HomeMy WebLinkAboutbocc.con.029.2010,~ CLERK'S CHECK LIST
`N OR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING
CONTRACT #: bot`~ -1 D
ORIGINATING DEPARTMENT/DIVISION: =H-1e2-~
CONTACT PERSON~,r(le,S l~~I~1i(~,fY\ PHONE #: ~2G -5 ~-~ 5
PROJECT NAME:
^ BOCC AGENDA ITEM ~TAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (per Revised Procurement Code 7/2005)
^ Over $50,000 (Require$ County Managex-'s Signature)
/ CHECK PROCUREMENT TYPE:
ONone ^Informal [~FormalOSole Source ~Emergency ^State Bid ^
^Compliance with House Bills 06-1343 and 07-1073 - Immigration Form (Under $10,000, Letters of Engagement, etc
~DOLLAR AIVIOUN~ IQw~ BLTDGET LINE ITEM/LEDGER NUMBER:
~t2~.~~ .o•$ay?~, ~Izoa~.~.g2~~~, ~4~.~g.a.~~
/ CHECK CONTRACT TYPE: ~~, Qg~~~ ~,~r~o~ ~~~bz~D• ~ Z~~ ~ .
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[~ervices/Maintenance ^Employment (for county employees)
^License/Use ^Intergovernmental Agreement (Requires BOCC Action)
^Lease ^Non-Profit
^Construction ^Quasi-Public
^Goods, Equipment, Supplies ^Grant Agreements (Requires BOCC Action)
^Other (e.g. revenue) ^Change Order/Contract Amendment
~ d
CONTRACTOR: ~~COMPLETE LEGAL~OF NAME OF BUSINESS (if different from contractor)
Contract Execution D~e:~b~ID Contract End Date: ~~~~~
Automatic Renewal: ^Yes [~No Term of Contract: ,11~.. 1~~ ~~ p-~ 1~ •
~ ,t _~.~
All Contracts should be proofed for the following:
a/ []3~o Pages Missing n,~,~
/[~fa Page is Left Intentionally Blank Note on Page I~ ~
~~rY
/ [.~Page numbered consecutively ~ _,~1/
D`-
/ []'All Signatures Affixed
/ [~11 Dates Filled In
/ [,,J~11 Other Blanks Filled In
~/ [~,{-A11 E~ibits Attached
/[~~B 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/or Contract
/ [~All Legal Descriptions Attached (if applicable)
/[~IQotice of Award/Notice to Proceed Attached (if applicable)
/ ~arranty (if applicable)
/ [,~'pecial Instructions for Finance Department:
/[~nt to Clerk and Recorder for Scanning/Archiving
/ [~uthorized Staff Person's Name:
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK' S OFFICE WII,L KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WTTH COLORADO STATE
ARCHIVES RETAIlVAGE SCHEDULE.
AMENDED 04/23/08
CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT is made and entered by and between the Pitkin County Board of
County Commissioners ("County") and High Tone Auto Body 265 E. Cody Lane, Baslat, CO
81621 (hereinafter "Contractor"). ~
l. Term. The term of this contract is from February 2010 to January 2011. At the
~ expiration of the initial term, the contract may be extended for an additional term of four (4)
additional one 1-year terms by the express written consent of both parties.
2. Contractor's Obli at~ ions. Contractor shall preform requested Auto Body Services for
Pitkin County Fleet; as expressed in Exhibit "A". Needed services during the contract period
will be requested by a Purchase Order through Pitkin County Fleet. There is no guaranteed
minimum amount of services to be ordered. This is a time and materials contract only, and
cannnot exceed $10,000 per invoice or $50,000 annually.
... .
3. Compensation and Expenses, Invoicing, Pavment and Offset. The County shall
compensate Contractar for its services in accordance with the Project Budget and Schedule set
out in Paragraph 2. It is expressly understood and agreed that in rio event will the total
compensation and reimbursement to be paid hereunder exceed the sum of $10,000 for all
services rendered through each purchase order. By contract or amendment, the County and
Contractor may reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked, with
payment expected within thirty (30) days of invoice, but any payment by the County may be
offset by any amount the Contractor owes the County for any reason.
