HomeMy WebLinkAboutbocc.con.123.2010CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING
CONTRACT #: 123-2010
ORIGINATING DEPARTMENT/DTVISION: OST
CONTACT PERSON: Gary Tennenbaum PHONE #: 920-5355
PROJECT N~-iME: Emma Historic Restoration Phase 2 Engineering
^ BOCC AGENDA ITEM ®STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (per Revised Procurement Code 7/2005)
^ Over $50,000 (Requires County Manager's Signature)
/ CHECK PROCUREMENT TYPE:
^None ®Informal ^Formal ^Sole Source ^Emergency ^State Bid ^
^Compliance with House Bills 06-1343 and 07-1073 -Immigration Form (Under $10,000, Letters of Engagement, e~
DOLLAR AMOUNT: $15,000.00 BUDGET LINE iTEM/LEDGER NUMBER: 118.75.02264.86230
/ CHECK CONTRACT TYPE:
®Services/Maintenance
^License/IJse
^Lease
^Construction
^Goods, Equipment, Supplies
^Other (e.g. revenue)
^Employment (for county employees)
^Intergovernmental Agreement (Requires BOCC Action)
^Non-Profit
^Quasi-Public
^Grant Agreements (Requires BOCC Action)
^Change Order/Contract Amendment
CONTRACTOR: Patillo Associates Engineers, Inc. COMPLETE LEGAL OF NAME OF BUSINESS (if different
from contractor)
Contract Execution Date:S/1/2010 Contract End Date: 12/31/10
Automatic Renewal: ^Yes ®No Term of Contract:
S "~' " All Contracts should be proofed for the following: ~ (/
/ ®No Pages Missing G~
/ ^If a Page is Left Intentionally Blank Note on Page
/ ®Page numbered consecutively
/ ®All Signatures Affixed
/ ®All Dates Filled In
/ ®All Other Blanks Filled In
/ ®All Exhibits Attached
/ ®HB 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/or Contract
/ ^All Legal Descriptions Attached (if applicable)
/ ^Notice of Award/Notice to Proceed Attached (if applicable)
/ ^Warranty (if applicable)
/ ^Special Instructions for Finance Department:
/ ®Sent to Clerk and Recorder for Scanning/Archiving
/ ®Authorized Staff Person's Name: Gary Tennenbaum
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
AR('NTVF.~ RFTATNAC'~F. R('HRT)TTT.F.
Contract # 123-2010
Budget Line Item # 118.75.02264.86230
CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT is made and entered by and between the Pitkin County Board of
County Commissioners ("County") and Pattillo Associates Engineers, Inc. (hereinafter
"Contractor").
1. Term. The term of this contract is from April 1, 2010 to
December 31, 2010 . At the expiration of the initial term, the contract may be
extended for an additional term of 1 years by the express written consent of
both parties.
2. Contractor's Obligations. Provide customary structural analysis and design necessary
to achieve the intent of the Emma Store Rehabilitation construction drawings. Scope of work is
contained in Exhibit A.
3. Compensation and Expenses Invoicing, Payment and Offset. The County shall
compensate Contractor for its services on an hourly rate basis plus reimbursable expenses listed in
Exhibit B. It is expressly understood and agreed that in no event will the total compensation and
reimbursement to be paid hereunder exceed the sum of $_15,000.00 _ for all services
rendered. By contract or amendment, the County and Contractor may reallocate the budget among
project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project
monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any
payment by the County may be offset by any amount the Contractor owes the County for any reason.
4. County's Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this contract shall be
the .property of the County. However, Contractor shall have the right to utilize such documents
in the course of its marketing, professional presentations, and for other business purposes.
Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant
to this contract, including the right to: 1) reproduce the work; 2) prepare derivative works; 3)
distribute copies to the public; 4) perform the works publicly; and 5) to display the work
publicly. Contractor shall have right to use materials produced in the course of this contract for
marketing purposes and professional presentations, articles, speeches and other business
purposes.
