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Home My WebLink Aboutbocc.con.014.2010ACLERK'S CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING, CONTRACT #: 014.2010 P1 ORIGINATING DEPARTMENT/DIVISION: Facilities CONTACT PERSON: Jodi Smith PHONE #: 5396 PROJECT NAME: Data Center Constuction project ❑ BOCC AGENDA ITEM �STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (per Revised Procurement Code 7/2005) ❑ Over $50,000 (Requires County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: �None �Informal ❑Forrnal OSole Source DEmergency ❑State Bid ❑ OCompliance with House Bills 06-1343 and 07-1073 – Immigration Form (Under $10,000, Letters of Engagement, etc �DOLLAR AMOUNT: 17,474.00 ✓ CHECK CONTRACT TYPE: BUDGET LINE ITEM/LEDGER NUMBER: 001.28.00495.86000 (for county employees) ental Agreement (Requires BOCC Action) �, Equipment, Supplies (e.g. revenue) Agreements (Requires BOCC Action) �/ ;e OrdedContract Amendment — /��(.N r ( CONTRACTOR: Northway Construction Inc COMPLETE LEGAL OF NAME OF BUSINESS (if different from contractor) Contract Execution Date:S/19/2010 orginal Contract End Date: new 11/20/2010 Automatic Renewal: �Yes �No Term of Contract: 30 days � n�_ �� All Contracts should be proofed for the following: � �N �� ✓ �No Pages Missing ✓❑If a Page is Left Intentionally Blank –Note on Page ✓ �Page numbered consecutively � ✓ �AII Signatures Affixed ✓ �All Dates Filled In ✓ �AII Other Blanks Filled In ✓ �All Exhibits Attached ✓❑HB 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/or Contract ✓ DAll Legal Descriptions Attached (if applicable) ✓ �Notice of Awazd/Notice to Proceed Attached (if applicable) ✓ ❑Warranty(ifapplicable) ✓ ❑Special Instructions for Finance Department: ✓�Sent to Clerk and Recorder for Scanning/Archiving ✓�Authorized Staff Person's Name: Jodi Smith BY CHECHING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON IIVDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHNES RETAINAGE SCHEDULE. Project Coding 001.28.00495.86000 Original Contract # 014.2010 � I '' r�. �� In"` z "��- CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: 014.2010 A Rev 12/10/09js OWNER: Pitkin County, 485 Rio Cnande Place #101, Aspen CO 81611 CONTRACTOR: Northway Conshvction, Inc The Data Center Proiect # 014.2010 (the "AgreemenP') dated 5/19/2010 between the Boazd of County Commissioners of Pitkin County (the "County") and Northwav Conshuction, Ina (the "Contractor"), is hereby amended as follows: Descrintion of Chanae BXHIBIT A includes Chanee Order #1, #2 and Landscane nlansl: a) Enlarged building footprint added brick and roofing materials which were not part of the original scope of work. Additional cost associated with the building supplier providing a lazger structure than originally planned for. Modulaz Connections is providing the lazger structure for no additional cost; however the associated foundation, roof over framing, brick, etc, all require some additional work, and materials. 3 000. b) Additional mechanical ventilation was recommended by the Engineer for safety reasons. A wall intake and output vent was installed with a mechanical fan that is thermostatically controlled and tied to the alazm system if the fire suppression system is activated. $2.600 c) Relocated the sewer. During excavation it was discovered that the sewer line runs through the construction which required relocation to meet building code. 1824. d) Additional outlets were installed in the ceiling per request of IT Department 300. e) Spray foam insulation; add 4" of spray foam insulation between roof systems to increase R Value for added energy saving. 2$ •100• � The landscape portion of the project sent out to Twisted Tree, Planted Earth and Northway Construction. Northway Construcrion was the most completive bid and was selected to do the work and included in this contract amendment in the amount of 7 650 rather than create a new contract. Scope of work is attached as Exhibit A along with Clauson & Associates landscape drawings and specifications dated 4/15/2009. Original Contract Price $ 184.001.00 Net Increase in Contract Price (this change order) $ 17.474.00 Total Adjusted Contract Price (including this change order) $ 201.475.00 This change order extends the time to complete work by 20-days, new completion date is 11/20/2010. In all other respects the Agreement is in full force and effect and