4. County's Exclusive Ownership of Work Product. Drawings, specifications, guidelines
and other documents prepared by Contractor in connection with this contract shall be the
property of the County. However, Contractor shall have the right to utilize such documents in
the course of its marketing, professional presentations, and for other business purposes.
Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant
to this contract, including the right to: 1) reproduce the work; 2) prepare derivative works; 3)
distribute copies to the public; 4) perform the works publicly; and 5) to display the work
publicly. Contractor shall have right to use materials produced in the course of this contract for
Pitkin County Fleet Department 76 Service Center Dr, Aspen, CO 81611
Phone.• 970-920-5390 Fax: 970-920-5374 or email jamesg@co.pitkin.co.us
Contract#029-2010
Ledger #420.98.00000.82435 and 420.98.00000.82436 and 420.98.00000.82509 and 420.98.00000.82510 and
SOS.52.00000.82812
Contract #029-2010
Ledger #420.98.00000.82435 and 420.98.00000.82436 and 420.98.00000.82509 and 420.98.00000.82510 and
SOS.52.00000.82812
marketing purposes and professional presentations, articles, speeches and other business
purposes.
5. Pitkin Countv's Obli~ations. Pitkin County shall administer this contract through a
County Representative. James Gilliam will manage the project as the County's Representative.
In the event that James Gilliam is not available, Jonah Frank shall assume the County
Representative's duties. The services provided and products delivered by the Contractor under
this contract will be subject to review by the County's Representatives, or a designee, for
compliance with Contractor's obligations prior to fmal payrnent.
6. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this contract, with ar without cause, by giving written notice to the Contractor of such
termination and specifying the effective date thereof. Such notice shall be given at least ten (10)
days before the effective date of such termination. In such event all finished or unfmished
documents, data, studies and reports prepared by the Contractor pursuant to this contract shall
become the County's property. Contractor shall be entitled to receive compensation in
accordance with the contract for any satisfactory work completed pursuant to the terms of this
contract prior to the date of termination. Not withstanding the above, Contractor shall not be
relieved of liability to the County for damages sustained by the County by virtue of any breach
of the contract by the Contractor.
7. Independent Contractor Status.
A. The parties to this contract intend that the relationship between them
contemplated by the contract is that of independent Contractar. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent, or servant of
Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this contract. Contractor may choose to work for other individuals or entities during the term of
this contract, provided that the basic services and deliverable products required under this
contract are submitted in the manner and on the schedule defined under this contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor's obligations under this
contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under this contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income taxes.
8 Assi ability. This contract is not assignable by either party. Any use of subcontractors
by the Contractor for performance of this contract must be accepted in writing by the County.
Pitkin County Fleet Department 76 Service Center Dr, Aspen, CO 81611
Phone: 970-920-5390 Fctr: 970-920-5374 or email jamesg@co.pitkin.co.us
v
Contract #029-2010
Ledger #420. 98.00000.82435 and 420.98.00000.82436 and 420.98.00000.82509 and 420.98.00000.82510 and
505.52.00000.82812
9. Binding Arbitration. Any disputes arising out of this contract shall be subj ect to binding
arbitration. The parties agree that any disputes concerning the terms and conditions of this
contract shall be submitted and finally settled by arbitration. Arbitration shall be conducted
pursuant to the rules of the American Arbitration Association and shall be presided over by the
Pitkin County Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of
the arbitration shall be awarded to the substantially prevailing party.
10. Severabilitv. In the event that any provision of this contract shall be held to be invalid or
unenforceable, the remaining provisions of this contract shall remain valid and binding upon the
parties hereto
11. Integration and Modification.
A. This contract represents the entire and integrated contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract, either written or
oral. This contract may be amended only by written contract signed by both the County and the
Contractor.
B. The County may, from time to time, request changes in the scope of services of
the Contractor to be performed hereunder. Such changes, including the increase or decrease in
the amount of the Contractor's compensation, which are mutually agreed upon between the
County and the Contractor, shall be in writing and upon execution shall become part of this
contract.
