HomeMy WebLinkAboutbocc.con.016.2010CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING
CONTRACT #: 016.2010
ORIGINATING DEPARTMENT/DIVISION: Facilities
CONTACT PERSON: Jodi Smith PHONE #: x5396
PROJECT NAME: Annual Roofing Services
^ BOCC AGENDA ITEM ~STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (per Revised Procurement Code 7/2005)
^ Over $50,000 (Requires County Manager's Signature)
/ CHECK PROCUREMENT TYPE:
^None ~Informal ~Formal ~Sole Source DEmergency ~State Bid ^
^Compliance with House Bills 06-1343 and 07-1073 - Immigration Form (Under $10,000, Letters of Engagement, etc
DOLLAR AMOUNT: not to exceed $24 000
~
/ CHECK CONTRACT TYPE:
~ Services/Maintenance
^License/Use
^Lease
^Conshuction
^Goods, Equipment, Supplies
^Other (e.g. revenue)
BUDGET LINE ITEM/LEDGER NUMBER: various
^Employment (for county employees)
^Intergovernmental Agreement (Requires BOCC Action)
ONon-Profit
^Quasi-Public
^Grant Agreements (Requires BOCC Action)
^Change Order/Contract Arnendment
CONTRACTOR: Pacific Sheet Metal Inc. COMPLETE LEGAL OF NAME OF BUSINESS (if different from
contractor)
Contract Execution Date:7/29/10 Contract End Date: 7/29/11
Automatic Renewal: ~Yes ONo Term of Contract: 3-years
~-~ All Contracts should be proofed for the following:
/ ~No Pages Missing 0 ~
/~If a Page is Left Intentionally Blank Note on Page I~
/ ~Pa e numbered consecutivel ~~'~
g y ~
/ ~All Signatures Affixed
/ ~All Dates Filled In
/ ~All Other Blanks Filled In
/ ~All Exhibits Attached
/~HB 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/or Contract
/ ^All Legal Descriptions Attached (if applicable)
/^Notice of Award/Notice to Proceed Attached (if applicable)
/ ^Warranty (if applicable)
/ ^Special Instructions for Finance Department:
/~Sent to Clerk and Recorder for Scanning/Archiving
/~Anthorized Staff Person's Name: Jodi Smith
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK' S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE.
PITKIN COUNTY ANNAUL ROOFING SERVICES
CONTRACT # oi6.2oio
Ledger # charged per facility per job
~~~~~
~~~ ~~
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CONTRACT FOR PROVISION OF SERVICES
~' " .. ~: ~.._,. ._e^~
THIS CONTRACT is made and entered by and between the Pitkin County Board of
County Commissioners ("County") and Pacific Sheet Metal Inc. PO Box 70 Carbondale,
Colorado (970) 963-6563 (hereinafter "Contractor").
1. Term. The term of this contract is from July 1, 2010 to Julv 1, 2011. At the expiration of
the initial term, the contract may be extended for an additional term of three (3) one-year terms by
the express written consent of both parties.
2. Contractor's Obli atg_ions. Contractor shall provide roofing services at the various locations
within Pitkin County, including but not limited to the following:
Pitkin County Courthouse 506 East Main Street, Aspen Colorado
Pitkin County Courthouse Plaza 530 east Main Street, Aspen Colorado
Pitkin County Jai1485 Rio Grande Place, Aspen Colorado
Pitkin County Library 120 North Mill Street, Aspen Colorado
Pitkin County Health and Human Services 405 Castle Creek Road, Aspen Colorado
Pitkin County Landfi1132040 Highway 82, Snowmass Colorado
Redstone Bathroom Redstone Park Colorado
Repeater Sites located in and around Aspen
Description of Services: Service provider will perform experienced roofing work to include repair,
maintenance on commercial buildings and other various County assets. . The contractor will ~~
occasionally be required to work non-traditional hours, i.e. hours other than~ a.m. to 5:00 p.m.,
Monday through Friday, and weekends. Pitkin County expects quality work, which may exceed
minimum industry standards. Needed services durrng the contract period will be requested through
issuance of work orders. There is no guaranteed minimum amount of services to be ordered. No work
order exceeding $10,000 will be issued. Pitkin County reserves the right to supply any or all materials.
Awarded service provider must enter into the attached service agreement (for your review) and provide
the required insurance. This agreement is effective for one year from the date on the service agreement.
