Hospital, a pnivate non-profit agency, is providing psychiatric inpatiemt
services for Pi#kin County residents, and whereas Pitkin County wishes to cantract for provision of
these services :
1. Term and Re~a.ewal of A~ent: Absent any termination for ca.use under paragraph S of
the Agreement, the term of this Agreement sha11 continue for a period of three years,
subject to budget appropriation, compliance with contra.ct obligations, and Board of
County Commissioners approval each year.
2. A~ency Obli ag tioas: Agency sha11:
a) Strictly adhere to all applicable federal, sta.te and local laws or regulations that
have been or may b~ereafter be established.
b} Compliance with House Bi1106-I023. Perform the following verifications to
comply with House Bi1106-1023: Grantees who provide a benefit to persons over
~.e age of 18 years of age and which require an individual application from the
person who will receive a benefit, aze required to verify the applicant's legal
presence in the United Sta.tes. The verificarion of Iawful presence requires atl
applicants 18 years of age or older to:
i. Produce a valid Colorado driver's license or a Colorado identification
eard; or a United. States military caz~d or military dependent's identification
card; or a United Sta.tes Coast Guard Merchant Mariner caxd; ox a Native
Ameri~ca~a Tn1~a1 document; and
ii. Execute an affidavit stating tha.t applicant is a United States citizen or
legal. permanent resident; or that applicant is otherwise lawfully
present in the UYtited Sta.tes pursuant to Federal Iaw.
c} Be lawfi~]ly prohibited, pursuant to Artiele 76.5 of Title 24, C.R.S., from
pmviding a Federal public benefit or a state or local public benefit in violation of
paragraph (b) of this section.
i. Statutory Exceptions: Excepted from this requirement are the following
types of benefits:
A. Services for children under age 18;
B. Obtaining health care items and services necessary for treatxz~ent of an
emergency medical condition of the person involved and not related to
an organ transplant;
C. Short-ter~n, in-kind, non-cash emergency disaster reiief;
D. Public health assistance for irnmunizations, with respect to
immunizable diseases and for testing and treatment of symptoms of
communicable disease, whether or not snch sytnptoms are caused by
immwt~i.zable diseases;
E. Programs, services or assistance such as soup kitchens, crisis
coun.seling and intervention;
F. Prenatal care.
d) Compliance with House Bi1106-1343. In co~ipliance with House Bill 06-1343,
amending Title 8 of the Colorado Revised Sta.tutes by the addition of Article 17.5,
Illegal Aliens-Public Contract foz Services, e~iacted by the Gene~ral Assexnbly of
tb~e State o£Colorado, the Agency shall not:
i. Knowingly employ or contract with an illegal. alien to perform work under
this contract, or;
ii. Enter into a contxact with a subcontrac~tor tha# fails to certify to the
Agency that the subcontxactor shall no~t lc~aowingly employ oz contract
vv~ith an illegal alien to perform wozk Lmder this contract.
e) In compliance with House Bi1106-1343 enact~ed by the General Assembly of the
State of Colozado:
ii. The Agency shall vez~ify or attempt to ve~rify thirough participation in the
Basic Pilot Program [created in Public; Law 208, 104~' Congress, as
amended and expauded in Public Law 156,108~' Congress, as amended,
that is administer~d by the United Stat.es Departrnent of Homeland
Security] tha.t the Agency does not employ any illegal aliens and, if the
Agency is not accepted into the Basic Pilot Program prior to entering into
this contract, the Agency sball apply t~~ participate in the Basic Pilot
Program every three months until the .Agency is accepted or this contract
has been completed, whichever is earl:ier. This provision sha11 not be
required or effective if the Basic Pilot Program is discontinued.
iia. The Agency shall be prolu~bited from using Basic Pi1ot Progra.m
procedures to underta.ke pre-employmez~t screerzing of job applicants while
this contract is being per£ormed.
iv. If the Agency obtains actual knowled~;e that a subcontractor performing
work under this contract lrnowingly ernploys or c.ontracts with an illegal
alien, the Agency shall be requixed to:
A. Notify the subcontractor and the County within three days that the
Agency has actual knowledge ~that the subconiractor is employing
or contracting with an illegal alien; and
B. Terminate the subcontract witl~ the subcontractor i~within three
days of receiving the notice required pursuant to subparagraph (A)
of this paragraph (e) the subco~ntractor does not stop employing or
contracting with the illegal alie:ns; except that the Agency shall not
terminate the contract with the subcontractor if during such tkuree
days the subcontractor provides ir~.forrnation to establish that the
subcontractor has not knowingly einployed or contracted with the
illegal alien.
fl The Agency shall cozx~ply vvith any reasonable request by the Department of
Labor and Employment made in the course of~ an investigation that the
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Departmen~t of Labor and Employment is undertaking pursuant to the authority
established in Subsection {5) of C.R.S. § 8-17.5-142.
g} Hoid and znaintain for the teim hereof Lhe necessary licenses(s) as specified under
State law, which pez~oaits the performance of the service(s) to be provided hereib..
h) Shall maintain an a.ffordable slidiung-fee scale schedule for its services in order to
accommodate low-income individuals.
i) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performauce of any
subcontractor.
j) Abide by all applicable provi~sions of the Title VI and VII of the Federal Civii
Rights Act of 1964, Section 504 of the Rebabilitation Act of 1973, and Title XX
of the Social Security Act of 1975 as revised.
k) Maintain vvritten requirements for safeguarding client information and comply
with the same.