12. Indemnitv.
The Contractor (including, by definition here and hereinafter, its officials, employees, agents and
representatives, subcontractors and suppliers), shall and hereby does release, discharge, indemnify
and hold harnZless the County of Pitkin and its officials, employees, agents and representatives from
and against liability for any claim, demand, loss, damages, penalty, judgment, expenses, costs (in-
cluding costs of investigation and defense), fees (including reasonable attorney and expert witness
fees) or compensation in any form or kind whatsoever for any bodily injury, death, personal injury
or property damage arising out of or in connection with any negligent act, intentional act, error or
omission by the Contractor, and for any consequential liability alleged to accrue against the County
on account of the Contractor's acts, errors or omissions; provided, however, that such indemnity
shall not be construed as an indemnity for bodily injury or property damage arising from the sole
negligence of the County or its employees.
The Contractor further shall investigate process, respond to, adjust, provide defense for and defend,
pay or settle all claims, demands, or lawsuits related hereto at its sole expense and shall bear all
other costs and expenses related thereto, even if the claim, demand or lawsuit is groundless, false or
fraudulent.
13. Insurance.
A. In whole or in part, the Contractor shall secure and maintain for the term of its
contractual relationship with the County such insurance policies, from companies licensed in the
State of Colorado, as will protect itself, the County and others as specified, from claims for
Pitkin Counry Fleet Department 76 Service Center Dr, Aspen, CO 81611
Phone: 970-920-5390 FctY: 970-920-5374 or email jamesg@co.pitkin.co.us
~
Contract#029-2010
Ledger #420.98.00000.82435 and 420.98.00000.82436 and 420.98.00000.82509 and 420.98.00000.82510 and
505.52.00000.82812
bodily injuries, death, personal injury or property damage, which may arise out of or result from
the Contractor's acts, errors or omissions. The following insurance coverage, at or above the
limits indicated and including such endorsements as are indicated by an "X", are required:
Statutory Workers' Compensation: Colorado statutory minimums
2. Commercial General Liability - ISO 1998 Form or equivalent
(With County named additional insacred)
Each Occurrence Limit $1,000,000.00
General Aggregate Limit $2,000,000.00
Products/Completed Operations Aggregate Limit $2,000,000.00
Comprehensive Form (All risks) to include
X Premises/Operations
Underground, Explosion & Collapse Hazard
X Products/Completed Operations
X Contractual Liability
X Independent Contractors and Subcontractors
X Broad Form Property Damage
X Personallnjury
Business Auto Coverage:
Combined Single Limit Liability (each accident) $1,000,000.00
4. Special Coverages (check as appropriate and insert amount):
_ (1) Performance Bond
Labor and Material
Payment Bond
_ (2) Professional Errors and Omissions
_ (3) Aircraft Liability
_ (4) Owner's Protective
_ (5) Builder's Risk
_ (6) Boiler and Machinery
_ (7) Loss of Use Insurance
_ (8) Pollution Liability
_(9) Crime, including Employee Dishonesty Coverage, or
Fidelity Bond
B. Proof of Insurance:
1. To provide evidence of the required insurance coverage, copies of
Certificates of Insurance in a form acceptable to the County shall be filed with the
County through the representative identified in Paragraph 5, no later than ten (10)
calendar days prior to commencement of operations affecting the County. Failure to file
or maintain acceptable Certificates of Insurance with the County is agreed to be a
material breach of any contract. These Certificates of Insurance shall contain a provision
Pitkin Cot~nty Fleet Department 76 Service Center Dr, Aspen, CO 816! 1
Phone: 970-920-5390 Fax: 970-920-5374 or email jamesg@co.pitkin.co.us
~
Contract #029-2010
Ledger #420.98.00000.82435 and 420. 98.00000.82436 and 420. 98.00000.82509 and 420.98.00000.82510 and
505.52.00000.82812
that coverage afforded under the policies will not be canceled or materially altered unless
at least thirty (30) calendar days prior written notice by certified mail, return receipt
requested (effective upon proper mailing), has been sent to the County (through the
County's Risk Department). (For purposes of this provision, "materially altered" shall
mean a change affecting the coverage's required herein, including a change to policy
limits as set out in the then-current policy declarations page).