5. Pitkin County's Obli atg ions. Pitkin County shall administer this contract through
a County Representative. Gary Tennenbaum will manage the project as the County's
Representative. In the event that Gary Tennenbaum is not available, Dale Will shall assume the
County Representative's duties. The services provided and products delivered by the Contractor
under this contract will be subject to review by the County's Representatives, or a designee, for
compliance with Contractor's obligations prior to final payment.
6. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this contract, with or without cause, by giving written notice to the Contractor of such
Contract # 123-2010
Budget Line Item # 118.75.02264.86230
termination and specifying the effective date thereof. Such notice shall be given at least ten (10)
days before the effective date of such termination. In such event all finished or unfinished
documents, data, studies and reports prepared by the Contractor pursuant to this contract shall
become the County's property. Contractor shall be entitled to receive compensation in
accordance with the contract for any satisfactory work completed pursuant to the terms of this
contract prior to the date of termination. Not withstanding the above, Contractor shall not be
relieved of liability to the County for damages sustained by the County by virtue of any breach of
the contract by the Contractor.
7. Independent Contractor Status.
A. The parties to this contract intend that the relationship between them
contemplated by the contract is that of independent Contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent, or servant of
Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin
County under this contract. Contractor may choose to work for other individuals or entities
during the term of this contract, provided that the basic services and deliverable products
required under this contract are submitted in the manner and on the schedule defined under this
contract.
C. Contractor warrants that all work produced will conform to all applicable
industry standard of care, skill and diligence in the performance of Contractor's obligations under
this contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of
any Pitkin County employee, servant or agent in the course of completing work under this
contract.
E. Contractor is not entitled to any Workers' Compensation benefits through
Pitkin County and is responsible for payment of any federal, state, FICA and other income taxes.
8. Assi ability. This contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this contract must be accepted in writing by the
County.
9. Binding Arbitration. Any disputes arising out of this contract shall be subject to
binding arbitration. The parties agree that any disputes concerning the terms and conditions of this
contract shall be submitted and finally settled by arbitration. Arbitration shall be conducted
pursuant to the rules of the American Arbitration Association and shall be presided over by the
Pitkin County Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of the
arbitration shall be awarded to the substantially prevailing party.
2
Contract # 123-2010
Budget Line Item # 118.75.02264.86230
10. Severability. In the event that any provision of this contract shall be held to be
invalid or unenforceable, the remaining provisions of this contract shall remain valid and binding
upon the parties hereto
11. Integration and Modification.
A. This contract represents the entire and integrated contract between the
County and the Contractor and supersedes all prior negotiations, representations, or contract, either
written or oral. This contract may be amended only by written contract signed by both the County
and the Contractor.
B. The County may, from time to time, request changes in the scope of
services of the Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor's compensation, which aze mutually agreed upon
between the County and the Contractor, shall be in writing and upon execution shall become part
of this contract.
12. Indemni
~A. The Contractor (including, by defmition here and hereinafter, its officials,
employees, agents and representatives, subcontractors and suppliers), shall and hereby does release,
discharge, indemnify and hold harmless the County of Pitkin and its officials, employees, agents
and representatives from and against liability for any claim, demand, loss, damages, penalty, judg-
ment, expenses, costs (including costs of investigation and defense), fees (including reasonable
attorney and expert witness fees) or compensation in any form or kind whatsoever for any bodily
injury, death, personal injury or property damage arising out of or in connection with any negligent
act, intentional act, error or omission by the Contractor, and for any consequential liability alleged
to accrue. against the County on account of the Contractor's acts, errors or omissions; provided,
however, that such indemnity shall not be construed as an indemnity for bodily injury or property
damage arising from the sole negligence of the County or its employees.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto at its sole
expense and shall bear all other costs and expenses related thereto, even if the claim, demand or
lawsuit is groundless, false or fraudulent.