At the option of the County, the Agreement may be extended for additional one-year periods not to
exceed three (3) additional one-year periods. Pricing changes shall be negotiated by and agreed upon
by both parties and may not exceed the Counties budget. Written notice of renewal shall be provided to
the Service Provider and mail no later than ninety (60) days prior to the contract end.
Pitkin Counry Facilities Management, 485 Rio Grande Place, Unit ioi, Aspen, CO 816ii
970-920-5396, 97o-92O-5285 F~ or email: jodis@co.pitkin.co.us
PITKIN COUNTY ANNAUL ROOFING SERVICES
CONTRACT # oi6.2oio
Ledger # charged per facility perjob ~'~ # ~~ ~' ~'~ ~'~
Service Provider to:
a. Provide normal services as established in the work order within seven (7) working
days. Provide emergency or urgent requested services within four (4) hours of
request.
b. Carry insurance levels as indicated in attached Services Agreement.
c. Provide an after normal work hours phone n number to be used by the County to
request emergency or urgent needed services.
d. Obtain any needed permits for repair or installation work.
e. Provide proof of personnel qualifications, to include but not limited to; copies of
licenses, school certificates, letters of reference, etc.
f. Provide evidence of having adequate and sufficient equipment to perform quality
services upon request.
g. Contractor shall attempt to recycle all parts and or equipment removed from County assets.
h. Notify the Facilities Manager of any items discovered while working on County assets;
submit written recommendation for corrective measures including scope and estimated cost.
i. Workmanship level shall be the standard of practice and acceptable to the Facility Manager
or designee.
j. Contractor shall install energy efficient parts and/or equipment on all County jobs, unless
authorized by the County Energy Manager.
k. Contractor shall attempt to recycle all parts and or equipment removed from County assets.
1. Job site cleanup must be done at the end of each day and again at the end of each project/job.
County dumpsters shall not be used for electrical debris, unless authorized by Facilities
Manager or designee prior to doing so.
m. Guarantee response time of 1 hour or less, in the event of an emergency Charge for travel
time shall not exceed lhrs per 24hr period and must be clearly noted on all
invoices.
n. Must be a licensed contractor in the City of Aspen/I'itkin County
o. Contractor will invoice for all jobs completed on a unity price basis consistent with
the established in awarded proposal, including appropriate mark up on materials, in
any. Material invoices must be included with the billing invoices.
p. Job name must be included on the billing invoices.
LJNSATISFACTORY PERFORMANCE: Pitkin County may consider the following
performance by the vendor as unsatisfactory performance. An unsatisfactory performance
determination shall not be limited to the following:
1. In excess of one service "call back" to correct the same problem within 30
consecutive calendar days.
2. In excess of one instance within one calendar year of vendor personnel assigned to an
authorized service call not having the skill or knowledge to diagnose the problem
and/or perform the repair.
2
Pitkin County Facilities Management, 485 Rio Grande Place, Unit ioi, Aspen, CO 8i6ii
97o-92O-5396, 97o-92o-52g5 Fax or email: jodis@co.pitkin.co.us
PITKIN COUNTY ANNAUL ROOFING SERVICES
CONTRACT # oi6.2oio
Ledger # charged per facility perjob ~ ~,r. ". ~~ ~_`_~ ;s~
3. In excess of two instances within one calendar year of response time, as defined in
this specification, to an authorized service call exceeding the two-hour limit.
PERFORMANCE WARRANTY: Work performed under the purchase order shall meet all
applicable requirements of the latest revision of the Unified Building and Plumbing codes.
The vendor shall guarantee all work included in the purchase order against any defects in
workmanship; and shall satisfactorily correct, at no cost to Pitkin County, any such defect
that may become apparent within a period of one year after completion of work. The
warranty period shall commence upon date of acceptance by Pitkin County.
MATERIAL WARRANTY: Parts furnished under the purchase order shall be the latest
improved models in current production, as offered to commercial trade, and shall be of
quality material. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE,
RECONDITIONED OR DISCONTINUED MODELS OR MATERIALS ARE NOT
ACCEPTABLE. The warranty period for vendor provided materials shall be for a period of
one year after completion of the installation or within the manufacturer's warranty,
whichever is the later period. The warranty period shall commence upon date of acceptance
by Pitkin County, if applicable. Vendor shall provide the authorized Pitkin County
representative with all manufacturers' warranty documents upon completion of installation
and prior to leaving the job site.