Simultaneously with the Certificates of Insurance, the Contractor shall file with the
County's Risk Department (and promptly update, as necessary) a certified statement as to
claims pending against the required coverages, reserves established on account of such
claims, defense costs expended and amounts remaining on policy limits.
2. In addition, these Certificates of Insurance shall contain the following
clauses:
a. The clause "other insurance provisions," in a policy in which the
County of Pitkin holds a Certificate, shall not apply to the County of Pitkin.
b. The insurance companies issuing the policy or policies hereunder
shall have no recourse against the County of Pitkin for payment of any premiums ar
for assessments under any form of policy.
c. Any and all deductibles in the above-described insurance policies
shall be assumed by and be for the amount of, and at the sole expense of the
Contractor.
d. Location of operations shall be: "all operations and locations at
which work for the referenced Project is being done."
3. Certificates of Insurance for all renewal policies sha11 be delivered to the
County's Representative at least fifteen (15) days prior to a policy's expiration date except
for any policy expiring on the expiration date of this contract or thereafter.
4. The County reserves the right to request and receive a copy of any policy
and any policy endorsement at any time during the term of this contract.
14. Exemptions and Preferences. All purchases of construction or building or any other
materials for this contract shall not include Federal Excise Taxes or Colorado State or local sales
or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and
84-78000-SK.
15. Recards. The Contractor shall maintain comprehensive, complete and accurate books,
records, and documents concerning its performance relating to this contract for a period of three
(3) years after final payment under the contract and the County shall have the right within the
three (3) year period to inspect and audit these books, records and documents, upon demand, in a
reasonable manner and at reasonable times, for the purpose of determining, by accepted
accounting and auditing standards, compliance with all provisions of the contract and applicable
law.
Pitkin County Fleet Deparhnent 76 Service Center Dr, Aspen, CO 81611
Phone: 970-920-5390 Far: 970-920-5374 or email jamesg@co.pitkin.co.us
S
Contract#029-2010
Ledger #420.98.00000.82435 and 420.98.00000.82436 and 420.98.00000.82509 and 420.98.00000.82510 and
505.52.00000.82812
16. Contract Made in Colorado. The parties agree that this contract was made in accordance
with the laws of the State of Colorado and shall be so construed. Venue is agreed to be
exclusively in the courts of Pitkin County, Colorado.
17. Attorne, '~es. In the event that legal action is necessary to enforce any of the provisions
of this contract beyond the arbitration described in Paragraph 9, the substantially prevailing party
shall be entitled to its costs and reasonable attorney's fees.
18. Governmental Immunitv. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this contract, the monetary limitations or
terms (presently $150,000.00 per person and $600,000 per occurrence) or any other rights,
immunities, and protections provided by the Colarado Governmental Immunity Act, 24-10-101,
et. Seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of
its officers, agents or employees. Further, nothing in this contract shall be construed or interpreted
to require or provide for indemnification of the Contractor by the County for any injury to any
person or any property damage whatsoever which is caused by the negligence or other misconduct
of the County or its agent or employees.
19. Current Year Obli ations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only currently
budgeted expenditures of Pitkin County. Pitkin County's obligations under this contract are
subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide
the services set forth herein. No provisions of the contract shall constitute a mandatory charge or
requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No
provision of the contract shall be construed or interpreted as creating a multiple-fiscal year direct
or indirect debt or other financial obligation of Pitkin County within the meaning of any
constitutional or statutory debt limitation. This contract shall not directly or indirectly obligate
Pitkin County to make any payments beyond those appropriated for Pitkin County's then current
fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any
class or source of Pitkin County's moneys, nor shall any provision of this contract restrict the
future issuance of Pitkin County's bonds or any obligations payable from any class or source of
Pitkin County's money.