13. Insurance.
A. In whole or in part, the Contractor shall secure and maintain for the term of its
contractual relationship with the County such insurance policies, from companies licensed in the
State of Colorado, as will protect itself and the County from claims for bodily injuries, death,
personal injury or property damage, which may arise out of or result from the Contractor's acts,
errors or omissions. The following insurance coverage, at or above the limits indicated and
including such endorsements as aze indicated by an "X", aze required:
1. Statutory Workers' Compensation: Colorado statutory minimums
Contract # 123-2010
Budget Line Item # 118.75.02264.86230
2. Commercial General Liability -ISO 1998 Form or equivalent
(Wuh County named additional insured)
Each Occurrence Limit
$1,000,000.00
General Aggregate Limit $2,000,000.00
Products/Completed Operations Aggregate Limit $2,000,000.00
Comprehensive Form (All risks) to include (place X by applicable
provisions):
X Premises/Operations
Underground, Explosion & Collapse Hazard
X Products/Completed Operations
X Contractual Liability
X Independent Contractors and Subcontractors
X Broad Form Property Damage
X Personallnjury
3. Business Auto Coverage:
Combined Single Limit Liability (each accident) $1,000,000.00
Including all owned, non-owned, and hired vehicles.
4. Special COVerages (check as appropriate and insert amount):
_ (1) Performance Bond
Labor and Material
Payment Bond
(2) Professional Errors and Omissions
(3) Aircraft Liability
(4) Owner's Protective
_ (5) Builder's Risk
_ (6) Boiler and Machinery
(7) Loss of Use Insurance
- (8) Pollution Liability
(9) Crime, including Employee Dishonesty Coverage, or Fidelity Bond
B. Proof of Insurance:
1. To provide evidence of the required insurance coverage, copies of
Certificates of Insurance in a form acceptable to the County shall be filed with the County through
the representative identified in Paragraph S, no later than ten (10) calendar days prior to com-
mencement of operations affecting the County. Failure to file or maintain acceptable Certificates
of Insurance with the County is agreed to be a material breach of any contract. These Certificates
of Insurance shall contain a provision that coverage afforded under the policies will not be
canceled or materially altered unless at least thirty (30) calendar days prior written notice by
certified mail, return receipt requested (effective upon proper mailing), has been sent to the
Procurement Officer. (For purposes of this provision, "materially altered" shall mean a change
4
Contract # 123-2010
Budget Line Item # 118.75.02264.86230
affecting the coverage's required herein, including a change to policy limits as set out in the then-
current policy declarations page).
Simultaneously with the Certificates of Insurance, the Contractor shall
file with the Procurement Officer a certified statement as to claims pending against the required
coverages, reserves established on account of such claims, defense costs expended and amounts
remaining on policy limits.
2. In addition, these Certificates of Insurance shall contain the
following clauses:
a. The clause "other insurance provisions," in a policy in which the
County of Pitkin holds a Certificate, shall not apply to the County of Pitkin.
b. The insurance companies issuing the policy or policies hereunder
shall have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles in the above-described insurance policies shall
be assumed by and be for the amount of, and at the sole expense of the
Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3. Certificates of Insurance for all renewal policies shall be delivered to
the County's Representative at least fifteen (15) days prior to a policy's expiration date except for
any policy expiring on the expiration date of this contract or thereafter.
4. The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this contract.
14. Exemptions. All purchases of construction, building or any other materials for
this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes.
Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-SK.
15. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this contract for a period of
three (3) years after final payment under the contract and the County shall have the right within
the three (3) year period to inspect and audit these books, records and documents, upon demand,
in a reasonable manner and at reasonable times, for the purpose of determining, by accepted
accounting and auditing standards, compliance with all provisions of the contract and applicable
law.
16. Contract Made in Colorado. The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to
be exclusively in the courts of Pitkin County, Colorado.
5
Contract # 123-2010
Budget Line Item # 118.75.02264.86230
17. Attorne~Fees. In the event that legal action is necessary to enforce any of the
provisions of this contract beyond the arbitration described in Paragraph 9, the substantially
prevailing party shall be entitled to its costs and reasonable attorney's fees.
18. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this contract, the monetary limitations or
terms (presently $150,000.00 per person and $600,000 per occurrence) or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101,
et. Seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of
its officers, agents or employees. Further, nothing in this contract shall be construed or interpreted
to require or provide for indemnification of the Contractor by the County for any injury to any
person or any property damage whatsoever which is caused by the negligence or other misconduct
of the County or its agent or employees.
19. Current Year Obli ations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only currently
budgeted expenditures of Pitkin County. Pitkin County's obligations under this contract are
subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide
the services set forth herein. No provisions of the contract shall constitute a mandatory charge or
requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No
provision of the contract shall be construed or interpreted ascreating amultiple-fiscal year direct
or indirect debt or other financial obligation of Pitkin County within the meaning of any
constitutional or statutory debt limitation. This contract shall not directly or indirectly obligate
Pitkin County to make any payments beyond those appropriated for Pitkin County's then current
fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any
class or source of Pitkin County's moneys, nor shall any provision of this contract restrict the
future issuance of Pitkin County's bonds or any obligations payable from any class or source of
Pitkin County's money.
20. Notice. Any written notice required by this contract shall be deemed delivered
through any of the following: (1) hand delivery to the person at the address below; (2) delivery by
facsimile with confirmation of receipt to the fax number below; or (3) within three (3) days of
being sent certified first class mail, postage prepaid, return receipt requested addressed as
follows:
A. To Pitkin County Open Space and Trails with copies to•
Gary Tennenbaum
Aspen, Colorado 81611
Fax (970-920
B. To Contractor:
Pattillo Associates Engineers Inc.
1215 Grand Ave
PO Box 751
Pitkin County Attorney's Office
530 E. Main Street, #302
Aspen, Colorado 81611
Fax: (970) 920-5198
6
Contract # 123-2010
Budget Line Item # 118.75.02264.86230
Glenwood Springs, CO 81602
Fax 970945-4921
21. Compliance with House Bi1106-1343 and House Bi1107-1073
A. In compliance with House Bill 06-1343 and House Bill 07-1073 amending Title 8
of the Colorado Revised Statutes by the addition of Article 17.5, Illegal Aliens-Public Contract
for Services, enacted by the General Assembly of the State of Colorado, the Contractor shall not:
Knowingly employ or contract with an illegal alien to perform work under
this contract or;
2. Enter into a contract with a subcontractor that fails to certify to the
Contractor that the subcontractor shall not knowingly employ or contract
with an illegal alien to perform work under this contract.
B. In compliance with House Bill 06-1343 and House Bill 07-1073 enacted by the
General Assembly of the State of Colorado:
1. The Contractor has confirmed or attempted to confirm the employment
eligibility of all employees who are newly hired for employment in the United States
through participation in the Basic Pilot Program [created in Public Law 208, 104th
Congress, or its successor and expanded in Public Law 156, 108' Congress, or its
successor, that is administered by the United States Department of Homeland Security]
and, if the Contractor is not accepted into the Basic Pilot Program prior to entering into
this contract, the Contractor shall apply to participate in the Basic Pilot Program every
three months until the Contractor is accepted or this contract has been completed,
whichever is earlier. This provision shall not be required or effective if the Basic Pilot
Program is discontinued.
2. The Contractor shall be prohibited from using Basic Pilot Program
procedures to undertake pre-employment screening of job applicants while this contract is
being performed.
3. If the Contractor obtains actual knowledge that a subcontractor performing
work under this contract knowingly employs or contracts with an illegal alien, the
Contractor shall be required to:
~ a. Notify the subcontractor and the County within three days that the
Contractor has actual knowledge that the subcontractor is employing or
contracting with an illegal alien; and
b. Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to subparagraph (a) of this
paragraph (3) the subcontractor does not stop employing or contracting with the
illegal aliens; except that the Contractor shall not terminate the contract with the
7
Contract # 113 -1o I o
Budget Line Item # 118.75.02264.86230
subcontractor if during such three days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with
an illegal alien.
4. The Contractor shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the Department of Labor
and Employment is undertaking pursuant to the authority established in Subsection (5) of
C.R.S. § 8-17.5-102.