SAFETY '
Vendor shall provide all equipment and tools which shall be the appropriate type for the task
to which its use has been assigned and shall be well maintained, and in proper working order
before use in the performance of the service.
Vendor shall, prior to commencing work, thoroughly examine and become familiar with the
roofing system(s) and associated facilities to ensure the service can be completed in an
orderly, safe manner. Vendor shall maintain a safe work environment at all times. Vendor
shall report immediately to Pitkin County's authorized representative the existence of unsafe
condition(s), which will compromise the performance of the service.
Whereas the County may desire to have one roofing contractor perfortn all of its roofing needs,
however, some of the roofing systems are under warrantee and may not be included in this
contract until the warrantee has expired. In addition, it may be determined to be in the best
interest of the County to choose contractors by facility or choose more than one contractor per
facility.
3. Compensation and Expenses, Invoicin~yment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph
2. It is expressly understood and agreed that in no event will the total compensation and
reimbursement to be paid hereunder exceed the sum of Time and Materials costs as described in
EXHIBIT A, DATE Julv 7, 2010 for all services rendered. By contract or amendment, the County
and Contractor may reallocate the budget among project tasks if the total budget amount remains
3
Pitkin County Facilities Management, 485 Rio Grande Place, Unit 1oi, Aspen, CO 8i6ii
97o-92O-5396~ 970-920-5285 Fax or email: jodis@co.pitkin.co.us
PITKIN COUNTY ANNAUL ROOFING SERVICES
CONTRACT # oi6.2oio
~edger # charged per facility perjob ~~'~!• ~' ~~`! ~` `~
unchanged. Contractor shall invoice for the project monthly based on hours worked, with payrnent
expected within thirty (30) days of invoice, but any payment by the County may be offset by any
amount the Contractor owes the County for any reason.
4. County's Exclusive Ownership of Work Product. Drawings, specifications, guidelines and
other documents prepared by Contractor in connection with this contract shall be the property of the
County. However, Contractor shall have the right to utilize such documents in the course of its
marketing, professional presentations, and for other business purposes. Contractor assigns to County
the copyrights to all work prepared, developed, or created pursuant to this contract, including the
right to: 1) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use
materials produced in the course of this contract for marketing purposes and professional
presentations, articles, speeches and other business purposes.
5. Pitkin County's Obli atg ions. Pitkin County shall administer this contract through a County
Representative. Jodi Smith will manage the project as the County's Representative. In the event
that Jodi Smith is not available, Mark Benesh shall assume the County Representative's duties. The
services provided and products delivered by the Contractor under this contract will be subject to
review by the County's Representatives, or a designee, for compliance with Contractor's obligations
prior to final payment.
6. Termination Prior to Expiration of Contract Term. The County has the right to terminate
this contract, with or without cause, by giving written notice to the Contractor of such termination
and specifying the effective date thereo£ Such notice shall be given at least ten (10) days before the
effective date of such termination. In such event all finished or unfinished documents, data, studies
and reports prepared by the Contractor pursuant to this contract shall become the County's property.
Contractor shall be entitled to receive compensation in accordance with the contract for any
satisfactory work completed pursuant to the terms of this contract prior to the date of termination.
Notwithstanding the above, Contractor shall not be relieved of liability to the County for damages
sustained by the County by virtue of any breach of the contract by the Contractor.
7. Independent Contractor Status.
A. The parties to this contract intend that the relationship between them contemplated by
the contract is that of independent Contractor. Contractor, and any agent, employee, or servant of
Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under this
contract. Contractor may choose to work for other individuals or entities during the term of this
contract, provided that the basic services and deliverable products required under this contract are
submitted in the manner and on the schedule defined under this contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standards of care, skill and diligence in the performance of Contractor's obligations under this contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin
County employee, servant or agent in the course of completing work under this contract.
4
Pitkin County Facilities Management, 485 Rio Grande Place, Unit ioi, Aspen, CO 8i61i
97o-92O-5396, 970-92o-52g5 Fax or email: jodis@co.pitkin.co.us
PITKIN COUNTY ANNAUL ROOFING SERVICES
CONTRACT # oi6.2oio
Ledger # charged per facility per job ~~~r. ~ ~ ~ ~~ , ~
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income taxes.
8 Assi abilitX. This contract is not assignable by either party. Any use of subcontractors by
the Contractor for performance of this contract must be accepted in writing by the County.
