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HomeMy WebLinkAboutbocc.con.139.2010CLERK'S CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING CONTRACT #: J ~9,~010 ORIGINATING DEPARTMENT/DIVISION: Sheriffs Office CONTACT PERSON: Tom Grady PHONE #: x5251 PROJECT NAME: Special Event Coordination ^ BOCC AGENDA ITEM ®STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (per Revised Procurement Code 7/2005) ^ Over $50,000 (Requires County Manager's Signature) / CHECK PROCUREMENT TYPE: ®None ^Informal ^Formal ^Sole Source ^Emergency ^State Bid ^ ^Compliance with House Bills 06-1343 and 07-1073 -Immigration Form (Under $10,000, Letters of Engagement, etc DOLLAR AMOUNT: not exceed $lOK BUDGET LINE ITEM/LEDGER N UMBER: 001.31.00300.82000 / CHECK CONTRACT TYPE: ®Services/Maintenance ^License/Use ^Lease ^Construction ^Goods, Equipment, Supplies ^Other (e.g. revenue) ^Employment (for county employees) ^Intergovernmental Agreement (Requires BOCC Action) ^Non-Profit ^Quasi-Public ^Grant Agreements (Requires BOCC Action) ^Change Order/Contract Amendment CONTRACTOR: Valerie MacDonald COMPLETE LEGAL OF NAME OF BUSINESS (if different from contractor) Contract Execution Date:2/9/2010 Automatic Renewal: ®Yes ^No ~~~ Contract End Date: 2/9/2010 Term of Contract: 3 1-year terms 1 All Contracts should be proofed for the following: / / ®No Pages Missing ^ f I a Page is Left Intentionally Blank Note on Page / ^Page numbered consecutively / ®All Signatures Affixed / ^All Dates Filled In / ^All Other Blanks Filled In / ^All Exhibits Attached / ®HB 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/or Contract / ^All Legal Descriptions Attached (if applicable) / ^Notice of Award/Notice to Proceed Attached (if applicable) / ^Warranty (if applicable) / ®Special Instructions for Finance Department: $35.OOhr not to ecceed $ l OK annually / ^Sent to Clerk and Recorder for Scanning/Archiving / ®Authorized Staff Person's Name: Tom Grady, Operations Director BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHNES RETAINAGE SCHEDULE. Contract # 13 ~ . 2.-41 C7 Ledger # pp/,3/pa3~~ ~a~o ~.. LETTER OF ENGAGEMENT Date Project Name ~/ ~ ~ ~ ~ F~Z~' J~ ~~~~~~ Business Name Address City, State Zip Code Re: Dear Rev. 3/28/09 jls The purpose of this letter is to summarize the pertinent terms of Pitkin County's arrangement «rith gTau to pro~~ide the specified services enumerated in the following paragraph. The County's obligation under the Workers' Compensation Statute requires Pitkin County and you to formalize the terms of this engagement in a notarized writing. Describe in this paragraph the details of what work will be performed by the other party to agreement. ~~ ~ ~ C/ ~i4-l ~l, ~ a ~ ~~C a~(,~'~ ~ ~h ~It is mutually agre 'th~the County does not have an exc usi~ right t+b your services and " ~,, ~~! ~ ~ V is contemplated that you may provide similar work to other businesses, governments and ~©~ ~~ u ~~ ~ non-profit organizations. You acknowledge that the work performed for Pitkin County will(,(] 1~~ " o be that of an independent contractor and that no employee-employer relationship is created.~-, S ~ ~3~ You have full control over how the services are performed and it is expected that work wiil~ ~~~~~~ (~,~ w be conducted in accordance with industry standards by applying professional judgment. The ~~~,~ 6 .~ County will provide, if necessary, documents and information to complete the work ~ ~ ~ ~ described in the preceding paragraph. The County representative signing this letter is ~ ~~~ available to you to discuss any details related to this engagement. This letter of engagements i~~' Up ~ ~~ will terminate on December 31St and will require a new document in succeeding years to be ~' Oi ,~ effective. You acknowledge and agree that you shall not be entitled to workers' compensation benefits in connection with this project and that you shall be responsible for the payment of all state and federal income taxes. Compliance with House Bi1106-1343 and House Bi1107-1073 ~,~'~ C ~.,•~ A. In compliance with House Bi1106-1343 and House Bi1107-1073 amending 1~,~ Title 8 of the Colorado Revised Statutes by the addition of Article 17.5, Illegal Aliens-Public 1 Contract # Ledger # Rev. 3/28/09 jls Contract for Services, enacted by the General Assembly of the State of Colorado, the Contractor shall not: Knowingly employ or contract with an illegal alien to perform work under this contract or; 2. Enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. B. In compliance with House Bi1106-1343 and House Bill 07-1073 enacted by the General Assembly of the State of Colorado: 1. The Contractor has confirmed or attempted to confirm the employment eligibility of all employees who are newly hired for employment in the United States through participation in the Basic Pilot Program [created in Public Law 208, 104th Congress, or its successor and expanded in Public Law 156, 108`" Congress, or its successor, that is administered by the United States Department of Homeland Security] and, if the Contractor is not accepted into the Basic Pilot Program prior to entering into this contract, the Contractor shall apply to participate in the Basic Pilot Program every three months until the Contractor is accepted or this contract has been completed, whichever is earlier. This provision shall not be required or effective if the Basic Pilot Program is discontinued. 2. The Contractor shall be prohibited from using Basic Pilot Program procedures to undertake pre-employment screening of job applicants while this contract is being performed. 3. If the Contractor obtains actual knowledge that a subcontractor performing work under this contract knowingly employs or contracts with an illegal alien, the Contractor shall be required to: a. Notify the subcontractor and the County within three days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and b. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (a) of this paragraph (3) the subcontractor does not stop employing or contracting with the illegal aliens; except that the Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. 4. The Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the Department of Labor and Employment is undertaking pursuant to the authority established in Subsection (5) of C.R.S. § 8-17.5-102. 2 Contract # Ledger # Rev. 3/28/09 jls If you are in agreement with the terms of this letter, please sign below in the presence of a notary and return a copy to us for our files. We appreciate the opportunity of working with you. ,, Sincerely, ~~°~ P c so ~- ~~~ ~~ ©~~~~ss Title of County Representative STATE OF COLORADO ) ) Ss. COUNTY OF PITKIN ) _ ` • -~a~o-a- ..~. .~,~ ~. ~n~ ~ ~ ~ ~~ a°~° The forgoing instrument was acknowled ed before me this day of Mon ear, by Name of County Representative. ~-).E /l.) e,Q S ° ^~ Witnessed my hand and official seal. My Commission Expkes My commission expires: p~{~r 2, 2013 ~~~~ ~ ~~~ Notary Public ,,~,~"""""'~ '--., G FED: Other Party's Name to Agreement STATE OF COLORADO ) ss. COUNTY OF PITKIN ) _;~ : ~OTQ~~ ' 9 pV ~ ~-~~' ~~ ,~"~, ©~ ca~o~.~r ~, ao t The forgoing instrument was acknowledged before me this ~ day of Month~Uar, by Name of Other Party's Name to Agreement. r.,F~~~ ~~ ~~ Witnessed my hand and official seal. My Commission Expires My commission expires: , 2013 _ / n n ~-~J (v \ No ary Public 3