HomeMy WebLinkAboutbocc.con.025.2010CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING
CONTRACT #: 025-2010
ORIGINATING DEPARTMENT/DIVISION: Landfill
CONTACT PERSON: Jason Ferguson PHONE #: 429-2892
PROJECT NAME: Transporting Pitkin County Comingle
^ BOCC AGENDA ITEM ~STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (per Revised Procurement Code 7/2005)
~ Over $50,000 (Requires County Manager's Signature)
/ CHECK PROCUREMENT TYPE:
^None DInformal ~Formal ^Sole Source ^Emergency OState Bid ^
~Compliance with House Bills 06-1343 and 07-1073 - Immigration Form (Under $10,000, Letters of Engagement, etc
DOLLAR AMOUNT: N/A BUDGET LINE ITEM/LEDGER NUMBER: 416.65.00000.82217
/ CHECK CONTRACT TYPE:
~ Services/Maintenance
^License/LTse
^Lease
^Construction
^Goods, Equipment, Supplies
^Other (e.g. revenue)
^Employment (for county employees)
^Intergovernmental Agreement (Requires BOCC Action)
^Non-Profit
^Quasi-Public
^Grant Agreements (Requires BOCC Action)
^Change Order/Contract Amendment
CONTRACTOR: Pitkin County Waste Systems, LSS COMPLETE LEGAL OF NAME OF BUSINESS (if different
from contractor)
Contract Executio n Date:4/1/10 Contract End Date: 4/1/2012
Automatic Renewal: ^Yes ~No Term of Contract: 2 years
.
;.~~
p All Contracts should be proofed for the following:
/
/ ~No Pages Missing ~~ ,
~If a Page is Left Intentionally Blank Note on Page I~ p
~
/ V
~Page numbered consecutively
~,p,r
/ ~All Signatures Affixed %~~~~ ~
/ ~All Dates Filled In
/ ~All Other Blanks Filled In
/ ~All Exhibits Attached
/ ~HB 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/ar Contract
/ ~All Legal Descriptions Attached (if applicable)
/ ~Notice of Award/Notice to Proceed Attached (if applicable)
/ ~Warranty (if applicable)
/ ^Special Instructions for Finance Department:
/ ~Sent to Clerk and Recarder for Scanning/Archiving
/ ~Authorized Staff Person's Name: Jason Ferguson
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE.
~~
Ledger #416.65.00000.82217
CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT is made and entered by and between the Pitkin County Board of County
Commissioners ("County") and Pitkin County Waste Systems, LLC. (hereinafter "Contractor"), PO
Box 1276, Basalt, CO 81621.
1. Term. The term of this contract is from April 1, 2010 to April 1, 2012. At the expiration of
the initial term, the contract may be extended for an additional term of one year by the express
written consent of both parties.
2. Contractor's Obli at~ ions
A. Contractor Shall provide all per5onnel, trucks, trailers, safety equipment, and means of
loading for the transportation of the County's comingled bottles and cans.
B. Contractor will be responsible for cleaning up any material that is dropped during the
loading process. ~
C. Contractor shall provide all necessary licensing, ins~rance, and permits.
D. Contractor shall provide service in a manner that does not disrupt the normal activities at
the County. ~
E. Contractor shall provide service~ in a manner that works within Eag1e County's schedule.
F. Contractor will be notified if the on-site stockpile exceeds 450 cubic yards. The
contractor will then have 48 hours, from the time of notification to remove the material.
G. Contractor shall provide copies of load tickets for billings prior to the 20~' of the
following month.
3. Compensation and Expenses, Invoicing, Pavment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph
2. It is expressly understood and agreed that in no event will the total compensation and
reimbursement to be paid hereunder exceed the sum specified in the proposal and noted below for a
services rendered. By contract or amendment, the County and Contractor may reallocate the budget
among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the
project monthly based on hours worked, with payment expected within thirty (30) days of invoi "
but any payment by the County may be offset by any amount the Contractor owes the County fo
reason. ,
Solid Waste Center
76 Service Center Road Aspen, Colorado 8161 I
(970) 923-3487 fax (970) 923-2043 www.aspenpitkin.com
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Ledger #416.65.00000.82217
A. County will p~y contractor a fee of $390.00 per trip to load and haul a minimum of 130
cubic yards of comingle to Eagle County, located at 2250 Hwy 131; Wolcott, CO 81655.
B. In the event that Eagle County cannot accept a load, the County will pay contractor a fee
of $990.00 per trip to load and haul a minimum of 130 cubic yards of comingle to Eco-
Cycle, located at 1901 63~d St., Boulder, CO 80301.
