HomeMy WebLinkAboutbocc.con.147.2010CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING
CONTRACT #: 147-2010
ORIGINATING DEPARTMENT/DIVISION: Airport
CONTACT PERSON: Francey Jesson PHONE #: 429-1870
PROJECT NAME: Purchase Airside Pavement Deice Materials
❑ BOCC AGENDA ITEM ❑STAFF AUTHORIZED SIGNATURE
(Reyuires 130CC Signature) (per Revised Procurement Code 7/2005)
� Over S50,000 (Requires Counl,y Manager's SiKnatm�e}
✓ CHECK PROCUREMENT TYPE:
❑None ❑Informal �Formal ❑Sole Source ❑Emergency OState Bid ❑
QCompliance with House Bills 06-1343 and 07-1073 — Immigration Form (Under $1 Q000, Letters of Engagement, eti
� DOI.LAR AMOUN"I': varies - as needed purchase of consumable product
N[J M B E R: 404.25.00000.82862
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance
❑License/Use
❑Lease
❑Construction
�Goods, Equipment, Supplies
❑Other (e.g. revenue)
BUllGET I,INE 1`I'F.M/LH:UGF.
❑Employment (for counry employees)
❑Intergovemmental Agreement (Rcquire; BOCC Actiun)
❑Non-Profit
OQuasi-Public
❑Grant Agreements (Rcyuires [30CC Actiun)
❑Change Order/Contract Amendment
CONTRACTOR: Cryotech Deicing Technology COMPLETE LEGAL OF NAME OF BUSINESS (if different from
contractor)
Contract Execution Date:9/8/10 Contract End Date: 8/31/1 1
Automatic Renewal: ❑Yes �No Term of Contract: two one-year renewals by mutual agreement
!�JJ� All Contracts sh
ould be proofed for the following:
✓ �No Pages Missing
✓❑If a Page is Left Intentionally Blank—Note on Page '�J P �V
✓ �Page numbered consecutively ' �b'{ �
✓ �All Signatures Affixed `��
✓ �AII Dates Filled In
✓ �All Other Blanks Filled In
✓ �All Exhibits Attached
✓❑HB 06-1343 and 07-]073 (Immigration Legislation) Included in RFP and/or Contract
✓ ❑All Legal Descriptions Attached (if applicable)
✓�Notice of Award/Notice to Proceed Attached (if applicable)
✓ ❑Warcanty(ifapplicable)
✓ ❑Special Instructions for Finance DepaMment:
✓ �Sentto Clerk and Recorderfor Scanning/Archiving
✓�Authorized Staff Persods Name: Francey Jesson
l3Y CHECKIIYG AI30VE ANU 6:NTERING NAMI?, 7'HF. AU'PHORI'I,F.D S'fAI'F PERSON INllICATES THA7'
THE ATTAC'HF,ll UOCUMI:N'1' HAS 66J?N I'ROOFF.11 AND RF.ADY FOR SCANNING.
_ � . ��...
Conlract #147-2010
Ledger#404.25.00000.82662
NOTICE OF AWARD
August 78, 2010
Roxanna Huffman
Manager, Operations
Cryotech Deicirtg Technology
6103 Orthoway
Foft Madison, lowa 52627
Cont�actsla�Crvote c h.co m
Dear Ms.HuHman:
Rev. t2/10ro9j1a
The Owner, having duly considered the Proposal submitted on August 2, 2010, for the work
covered by the Contract Documeni titled Airport Pavement Deice/Anti-ice Materials for the quoted
prices shown below, and it appearing that the Price and other informetion fn your proposai Form
is fair, equitable and to the best interest of the Owner, the offer in your Proposal Form is hereby
accepted.
I - - --...----..._--------
Bulk Quantity Unit � Unit Price Shipping 7otal Cost
Per Delivery (qallonslpoundsy � Costs Per Delive
( Liquid Airside 4,400 Gallons I$4.55 $0.77/unit $23,408.00
� Chemical
Solid Airside 20 one metric 2,205 pound bag '$1,670.00 $142.70/unit $36,254.00 I
Chemical ton baas I �
in accordance with the terms of the Contract Documents, you are required ta execute the
Agreement in one original of contract within ten (10) consecutive days from and inciuding the date
af this Notice of Award.