20. Notice. Any written notice required by this contract shall be deemed delivered through
any of the following: (1) hand delivery to the person at the address below; (2) delivery by
facsimile with confirmation of receipt to the fax number below; or (3) within three (3) days of
being sent certified first class mail, postage prepaid, return receipt requested addressed as
follows:
A. To Pitkin County
James Gilliam
76 Service Center Dr.
970-920-5374 (Fax)
B. To Contractor:
with copies to:
Pitkin County Attorney's Office
530 E. Main Street, #302
Aspen, Colorado 81611
Fax: (970) 920-5198
Pitkin County Fleet Department 76 Service Center Dr, Aspen, CO 81611
Phone: 970-920-5390 Fa,x: 970-920-5374 or email jamesg@co.pitkin.co.us
~
Contract#029-2010
Ledger #420.98.00000.82435 and 420. 98.00000.82436 and 420.98.00000.82509 and 420.98.00000.82510 and
505.52.00000.82812
High Tone Auto Body Inc.
265 E. Cody Ln.
Basalt, CO 81621
970-927-9374(Fax)
21. Compliance with House Bi1106-1343 and House Bi1107-1073
A. In compliance with House Bi1106-1343 and House Bi1107-1073 amending Title 8
of the Colorado Revised Statutes by the addition of Article 17.5, Illegal Aliens-Public Contract
for Services, enacted by the General Assembly of the State of Colorado, the Contractor shall not:
Knowingly employ or contract with an illegal alien to perform work under
this contract or;
2. Enter into a contract with a subcontractor that fails to certify to the
Contractor that the subcontractor shall not knowingly employ or contract
with an illegal alien to perform work under this contract.
B. In compliance with House Bill 06-1343 and House Bill 07-1073 enacted by the
General Assembly of the State of Colorado:
1. The Contractar has confirmed or attempted to confirm the employment
eligibility of all employees who are newly hired for employment in the United States
through participation in the Basic Pilot Program [created in Public Law 208, 104th
Congress, or its successor and expanded in Public Law 156, 108~` Congress, or its
successor, that is administered by the United States Department of Homeland Security]
and, if the Contractor is not accepted into the Basic Pilot Program prior to entering into
this contract, the Contractor shall apply to participate in the Basic Pilot Program every
three months until the Contractor is accepted or this contract has been completed,
whichever is earlier. This provision shall not be required or effective if the Basic Pilot
Program is discontinued.
2. The Contractor shall be prohibited from using Basic Pilot Program
procedures to undertake pre-employment screening of job applicants while this contract
is being performed.
3. If the Contractor obtains actual knowledge that a subcontractor performing
work under this contract knowingly employs or contracts with an illegal alien, the
Contractor shall be required to:
a. Notify the subcontractor and the County within three d~ys that the
Contractor has actual knowledge that the subcontractor is employing or
contracting with an illegal alien; and
Pitkin County Fleet Department 76 Service Center Dr, Aspen, CO 81611
Phone: 970-920-5390 Fax.• 970-920-5374 or email jamesg@co.pitkin.co.us
~
Contract#029-2010
Ledger #420.98.00000.82435 and 420.98.00000.82436 and 420.98.00000.82509 and 420.98.00000.82510 and
505.52.00000.82812
b. Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to subparagraph (a) of this
paragraph (3) the subcontractor does not stop employing or contracting with the
illegal aliens; except that the Contractor shall not terminate the contract with the
subcontractor if during such three days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with an
illegal alien.
4. The Contractor shall comply with any reasonable request by the
Department of Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking pursuant to the authority established
in Subsection (5) of C.R.S. § 8-17.5-102.
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out
herein above.
PITKIN COUNTY;
.
By. ,~~ 3 -~ ~ f~
J es Gillaim Date
Pitkin Counry Fleet Department 76 Service Center Dr, Aspen, CO 81611
Phone: 970-920-5390 Fa,r: 970-920-5374 or email jamesg@co.pitkin.co.us
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Estimate of repsirs requested
Appointment Date & Time ' ~ '
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Parts deposlt required 1 week~ptlor to drop oif date
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TAN/26~201Q/TUE
12:56 FM P'tt~in Public ~orks
FAX Na.970 920 5374
PROPOSAL ~'ORM
REOUEST FO~ RESPONSE
Annt~al A.uto Body Service DVark
From:
Pitkin County Fleet
P, Ob1
Pitkiri Couuty Fleet Departmtnt is ente.rtaining groposals for our annuat Auto Sody Service
contract. Below is a Iist of qucsdons for all interosted ea~ities to compete and fax bactc to Pitkia
County Fteet 970-920-5764. .
