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Home My WebLink Aboutbocc.res.067.2010A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE 2010 BUDGET FOR 2009 CARRYOVER PROJECTS Resolution # ��p � — p�� Recitals 1) Funds for certain purposes were appropriated in the 2009 budget, and in fact, these purposes will not be compieted until 2010, resulting in the need to appropriate these funds into the 2010 budget; and 2) Unanticipated revenues were received in 2070 that were not appropriated, and will be used to offset costs of the projects for which they were collected; and 3) Specific projects have been identified as priority projects and will be transferred from unspecified budget allotments included in the 2010 budget; and 4) Fund balances designated for certain purposes will be used for projects approved by the governing boards need to be appropriated in the 2010 budget; and 5) Upon due and proper notice, published in accordance with the law, said supplemental budget was open for inspection by the public at a designated place, a public hearing was held on and interested citizens were given an opportunity to file or register any objections to said supplemental budget. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that adjustments be made to the 2010 budget as follows: � 2009 Adjusted 2010 Original Revenue Expenditure Revised � Budget Budget Change Change Budget $ � $ $ $ $ �GENERAL FUND General Revenues Current year general fund sales tax is reduced in the general fund to cover the carry forward expenditures in Road and Bridge General Sales Tax Revenue 4,734,637 (266,411) (266,411) 4,468,226 Elections E-Pollbooks Hardware E-Pollbooks Setup and Supplies ADA Accessibility 8,915 - - 8,915 4,500 - - 4,500 489 - - 489 , - 13,904 8, 915 4, 500 489 Clerk and Recorder Copier 13,000 - - 13,000 13,000 Plat Cabinets 3,300 - - 3,300 3,300 Recording Computers 6,000 - - 6,000 6,000 E-Recording * 99,786 - - 86,567 86,567 $10 MV Late Fees Dept'I Enhancement * 13,540 - - 36,957 36,957 - 145,824 " Carry forward may be greater than budget because of dedicated revenues received in 2009 _- .____ 2009 Adjusted 2010 Original Revenue Expenditure Revised I Budget Budget Change Change Budget $ $ $ $ $ Human Resources HR Audit and Comp Consulting 27,000 - - 27,000 27,000 Employee Down Payment Loans 300,000 - - 262,550 262,550 - 289,550 Treasurer ECS Software Upgrade 61,532 - - 61,532 61,532 - 61,532 Attorney Outside Litigation Counsel 250,522 40,000 - 181,809 221,809 Water Rights 149,000 - - 13,126 13,126 - 194,935 Assessor ECS Software Upgrade 18,643 - - 18,643 18,643 - 18,643 Finance Policy Documentation 13,567 - - 5,725 5,725 Temporary Help 4,500 - - 4,172 4,172 - 9,897 Courthouse Building Maintenance Boiler Replacement 75,000 152,000 - 75,000 227,000 Masonry Point Seal 37,000 - - 37,000 37,000 - 112,000 Courthouse Plaza Building Maintenance Core Grant 9,000 - 9,000 - 9,000 Fire System 10,480 - - 10,480 10,480 Insulation Ext Wall 23,000 - - 23,000 23,000 9,000 33,480 Information Technology GIS Fees forAerial Photographs" - - - 11,695 11,695 