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Home My WebLink Aboutbocc.res.066.2010A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE 2010 BUDGET (January through April) Resolution �-2010 Recitals 1) Additional revenues are anticipated to be received in 2010 than were appropriated, resulting in a portion of unappropriated fund balance available for unanticipated expenditures that occur during the year; and 2) Certain revenues will become available that were not anticipated during the preparation of the 2010 budget; and 3) Certain revenues anticipated to be received in 2010 will not be realized and will result in a decrease in fund balance; and 4) Funds budgeted in 2010 can now be determined to be in excess of those needed for specific projects and can be returned to fund balance; and 5) Upon due and proper notice, published in accordance with the law, said supplemental budget was open for inspection by the public at a designated place, a public hearing was held on , 2010 and interested citizens were given an opportunity to file or register any objections to said supplemental budget. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that adjustments be made to the 2010 budget as follows: � IGENERAL FUND General Revenues Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ Additional sales tax was needed in 2009 to cover the Road and Bridge purchase of a new grader which had been scheduled to occur in 2010. This increase in the sales tax is to replace monies expended in 2009. County General Sales Tax Information Technology 4,468,226 289,922 289,922 4,758,148 The IT department has been collecting fees to subsidize new aerial photography which is used to update the GIS database every four years. This project will use the moneys held in a designated fund balance. GIS Aerial Maps ° Community Relations 11,695 - 55,057 66,752 - 55,057 The County entered into a franchise agreement with Comcast in 2009. As a condition of this agreement Comcast had to provide a one time contribution of $9,000 to be used for capital purposes. Staff is electing to buy television equipment with this windfall. Comcast PEG Fee - 9,000 - 9,000 PEG Fee Materials and Supplies - - 9,000 9,000 9,000 9,000 3 I � � _ Previous Revenue Expenditure Revised Budget Change Change Budget 1 $ � $ $ $ Manager January 2, 2010 a water leak in the tank that supplies the water to Redstone threatened to cut off water to the community. Emergency crews from Redstone, Snowmass, Carbondafe and Pitkin County responded to the incident. Each entity agreed to share some of the cost. Pitkin County share came to $1,740.30 which paid for snowmobile rentals and food. Redstone Water Incident Facilities 1,730 1,730 1,730 Originally the City of Aspen and the County were going to partner in building a new data center which was estimated to cost $489,000. However the City has chosen to upgrade the data center in the basement of City Hall. The County will fund the City share of $289,000 from the tech pool for capital items. Data Center Tech Pool Sheriff - - 289,000 289,000 1,696,509 - (289,000) 1,407,509 The Samson Law allows the State to levy fines on unlicensed hunters who kill wildlife for trophy purposes. The Division of Wildlife investigated and prosecuted someone in Pitkin County. The proceeds of the fine was given to the Sheriffs O�ce to be used for equipment or training. Staff is recommending the proceeds be given to the DOW for binoculars since the Sheriff had nothing to do with the arrest and because the DOW assists the department in many ways especially during hunting season. Wildlife Fines/Samson's Law - 10,000 - 10,000 Samson's LawlMaterials and Supplies - - 10.000 10,000 10,000 10,000 $75,000 was originally included in the Sheriff's 2010 budget as a placeholder for equipment and hardware for improving courthouse security. However the County has received a State Court Administrator's grant for $16,092 for the purchase of a magnetometer and other miscellaneous equipment and training. The grant revenue and expenditure are included in the supplemental for courthouse security. This budget transfer will return $75,000 to the General Fund balance. The balance will be used to cover the grant shortfall. Deputy I I Salary and Benefits Deputy II Health Insurance Deputy II Uniforms Deputy II Education and Training Deputy II Less Lethal Equipment Deputy II Firearms Deputy II GPS Equipment Deten Officer Salary and Benefits Deten Officer Health Insurance Deten Officer Uniforms Deten Officer Education and Training Vehicle Installation Medical Supplies Fuel Allocation BGM Courthouse Misc Small Projects 69,259 24,564 8,500 34,920 800 1,000 600 59,282 24,564 2,700 15,160 57,200 4,953 204,178 9,000 - (9,173) - (13,555) - (1,500) - (2,920) - (800) - (1,000) - (600) - (7,866) - (13,555) - (1,500) - (2,920) - (858) - (3,753) - (11,000) - (4,000) - (75,000) 60,086 11,009 7,000 32,000 51,416 11,009 1,200 