remains unchanged by this Amendm nt. / �/%Ci /d/8�2 D /� 'ck Koehler, Northway Construction, Inc Date � �_�—� l� I �3 I2�1� o i mith, Facilities Manager � ISate 1 �✓ NORTH WAY Construction Northway Construction, Inc. 0394 Black Bear Trail Carbondale CO 87623 Phone: 970-963�418 Fax: 970-963�419 To: Pitkin County 530 East Main Street Suite 201 Aspen CO 81611 The contrador agrees to perform and the owner agrees to pay for the following changes to this contract. OMered By: Description of Work Cost Code Amount Venting 233700 2,600.00 Add mechanical ventilation. Materials and Labor to install mechanical ventilation for building. System is an in wall intake and output with mechanical fan. System is thermostatically controlled and tied to the alarm system to close if the fire suppression system is adivated. Additional outlets 260200 300.00 Add additional outlets in ceiling. Sewer clean out 1,824.00 Change Order Order#: 1 Order Date: 09/13/2010 Project: 717 Pitkin County Data Center 485 Rio Grande Place #101 Aspen CO 81611 333113 Relocated sewer clean out. During excavation it was discovered the sewer line runs through the construction. Cost is for labor and materials to re-lacate the clean out to meet all required codes. Additional materials 19500 3,000.00 Additional cost associated with the building supplier providing a larger strudure than originally planned for. Modular Connections is providing the larger structure for no additional cost; however the associated foundation, roof over framing, brick, ect, all require some additional work, and materials. Spray foam insulation 72129 2,100.00 Add 4" of spray foam insulation to exterior roof area to increase R Value. Notes Change order to labor and materials for additional work requested by client, or necessary due to site conditions. Negahve changes will lower the overall contract price requiring no adddional payment by owner. The original Contract Sum was . CusWmer Order: Requested Amount of Change I Net change by previous Change Orders ...................... The Contract Sum prior to this Change Order The Contract Sum will be changed by this Change Order .. The new Contract Sum including this Change Order wiil be The Contract Time will be changed by , Owner: Contractor: 9,824.00 I 1 11 0.00 0.00 9, 824.00 9,824.00 10 Days Date: Date: By signing, you are authorizing the cost of the work to be added to the Construction Budget. This is not a fixed price Change Order. The actual Cost of the work will be billed as outlined in our contract. Plans Attached � Specifications Attached ❑ � Jodi Smith From: Rick Koehler [rickk@northwayconstruction.com] Sent: Wednesday, October 06, 2010 3:19 PM To: Jodi Smith Subject: change orders Attachments: 2010-09-28 rev.pdf Follow Up Flag: Follow up Flag Status: Flagged Jodi, Attached find the revised information for the landscaping. The request for additional time is based on several fadors. The approval process to get the building ordered took about 2-3 weeks longer than we had planned for. In the last few weeks of July I had the unit set for production; however that is when the decision to add an electrical outlet in the ceiling was requested, plus the vent fans, there were some block outs we were working through as well. This delayed production about two weeks. 1. Selecting the different roof required additional freming and engineering which has added a day or two to the freming schedule. 2. Roofers need one additional day for the larger roof. Original was two hips off the existing building. New roof is a complete structure with a ridge and two hips. 3. Additional brick work up to one additional day. 4. Sewer line extension and having to work around with the concrete forms and excavation added'/:-1 day. Between the crews. 5. Extending the conduits from the street and data center added up to one day. 6. Additional coring and meeting with Durgin Electric added F. day to the trades and supervision. 7. Insulating the roof will require us to leave the framing open to access the areas to accomplish an even spray application. This will require one additional trip to button up the roof framing. Possibly one additional inspection. 8. Project management for all the changes and additional work added one week to accomplish the multiple request with the various tredes. 