PIT�N COUNTY
8y:� ��E}'V�n��';k)..] r(;�.�.Y"-�
Francey Jesson, P'r ement O�cer
FAX 970-920-5378
------ = -- == --- ---=====ACCEPTANCE OP NOTICE====__=____________
Receipt of the abov Notice of Award is hereby acknowledged
B���d'1�C.'!�} ;,,:�tT�.»thi �.e dayof .�u�u.c , 2010.
i —
Title Manager, Operations
Co�Vad #147-2010
Ledger#40425.00000.82882
Rev. 12/10/09 jis
� THIS CONTRACT is made and entered into this 8"' 30'"day of September, 2010, by and between
Piticin County, Board of County Commissioners, 530 E. Main SVeet, Third Floor, Aspen, Colorado 81611
(hereinafter "Buyer") and Cryotech Deicing Technology, (hereinafter °Vendo�').
1. GOODS PURCHASED. Vendor shall provide Buyer with the following goods conforming to
the sNated description and Technical Spec�cations attached to this contrect as Exhibit A:
Cryotech NAAC� solid runway deicer
CryoYech E38� liquid runway deicer
Cryotech EX1 S0� liquid runway deicer (subject to availability)
For the period of September 1, 2010 to August 31, 2011, the foregoing goods shall be supplied on a per-
order basis in amounts specified by the County at the unit prices specified in Exhibit B. The parties shall
negotiate in good faith to determine unit prices for two renewal periods of September 2011 to August 2012
and September 2012 to August 2013. Such negotiations shall conGude a new unit price shall be established
prior to the commencement of each renewal period; otherwise, the County shall have the option to terminate
this Contract
2. DEIIVERY OF GOODS. Goods, together with alt warrantles, guarentees, manuals, support
information and notice of any extended wamanties, shall be delivered by Vendor to the Buyer at the following
place and time:
Place: AspeNPitkin County Airport
Airport Operations Center
1001 Owl Creek Rd.
Aspen, CO 81611
Date and Time: Vendor shall deliver goods in the quantlty ordered within 48
hours after receipt of order ("ARO") unless otherwise agreed to in writlng with Buyer upon each order.
3. RISK OF LOSS. At all times prior to delivery and Buyer's acceptance of the goods,
Vendor shall bear any and all risk of loss of or damage to the goods. During such period, Vendor shall
insure the goods for loss or damage in amounts and under appropriate terms.
4. TIME IS OF THE ESSENCE. Vendor acknowledges that time is of the essence for delivery
of goods.
5. LIQUIDATED DAMAG�S. Not applicable
6. ACCEPTANCE OF GOOOS. Delivery of goods shall be complete only upon acceptance by
8uyer. Buyer shall have two (2) hours for inspection of goods. At delivery and after inspection and
acceptance, Vendor shall tender a Bill of Sale to the goods, together with any and all other documents
evidencing such ownership and title to the goods. The goods shall be delivered to Buyer free and clear of
w� � �. ,_
ConVad #147-2010
Ledger#404.25.00000.82862
Rev. 12N 0/09 jls
any liens, claims or enCUmbrances, and Vendor shall warrent the same, which warranty shall survive closing
of this contract.
7. REJECTION,f�F r(?ODS. If goods are not delivered according to the specifications and
descriptions of this contract, Buyer may reject goods. Vendor shall then have 48 hours addftional time to
deliver goods in conformance with this contract. Upon failure of Vendor to deliver goods within that
additional 48-hour period, Buyer may terminate this contract or declare Vendor to be in default and pursue
remedies contained in this conUact.
8. WARRANTYlREPAIRS:
Not applicable.
9. PAYMENT. Full payment shall occur upon acceptance of goods delivered in compliance
with this conUact.