City IT Operating Savings ** 67,705 - - 59,253 59,253 City GIS Operating Savings - - - 3,096 3,096 City IT Staff PC's *" 4,606 - - 7,375 7,375 - 81,419 * Fees collected in 2009 are being spent in 2010 for photographs "`"` IT savings are calculated each year by the City of Aspen in the joint department reconciliation and are carried forward into the next year's budget. Technology Pool Computer Replacement Pooi 169,735 119,908 - 89,669 209,577 Tech Pool 1,463,509 233,802 - 1.065,828 1,299,630 - 1,155,497 4 � County Manager Flu Protection Supplies Strategic Planning ICS Training Buildings Energy Consuitant Data Center 2009 Adjusted 2010 Original Revenue Expenditure Revised I Budget I Budget Change Change Budget $ I $ $ $ $ 2,500 - 7,218 - 7,734 - 21,992 - 186,893 - - 2,500 2,500 - 5,606 5,606 - 7,734 7,734 - 15,840 - 11,607 11,607 - 174,450 174,450 - 186,057 Sheriff • Vehicle Purchases 340,000 210,000 - 59,942 269,942 Sale of GFA 49,000 25,000 46,000 - 71,000 Vehicle Installations" 63,000 56,342 - 18,055 74,397 DOLA Materials-Suppiies 22,665 - - 19,492 19,492 46,000 97,489 Detention State Criminal Alien Assistance Program (SCAAP Grant) _ Grant Expenditures * 101,858 - - 101,757 101,757 SCAAP Grant Mental Health Services - - - 4,000 4,000 - 105,757 " Carry forward may be greater than budget because of grant revenues received in 2009 Jail Building Generator Replacement 240,000 - - 75,188 75,188 - 75,188 Emergency Management Coordinator EMC Unspent Budget from Entities * 85,858 - - 68,762 68,762 EMS Subsidy Materials & Supplies - - - 13,603 13,603 Incident Management Team Wildland Fire 2,000 - - 2,000 2,000 - 84,365 ' Since this is a jointly funded program, all excess collections from the previous year are budgeted in the following year. Coroner Technical Equipment Materials & Supplies 3,500 - - 3,500 3,500 - 3,500 Communications Radio: Base, Repeater 20,000 28,000 - 20,000 48,000 - 20,000 Public Works CORE Purchased Services 10,000 Lighting RetrofiUCore Grant 22,500 Lighting RetrofiUPurchased Services 22,500 Renewable Energy CORE Grant 22,500 Renewable Energy Purchased Services 22,500 9, 500 22,500 22,500 45,000 15,066 22,500 22, 500 60, 066 24,566 22, 500 22, 500 22,500 5 � Human Services H&HS Meeting Room Equipment 1,600 - - 1,750 1,750 Kitchen Equipment * 1,800 - - 250 250 - 2,000 * Budget remaining in the equipment program has been reallocated in this resolution. Carry forward amount may be greater than original budget General Fund Open Space Lime Kilns Purchased Services 21,000 - - 21,000 21,OOC Redstone Coke Oven Purchased Services * 127,750 35,000 - 88,668 123,668 Redstone Coke Oven Engineering * 15,120 - - 36,000 36,OOC Coke Oven Education/Miscellaneous Federal 25,000 - 10,791 - 10,791 Coke Oven Education GranUPurchased Serv 34,980 - - 9,324 9,324 10,791 154,992 * Budget remaining in the coke oven program has been reallocated in this resolution. Carry forward amount may be greater than original budget Senior Services * 2009 Adjusted 2010 Original Revenue Expenditure Revised I Budget Budget Change Change Budget $ $ $ $ $ Community Programs 14,714 8,500 - 7,683 16,183 Kitchen Equipment 11,800 5,500 - 7,121 12,621 Info & Assistance Grant Revenue 11,567 11,567 3,765 - 15,332 Info & Assistance Grant Postage 5,116 3,800 - 1,140 4,940 Info & Assistance Grant Printing 11,382 8,750 - 2,625 11,375 Nutrition Grant Revenue 35,808 35,721 4,202 - 39,923 Nutrition Grant Food Supplies 67,594 51,000 - 37,240 88,240 State Funds Prog Development Grant Reven 6,000 9,000 4,749 - 13,749 State Funds Care Management Grant ServiG 30,000 40,000 - 18,116 58,116 Carry Fonrvard Savings from Prior Years' Bud 83,027 - - 83,027 83,027 12,716 156,952 *Revenue received from donations is to be used specifically for community programs. This carry forward is the net budget remaining in these programs. Animal Safety Capital Reserve forAnimal Shelter Health and Human Services Building Heat Tape Window Sealing Technical Services 40,000 10,000 127,000 - 16,982 - - 40,000 50,000 - 40,000 - 6,316 6,316 - 16,982 16,982 - 23,298 Vehicle Purchase Sale of GFA Mountain Top Site Links EquipmenUOther Government Share EquipmenUCapital Outlay Ajax Site/EIAF State Grant Ajax Site/Buildings & Equipment 47,500 7, 500 26,000 41,148 51,148 301,500 301,500 10,000 6, 025 41,148 301,500 348,673 39,239 18,005 51,148 301,500 409, 892 39,239 6, 025 28,005 41,148 51,148 301,500 301, 500 758, 565 6 4J / Planning and Zoning 2009 Adjusted 2010 Original Revenue Expenditure I Budget Budget Change Change $ $ $ $ Oil and Gas Code Revision 15,000 - - 5,000 ComDev Fee Study 30,000 - - 30,000 AACP AABC Planning 85,333 - - 53,830 Emma Historical Documentation * - - - 10,000 - 98,830 " Carry forward may be greater than budget because of dedicated revenues received in 2009 Building Inspection Revised Budget $ 5, 000 30,000 53, 830 10, 000 Energy Code Training * - - - 2,000 2,000 PermitApplication Manual 4,500 - - 1,500 1,500 - 3,500 " Carry forward may be greater than budget because of dedicated revenues received in 2009 Smuggler Superfund Temp Help' - - - 15,246 15,246 - 15,246 * Carry forward may be greater than budget because of dedicated Superfund TIP Fees received in 2009 IFUND BALANCE CODING � GENERAL FUND TOTAL 205,769 3,669,653 NET INCREASE/(DECREASE) FUND BALANCE (3,463,884) � TRANSLATOR TRANSLATOR Replace/Alarm & Monitor System 67,500 Crown Mountain Replacement 1,007,747 Analog-Digital Conversion-Consulting Engine 40,000 Analog-Digital Conversion-/Sunlight 75,000 IFUND BALANCE CODING: � TRANSLATOR FUND TOTAL NET INCREASE/(DECREASE) FUND BALANCE � ROAD CAPITAL FUND Smith Way/State Share Smith Way AABC Roadway Plan Capital Replacement Snowmass Creek Reconstruction Repair/Contributions Repair/Capital Repair Repair/West Sopris Creek Road SH82 Management Access Plan Purchased ; 300, 000 1,400, 000 220,000 928, 334 200, 000 125,000 350,000 270,000 18, 058 �FUND BALANCE CODING: � ROAD CAPITAL FUND TOTAL NET INCREASE/(DECREASE) FUND BALANCE - - 67,500 67,500 - - 78,182 78,182 - - 40,000 40,000 - - 75,000 75,000 - 260,682 - 260,682 (260,682) 400,000 300, 000 125, 000 425, 000 425 ,000 1, 398,046 116,644 895,460 84, 029 