9. Binding Arbitration. Any disputes arising out of this contract shall be subject to binding
arbitration. The parties agree that any disputes concerning the terms and conditions of this contract
shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to the
rules of the American Arbitration Association and shall be presided over by the Pitkin County
Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of the arbitration shall
be awarded to the substantially prevailing party.
10. Severabilitv. In the event that any provision of this contract shall be held to be invalid or
unenforceable, the remaining provisions of this contract shall remain valid and binding upon the
parties hereto
11. Integration and Modification.
A. This contract represents the entire and integrated contract between the County and the
Contractor and supersedes all prior negotiations, representations, or contract, either written or oral. This
contract may be amended only by written contract signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or decrease in the
amount of the Contractor's compensation, which are mutually agreed upon between the County and
the Contractor, shall be in writing and upon execution shall become part of this contract.
12. Indemni .
The Contractor (including, by definition here and hereinafter, its officials, employees, agents and
representatives, subcontractors and suppliers), shall and hereby does release, discharge, indemnify and
hold harmless the County of Pitkin and its officials, employees, agents and representatives from and
against liability for any claim, demand, loss, damages, penalty, judgment, expenses, costs (including
costs of investigation and defense), fees (including reasonable attorney and expert wimess fees) ar
compensation in any form or kind whatsoever for any bodily injury, death, personal injury or property
damage arising out of or in connection with any negligent act, intentional act, error or omission by the
Contractor, and for any consequential liability alleged to accrue against the County on account of the
Contractor's acts, errors ar omissions; provided, however, that such indemnity shall not be construed as
an indemnity for bodily injury or property damage arising from the sole negligence of the County or its
employees.
The Contractor further shall investigate process, respond to, adjust, provide defense for and defend, pay
or settle all claims, demands, or lawsuits related hereto at its sole expense and shall bear all other costs
and expenses related thereto, even if the claim, demand or lawsuit is groundless, false or fraudulent.
Pitkin County Facilities Management, 485 Rio Grande Place, Unit ioi, Aspen, CO 8i6i1
97o-92O-5396, 970-9~0-5285 Fax or email: jodis@co.pitkin.co.us
PITKIN COUN1'Y ANNAUL ROOFING SERVICES
CONTRACT # oi6.2oio
Ledger # charged per facility per job _ ~ . ~>: ~~, ~~~ ; ~~
13. Insurance.
A. In whole or in part, the Contractor shall secure and maintain for the term of its
contractual relationship with the County such insurance policies, from companies licensed in the
State of Colorado, as will protect itself, the County and others as specified, from claims for bodily
injuries, death, personal injury or property damage, which may arise out of or result from the
Contractor's acts, errors or omissions. The following insurance coverage, at or above the limits
indicated and including such endorsements as are indicated by an "X", are required:
1. Statutory Workers' Compensation: Colorado statutory minimums
2. Commercial General Liability - ISO 1998 Form or equivalent
(With County named additional insured)
Each Occurrence Limit $1,000,000.00
General Aggregate Limit $2,000,000.00
Products/Completed Operations Aggregate Limit $2,000,000.00
Comprehensive Form (All risks) to include
X ~ Premises/Operations
Underground, Explosion & Collapse Hazard
X Products/Completed Operations
X , Contractual Liability
X Independent Contractors and Subcontractors
X Broad Form Property Damage
X PersonalInjury
3. Business Auto Coverage:
Combined Single Limit Liability (each accident) $1,000,000.00
4. Special Coverage's (check as appropriate and insert amount):
_ (1) Performance Bond
Labor and Material
Payment Bond
_ (2) Professional Errors and Omissions
_ (3) Aircraft Liability
_ (4) Owner's Protective
_ (5) Builder's Risk
_ (6) Boiler and Machinery
_ (7) Loss of Use Insurance
_ (8) Pollution Liability
_(9) Crime, including Employee Dishonesty Coverage, or Fidelity Bond
B. Proof of Insurance:
6
Pitkin County Facilities Management, 485 Rio Grande Place, Unit ioi, Aspen, CO 8i611
97o-92O-5396, 970-920-5285 Fax or email: jodis@co.pitkin.co.us
PITKIN COUNTY ANNAUL ROOFING SERVICES
CONTRACT # oi6.2oio
Ledger # charged per facility perjob ~~~_- ~~~~~~~=~ ~3~
To provide evidence of the required insurance coverage, copies of Certificates
of Insurance in a form acceptable to the County shall be filed with the County
through the representative identified in Paragraph 5, no later than ten (10)
calendar days prior to commencement of operations affecting the County.