C. Any other destinations will be negotiated on an as needed basis should the need arise.
D. Contractor must meet all agreed upon requests or pay a fee equal to the amount charged
by another hauling company who will be hired to complete the work.
4. Counfv's Exclusive Ownership of Work Product. Drawings, specifications, guidelines and
other documents prepared by Contractor in connection with this contract shall be the property, of the
County. However, Contractor shall have the right to utilize such documents in the course of~its
marketing, professional presentations, and for other business purposes. Contractor assigns to County
the copyrights to all work prepared, developed, or created pursuant to this contract, including the
right to: 1) reproduce the work; 2) prepaxe derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use
materials produced in the course of this contract for marketing purposes and professiorial
presentations, articles, speeches and other business purposes.
5. Pitkin Coun 's Obli at~ ions. Pitkin County shall administer this contract through a County
Representative. Jason Ferguson will manage the project as the County's Representative. In the
ev~ent that Jasori Ferguson is not available, Chris Hoofnagle shall assume the County .
Representative's duties. The services provided and products delivered by the Eontractor under this
contract will be subject to review by the County's Representatives, or a designee, for compliance
with Contractor's obligations prior to final payment. The County will maintain the responsibility of
any contamination within the comingle load. ,
6. Termination Prior to Expiratian of Contract Term. The County has the right to terminate
this contract, with or without cause, by giving written notice to the Contractor of such termination ~
and specifying the effective date thereof. Such notice shall be given at least ten (10) days before the
effective date of such termination. In such event all finished or unfinished documents, data, studies
and reports prepared by the Contractor pursuant to this contract shall become the County's property.
Contractor shall be entitled to receive compensation in accordance with the contract for any
satisfactory work completed pursuant to the terms of this contract prior to the date of termination.
Not withstand'ing.the above, Contractor shall not be relieved o~liability to the County for damages
sustained by the County by virtue of any breach of the contract by the Contractor.
7. Independent Contractor Status.
A. The parties to this contract intend that the relationship betw~en them contemplated
the contract is that of independent Contractor. Contractor, and any agent, employee, or servant of
Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County. ~
B. Contractor is not required to offer his services exclusively to Pitkin County u
contract. Contractor may choose to work for other individuals,or entities during the term of
Solid Waste Center
76 Service Center Road Aspen, Colorado 8161 I
(970) ~}23-3487 fax (970) 923-2043 www.aspenpitkin.com
. .
lt lil 8d~~o25-2010 Rev.12/10/09 jls Resource Reco~ero
Ledger #416.65.00000.82217 ~
contract, provided that the basic services and deliverable products required under this contract are
submitted in the manner and on the schedule defined under this contract.
C. Contractor warrants that all ~ork produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor's obligatioris under this contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin
County employee, servant or agent in the course of completing work under this contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income taxes.
8 Assi na~bility. This contract is not assignable by either party. Any use of subcontractors by
the Gontractor for performance of this contract must be accepted in writing by the County.
9. Bindin~ Arbitration. Any disputes axising out of this contract shall be subjec~ to bi~ding
arbitration. The parties agree that any disputes concerning the terms arid conditions of this contract
shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to the
rules of the American Arbitration Association and shall be presided over by the Pitkin County
Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of the arbitration shall
be awarded to the substantially prevailing party.
10. Severabilitv. In the event that any provision of this contract shall be held to be invalid or
unenforceable, the remaining provisions of this contract shall remain valid and binding upon the
parties hereto
11. Integration and Modification.
A. 'This contract represents the entire and integrated contract between the County and the ,
Contractor and supersedes all prior negotiations, representations, or contract, either written or oral. ~
This contract may be amended only by written contract signed by both the County and the Contractor.
B. The County.may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or decrease in the
amount of the Contractor's compensation, which are mutually agreed upon between the County and
the Contractor, shall be in writing and upon execution shall become part of this contract.