15,931 115,134 2, 971 2,628,215 2,628,215 (2,203,215) 300,000 1, 398,046 116,644 895,460 84,029 125,000 415,931 115,134 2, 971 i ' S 2009 Adjusted 2010 Original Revenue Expenditure Budget I Budget Change Change $ I $ $ $ �ROAD & BRIDGE FUND � FLEET Fleet Fuel Tank Inspection and SPCC " 12,000 - - 10,915 Fieet Work Equipment * 10,000 3,000 - 5,169 CMAQ Van State Grant 81,318 - 63,203 - CMAQ Van State Grant 101,648 - - 101,648 63,203 117,732 * These items were moved from a cost center to the general fund PUBLIC WORKS FACILITY Door Lock Upgrade 18,500 - - 18,500 - 18,500 ROAD & BRIDGE Road & Bridge General Sales Tax * - 1,256,021 266,411 - Fleet Vehicle Purchase 591,505 20,078 - 218,097 Fleet Sale of GFA 25,000 70,000 24,715 - 291,126 218,097 " Current year Road and Bridge sales tax is increased to cover the carry forward expenditures �FUND BALANCE CODING: � ROAD & BRIDGE FUND TOTAL 354,329 354,329 NET INCREASE/(DECREASE) FUND BALANCE - �SOCIAL SERVICES FUND � SOCIAL SERVICES Emergency Fund 20,000 20,000 - 2,642 EI Pomar Grant Food Purchases' - - - 6,169 - 8,811 "` This expense is funded by grant money received in previous year. Therefore no beginning budget is available. �FUND BALANCE CODING: I SOCIAL SERVICE FUND TOTAL - 8,811 NET INCREASE/(DECREASE) FUND BALANCE (8,811) �AMBULANCE FUND � AMBULANCE Furniture -Ambulance Facility 13,500 Ambulance Quarters-Carpet Replacement 7,000 �FUND BALANCE CODING: � AMBULANCE FUND TOTAL NET INCREASE/(DECREASE) FUND BALANCE �� -_ . _... ._ _ Revised Budget $ 10,915 8,169 63,203 101,648 18,500 1, 522,432 238,175 94,715 22,642 fi,169 5, 000 - 13, 500 18, 500 - - 7,000 7,000 - 20,500 - 20,500 (20,500) 8 � 2009 Adjusted 2010 Original Revenue Expenditure Revised Budget Budget Change Change Budget $ $ $ $ $ �OPEN SPACE FUND � Strategic Plan Misc trail repair/resurface 7 Star Restoration"* Cozy Point South Restoration * Cozy Point South Irrigation North Star Stream bank * Randall Park Maintenance * Wind Point Bridge Rubey-Hunter Trail Extension Capital Outlay Brush Creek Trail Construction Castle Creek Aspen Contribution Castle Creek Trail Construction Crystal Trail GOCO Contribution Crystal Trail Capital Outlay Aspen East Trail Extension Rio Grand (Upper) Trail Improvements Lazy Glen Bridge and Trail Danciger Easement Emma Townsite Misc State Grants Myers Kayak Park Ilgen Property 1, 038,656 1,000,000 278,000 2,316,656 42,119 212,449 62,411 9, 776 1, 275 29, 000 6, 831 130, 000 250, 000 148,817 1, 863,725 1, 571,787 100, 000 639, 570 398, 877 145, 000 62, 860 3, 000 5,677,496 42,119 247,449 62,411 9, 776 1, 275 29,000 6,831 130, 000 250,000 148,817 1,038,656 1,863,725 1, 000, 000 1, 671, 787 100,000 639,570 398,877 145, 000 278, 000 62,860 3, 000 "` These line items represent revenues that were received in 2007 from growth management fees for projects identified '"` The additional $27,251 carried forward over the $35,160 2009 budget for this project is AVLT's share of the Source Gas settlement �FUND BALANCE CODING: � OPEN SPACE FUND TOTAL NET INCREASE/(DECREASE) FUND BALANCE � EMERGENCY TELEPHONE AUTHORITY