12,240 56,342 1,200 193,178 5,000 4 � Health and Human Services Previous Revenue Expenditure Revised Budget Change Change Budget $ I $ $ $ The County has received an ARRA Community Services Block Grant for the period of July 2009 though September 2009. The terms of the grant will be carried out during the first three quarters of 2010. ARRA CSBG Grant Revenue ARRA CSBG Grant Expenditure General Fund Open Space - 20,270 - 20,270 - - 20,070 20,070 20,270 20,070 The County has received CDOT grant funding for the Coke Oven Stabilization project. Staff is requesting $35,000 for project construction administration. This money will be used as part of the local match requirement of the grant Redstone Coke Ovens Purchase Services 127,750 Environmental Health - 35,000 162,750 - 35,000 The County has received a NWCCOG grant for $5,000 to archive decades of Environmental Health files. This project will provide long term sustainability of the filing system through training of the staff and also ensure compliance with the State archiving requirements. Scanning Grant Scanning Grant Temp Help �FUND BALANCE CODING: � GIS AERIAL MAP REPLACEMENT FUND PARK DEDICATION FEES FUND RESTRICTED BALANCES TOTAL UNRESTRICTED GENERAL FUND TOTAL - 5,000 - 5,000 - - 7.500 7,500 5,000 7,500 NET REVENUE INCREASE/(DECREASE) FUND BALANCE �RUAU ANU BFtIUCit � 334,192 334,192 55,057 35.000 90,057 (26,700) 63,357 270,835 Road and Bridge has traditionally submitted timesheets detailing hours spent on maintenance, snow removal and equipment. Because their new software can track this level of detail, timesheets are being consolidated into one program in the general ledger. This is a net zero transfer within the Road and Bridge department Salaries from Program 00140 Salaries from Program 00150 Salaries into Program 00170 300,199 - (300,199) - 315,203 - (315,203) - 281,408 - 615,402 896,810 In 2009 a new grader was purchased which was originally scheduled to be replaced in 2010. Budget was moved between years to finance the project. This change is to reduce the budget in 2010. Road and Bridge General Sales tax 1,522,432 (289,922) - 1,232,510 Road and Bridge Vehicle Purchases 310,000 - (289,922) 20,078 (289,922) (289,922) 5 � Previous Budget $ FUND BALANCE CODING: ROAD AND BRIDGE FUND TOTAL NET REVENUE INCREASE/(DECREASE) FUND BALANCE Revenue Expenditure Change Change $ $ (289,922) (289,922) Revised Budget $ IHEALTHY RIVERS AND STREAMS � The Healthy Rivers and Streams Citizen Board approved their budget on February 18, 2010. The following changes reflect the changes approved at that meeting Treasurer's Clearing Fees 34,000 - (34,000) - Professional Services 7,000 - (7,000) - Education and Training 90,000 - (83,000) 7,000 Memberships and Dues 500 - 20,050 20,550 Emma Stream Gauge - - 4,500 4,500 Water Projects - - 200,000 200,000 In-stream Flow Strategic Plan - - 35,125 35,125 - 135,675 FUND BALANCE CODING: HEALTHY RIVERS AND STREAMS FUND TOTAL - 135,675 NET REVENUE INCREASE/(DECREASE) FUND BALANCE (135,675) IAIRPORT FUND � After US Airways Flight 1549 ditched in the Hudson River due to striking birds shortly after take-off, the FAA issued a Cert-Alert to all commercial service airport operators to remind them of their obligations to conduct Wildlife Hazard Assessments. The Aspen Airport has received a grant to help offset the cost of the assessment. FAA Grant - 133,000 - 133,000 Wildlife Hazard Assessment Purchase Services - - 140,000 - 133,000 140,000 FUND BALANCE CODING: AIRPORT FUND TOTAL 133,000 140,000 NET REVENUE INCREASE/(DECREASE) FUND BALANCE (7,000) f SOLID WASTE CENTER � The City of Aspen has requested funding assistance in refurbishing the Rio Grande Recycling Center. The cost of the improvements is estimated to be $128,000. The city has requested $20,000 from the County. Recycle Center Payment to the City - - 20,000 20,000 , - 20,000 FUND BAIANCE CODING: SOLID WASTE CENTER FUND TOTAL NET REVENUE INCREASEI(DECREASE) FUND BALANCE - 20,000 (20,000) 6 � Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ TOTAL FOR THE RESOLUTION GENERAL FUND TOTAL ROAD AND BRIDGE TOTAL HEALTHY RIVERS AND STREAMS TOTAL AIRPORT TOTAL SOLID WASTE CENTER TOTAL NET CHANGE FOR TOTAL RESOLUTION 334,192 63,357 (289,922) (289,922) - 135,675 133,000 140,000 - 20,000 177,270 69,110 108,160 INTRODUCED, FIR8T READ� AND 3ET FOR PUBLIC HEARING AT THE REGULAR MEETING ON THE 12TH DAY OF MAY, 2010. NOTaCEAF PI�UC H RIN�jtUBU3HE2 ASPEN TIME30N THE � a`C �"t �c�� Q � A ROVED AND ADOPTED AFTER 8ECOND READING AND PUBLIC HEARIN(3 ON THE d�(9 DAY OF 2010. PUB HED AFTER ADOPTION IN THE A8PEN TIME3 ON THE !9 ��y �'/ V U� �/ v�� d �/ ES : /�� Gt�*� JEA TTE JONES DE TY COUNTY C ERK APPROVED AS TO CONTENT: �" Y ,rO�IN REDMOND �IANCE DIRECTOR B RD OF COUNTY C.�VIMISSIONERS: / '� " `� l `� ✓'�./�/V / " " �.� GEORGE NEui/MAN, CH.�IR �- DATE � � � � MANAGER APPROVAL: ,_. _ -�� ;� ��I�. �� HILA�FLETCHER �' � COU MANAGER �