Please discuss in detail the following statements:
Name d~ y
Address r- a l:~ ~ l~, C o ~ l(~'Z {
Phone # O - 2 ~ 3 '
1. Yvur bt~sines~ is located miles from tba Pitk'ta Couiity Fleet Departmeut
that is located at 76 Se~vice Ce~ter Dr, Aspen, CO 816I I?
~. Optimal response times i.e.; ~mergencies, prioritiee, and office hours:
Q~r M.. ~ g- ~
3, References, {please provide contract names and nurnbers ,~ az.~ ^~S j.~E y~'Y~,~
~r~ns r~rk C~-4~ ~~ vr- ~,ec~v e.r ~°-'L~~tat~3 ' i~-u 4~r1~~~~~,
~~~-C~ i~re~ -- ~,+~ ~A1~~- rx u~,rk. ~u.1~~ ~Z~7~-3c38 ~,.~,,ry
4, Please discuss your warrcaty~d repair guarantees. > Q.~-~ ~,~~ ,~~~ ~~'~ ~~ `~f"`~"~
~2~~. ~•Z~ ~ic~La
~1.'~S
Reg~~lar Hours: From ~~ am to ,~'j ~ W,pm,
Laborer rate $ ~~L hr 5°~ Qf~ G~. ~
OvertimeJweekeud rates: ~ from~the hours of to
-,,..~.
Laborer tate $ hr
The aiaterial mark-ug an all i~,vaices: o
1) ~~S~4.Q0 ~ ..~a ~c~
2) >$500.00 ~5 ~1~ '
~ . \0
~ 'a ~9~E'~N ~aaeol~e 3~01 H~~~ WH6S~0[ OIOZ 'LZ'Upf
J.AN/Z~/201U/TU~ 12:56 P~ PiE~in Public ~or~s FAX Ao,970 92Q 5374 P.OQ2
Descriptioa: Service grovider will perfaim auta hody service repaix aud paint services as requested
by Pi~kin Counry through the issuance_af Purchase Qrdecs.
Pitlast County expects quaiity work, w~ich znay oxceed minime~m indusixy staadatds. Needed
seivices.durin,g tbe contract period will Ue requested b~ a purchese arder tht~ougb Pitldn Caunty
Fleet. There is ao guaran~ead a-inimwa arnouut of sonrices to bo orderod. This is s time and
mater~als contract orily, artd cazlnot e5cceed S10,000 per invoice. `
Tt is further underskood thet the right is r~sorvcd by tbe Ownes to reject any and all proposals aad it
is agreed tbat the pznposals ncxay nvt be wit~cirr~wn for a paiod vf trn (10) days.frozu apeoified timo
fDr receiving ptnpossls, .
?6e tuidacsi~aed agrees tbat upan iaotification of acceptance o£ tbis proposal, it vvili ex.ecute a
Contract for the abvve stated work for the above compensation within che scheduied mutually
dete~ined. -
'~'hhe pxoposer hereby cercifies:
1_ That this pzoposal is ge~auine azid is not made in the interest of or on behalf of an
undisclosed person, 5rm. ar corpora~on and is not subznit~ed in confarmity with auy
agreement of zuies of any group, assaeiation, or ca~poratioa.
2. 'I'hat it has noc directly or indirectly induced or solicited any ather proposer to put in a false
proposal.
3. That it has not selicited ar induced any perso~ fizm,, or corpozatio~ to refzain from
proposing,
PtQ e return thts Arovosal form via fax at 970-92f~5374 fAtta: Meltssa Sever) bY IY~Q~~
Februsrv lsk. .
'F~e right is reserved to waive any i,nformalities and to reject any Prapaeal. .