Failure to file or maintain acceptable Certificates of Insurance with the
County is agreed to be a material breach of any contract. These Certificates of
Insurance shall contain a provision that coverage afforded under the policies
will not be canceled or materially altered unless at least thirty (30) calendar
days prior written notice by certified mail, return receipt requested (effective
upon proper mailing), has been sent to the County (through the County's Risk
Department). (For purposes of this provision, "materially altered" shall mean
a change affecting the coverage's required herein, including a change to
policy limits as set out in the then-current policy declarations page).
Simultaneously with the Certificates of Insurance, the Contractor shall file with
the County's Risk Department (and promptly update, as necessary) a certified
statement as to claims pending against the required coverage's, reserves
established on account of such claims, defense costs expended and amounts
remaining on policy limits.
2. In addition, these Certificates of Insurance shall contain the following clauses:
a. The clause "other insurance provisions," in a policy in which the County
of Pitkin holds a Certificate, shall not apply to the County of Pitkin.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any fortn of policy.
c. Any and all deductibles in the above-described insurance policies shall
be assumed by and be for the amount of, and at the sole expense of the
Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3. Certificates of Insurance for all renewal policies shall be delivered to the
County's Representative at least fifteen (15) days prior to a policy's expiration
date except for any policy expiring on the expiration date of this contract or
thereafter.
4. The County reserves the right to request and receive a copy of any policy and
any policy endorsement at any time during the term of this contract.
14. Exemptions and Preferences. All purchases of construction or building or any other materials
for this contract shall not include Federal Excise Taxes or Colorado State or local sales or use
Pitkin County Facilities Management, 485 Rio Grande Place, Unit 101, Aspen, CO 8i6ii
97o-92O-5396~ 970-920-5285 Fax or email: jodis@co.pitkin.co.us
PITKIN COUNTY ANNAUL ROOFING SERVICES
CONTRACT # oi6.2oio
Ledger # charged per facility perjob ~~'_ ~• '3n=~°'- ~a ~
taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-
78000-SK.
15. Records. The Contractor shall maintain comprehensive, complete and accurate books,
records, and documents concerning its performance relating to this contract for a period of
three (3) years after final payment under the contract and the County shall have the right
within the three (3) year period to inspect and audit these books, records and documents,
upon demand, in a reasonable manner and at reasonable times, for the purpose of
determining, by accepted accounting and auditing standards, compliance with all provisions
of the contract and applicable law.
16. Contract Made in Colorado. The parties agree that this contract was made in accordance with
the laws of the State of Colorado and shall be so construed. Venue is agreed to be
exclusively in the courts of Pitkin County, Colorado.
17. Attornev's Fees. In the event that legal action is necessary to enforce any of the provisions of
this contract beyond the arbitration described in Paragraph 9, the substantially prevailing party
shall be entitled to its costs and reasonable attorney's fees.
18. Governmental Immunity. Contractor agrees and understands that Pitkin County is relying on
and does not waive, by any provision of this contract, the monetary limitations or tertns
(presently $150,000.00 per person and $600,000 per occurrence) or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-
101, et. Seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County
or any of its officers, agents or employees. Further, nothing in this contract shall be construed
or interpreted to require or provide for indemnification of the Contractor by the County for any
injury to any person or any properiy damage whatsoever which is caused by the negligence or
other misconduct of the County or its agent or employees.
19. Current Year Obli atg ions. The parties acknowledge and agree that any payments provided
for hereunder or requirements for future appropriations shall constitute only currently
budgeted expenditures of Pitkin County. Pitkin County's obligations under this contract are
subject to Pitkin County's annual right to budget and appropriate the sums necessary to
provide the services set forth herein. No provisions of the contract shall constitute a
mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal
year of Pitkin County. No provision of the contract shall be construed or interpreted as
creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin
County within the meaning of any constitutional or statutory debt limitation. This contract
shall not directly or indireetly obligate Pitkin County to make any payments beyond those
appropriated for Pitkin County's then current fiscal year. No provisions of this contract shall
be construed to pledge or create a lien on any class or source of Pitkin County's moneys, nor
shall any provision of this contract restrict the future issuance of Pitkin County's bonds or
any obligations payable from any class or source of Pitkin County's money.