1} Maintain service program recozds, fiscal records, documenta.rion and other
zecords relevant to this Crrant for the duration of the grant plus six years. The
above shall be subject at all reasonable times to inspections, re~ievv or audit by
Federal, State oz County personnei, and other persons authorized in writing by the
Couaty.
m) Provide the services at the location as shovvn as the address of the Agency or
whatever is appzopziate for that service within Pitkin County.
n) Provide the service{s} described herein at a cost not greater thaz~ cb~arged to other
persons.
o) Provide semi-annual Performance Measure reports and Financial Reports. These
reports will inciude the nunnber of unduplicated clients who live and/or work in
Pitkin County served by the Agency's program(s).
i. The first report xs due August 16, 2010, for the fizst s'u~ months of the
Srant year.
u. The second report is due 7an.uary 31, 2011, for the entire period of the
grant year.
iii. The reports will include Agency's annual goals and actual results year-to-
date, as well as a.n explanation of any variances observed and the steps that
are be taken to address those variances.
3. Pi#kin Countv's Obli a~: Pitkin County shall:
a) County ag~rees to grant $16,480 to Colorado Wes# Psvchiahic Hospital, as
appzoved in the County's 2010 budget, which was approved by the Board of
County Commissioners on December 1 S, 2009. Grant requesf vv~ill ensure the
hospital can remain open; witb~out this hospital, residents iu need of
psycLiatric iuupatient services would have to be transported to Denver or Sa1t
Lake.
b) The total amount of this contra.ct shail not exceed $16,480 cash naaa~irnum in
2010. The County urill pay Agency in one payment of $16,480 on the last day of
March 2010. Payment is contingent upon receipt of mu#ually agreed upon
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Performance Measures and satisfactory semi-~~nual reports as outlined in section
2(0) of this contra.ct. The return of a completeci contract is required in order to
receive payment.
c) As a Partnership grautee, continued funding fc~z 2011 is subject to budget
appropriahon, campliance with contractual ob:ligations, and the Boazd of County
Commissionez~s approval each year.
4. General Proviszoz~s
a. The Parties to tlus Cnrant intend that the relationship between them contemplated
by the Grant is that of independent agency. N~~ agent, employee, or servan~
Agency will be solely an.d entirely responsible for its acts and the act of its'
agents, employees, servants ax~d subcontractor,s duz~.g the performance of the
Grrant.
b. Payment pursuant to the Gran.t, if in County, Sta.te or Federal funds, whether in
whole or in part, is subject to and contin.gecz~..t upon the continuing availability and
appropriation of Cowaty funds for the purpose there~f.
c. Th~is Grant constitutes the full and complete ag~eement of the parties azzd
supersedes or incozporates any prior written anid orai agreements of the parkies. In
addition, Agency understands that no County official or ecz~aployee, other than the
Boa~rd of County Commissioners acting as a body at a Board meeting, has
authority to entez~ into a Grant or to modify the terms of this Grant on behalf of the
County. Any such Grant or modification #o this Grant must be in ~riting and be
executed by the parties hereto.
5. DefaultJCancellation. Lf Agency shall default in the p~~rformance of Agency's
Obligations pwrsuant to the terms of this Agreenae~nt, and/or fails to provide an accownting
or use or appropriation o£~nnonies granted in the mann~ez in which such accounting was
represented to the County, Agency sha11 have the righi: to cure saad default after written
notice by the County of the default to Agency. If Agency fails to cure such default witbuin
su~ty (60) days after written not~ce is given from the C'ounty to Agency specifying the
natare of such default {or if such default cannot be cured within the afoxesaid period of
time, if the Agency shall £ail to promptly commence to cure the same and to thereafter
diligently proceed with such cure), Cowary shall reserae the x~ght to cancel this
Agreement aaad zz~ake a dema.nd for the return o£ aU zxxonies that County determin~es, at its
sole discretion, were not appropriated in accordance with this Agreement. Written notice
of de£ault and cancellation sha11 be made to Agency by first class mail, postage prepaid
and by certified naa~il, zeturn receipt requested, to the f~llowing address:
Sharon Raggio
Executive Director
Colorado West Psvchiatric Hosoital
515 28 3/ Road
Grand Junction, CO 81504
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6. Entire Ag,reement: 'This Agreeme~at constitutes fhe full and complete Agreement of the
parties hereto and shall not be rnodified except by a written a,greement signed by the
parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agree~ment to be executed as
of the latest date written below.
PITKIN COUNTY, COLORADO
By: i ~~'~L ~-_ ~
Nancy N. Sundeen
Director of Health & Human Services
By: , ,~~-
Hilary Fletcher
County ManageT
Z' Z- j ' ~ C~
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Date
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.,__.....,.. ~. bFy., ua~c
Executive Director
Mailin~ Address:
515 28 3/ Road
Grand Junction, CO 81504