FUND EMERGENCY TELEPHONE AUTHORITY CAD Other Government Share 45,841 CAD Spillman Install 215,841 �FUND BALANCE CODING: � E-911 FUND TOTAL NET INCREASE/(DECREASE) FUND BALANCE 50,000 289, 013 35,160 9, 776 1, 275 29,000 6, 831 130, 000 250, 000 148,817 1, 038,656 1, 863,725 1, 000,000 1,571,787 100, 000 639, 570 398, 877 145, 000 278,000 100,000 3, 000 35,000 100,000 2,316,656 5,677,496 (3,360,840) - 45,841 - 45,841 - - 107,920 107,920 45, 841 107, 920 45,841 107,920 (62,079) �TRANSIT SALES AND USE TAX FUND ETA to Roundabout 934, 799 - - 396,020 396,020 - 396,020 - 396,020 (396,020) IFUND BA�ANCE CODING: ' TRANSIT SALES AND USE TAX FUND TOTAL NET INCREASE/(DECREASE) FUND BALANCE 9 � � LIBRARY Friends of Library Expenditures * Computers Not Purchased in 2009 Technical Equipment Not Purchased in 2009: Materiais-Supplies Furnishings A-V Equipment Network Equipment Barcode Reader Marmot Computers Printers Fax Machine Typewriters Kitchen Equipment Copier 2009 Adjusted 2010 Original Budget Budget $ $ 22,611 14,491 � 215 39,614 7, 769 6,115 2,200 59, 552 2,400 1, 000 2,400 400 23, 235 22, 395 14,491 215 39,614 7, 769 6,115 1,127 138 2,161 1, 000 2,400 400 23,235 Revenue Expenditure Revised Change Change Budget $ $ $ � 22,395 14,491 215 39,614 7, 769 6,115 1,127 138 2,161 1, 000 2,400 400 23,235 121,060 * Friends of the Library carry forvvard the balance of the entire program as a continuing expenditure LIBRARY BUILDING Carpet Replacement Heat Tape Fire System Upgrade Soffit Repair and Replacement Boiler Replacement 12,251 155, 000 12,016 38, 000 347,250 IFUND BALANCE CODING: � LIBRARY FUND TOTAL NET INCREASE/(DECREASE) FUND BALANCE �AIRPORT FUND * Mid-Fieid Duct Bank AIP 31 Final Close Out Runway Ext Conceptual Design AIP 32 ARFF Bldg Final Invoice AIP 36 Revenue transfer to AIP 41 AIP 41 Revenue transfer from AIP 36 AIP 38 Master Plan Stapleton Ditch Security and Safety Training Software AIP 36 Environmental. Assessment Terminal Audio/PA System Terminal Seating Crack Fill CO State Grant for Tractor Tractor and Oshkosh Plow Sale of GFA Noise Flight Info Display Tower Relocation Consulting Fees Terminal Building Design Greenhouse Gas Study AIP 35 - Reimburse AIP 32 & 33 - Revenue AIP 35 - Reimburse AIP 32 8� 33 - Expenditur AIP 39 - Gen. Aviation Apron - Revenue AIP 39 - Gen. Aviation Apron - Expenditure AIP 38 - Master Plan - Revenue 463,440 1,911,271 1,295,842 44,236 122,000 1,319,732 27, 202 130, 000 120, 000 132,000 815,000 40,000 201,830 15,000 60,000 2,525,592 250, 000 5, 586 16,285 6, 000, 000 6, 315, 789 1,235,000 10 - - 7,975 7,975 - - 110,438 110,438 - - 12,016 12,016 - - 35,900 35,900 - - 40,465 40,465 - 206,794 - 327,854 (327,854) 120,000 850, 000 115,000 120,000 1,000,000 250,000 (647,224) 647,224 132,000 40,000 5, 586 88,387 156,061 10,875 15,130 159, 897 31,569 123,471 217,957 80,000 (638,899) 27, 202 130, 000 120,000 693,423 50, 000 15, 000 21,271 1, 845, 783 193,214 10,405 115,487 10,875 15,130 159, 897 31,569 (647,224) 647,224 123,471 217,957 80,000 (638,899) 27,202 130, 000 240, 000 132,000 1,543,423 155,000 170,000 15,000 21,271 2,845,783 443,214 5, 586 10,405 88, 387 115,487 156,061 � _ _ �__-__. _.. � � m . .. .. . 