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Home My WebLink Aboutbocc.res.115.2010 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE 2010 BUDGET (May through July) Resolution //1 -2010 Recitals 1) Additional revenues are anticipated to be received in 2010 than were appropriated, resulting in a portion of unappropriated fund balance available for unanticipated expenditures that occur during the year; and 2) Certain revenues will become available that were not anticipated during the preparation of the 2010 budget; and 3) Certain revenues anticipated to be received in 2010 will not be realized and will result in a decrease in fund balance; and • 4) Funds budgeted in 2010 can now be determined to be in excess of those needed for specific projects and can be returned to fund balance; and 5) Upon due and proper notice, published in accordance with the law, said supplemental budget was open for inspection by the public at a designated place, a public hearing was held on , 2010 and interested citizens were given an opportunity to file or register any objections to said supplemental budget. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that adjustments be made to the 2010 budget as follows: Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ I GENERALFUND General Sales Tax In order to simplify budgeting, Public Works labor was eliminated as a cost center. The transfer of budget between the Cost Center, Public Works, Road Capital and the General Funds has a net effect of increasing the expenditures in the Road and Bridge Fund. It is the County's policy to keep this fund at a net zero by either increasing or reducing sales tax revenue to the General Fund and correspondingly increase or decrease the sales tax in the Road and Bridge Fund. Therefore it is necessary to reduce the revenue to the General Fund by $70,967 to cover the additional expenditure in Road and Bridge. County General Sales Tax 4,758,148 (70,967) - 4,687,181 (70,967) - BOCC The BOCC approved a request from Redstone Water and Sanitation District to pay the $4,064 land use fee for the replacement of the Districts Plant. Redstone /Purchase Services - - 4,064 4,064 4,064 The BOCC approved paying for the Woody Creek Subdivision's park dedication fee from the Housing Impact Fee dedicated fund balance. The total fee for the seven lots came to $191,379.15. This transaction is a transfer between two dedicated fund balances and is reflected in the General Fund totals. Payment of Woody Creek Park Dedication fees 191,379 Park Dedication fee 191,379 - 191,379 191,379 Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ Attomey The BOCC approved funding the formation of the Woody Creek Subdivision. The contract will be managed through the Attorney's office and the County will be reimbursed if the formation is successful. Woody Creek Subdivision - - 100,000 100,000 100,000 Sheriff The BOCC approved a five year donation of $5,000 /year to Mountain Rescue Aspen for vehicle maintenance. Response /Mtn Rescue Fleet Charges - - 5,000 5,000 5,000 Public Works The County has received a grant from the Community Energy Coordinator (CEC) program. This grant will directly supplement Energy Management Program operations and labor, particularly as it pertains to support of Governor's Energy Office programs. CEC Grant/Revenue - 45,000 - 45,000 CEC Grant/Materials and Supplies - - 15,000 15,000 CEC Grant/Purchase Services - - 30,000 30,000 45,000 45,000 Land Management Staff obtained two $4,000 grants to control noxious weeds within Pitkin County. These grants will be used to reimburse landowners for costs associated with weed eradication. St Grant/State and Private Forestry Revenue - 8,000 - 8,000 St Grant/State and Private Forestry Expense - - 8,000 8,000 8,000 8,000 General Fund Open Space Staff requested Park Dedication funds for the Redstone Coke Oven restoration project. The County has received additional funds from CDOT to expand the scope of the restoration project from three to sixty -two ovens which has resulted in an increase in administration costs. Redstone Coke Oven /Engineer 36,000 - 33,661 69,661 33,661 Community