(?ype/print name under a11 sigpatures)
Dated this ~ day Of J~2n~~+ 2010
THE
Z, L~
SiGNATUItES: If the propoaal is being submitted by a Corporation, the proposer should be
signed by an officer, i.e. president or viee-presideat. The signature af the ol~icer signing shalt be
atte~tted to by the secretary and properZy sealed. Tf dze proposal is being submitted by an
individual or a parf~ership, the proposal ~h~ll so ~ndic~Ee.and be properly signed..
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High Tone Auta Body, inc.
265 E. Cody Lsne
Basalt, CO 81821
970-927~351
970-9x7-9374 (fax)
Lifefime Warranfy
RO #
High Tone Auto Body, Inc. (HTAB) provides thls I{febme waRanty oa all repeirs relatfrlg to the Cucrent lass. 11 will apply io a1l items
originally estimated for the customer lister! on Ihe es1(mate for as tong as you own the vehicle and is not transferrable. This
warranty shali covar defecks occuring under narmal conditlone, Damage caused by accideMs, negligence, abuse, misues, '
eXposure to olaments, or paint chipped by driving conditiAns shalt not be covered under the scope of this warranty, Other
excluslons Include: sublei work ~s listed on the repair order, tires, batlerles, me~hanical parts, wiper blades, rust, oi1s, and air
condiiiorting; however, ihese Rems may ba covered by the respected manufacturers warranties,
HTAB warrants its paint for the life of the vehlde against: cracking, checking, loss of glass caused by heaing, chalking or fading,
peeling and bC~sRering caused by moisiure, provide the reflnishing is done o~er orlginal undamaged factory finishes or over origlnal
equipment manuFacturerar repiacement parts. Rust through, an8 or damage caused by rusiing of Inte~ior or exterior non replaced
.panel3 Is not covered. Stone chips wifl not be covered.
A One year limited wananty on the application end adhesion of decorativa stripes and decals, excluding those defecis which ere
caused by extreme environmentat condilions ta which the vehlcle may be e~osed. Peeling ot decals caused hy the use of power
washers ~s rtot Couered.
It is understood thet all repairs wifl conform to ganerally accepted indu~try slsndards in uss at the time of your repalrs sre
completed. HTAB teserves !he dght to correct any prablems faund wllh tha repalr, before paying to correct ar replace sny items
found !o be inferior in queNly orworkmanship. Used parts are not covered underthis warranty.
HT'AB will pay to correct or repiace any item found to be inferior in quafity or workmansh{p at nat cost to you, our valued customer.
Should any quesUons erise concerning thls warranty,. HTAB will•need to be informed of the nature of the problam, so it may be
corrected immediately. Any custarrser that deteys or postpones reporiing a problem ta HTAB immedlateFy,may not be covered by
this warranty.
Also, we will assist you in handling the clafms of other manufacterer's products lnstslled by HTA@. We guara~lae that the ~arts
used wera manutacturered by your original equipment manufacture unless othervvise nated on your repair order.
Hl'AB shall not be repsonsible for toss of use, loss oi lime,.loss of buslness, inconvenience, towing, car rental costs, per diem-
expenses, lodging or any other incidental o~ canseqnential damages. ~
Proper Melntersance tnstructlons:
• Vehlcle should be washed frequantly.
• Salt, chemicals including Megneslum Chlorlde, tras sap, environmentel exposure and other forelgn maieriai musi be
removeci immediately from vehicle's surfaces,
~ Qer~ts, chlps, and scrafches are not coverd by this warranty, snd must be maintained at owner's expense.
• For nawly painted panals, wait at ieas4 60 days batare wexing_ .
• Any damage caused by neglect, abuse or misuse is not covord under this waRanty.
How to Obiaio Service:
• Make contsct wllh our body shop at the first sign af aAy pro6lems. Any fengthy delays may make it difficult to determine
the cause of these prohlems.
• The itemized copy of the repir order must be kept with ~this warranty end presented to. our shop for warcanty
consideration. No warranly work will be performed prlor to a review by our manegement team_
~v
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. . High:Tone Auto Body, I~c.
~65 E. Cody Lane
' : 6asait, CO -816Z1
. ' 970-927~351
970-92~-9374(Fax)
Hei~i.us help y..ou with your insurance claim, .