10. TERMINATION PRIOR TO EXPIRATION OF CONTRACT TERM. Buyer has the right to
terminate this contract, with or without cause, by giving written notice to the Vendor of such tertnination and
specifying the effective date thereof.
11. BUYER'S REMEDIES UPON DEFAULT OF VENDOR. Whenever Vendor shall default in
perfortnance of this conVact in accordance with its terms, Buyer shall be entitled to suit for damages, specific
perfortnance or other relief in law or equity.
12 ASSIGNABLILITY. This contrect is not assignable by either party. My use of
subconVactors by the Vendor for performance of this contract must be accepted in writing by the Buyer.
13. BINDING ARBITRATION. Any disputes arising out of this contract shall be subject to
binding arbitration. The parties agree that any disputes concerning the terms and conditions of this contract
shall be submitted and finally settled by arbitration. Arbitration shai� be conducted pursuant to the rules of
the American Arbitration Associatio� and shall be presided over by the Pitkin County Hearing Officer
appointed to arbiUate Pitkin County contract disputes. Costs of the arbitration shall be awarded to the
substantially prevailing party.
14. SEVERABILITY. In the event that any provision of this contract shall be held to be invalid or
unenforceable, the remaining provisions of this contrect shall remain valid and binding upon the parties
hereto
15. INTEGRATION AND MODIFICATION. This contract represents the entire and integrated
contract between the Buyer and Vendor and supersedes all prior negotia6ons, repreeseentations, w contract,
either written or oral. This contract may be amended only by written conVact signed by both the Buyer and
Vendor.
16. EXEMPTIONS. All purchases of consWction or building or any other materials for this
conVact shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County
is exempt from such taxes under registration numbers 98-02624 and 84-78000-5K.
17. CONTRACT MAqE IN GOLORADO. The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be
exclusively in the courts of Pitkin County, Coloredo.
18. ATTORNEI"S FEES. In the event Mat legal action is necessary W enforce any of the
provisions of this contract beyond the arbitration described in Paraqrdph 13, the subshaMiaily prevailing party
shall be entitled to its costs and reasonable aUomeys fees.
19. GOVERNMENTAL IMMUNITY. Vendor agrees and understands that Buyer is relying on
and does not waive, by any provision of this contract, the monetary limitations or tertns (presently
$150,000.00 per person and $600,000 per occurcence) or any other righcs, immunities, and protectfons
2
Contract #147-2010 Rev. 12N0/09 jls
Ledger#404.25.00000.82862
provided by the Cobrado Govemmental Immunity Act, 24-10-101, et. Seq., C.R.S., as from time to time
amended, or otherwise availeWe to Buyer or any of its officets, agents or employees. Further, nothing in this
contract shall be construed or interpreted to require or provide for indemnification of the Vendor by the Buyer for
any injury to any person or any property damage whatsoever which is caused by the negligence or other
miscondud of the Buyer or its agent or empbyees.
20. CURRENT YEAR OBLICATIONS. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only currently budgeted
expenditures of Pi&in County as Buyer. Pitkin County's obligations under this co�tract are subject to Pitkin
County's annual right to budget and appropriate the sums necessary to provide the services set foRh herein.
No provisions of the contract shali constitute a mandatory charge or requirement in any enauing fiscal year
beyond the then current fiscal year of Pitkin County. No provision of the contract shall be construed or
interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin
County within the meaning of any constitutional or statutory debt limitation. This contract shail not directly or
indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County's then
current fiscal year. No provisions of this conUact shall be construed to pledge or create a fien on any class
or source of Pitkin Countys moneys, nor shall any provision of this contract resfict the future issuance of
Pitkin County's bonds or any obiigations payable from any class or source of Pitkin County's money.
21. NOTIC . Any written notice required by this contract shall be deemed delivered through
any of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with
confirmatlon of receipt to the fax number below; or (3) within three (3) days of being sent certified first class
mail, postage prepaid, return receipt requested addressed as follows:
A. To Pitkin County
Francey Jesson, C.M.