9. Truck breaking down on our delivery, this added 1'/: days. We had additional logistics involved with the trades and traffic control. All of this and more is why we have requested time added to the schedule. Please understand it is still our goal to complete things by October 31. However l do not want us to be put in a bind trying to squeeze additional work into the same time freme, it is just a little breathing room. Thank you , Respectfully, Rick Koehler, Project Manager Northway Construction, Inc 0394 Black BearTrail Carbondale, CO 81623 970/963-4418 phone 970/963-4419fax 970/948-0211 cell RI �✓ NORTH WAY Construction Northway Construction, Inc. 0394 Black Bear Trail Carbondale CO 81623 Phone:970-963-4418 Fax:970-963-4419 Change Order Order#: 2 Order Date: 09/28/2010 ��►�HI�BITA To: Pitkin County 530 East Main Street Suite 201 Aspen CO 81611 The contrador agrees to pertorm and the owner agrees to pay for the following changes to this contract. Ordered By: 1 Rick Koehler Customer Order: Description of Work Project: 717 Pitkin County Data Center 485 Rio Grande Place #101 Aspen CO 81611 Cost Code Existing Boulders 323200 Install boulders currently on site per landscaping plan. Additional Boulders 323200 Provide and install additional boulders required to meet landscaping plan. Based on the landscape plan five additional 3' boulders are required. Plans Attached [� Specifications Attached � Amount 1,000.00 975.00 Irrigation 328000 675.00 Install new irrigation system, using existing controllers. Top soil 312216 900.00 Supply and install approximately 800 SF of 80/20 topsoil/compost mix to a depth of 4" under all wildflower/grass areas. 9.87 CY of topsoil. Trees Schrubs 329300 Supply and install 5 Aspen trees (2.00"), 1 Spruce tree, Colorado (8.0'). 329300 Supply and install 7 Currant, Yellow Flowering (#5). Seeding 329300 Supply and install Pitkin County Revegatation grass seed mixture to 800 SF area per plan. Cobbles 312500 Supply and install weed barrier and 2" river cobble, to 300 SF area per plan. Negative changes will lower the overall contrad I price requiring no additional payment by owner. Requested Amount of Change The original Contract Sum was ............... Net change by previous Change Orders ............... ................. The Contract Sum prior to this Change Order ................................ The Contract Sum will be changed by this Change Order ,,,,,, The new Contract Sum including this Change Order will be . The Contract Time will be changed by Ow�er: Contractor: Date: Date: 2,925.00 290.00 200.00 685.00 7,650.00 I 0.00 0.00 0.00 7,650.00 7,650.00 10 Days By signing, you are authorizing the cost of the work to be added to the Construction Budget. This is not a fixed price Change Order. The actual Cost of the work will be billed as outlined in our contract. 1 1i� GOOD �ARTN LA'r�SCI�P:NG MAINiENfNCt 9TO.OBJ.S900 � ' . Good Earth Landscaping 1053 Valley Road Carbondale, Coloredo 81623 Warranty Warrantv Good Earth Landscaping & Maintenance hereby agrees to furnish the following warrenty for the Pitkin County Data Center located at 530 East Main Street, Aspen Co. Upon the final payment of sums due to Good Earth Landscaping & Maintenance pursuant to this contract, Good Earth Landscaping & Maintenance warrants that the trees, shrubs, and irrigation system installed pursuant to this contract will be free of defects in material and workmanship and will provide satisfactory service for a period of 1(one) year from the date installation is complete. Should the installation require repair within this warrenty period Good Earth Landscaping & Maintenance would perform the necessary repairs at no cost to the owner. This warrenty does not cover damage to the installation inflicted by accidents, man or man-made causes, acts of God, acts of nature and the like, or wear through misuse or abuse. This warranty is in lieu of all other warranties, express or implied. Good Earth Landscaping & Maintenance's responsibility under this warranty shall be limited solely to the repair of the installation and shall not extend beyond the warranty period. Good Earth Landscaping & Maintenance's liability u�der this warranty or otherwise, shall not exceed the initial cost of installation. The owner's sole and exclusive remedy and Good Earth Landscaping & Maintenance's sole obligation for any failure of the installatio� shall be provided under this warranty. 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