~This is what we need to procss9 yoUr ciaim:
.Name of insurance company: ~
Claim hwnber: ,
Deductibte amount;
~ Insurance Adjusters name:
Adjusters Phane number: ~
~ Adiustars~ Eax number. .
r:
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High Tane Auto Body, Inc.
265 Cody Lane
8asalt, CO 81621
970-927-4359
970-927-937A {fax)
REPAIR AUTHORlZAT1aN FOFtM
t hereby authorize the repair for vehicle Y~
assigned to RO#
Make Model
High 1"one Auta Body, lnc. (HTAB) is not responsibte for loss or damage to t~is vehicle due to causes beyond
their control. Nor is the ~bove rapair Company responsibEe for articles letf in uehicle that are lost or damaged
dus to cause beyond their control. t undeTStand the above r~pair company cannoi guarantee an exact target
delivery date - these dates are estima~es or+ly and the above repalr company is not responsibie for delays
caused by the unavailability of paris ar delays due to hidden darnage. 1 also herby grant permission to the
above repair company's employees to operate the above vehicle for the purpose of testing andlor inspecting.
Parts deposlt: A pacts deposit is required for all repairs, except QRP claims. Parts depasit is required 1-2
weeks ptior to repairs.
DRP claims: Allsfate, Encompass, Hartford, Safeco, 5tate Farm, T'ravelers & USAA
DRP c/81ms: if appiicadle, your deductible is requii'ed at the time of complet~an of repairs before vehicle i5
released.
Non-DRP clatms: It is suggested that all checks received from insurance companies for the amount of the
inif~al estimate shall be signed and turned over to the bady shop prior to or at time of drop off tor repairs. Full
payment must be received upon refease af vehicle. The customer is responsibl~ fo~ payment of the deductible,
betterments and charges not covered under tne clairn before vehicle can be released. Approval oF supptements
and verification of funds musi be received by HTAB before vehicle will be released.
Gustomer Pay: Fult paymenk must be received upon release of vehicle.
Cancellatto»: in the event that you cancet your repair, you will be responsible for parts restacking, fteight and
storage if applicable.
Stot'age: If a vehicle is ~ot picked up within five (5) days after cornpletion of repairs, storage will apply at
$30.Oa per day. Af~er 30 days that vehicle has nQt bsen piCked up we will file 2, Me~hanics Lien or apply for
title. ~
--- ASSIGNMENT OF RIGHTS AUTHORIZATION ----
I hereby assign High Tone Auto Body, Inc. the right to collect and rekain any and all amounts raquired ko sepair
the above vehicle, including but not limited to, amounts due for labor rate discre~ancies, parts p~ice
discrepancies and repair p~ocedures frorn my insurance company_ This includes collection and depasit of
checks made out directly to the above repair camgany, and checks m~de jointly to the above repair company
and tt~e claimant or insured for this vehicle.
Vehicle Owner or
Authorizect Agent Sign2ture: bate~
~a
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High Tone Auto Body, lnc.
265 E. Cody Lane
Basalt, CO 81621
s7a-927-4351 .
970-927-9374. (fax)
Rate structure: Effect~ve 1/1 /09
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Bod Labor . ~-•~ :_ m+:: ~~ :Ee .
~cp~~y.r rr'~4'r~~= 7.?tii'~^~-,-,ti~c•_:gc_........c~.::..;-~~:s~.~.~
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$66.OO~hour
Refinish Labor ~ $66.00/hour
Mechanicai Labor $90.0~/hour
Frame/Structure Labor $78.40/hour
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Paint & Materia~s
~
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, a's'',~' ' .--":-.I"~~; ~'1 c^ ~~~::°..i.",eiM¢:
$36.OO/refinish hour~+ tax
Two-wheel alignment $119.99
Four-wheel ali nment $133.27
Ha~ardous waste $7.50
FEex ~ $~.00 + tax
Corrosion protection 0.5 refinish hour
Undercaatin 0.5 refinish hour
Car cover(s} $8.00 + 0.4 body hour (0,2 for
rimer, 0.2 for aint
Stora e ~ $30,DOJda
S~1es Tax 9.3%
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