8
Pitkin County Facilities Management, 485 Rio Grande Place, Unit ioi, Aspen, CO 8i6i1
97o-92O-5396~ 970-920-5285 Fax or email: jodis@co.pitkin.co.us
PITKIN COUNTY ANNAUL ROOFING SERVICES
CONTRACT # oi6.2oio
~edger # charged per facility per job
~~~:`. 7i.~.'.i;~~.li~~"~ ;i`.r
20. Notice. Any written notice required by this contract shall be deemed delivered through any
of the following: (1) hand delivery to the person at the address below; (2) delivery by
facsimile with confirmation of receipt to the fax number below; or (3) within three (3) days
of being sent certified first class mail, postage prepaid, return receipt requested addressed as
follows:
A. Pitkin County
Jodi Smith, Facilities Manager
485 Rio Grande Place #101
Aspen, CO 81611
Fax 970.920.5285
with copies to:
Pitkin County Attorney's Office
530 E. Main Street, #302
Aspen, Colorado 81611
Fax: (970) 920-5198
B. Contractor:
Pacific Sheet Metal Inc.
PO Box 70
Carbondale, Colorado
Fax 970.963.6564
21. XXI. Compliance with House Bi1106-1343 and House Bi1107-1073
A. In compliance with House Bi1106-1343 and House Bi1107-1073 amending Title 8 of
the Colorado Revised Statutes by the addition of Article 17.5, Illegal Aliens-Public
Contract for Services, enacted by the General Assembly of the State of Colorado, the
Contractor shall not:
1. Knowingly employ or contract with an illegal alien to perform work under this
contract or;
2. Enter into a contract with a subcontractor that fails to certify to the Contractor
that the subcontractor shall not knowingly employ or contract with an illegal
alien to perform work under this contract.
B. In compliance with House Bill 06-1343 and House Bill 07-1073 enacted by the General
Assembly of the State of Colorado:
1. The Contractor has confirmed or attempted to confirm the employment
eligibility of all employees who are newly hired for employment in the United
States through participation in the Basic Pilot Program [created in Public Law
208, 104th Congress, or its successor and expanded in Public Law 156, 108tn
Congress, or its successor, that is administered by the United States
Department of Homeland Security] and, if the Contractor is not accepted into
the Basic Pilot Program prior to entering into this contract, the Contractor
shall apply to participate in the Basic Pilot Program every three months until
9
Pitkin County Facilities Management, 485 Rio Grande Place, Unit ioi, Aspen, CO 8i61i
97o-92O-5396~ 970-920-5285 Fax or email: jodis@co.pitkin.co.us
PITKIN COUNTYANNAUL ROOFING SERVICES
CONTRACT # oi6.2oio
Ledger#chargedperfacflftyperjob ~~~ ~,;~>~~€~S~ ~:
the Contractor is accepted or this contract has been completed, whichever is
earlier. This provision shall not be required or effective if the Basic Pilot
Program is discontinued.
2. The Contractor s~all be prohibited from using Basic Pilot Program procedures
to undertake pre-employment screening of job applicants while this contract is
being performed.
3. If the Contractor obtains actual knowledge that a subcontractor performing
work under this contract knowingly employs or contracts with an illegal alien,
the Contractor shall be required to:
a. Notify the subcontractor and the County within three days that the
Contractor has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
b. Terminate the subcontract with the subcontractor if within three days
of receiving the notice required pursuant to subparagraph (a) of this paragraph (3) the
subcontractor does not stop employing or contracting with the illegal aliens; except
that the Contractor shall not terminate the contract with the subcontractor if during
such three days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal alien.
4. The Contractor shall comply with any reasonable request by the Department
of Labor and Employment made in the course of an investigation that the Department of Labor
and Employrnent is undertaking pursuant to the authority established in Subsection (5) of
C.R.S. § 8-17.5-102.
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out herein
above.