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out
herein above.
CONTRACTOR:
By:
Title ~~~ rn~'' l ~ 2010
ate
PITKIN COUNTY:
By:
sl, Ira
Gary Tennenbaum, Stewardship and Trails Manager Date
8
Contract # 123-2010
Budget Line Item # 118.75.02264.86230
EXHIBIT A
PATTILLO ASSOCIATES ENGINEERS, INC.
STRUCTURAL CONSULTANT S
1215 grand avenue, post office box 751 glenwood springs, Colorado 81602
phone (970) 945-9695 fax (970) 945-4921 a-mail: pae@sopris.net
Apri17, 2010
Pitkin County Open Space and Trails
530 E. Main Street, 3`d Floor
Aspen, CO 81611
Re: Emma Store Rehabilitation, Phase 2
Attn: Gary Tennenbaum
We are pleased to present this proposal for Structural Engineering Services for the proposed
historic building stabilization and preservation prof ect, located approximately at mile marker
21.5 on Highway 82 in Pitkin County, Colorado.
Our services will consist of customary structural analysis and design necessary to achieve
the intent of the Emma Store Rehabilitation construction drawings prepared by our office
dated November 4, 2009. Our scope of work would include the following general phases
and tasks:
Design Services Analysis and design of any unspecified structural
members and components necessary to attain
stability for code-specified loads and forces
• Production of any drawings and details needed to
supplement the construction plans
Construction Services Telephone coordination during construction
• Shop drawing review and clarification sketches
as required
• On-site coordination meetings during construction
• Periodic observation of existing and constructed
conditions during construction
• Responses to Requests for Information (BFI's)
generated by the General Contractor
We propose to work on this project on an Hourly Rate basis plus Reimbursable Expenses.
We anticipate that the cost for structural services as described will be within the range of
$10,000 to $15,000 based on time estimates. You would be charged for services in
accordance with the enclosed Unit Rate Schedule. Billings occur monthly and payments are
expected within 30 days of the invoice date.
As Principal Engineer, Robert Pattillo, P.E., will be reviewing and approving all work
provided by this office. Michael Baca, E.I.T. will serve as Project Designer for our portion
of the design, with assistance as required from Misty Stuart, our Administrative Assistant.
We will interface with Suzannah Reid of VKR Studio regarding coordination of
architectural and mechanical issues.
~o
Contract # 123-2010
Budget Line Item # 118.75.02264.86230
EXHIBIT B
11
PATTILLO ASSOCIATES ENGINEERS, INC.
structural consultants
p.o. box 751
glenwood springs, Colorado 81602
970/945-9695
UNIT RATE SCHEDULE
HOURLY COMPENSATION
PRINCIPAL ENGINEER (Robert Pattillo, P.E.) $140.00*
PROJECT ENGINEER $110.00
DESIGNER I (Michael Baca, E.I.T.) $ 90.00
DESIGNER II $ 70.00
CAD DRAFTER I $ 60.00
CAD DRAFTER II $ 40.00
ENGINEER TECHNICIAN $ 45.00
CLERICAL (Misty Stuart) $ 40.00
REIMBURSABLE EXPENSES
Facsimile Transmission/Receipt no charge
Photocopies: 8.5x11, 8.5x14 $0.20/page
11 x 17 0.45/page
Large Format Copies
bond 0.50/sq.ft.
vellum 0.75/sq.ft.
mylar 1.00/sq.ft.
Courier Transmittals (RF Valley) 12.00/trip
Mileage: within 50 mile radius no charge
beyond 50 mile radius 0.60/mile
Sub-Consultant Fees cost plus 10%
Special Charges (eg. materials, instruments, freight) cost plus 10%
NOTE: Unit prices are subject to change during the course of any project, with due notice.
* For expert testimony, including depositions, rates for Mr. Pattillo are $1,000.00 per half day (up
to 4 hours) and $2,000.00 per full day (up to 8 hours).
c:/documents and settings/main docs and wp docs/proposals/lratesmm09-1
~a