12. Indemni .
The Contractor (including, by definition here and hereinafter, its officials, employees, agents and
representatives, subcontractors and suppliers), sha11 and hereby does release, discharge, indemnify and
hold hannless the County of Pitkin and its officials, employees, agents and representatives from and .
against liability for any claim, demand, loss, damages, penalty, judgment; expenses, costs (includin
costs of investigation and defense), fees (including reasonable attorney and expert witness fees) or `
compensation in any form or kind whatsoever for any bodily injury, death, personal injury or pro
damage arising out of or in connection with any negligent act, intentional act, error or omission '
Contractor, and for any consequential liability alleged to accrue against the County on acco ~
Solid ~(Vaste Center
76 Service Center Road Aspen, Colorado 8161 I
(970) 923-3487 fax (970) 923-2043 www.aspenpitkin.com
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lt lIl ~~ 025-2010 - Rev.12/10/09 jls ResourceReco~er~
Ledger # 16.65.00000.82217
Contractor's acts; errors or omissions; provided, however, that such indemnity shall not be construed as
an indemnity for bodily injury or properiy damage arising from the sole negligence of the County or its
employees.
The Contractor further shall investigate, process, respond to, adjust, provide defense for and defend,
pay or settle a11 claims, demands, or lawsuits related hereto at its sole expense and shall bear all other
costs and expenses re~ated thereto, even if the claim, demand or lawsuit is groundless, false or fraudu-
lent. ,
13. Insurance.
A. In whole or in part, the Contractor shall secure and maintain for the term of its
contractual relationship with the County such insurance policies, from companies licensed in the
State of Colorado, as will protect itself, the County ~nd others as specified, from claims for bodily
injuries, death, personal injury or property damage, which may arise out of or result from the
Contr`actor's acts, errors or omi~sions. The following insurance coverage, at or above the limits
indicated and including such endorsements as are indicated by an"X", are required:
1. Statutory Workers' Compensation: Colorado statutory minimums
2. Commercial General Liability - ISO 1998 Form or equivalent
(With County named additional insured)
Each Occurrence Limit $1,000,000.00
General Aggregate Limit $2,000,000.00
~ Products/Completed Operations Aggregate Limit $2,000,000.00
Comprehensive Form (All risks) to include
X Premises/Operations
3.
4.
Labor and Material
Solid Waste Center
76 Service Center Road Aspen, Colorado 8161 I
(970) 923-3487 fax (970) 923-2043 www.aspenpitkin.com
X
X
X
X
X
Underground, Explosion & Collapse Hazard
Products/Completed Operations
Contractual Liability
Independent Contractors
and Subcontractors
Broad Form Property Damage
Personal Injury
Business Auto Coverage: "
Combi,ned Single Limit Liability (each accident)
$1,000,000.00
Special Coverages (check as appropriate and insert amour~t):
~ (1) Performance Bond
Payment Bond ~ ~
(2) Professional Errors and Omissions
(3) Aircraft Liability
(4) Owner's Protective
(5) Builder's Risk --
~
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~ lt 1 ~~l 25-2010 ~ Rev.12/10/09 jls ~ Resource Reco~erY
Ledger #416.65.00000.82217 ,
_ (6) Boiler and Machinery
_ (7) Loss of Use Insurance
_ (8) Pollution Liability
_(9)Crime, including Employee Dishonesty Coverage, o~Fidelity Bond
B. Proof of Insurance:
1. To provide evidence of the required insurance coverage, copies of Certificates
of Insurance in a form acceptable to the County shall be filed with the County through the
representative identified in Paragraph 5, no later than ten (10) calendar days prior to com-
mencement of operations affecting the County. Failure to file or maintain acceptable
Certificates of Insurance with the County is agreed to be a material breach of any contract.
These Certificates of Insurance shall contain a provision that coverage afforded under the
policies will nof be canceled or materially altered unless at least thiriy (30) calendar days
prior written notice by certified mail, return receipt requested (effective upon proper mailing),
has been sent to the County (through the County's Risk Department). (For purposes of this
provision, "materially altered" shall mean a change affecting the coverage's required herein,
including a change to policy limits as set out in the then-current policy declarations page).
Simultaneously with the Certificates of Insurance, the Contractor shall file with the
County's Risk Department (and promptly update, as~ necessary) a certified statement as to
claims pending against the required coverages, reserves established on account of such claims,
defense costs expended and amounts remaining on policy limits.
2. In addition, these Certificates of Insurance shall contain the following clauses:
a. The clause "other insurance provisions," in a policy in which the County
of Pitkin holds a Certificate, shall not apply to the County of Pitkin.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any premiums or for
assessments under any form of policy. ~
' c. Any and all deductibles in the above-described insurance policies sha11
be assumed by and be for the amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
, 3. Certificates of Insurance for all renewal policies shall be delivered to the
County's Representative at least fifteen (15) days prior to a policy's expiration date except for
any policy expiring on the expiration date of this contract or thereafter.