2009 Adjusted 2010 Original Revenue Expenditure Revised Budget Budget Change Change Budget $ $ $ $ $ AIP 38 - Master Plan - Expenditure 1,295,842 - - 165,000 165,000 AIP 40 - Master Plan II - Revenue - - 712,941 - 712,941 AIP 40 - Master Plan II - Expenditure - - - 784,092 784,092 B.A.S.I.C. CDOT Grant - Revenue 164,000 - 164,000 - 164,000 B.A.S.I.C. CDOT Grant - Expenditure 205,000 - - 199,069 199,069 AIP 41 - Environmental Assessment III - Rev� 647,224 - 427,721 - 427,721 AIP 41 - Environmental Assessment III - Exp� 685,000 - - 453,944 453,944 Project Management 365,000 - - 361,541 361,541 Trees 138,900 150,000 - 35,627 185,627 Stapleton Ditch 262,193 - - 92,337 92,337 Security & Safety Training Software 202,000 - - 92,250 92,250 1,726,696 5,405,645 " A year end review of the Airport grants necessitated some budget transfers before the carry forwards could be completed. That is why some items do not have beginning budgets. IFUND BALANCE CODING: � AIRPORT FUND TOTAL 1,726,696 5,405,645 NET INCREASE/(DECREASE) FUND BALANCE (3,678,949) �RESOURCE RECOVERY Common Proiects Water System Improvements Road Paving Landfill Facilities Permitting 73,229 - 100,000 100,000 46,000 - - 60,641 60,641 - 92,597 192,597 - 153,238 - 11,641 11,641 - 11,641 This carry forward represents the budget remaining at the program level. Recvclinp New Materials Recovery Facility 130,166 - - This carry forward represents the budget remaining at the program levei. IFUND BALANCE CODING: � SOLID WASTE CENTER FUND TOTAL NET INCREASE/(DECREASE) FUND BALANCE TOTAL FOR RESOLUTION GENERAL FUND TOTAL TRANSLATOR FUND TOTAL ROAD CAPITAL FUND TOTAL ROAD AND BRIDGE FUND TOTAL SOCIAL SERVICES FUND TOTAL AMBULANCE FUND TOTAL OPEN SPACE FUND TOTAL E911 FUND TOTAL TRANSIT SALES AND USE TAX FUND TOTAL LIBRARY FUND TOTAL AIRPORT FUND TOTAL SOLID WASTE CENTER FUND TOTAL TOTAL FOR RESOLUTION TOTAL NET INCREASE/(DECREASE) ALL FUND BALANCES 11 205,769 0 425,000 354,329 0 0 2,316,656 45,841 0 0 1,726,696 0 5,074,291 48,388 48,388 48,388 213,267 (213,267) 3,669,653 260,682 2,628,215 354,329 8,811 20,500 5,677,496 107,920 396,020 327,854 5,405,645 213,267 19,070,391 (13,996,100) �� 2009 Adjusted 2010 Original Revenue Expenditure Revised Budget Budget Change Change Budget $ $ $ $ $ INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING AT THE REGULAR MEETING ON THE 12TH DAY OF MAY, 2010. NOTICE OF PUBLIC HEARING PUBLISHED IN THE ASPEN TIMES ON THE ��AY OF �, 2010. INTRODUCED, SECOND READING, AND PUBLIC HEARING AT THE REGULAR MEETING ON THE J�TH DAY OF �JG N. 2010. APPROVED�AND ADOPTED AFTER SECOND READING ON THE �G TH DAY OF //�G.�']�. 2010. 0 PUBLISHED AFTER ADOPTION IN THE ASPEN TIMES ON THE �TH DAY OF � UN� , 2010. ATTES : �LL JE ETTE JONES D TY COUNTY ERK APPROVED AS TO CONTENT: /�"rc/��2 l J REDMOND F ANCE DIRECTOR BO D OF COUNTY COM SIONERS .� ) .,P�L�/r".,� " GEO GE NEW AN, CHA MAN DATE: ,��// C/ � / / MANAGER APPROVAL: � ��k�-� 1 �, �.� HILA FLETCHER � � COU MANAGER 12 l