Assistant Aviation Director/Operations
Aspen/Piticin County Airport
0233 E. Airport Rd. Suite A
Aspen, CO 81611
FAX (979) 920-5378
with copies to:
Piticin County ABorney's Office
530 E. Main Streef, #302
Aspen, Colorado 81611
Fau: (970) 920-5198
B. To Vendor:
Roxanna HufFinan
Manager, Operations
Cryotech Deicing Technology
6103 Orthoway
Fort Madison, IA 52627
IN WITNESS WHEREOF, the parties have executed this contrad as of the date first set out herein above.
VENDOR:
/
�:.�%�. i � . .
PITKI COUNTY COLORADO
By:
rancey Jesson
Assistant Aviati irector, Operations
8�,��.1�..�.. �. �.
Hilary�letcher, Cou� Manager
Contrad #147-2010
LedgerlW 04.25.00000.82862
Re�. �v�oroaps
EXHIBIT A
Technical Specificatlons
4
CRYOTECH E3�"
Liquid Runway Deicer
AMS 1435 Certified
BENEFITS
� ' � _ .
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• Works longer, requiring fewer applications
• Fast and effective, making runways available sooner
• Applies easily with the same equipment as other liquid deicers
• Complimentary customer training upon request
PERFORMANCE
• Industry leading anti-icing characteristics
• Effective to -20"F (-29
• Less slippery than glycol-based products
ENVIRONMENT
Non-persistent, low BOD
Readily biodegradable
Does not contain urea or glycol
Recognized as "relatively harmless" by U.S. Fish and Wildlife scale
APPI.ICATION
Prewetting - apply at spreader ouUet al a rate of 1.25 gallons per 100 Ibs (130g/kg) of solid deicer
such as Cryotech NAAC
Anti-icing: 0.5 gallons/1000ft` (25g/m`)
Deicing: 1 gallon/�000ft' (50 g/m�) near 32°F (0°C) on thin ice
3 gallons/1000ft' (150 g/m`) below 10°F (-12°C) on 1 inch ice
Re-apply when new accumulation shows first tendency to bond
• Plow and broom often to reduce fluid dilution
HANDLING
• E36 should not be stored or plumbed through systems that use galvanized, zinc, or brass
components
� Polyethylene or stainless steel containers are preferred, othenvise use carbon or low alloy steel
• Best practices include storing totes and drums in areas protected from weather and exposure to
direct sunlight
Containers must be clean and iree of rust, surface deposits, and residues
See Reverse Side For Product Specifications
Test Data Avaitabie Upon Reyuest
ISO 9001:2008 & 1h001200A CERTIFIED COMPANY
•i• ['RYOTECH
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Biological Oxygen Demand for Cryotech E36°
o.ao
Freshwater at 41°F (5°C)
0.25 BODi6
020
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6005
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0.05 _
0,00
Sowm. ACRP Prole<� 03 01 l�nppn CuoYR+UVC Re.var�p IYOgr.�ni, iinn:4oilaLOn qc:ca�tli Uu��U I�lwemLCr :OOB�
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BOD28
CRYOTECF� A,A�"''
Solid Runway Deicer
AMS 1435 Cerfified
BENEFITS
• Works longer, requiring fewer applications
• Applies easily with the same eyuipment as o�her solid deicers
• Tracks less due to pure materials in manu(actunng
• Contains 97% active ingredients for high performance
• Manufactured as a spherical pellet to be less dusty than granular deicers
Complimentary customer training upon request
PERFORMANCE
• Excellent melting properties
• Exothermic, giving off heat as it dissolves
• Works faster than urea, sodium chloride, and trihydrate sodium acetate
• Requires less material than common deicers to acheive similar effectiveness
• Active to low temperatures 0 (-18
ENVIRONM�CNT
• Lower BOD than urea
Biodegrades quickly at low temperatures
Low toxicily to fish and mammals
• Less persistent in the environment than sodium formate and urea
APPLICATION
• Deicing - apply in uniform patterns:
Near 32°F (0"C) on thin ice = SJ Ibs/1000 ft� (25-35 g/m