4. The County reserves the right to request and receive a copy of any policy an~
any policy endorsemer~t at an.y time during the term of this contract.
14. Exemptions and Preferences. All purchases of construction or building or any other m~
for this contract shall not include Federal Excise Taxes or Colorado State or local sales or use
Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-
Solid Waste Center •
76 Service Center Road Aspen, Colorado 816I F
(970) 923-3487 fax (970) 923-2043 www.aspenpitkin.com
. . ,1
Ledger #416.65.00000.82217
15. Records. The Contractor shall maintain comprehensive, compl~te and accurate books,
records, and documents concerning its performance relating to this contract for a period of three (3)
years after final payment under the contract and the County shall h~ve the right within the three (3)
year period to inspect and audit these books, records and documents, upon demand, in a reasonable
manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing
standards, compliance with all provisions of the contract and applicable law.
16. Contract Made in Colorado. The parties agree that this contract was made in accordance with
the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the
courts of Pitkin County, Colorado.
17. Attornev's Fees. In the event that legal action is necessary to enforce any of the provisions of
this cont~`act beyond the arbitration described in Paragraph 9, the substantially prevailing party shall be
entitled to its costs and reasonable attorney's fees.
18. Governmental Immunitv. Contractor agrees and understands that Pitkin County is relying on
and does not waive, by any provision of this contract, the monetary limitations or terms (presently
$150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, 24-10-10i, et. Seq., C.R.S., as
from time to time amended, or otherwise available to Pitkin County or any of its officers, agents or
employees.'Further, nothing in this contract shall be construed or interpreted to require or provide for
indemnification of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its agent or
employees.
~
19. Current Year Obli atg ions. The parties acknowledge~and agree that any payments provided
for hereunder or requirements for future appropriations shall constitute only currently budgeted
expenditures of Pitkin County. Pitkin County's obligations under this contract are subject to Pitkin
County's annual right to budget and appropriate the sums necessary to provide the services set forth ~
herein. No provisions of the contract shall constitute a mandatory charge or requirement in any
ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract
shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other ,
financial obligation of Pitkin County within the meaning of any constitutional or statutory debt
limitation. This contract shall not directly or indir~ctly obligate Pitkin County to make any payments
beyond those appropriated for ~itkin County's then current fiscal~year. No provisions of this
contract shall be construed to pledge or create a lien on any class or source of Pitkin County's
moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County's boncts
or any obligations payable from any class or source of Pitkin County's money.
20. Notice. Any written notice required by this contract shall be deemed delivered through any
of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile '
confirmation of receipt to the fa.X number below; or (3) within three (3) days of being sent certi
first cla'ss mail, postage prepaid, return receipt requested addressed as follows:
Solid Waste Center
76 Service Center Road Aspen, Colorado 8161 I
(970) 923-3487 fax (970) 923-2043 www.aspenpitkin.com
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` Plt lIl 8~t 25-2010 Rev.12/10/09 jls, ResourceRecoYer~
Ledger #416.65.00000.82217
A. To Pitkin County
Jason Ferguson
76 Service Center Rd.
Aspen, CO 81611
Fax:(970)923-2043
with copies to:
Pitkin County Attorney's Office
530 E. Main Street, #302
Aspen, Colorado 81611
Fax: (970) 920-5198
B. To Contractor:
Pitkin County Waste Systems, LLC., Larry Giroux, PO Box 1276, Basalt, CO 81621
21. XXI. Compliance with House Bi1106-1343 and House Bi1107-1073
, A. In compliance with Hause Bi1106-1343 and House Bi1107-1073 ar~ending Title 8 of
the Colorado Revised Statutes by the addition of Article 17.5, Illegal Aliens-Public Contract for
Services, enacted by the General Assembly of the State of Colorado, the Contra~tor shatl not:
.
Knowingly employ or contract with an ~llegal alien to perform work under this
contract or;
2. ~ Enter into a contract with a subcontractor that fails to certify to the Contractor
, that the subcontractor shall not knowingly employ or contract with an illegal
~lien to perform work under this contract.
B. In compliance with House Bill 06-1343 and House Bill 07-1073 enac~ed by the General
Assembly of the State of Colorado:
1. The Contractor has confirmed or attempted to confirm the employment
eligibility of all employees who are newly hired for employment in the United States through
participation in the Basic Pilot Program [created in Public Law 208, 104th, Congress, or its
successor and expanded in Public Law 156, 1,08th Congress, or its successor, that is
administered by the United States Department of Homeland Security] and, if the Contractor
is not accepted into the Basic Pilot Program prior to entering into this contract; the Contractor
shall apply to participate in the Basic Pilot Program every three months until the Contractor is
accepted or this contract has been completed, whichever is earlier. This provision shall not
be required or effective if the Basic Pilot Program is discontinued.