CONTRACTOR:
By:
T1tle ~cr~~n~ ~~u ~s~n.~oef 7- g r lI~
Date
BOARD of COUNTY COMMISIONERS OF PITKIN COLTNTY, COLORADO:
By: ~ -7.~-I 0
Jodi Smith, Facilities Manager Date
10
Pitkin County Facilities Management, 485 Rio Grande Place, Unit ioi, Aspen, CO 8i61i
97o-92O-5396, 970-920-5285 Fax or email: jodis@co.pitkin.co.us
PITKIN COUNTY ANNAUL ROOFING SERVICES
CONTRACT # oi6.2oio
Ledger ~ rged per ility perjob ~~~t. ~°-~,-~ ~~-~ ,~
B
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Public Works
Pitkin County Facilities Management, 485 Rio Grande Place, Unit ioi, Aspen, CO 8i611
97o-92O-5396, 970-920-5285 Fax or email: jodis@co.pitkin.co.us
11
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~;~E][IBIT A
PITKIN COUNTI' 1~N~T,A,UL ROOFING 5EIZVICES
C,pNTRAGT # oi6.2oio
Ledger # chargad per fac~-ity par job f~ev. 3~28l09 jls
PTTIQN COU~N"T"Y ANNAUI. RQ~I'ING 3ERVICES
PROFOSAY~ FORM
Froposal Time: 10:00 a.m. MST
Proposal Dat~: June 24, 2010
From: t~U C i~ i C cS ~'1 ~~f l~l f tu~ ~~IG
D
r~
~o~ o. Fa~: a r~ . ~ y
E~si~ d o«re ~. o m.ct,n n L~ ~ a c.~ ~~c .s h~~f-rr~~{ . rti ~
To: THE PITKIlV COUNTY BOARD OF CON11v~~,SS.T.O~T~RS
clo Jodi 5mith
485 Rio C~rande Ptace, #I01 Aspe~~, C~ 81 bl l
k'or.: ~itki~, County Aavnuai Roo~xxg Sezvices
~rsuax~t to a reyues# by the Pifikin County Car~nmissioners, th~ u+~dcxsigned ~roposex baving examined
the Cont~act Dacuments, in.cluding the site of the proposed work and being familiar with cflnditions
surrounding the seivices of #he prapased Project, including the availability af materials and labor
k~exeby proposcd to furnish ail labor, rnai~rials, supplies, services and. supervision rcquired. to perfrnm
tb,e work :far the project idenrif~d abo~ and iist~d. below and as detailed in the Contxact Documents
for the sum 4f
Descript,ion of riroject: Service provider wiZ~ pec~forrr~ experienced raa~~ng waz~k ta include repai~r,
maintenance c~n comrr~e~rai.al t,ualduags and other cariaus County assets. The cantractar will occasionally
be requi~d to wark non-traditianal hours, i.e. hours other tt~an $:4Q a.m. tv S:OD p.m_,1.1~[on.day tbrou~b,
Fri,day, ar~d weekends. P'itki~ County expects qnality worlc, which rnay exceed minimum industry
standards. Needad sexvitccs during the contract period will be requ.ested thraugh issusnce of work
orders. There is na guarant~od minimum amou.nt of services bo b~ ardered. No wo~k arder exceeding
$25,004 wiIl be issued. Pitkin Couz~ty xcse.xves ~he right to suppIy any ar all materials.
Awarded service provxder xnusl' enter into tl~e att,~ched service lgreement (for your revi.ew) and provide
thc required insurance. This a~eemeni xs e.ffective fQr one yeat from the dste on tlie service agreement.
At the optian of ihc Counry, the Agreement may be extended fvr additiorial on.e-year pea'iods nat to
cxceed fdur 94} additional one-ycax periods. Pricing changes shall. be negotiated by and agreed upoz~ by
bath parties and may not exceed the Caunties bud.gct. Wri'tten notiCe of ~etiewal sl~ll be provided to the
Service Pravider ar~ci mail no later than ninety (60) days pric~x to tk~e contrac# end.
Normal Heuxs: £rona ` ~~ am ta ~ . ~-- ~. v ~ 1~-
18
Pitkin County FacaIities Management, 485 Rio Grande Place, Unit ioi, Aspen, CQ 8i6ix
g7o-gao-~g6, g~o-gao-y28y Fax or enaai~: jodisQa ca.pit~.co.us
'~
071~7/2610 13:34 9636564 PACIFIC SHEET METAL PAGE 92f03
P~'T'KIN COUNTY ANNAiTL R04k'T~~TG SERVICES
CONTR.ACT # 016.2qi0
Ledger #~ cher~ed per taci~ify per jab Rev. 3J28~09 jl:,
t-o o~r ~7P~pe~.r
$ ~~ h.r (foxemax~}$ hr (jaumeyman} $ ~~ ht (]gbor~')
Overt'ttne/Y~olida~ates: ~~
G~'~ a
~ / !•, ltr (foreman) $ lar {joumeyman} $ l~r (laborer)
Material Costs:
Y'he maxi.bn,uzx- nnate~ria.l m~rk-up the County wi.ll. pay is as fnllows:
1) ~$SQ0.40 + 10% bidder's mat~c-up ! ~ °!o
2) ~$SU0.00 + 8% bidc1er's rnark~up ~_%
Material invoices are to be inc~uded with billing s~tatements.