Less than 10°F (-12"C) on 1" (2.5cm) ice = 10-25 Ibs/1000 fl` (50-75 g/m')
• Re-apply when new accumulation shows first tendency to bond
• Plow once bond is broken
• Prewetting - airports may apply Gryotech E36" to NAAC at spreader outlet at a rate of 10% by weight
'C1e\':I7�T:P
• Store in original container
Avoid excess moisture which may cause caking
Excessive handling may cause dustiness
See Rev�rse Side For Proriuct Speafications
Test Datal�vailable Upon Request
ISO 90012008 & 14001 2004 CERTIFIED COMPANY
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Biodegradation at 2°C (35.G"F)
NorthwestAquatics, 2003
GRYOTEGM NAAG SOD�UM FORMATE
�
UREA
Ice Melting Test
SHRP H-205.1
Michigan Technological University, 1998
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CRYOTE�Ii E�{� � � "�
Next Generation Liquid Runway Deicer �
AMS 1435 Certified
BENEFITS
• A blend of two AMS certified runway deicing fluids, Cryotech E36 and Cryotech NX360
• Made with com-derived DuPont Tate & Lyle Susterr2' propanediol and sodium and potassium acetate
• Combines sustainability with reliable quality and performance
• An economical altemalive to E36
• Complimentary customer lraining upon request
PERFORMANCE
• Excellent anti-icing characteristics (SHRP-H-332)
• Can be used to -15'F (-26 C)
ENVIRONMENT
• Low BOD
• Readily biodegradable
• Recognized as "relatively harmless" by U.S Fish and Wildlife scale
• Contains Susterra'propanediol the bio-based component which notably reduces energy use and green
house gas emissions over traditional propylene glycol formulations
APPLICATION
• Prewetting - apply al spreader outlet at a rate of 1.25 gallons per 100 Ibs (130g/kg) of solid deicer such
as Cryotech NAAC
• Anti-icing: 0.5 gallons/1000f1� (25g/m')
• Deicing: 1 gallon/1000fC (50g/m`) near 32'F (0"C) on thin ice
3 gallonsl1000ff (150g/m�) below 10'F (-12'C) on 1 inch ice
• Re-apply when new accumulation shows first tendency to bond
Plow and broom often to reduce flwd dilution
HANDLING
• Polyethylene containers are preferred, otherwise use carbon, low alloy, or stainless steel containers
• Best practices include storing totes and drums in areas protected from weather and exposure to direct
sunlight
• Containers must be clean and free of rust, surface deposits, and residues
• EX180 and E36 can be blended at any ratio in tanks or on pavement
• No anticipated differences in handling or pumping compared to lhat of E36
• EX180 should not be stored or plumbed through systems that use galvanized, zinc, or brass com-
ponents
• EX180 stored (n temperatures of -15"F (-26"C) for a duration of seven days or longer may experience a
minimal amount of crystallization
See Reverse Side For Produci Specifications
Test Data Available Upon Reyuest
ISO 9001 200f3 & 14001 2004 CERTIFIFD CO�dPANY
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Ice Melting at 25°F (-9°C)
Comparison of Cryotech EX380, Cryolech NX36A and Cryoleci� F.36
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--E%180 --NX3G0 --E3G
io zo �o no so oa
Time (minutes)
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Source MichiganTechnologyUnrce�apyJanuary2010�
Contrad #147-2010
Ledger#404.25.00000.82862
EXHIBIT B
September 1, 2010 to August 31, 2011
Unit Prices
I Bulk QuaMity Unit Unk PNce
Per DeBver�l (aalbnalpoundsl
I E36 — 4,400 Gaibns 54.55
L.iquW Afnlde
Chemical
I EX180" — 4,400 Gallons $3.88
LIquW Alrside
Chemical
NAAC— 20 one metric 2,205 pound bag 51,670.00
Solid Airside ton bags
Chemkal
*subject to availa >ility
Rev. 12/10/09 jls
Shipping
Costs
$0.77/unit
$0.77Junit
Total Coat
Per Delivery
$23,408.00
a, � �:� ��
$142.70/unit $36,254.00
� ��