2. The Contractor shall be prohibited from using Basic Pilot Program procedures
to undertake pre-e~nployment screening of job applicants while this contract is being
performed.
~ 3. If the Contractor obtains actual knovvledge that a subcontractor performing
work under this contract knowingly employs or contracts with an illegal alien, the Contractor
shall be required to:
a. Notify the subcontractor and the County within three days that
Contractor has actual knowledge that the subcontractor is employing or contr~
with an illegal alien; and
~
Solid Waste Center
76 Serviee Center Road Aspen, Colorado 8161 I
(970) 923-3487 fax (970) 923-2043 www.aspenpitkin.com
Pitki~~e~ 025-2010 Rev.l2/10/09 jls ResourceReco~erv
Ledger #~16:65.00000.82217 _ ,
b. Terminate the subcontract with the subcontractor if within three days
of receiving the notice required pursuant to subparagraph (a) of this paragraph (3) the
subcontractor does not stop employing or contracting with the illegal aliens; except
that the Contractor shall not terminate the contract with the subcontractor if during
such ~hree days the subcontractor provides information to establish that the
subcontractor has not knowingly employed ~r contracted with an illegal alien.
4. The Contractor shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the Department of Labor
and Employmerit is undertaking pursuant to the authority established in Subsection (5) of
C.R.S. § 8-17.5-102.
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out herein
above.
L'QLG
BOARD of COUNTY COMMISIONERS OF PITKIN COUNTY, COLOR.ADO:
.; --~ /
By:~ ~ -:~ ~ 3 ~/i o
~~Authorized Sign Date
By C~~-~ 4„~- ~•~• ~ v
Hilary e cher, County Manager
Solid Waste Center
76 Service Center Road Aspen, Colorado 8161 I
(970) 923-3487 fax (970) 923-2043 www.aspenpitkin.com
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APPENDIX C: INSURANCE
~R~ CERTIFICATE OF LIABILITY INSURANCE g ~TE~MMIDDlYYYY)
30UTH2O 02 OS 10
aqooucert THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Conzad M. Deneault, Jr. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
The Daniel and Henry Co . HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
1001 Highlands Plaza Dr West ALTER TNE COVERAGE AFFORDEO BY THE POLICIES BELOW.
St. Louis MO 63110
Phone:314-421-1525 Fax:314-444-1990 INSURERSAFFORDINGCOVERAGE
--- NAICS
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INSURER E.
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THE POLICIES OF INSURANCE LISTED BELOW MAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR 7HE POLICY PERIOD INDICA7E0. NOTWI7HSTANDING
ANV REOUIREMENT, TERM OR GONDITION OF ANV CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIqES DESCRIBEO HEREIN IS SUBJECT TO ALL THE TERMS, E%CLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIWTS SHOWN MAY HAVE BEEN REDUCED BY PAfD CLAIMS.
INSR~00 .' '_"__._. ....._ . .' __ i_ _. __ ________._. _ .. pULIL`V~FfECTIVE POL(CV~EJ(FIRAIYON .- . ._. ._. -. _
LTR INSR TYPE OF INSUqANCE I POLICV NUMBER DATE MIDDIYYYY UATE LIMITS
GENERAL LIABILRV I EACH OCCURRENCE E 1~ OOO ~ OOO
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DESCRIPTION OF OPEMTIONS / LOG~TIONS I VEMICLES I E%GLUSIONS ~DDED BY ENDOR9EMENT i SPECIAL PROVIS10N5
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BH~ULO ANY ~F TNE A80V£ D£4CR18ED POLICIES BE CANCELLED BEFOitE TNE EXPIHATION
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FOI Insureds US@ REFRESENTATNES.
~ 11UTHORIZED RESENTATIVf
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The ACORD name artd logo arc regis d marks of ACORD
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Confidential 9
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NOTICE OF AWARD
Date: February 24, 2010
To: Pitkin County Waste Systems, LLC
The Owner, having duly considered the Proposal submitted on February 23, 2010, for the
work covered by the Contract Document titled "Transporting Pitkin County Comingle",
and it appearing that the Price and other information in your Proposal Form is fair,
equitable and to the best interest of the Owner, the offer in your Proposal Form is hereby
accepted.