Development Pitkin County shares the cost of the Electrical Inspector 50 /50 with the City of Aspen. Torn Parry has retired and his retirement buyout agreement with the City entitles him to $71,295. The County's share is $35,650. The budget remaining in the line item funds the remaining inspector. Aspen Joint/Electrical Inspector 54,899 - 35,650 90,549 35,650 Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ GENERAL FUND BALANCE CODING: HOUSING IMPACT FEES FUND - 191,379 PARK DEDICATION FEES FUND 191,379 33,661 RESTRICTED BALANCES TOTAL 191,379 225,040 UNRESTRICTED GENERAL FUND TOTAL (17,967) 197,714 173,412 422,754 NET REVENUE INCREASE /(DECREASE) FUND BALANCE (249,342) 173,412 422,754 ROAD AND BRIDGE CAPITAL 1 (249,342) Unused money from Snowmass Creek reconstruction was transferred to the capital replacement fund. The amount is over the $50,000 transfer limit and therefore needed Board approval. Snowmass Creek Reconstruction 199,163 - (84,029) 115,134 Capital Replacement 895,460 - 84,029 979,489 The County entered a contract for $18,000 with Mick Ireland for representation on the Intermountain Transportation Regional Planning Commission and the State Transportation Advisory Commission. CDOT is providing a grant for rural planning purposes that will help offset this expense. STAG Grant /Reimb of Expense CDOT - 10,600 - 10,600 STAC Grant/Contract Services - - 18,000 18,000 10,600 18,000 FUND BALANCE CODING: ROAD AND BRIDGE FUND TOTAL 10,600 18,000 NET REVENUE INCREASE/(DECREASE) FUND BALANCE (7,400) (OPEN SPACE AND TRAILS Currently there is a gap between downtown Aspen and the County's East of Aspen Trail. This trail is an important component of the County's trail system. Approximately one third of the planned trail extension lies in unincorporated Pitkin County. OST partnered with the City of Aspen to finish the East of Aspen trail. East of Aspen Trail - - 333,431 333,431 - 333,431 FUND BALANCE CODING: OPEN SPACE AND TRAILS FUND TOTAL - 333,431 NET REVENUE INCREASE /(DECREASE) FUND BALANCE (333,431) HEALTHY RIVERS AND STREAMS The Healthy Rivers and Streams Citizen Board approved funding a study to determine baseline river health conditions in the area of the Roaring Fork River between the Salvation Ditch diversion and the confluence with Castle Creek. Roaring Fork River Health Eval /Purchase Service - - 100,000 100,000 - 100,000 Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ FUND BALANCE CODING: HEALTHY RIVERS AND STREAMS FUND TOTAL - 100,000 NET REVENUE INCREASE /(DECREASE) FUND BALANCE (100,000) PUBLIC HEALTH A change in state statute requires that the County receive and distribute state money earmarked for Community Health Services. The Public Health fund was created in 2009. This adjustment budgeted the pass- through payments. Misc. State Grants - 210,000 - Pymt - Community Health - - 210,000 210,000 210,000 210,000 FUND BALANCE CODING: PUBLIC HEALTH FUND TOTAL 210,000 210,000 NET REVENUE INCREASE /(DECREASE) FUND BALANCE - LIBRARY The Library issued an RFP for an architect to study the current and future use of space. Staff requested approval to transfer funds from other projects to fund the study as the transfer is over the $50,000 limit. Non -FA Furnishings 39,614 - (39,614) - Bldg PrjtslCarpet Replacement 7,975 - (7,975) - BldgPrjts /DuctCleaning 21,000 - (21,000) - Bldg Prjts /Boiler Replacement 39,674 - (39,674) - Bldg Prjts/Tile Replacement 15,000 - (15,000) - Parking Garage Study Study /Purchase Services - - 123,263 123,263 FUND BALANCE CODING: LIBRARY FUND TOTAL - - NET REVENUE INCREASE/(DECREASE) FUND BALANCE - AIRPORT FUND After US Airways Flight 1549 ditched in the Hudson River due to striking birds shortly after take -off, the FAA issued a Cert-Alert to all commercial service airport operators to remind them of their obligations to conduct Wildlife Hazard Assessments. The Aspen Airport received a grant to help offset the cost of the assessment. However there have been changes to the scope of the project. The Airport expects the project to cost and additional $10,024 plus $26,827 for public outreach. The $10,024 is eligible for grant reimbursement at 95 %. FAA Grant 133,000 9,523 - 142,523 Public Outreach - - 26,827 26,827 Wildlife Hazard Assessment Purchase Services 140,000 - 10,024 150,024 9,523 36,851 q Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ In 2009 the Airport installed the cabling duct to the future site of the air traffic control tower. The next step is the design and installation of the mounting structure and data connections necessary to allow the FAA to field test various camera solutions over the coming year. Once the cameras are installed and accepted by the FAA, the cost of ongoing maintenance, repairs and upgrades will become the FAA's responsibility. ATC Camera Installation - - 400,000 400,000 - 400,000 In 2009 the Airport participated in a pilot program to streamline its badging program. The program was designed to allow a direct upload of individuals requiring background checks without the operator manually uploading the information to a secure website and repeatedly checking the background statuses. As the program is among the first in the nation, the initial costs were roughly estimated. The costs have since been refined for the entirety of the program and it has been determined that the current hardware, networking capabilities and other peripherals will need to be upgraded. The project was originally funded by a state grant in the amount of $164,000 with a match of $41,000. Additional costs will be supported from the Airport's fund balance. Smart ID Cards 205,000 - 147,350 352,350 - 147,350 FUND BALANCE CODING: AIRPORT FUND TOTAL 9,523 584,201 NET REVENUE INCREASE /(DECREASE) FUND BALANCE (574,678) CROSS FUND TRANSFERS In order to simplify budgeting, Public Works labor was eliminated as a cost center. The transfer of budget between the Cost Center, Public Works, Road Capital and the General funds affects many line items Rather than listing all of the items affected, the following summarizes the total effect on the budget at the fund level. FUND BALANCE CODING: COST CENTER FUND * (686,507) (686,507) ROAD AND BRIDGE FUND TOTAL 78,449 78,449 GENERAL FUND TOTAL - 111,074 ROAD CAPITAL FUND - (186,284) NET REVENUE INCREASE/(DECREASE) FUND BALANCE (608,058) (683,268) * Cost centers are not usually shown in supplemental appropriations as the budget is allocated across departments Social Services The Pitkin Emergency Assistance Fund of $20,000 was established as a flexible source of money whereby Health and Human Services is able to provide one -time financial support to individuals and families awaiting eligibility for federal and state welfare funds. Staff is requesting an additional $20,000 as the 2010 funds have been exhausted. The money will be transferred from the Healthy Community fund to Social Services. SS /Pitco Emergency Fund /Purchase Services 20,000 - 20,000 40,000 - 20,000 FUND BALANCE CODING: SOCIAL SERVICES FUND TOTAL 20,000 20,000 HEALTHY COMMUNITY FUND TOTAL - 20,000 NET REVENUE INCREASE /(DECREASE) FUND BALANCE 20,000 40,000 5� Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ TOTAL FOR THE RESOLUTION RESTRICTED FUND BALANCE HOUSING IMPACT FEE - 191,379 PARK DEDICATION FEES 191,379 33,661 UNRESTRICTED GENERAL FUND TOTAL (17,967) 308,788 ROAD AND BRIDGE CAPITALTOTAL 10,600 (168,284) PUBLIC WORKS TOTAL 78,449 78,449 SOCIAL SERVICES TOTAL 20,000 20,000 HEALTHY COMMUNITY TOTAL - 20,000 OPEN SPACE AND TRAILS TOTAL - 333,431 HEALTHY RIVERS AND STREAMS TOTAL - 100,000 PUBLIC HEALTH TOTAL 210,000 210,000 LIBRARY TOTAL - - AIRPORT TOTAL 9,523 584,201 501,984 1,711,625 NET CHANGE FOR TOTAL RESOLUTION (1,209,64 ) INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING AT THE REGULAR MEETING ON THE 25TH DAY OF AUGUST, 2010. NOTICE OF PUBLIC HEARING PUBLISHED IN THE ASPEN TIMES ON THE 29TH DAY OF AUGUST, 2010 APPROVED AND ADOPTED AFTER SECOND READING AND PUBLIC HEARING ON THE 8TH DAY OF SEPTEMBER, 2010, PUBLI 6D AFTERAD•PTI• IN HE AS• EN TIMES ON THE . e, "y,.. . ,2010. ATT: ST: li :•' D OF COUNTY CO 4 ISSIONERS: v ,l A All /a. i ► r '• ETTE JONES GEC NEW AN, CHAT' DES TY COUNTY CLE DATE • Il / APPROVED AS TO CONTENT: MAN GER APPROVA : IN REDMOND HILARY FL CHER ANCE DIRECTOR COUNTY A AGER lS/