A. Statement of. ability and qualifications of tt~e Froposer tio succesafully eornpleie tlte eoxatKact,
including priar ex~erience of similar projects and sttength of responsiveness to The Cau~nty
needs and ef6ciency in performing th,e wox~t. •
~1! ~~t-~ l~ t^oo-~Gr s Gr~ s~xf~' vU' Q.r~ ~L~ ~du1 _~ fl~
V ll~r~ r~n/l ~ Qr Alrf~G_r__Le1l~tS, ~!I'~ ~~ ~l'~ ~~ b~ i~.~`
$. Methodology ax~d optirl~al sehedule i.e., response rime$ and wv~'k o~rdex pzi.o~xt~~.at~on, ctc.:
C. List ~i'a12 sub-cantractors:
G~ t1 Qf 41~Y rad,~e.~3` a.~r.e, ~i~l~~.S
~.
~
19
Pitkin C,ovnty Facilities Management, 485 Rip Grande P~ace, Unit tox,.Aspez~, CC~ ~1~?11
97o-g2o-539~~ 97o-g20-528~ Fax or email: jodis@co.pitkin.co.us
13
Ref.~erences: {please inctude contact n~ame, and ~D+hone number)
FfQnS~in /~. nn,C~7~rirah~J . c1 G~YL1 LGB~/Ql~'/"~~ ~ ~~~ ~" ~,~,j c~
07/~712010 13:34 9636564 PACIFIC SHEET METAL PAGE 03/03
~'S'~~T COLT~Y ANNAUL ROOFING SER'V~XCE,S
CONTRACT # oz6.2oxo
Ledger # charged per facNlty per Job Rev. 3128109 jls
E~. Specifie past experience with Pitkin County andlox Iist specific successfally comple~ed work in
~......1~...C ...77a7~~ .......r...~...... •
It is ~'uzth~r ux~d~rstaod that the ~ight is reserved by the pwner to reject any and all praposals az~.d it is
a~ tbat th~ praposa~s may z~ot be wit~dzawn for a~eriad of ten (10) days from speci~ied timE frnr
receiving prapasals.
The undersigned agrees that upon notification of accept~nce af this proposal, it will execube a Contract
for the aba~e stxted. work for the abave oompensation within the sched.ul~d mutually determii.ned.
The proposer hereby cerdfies:
1. That this proposal is genuine and is not rnade in the infie~rest of or on b~half of an undisclosEd
pez~on, ~iz~ rnr corpoxation and is no# submittcd in confoxnaity with any a~rcennent of zules of
arrY group, asaociafion, ar corporation:
2. Th~t it has not directly or indirectly induced or solicited any other p.roposer to put in a false
~rzo~posal.
3. Thac it k~ss r~ot solicitcd or induced any person, Firm, rn corporation to re&ai~Y f~rom proposing.
Tlte Proposer aclawwledges receipt of Addenda's Nas.~
'~'be t'ftg~t ~a xeserved to waive any informalities aad to reject an,y Proposal.
(TypeJPrint name under all signatures)
. ~f~
Dated this / day of ~~/ 2010
(Crnporate seal) T R~POS~~
_ C.
SZGNATLTRES: If the praposal is being subraitted by a Corporation, the proposer should be
signc~ by an of6cer, i.e. President or vice-pxesid~nt_ Tl~e signature of the officer signing sha].3. be
attested ta by thc secretary and properly sealed. If the proposal is being submztied by an individual or
a partner.ship, the ~posal sk~all so indieate and be groper]y signed.
(Atrach additiota shcct for Suggested Cost Saving.s Altematives}
20
Fitldn Countyr Facilities Maraageme~t, 485 Rio Grande Place, Unit ioi, Aspen, GO 816xx
97o-g2o-5396~ 97o-g2o-5~$~ Faac a~r ezna~.l. jodis@co.~itldn.co.us