In accordance with the terms of the Contract Documents, •you are required to execute the
Agreement in one original of contract within ten (10) consecutive days from and
including the date of this Notice of Award.
In addition you are required to furnish in the said time Certificates of Insurance
evidencing compliance with the requirement for insurance as stated in the Contract
Documents to Jason Ferguson, 76 Service Center Rd, Aspen CO, 81611.
PITKIN COUNTY
'J°" ~~-____
By _ ~~-
Procurement icer
______________________ACCEPTANCE OF NOTICE====_______________
Receipt of t above Notice of Award is hereby acknowledged
B y this~ day of ~ ~ , 2010.
' e a.
Contract #025-2010 Rev. 12/10/09 jls
Rev. 12/ 10/09 j ls
Date: February 24, 2010
Vendor: Axe Trucking, LLC
RE: Transporting Pitkin County Comingle
Dear Whom: Matt ~tell
The selection committee for this project convened on Febn.iary 23, 2010 to score the following
firms in the process:
Valley Equipment Leasing, Inc.
Heartland Environmental Services, LLC
Axe Trucking, LLC
After careful consideration and scoring of all proposals under the selection criteria, the selection
committee has chosen Heartland Environmental Services, LLC as the top-ranked proposer.
As an unsuccessful firm in a County procurement process, you may request a de-briefing of the
selection process for the above-mentioned project. If you wish to be de-briefed, please contact me
at 970-429-2892.
Thank you for your time and your willingness to do business with Pitkin County.
Sincerely,
~---, ~
/ ~ / -~ ~~ ,~_., .
~ ~
``r~Jason Ferguson
cc:
File
C~
Rev. 12/ 10/09 j ls
Date: February 24, 2010
Vendor: Valley Equipment Leasing Inc.
RE: Transporting Pitkin County Comingle
Dear Whom: Greg Aishman
The selection committee for this project convened on February 23, 2010 to score the following
firms in the process:
Valley Equipment Leasing, Inc.
Heartland Environmental Services, LLC
Axe Trucking, LLC
After careful consideration and scoring of a11 proposals under the selection criteria, the selection,
committee has chosen Heartland Environmental Services, LLC as the top-ranked proposer.
As an unsuccessful firm in a County procurement process, you may request a de-briefing of the
selection process for the above-mentioned project. If you wish to be de-briefed, please contact me
at 970-429-2892.
Thank you for your time and your willingness to do business with Pitkin County.
Sincerely,
1
J~
/ _ .~~-
%
`' Jason Ferguson
cc:
File
_~~
~~
EVALUATION FORM
Project/Purchase Contract # 125-2010,
Do not send in RFP
PROPOSER/BIDDER:
Valle E ui ment Leasin , INC
Committee Committee Committee Committee Committee Combined
Member: Member: Member: Member: Member: Average
Jason F. Chris H. Hilary B.
Scoring
Criteria:
APPROACH TO
PROJECT / \
L ~ ~ ~
2~%
Maac Score:
Scoring
Criteria:
LIST OF SIMILAR
WORK
~%
M~ Score:
Scoring
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AVAILABILITY
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Max Score:
Scoring
Criteria:
ESTIMATED COST
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Max Scare:
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LIST OF
REFERENCES
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SCORE s--7 a
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EVALUATION FORM
Project/Purchase Contract # 125-2010
iln nnt canA in RFP
PROPOSER/BIDDER:
Pitkin Count Waste S stems, LLC
Committee Committee Committee Committee Committee Combined
Member: Member: Member: Member: Member: Average
Jason F. Chris H. Hila B.
Scoring
Criteria:
APPROACH TO
PROJECT
Z O
~ O O
,~
2~%
Max Score:
Scoring
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LIST OF SIMILAR
WORK
~%
Max Score:
Scoring
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AVAILABILITY /~ O / /
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Max Score:
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ESTIMATED COST
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LIST OF
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TOTAL
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EVALUATION FORM
Project/Purchase Contract # 125-2010
nn nnt cend in RFP
PROPOSER/BIDDER:
Axe Truckin , LLC
Committee Committee Committee Committee Committee Combined
Member: Member: Member: Member: Member: Average
Jason F. Chris H. Hil B.
Scoring
Criteria:
APPROACH TO
PROJECT 1 ~
/ ' Q
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2~%
M~ Score:
Scoring
Criteria:
LIST OF SIMILAR
WORK
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Scoring
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AVAILABILITY ~ D ~ ~ ~ ~
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M~ Score:
Scoring
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ESTIMATED COST
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Max Score:
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LIST OF
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