HomeMy WebLinkAboutbocc.res.003.2010 CONTRACT #,X-24 1D
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNTY, COLORADO AUTHORIZING PITKIN COUNTY TO ENTER INTO
AN INTERGOVERNMENTAL AGREEMENT WITH EAGLE COUNTY FOR THE
2009 -2010 SEASON OF SNOW REMOVAL IN THE FRYING PAN VALLEY
RESOLUTION # 003 -2009 ,e
Recitals
1. Since 1997 Pitkin County has maintained all of the Frying Pan Road and Eagle
Thomasville Road through an Intergovernmental Agreement with Eagle County with
Eagle County reimbursing Pitkin County for costs incurred; and
2. Both Counties believe they can more efficiently maintain the roads by working together,
and have purposed an agreement to set forth the respective responsibilities and
obligations of each County regarding the maintenance of these roads in winter months;
and
3. The Board Of County Commissioners has determined that it is the best interest of the
citizens of Pitkin County and Eagle County living in the Frying Pan Valley to extend this
Intergovernmental Agreement and desires to accept the Intergovernmental Agreement
pursuant to the terms, requirements and conditions contained in that Agreement; and
4. The BOCC is authorized to enter into this Intergovernmental Agreement pursuant to,
C.R.S. 29 -1 -201 et. Seq. and Article XIV, Section 10 of the Colorado Constitution.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF PITKIN COUNTY, COLORADO, that the Board approves the
attached Intergovernmental Agreement with Eagle County which outlines the requirements
and conditions for snow removal in the Frying Pan Valley and authorizes the Chair to
execute the necessary documents. / it
IN I' O FIRST READ, AND SET FOR PUBLIC HEARING ON THE DAY
OF (Jc„titrcher , 2009
NOTIC EN EIC HEA 3 PUBLISHEIN t EDITION OF
THE ASPEN TIMES TIMES ON a '�d • DAY D OF u v , , 4 3999. �070
APPROVED UPON SECOND READING AND PUBLIC HEARING ON THE DAY
OF / —/ , 2009 2G/ 6
PUBLISHED AFTER ADOPTIONIIN THE WEEKEND EDITION OF THE ASPEN
TIMES ON THE ) - DAY OF th,kv4r1 2009. pG /O
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO
\i/LA Lt a Lea AV t .. . , ,.9/?\91 0
Jean ,1 a Jones / Date George New an, Cha Date
Cler //n 7/P6/d
APPROVED AS TO FORM:
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John M. Ely "' Date Hilary F1e4 Date
Co torney County L. , , ger
INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTIES OF PITKIN AND
EAGLE FOR THE SNOE REMOVAL IN THE FRYINGPAN VALLEY
PARTIES �/
THIS INTERGOVERNMENTAL AGREENT, ( "Agreement ") is made this ,P day of �� t
by and between the BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY
( "Pitkin County") and the BOARD OF COUNTY COMMISSIONERS OF EAGLE COUNTY
( "Eagle County ")
RECITALS
1. The Counties are duly constituted governmental entities governed by boards elected by the
qualified electors of each, both of which are located in Colorado; and
2. Previous year Pitkin County maintained all of the Frying Pan Road and Eagle Thomasville Road
through and Intergovernmental Agreement with Eagle County with eagle County reimbursing
Pitkin County for costs incurred; and
3. The Counties believe they can more efficiently maintain the Frying Pan Valley roads by working
together; and
4. The purpose of this Agreement is to set forth the respective responsibilities and obligations of the
Counties regarding the maintenance of the Frying Pan Valley County Roads in winter months;
and
5. The Counties have determined that it is in the best interests of the citizens of Pitkin County and
Eagle County residing in the Frying Pan valley to extend this Agreement
6. This Agreement is entered in to pursuant to inter alia, C.R.S. 29 -1 -201 et seg. And Article XIV,
Section 10 of the Colorado Constitution.
AGREEMENT
NOW THEREFORE, for and in consideration of the mutual covenants and agreements of the parties and
other good and valuable consideration, the adequacy and sufficiency of which is hereby acknowledged,
the parties agree as follows:
1. Beginning approximately November through approximately April; the Pitkin County Road and
Bridge Department shall be physically responsible for snow removal, rock and debris removal,
and road checks associated with the snow removal in the Frying Pan Valley, which includes the
Frying Pan Road and the North Fork Road, and the Eagle - Thomasville Road. Reimbursement by
Eagle County for Pitkin County's cost shall be only as provided in this Agreement.
2. The Eagle/Thomasville Road shall be plowed by Pitkin County Road & Bridge. Pitkin County
will invoice Eagle County bi- annually for 30% of the cost of snow removal. This is based on
ownership mileage of the maintained portion of road.
3. Pitkin County shall be responsible for the removal of any isolated rock fall occurring on any of
the Frying Pan Valley roads. In the event of a large debris problem on the Frying Pan valley
Roads, Eagle County shall assist Pitkin County in the removal effort. Eagle County will
reimburse Pitkin County for all equipment time and man-hours used in the rock fall removal at
the same rates as assigned for snow removal.
4. Eagle County will reimburse Pitkin County for man hours and equipment time for snow removal
on the 19 mile Eagle County portion of the Frying Pan Road at an hourly rate of $65.00. This
rate is calculated by adding the hourly wage ($30.00) of an equipment operator to the hourly cost
for operation of the tandem plow truck with wing ($35.00). Should the equipment operator
exceed 40 hours per week, the hourly wage will increase to $45.00, (which accounts for time and
one halt), raising the total hourly cost of snow removal to $80.00. Pitkin County shall invoice
Eagle County bi- annually for man - hours, equipment and materials. Eagle County shall remit
payment to Pitkin County within 30 days of receipt of invoice.
5. Eagle County shall reimburse Pitkin County for sanding material used on the 19 mile Eagle
County portion of the Frying Pan Road. The cost of sanding material is approximately $19.50 per
ton, and shall be included in the invoice descried in paragraph 4, with the same payment terms
applied.
6. Pitkin County shall stage a grader at the Thomasville/Meredith Fire Station. Pitkin County will
use the grader in snow removal operation for the Eagle/Thomasville Road and bill Eagle County
for the approporiate use.
7. This Agreement may be changed or modified only in writing by an agreement approved by the
respective Boards and signed by the authorized Director of the Road and Bridge Departments for
each County.
8. Should one or more sections of provisions of the Agreement be judicially adjudged invalid or
unenforceable, such judgment shall not affect, impair or invalidate the remaining provisions of
this Agreement, the intention being that the various sections and provisions hereof are severable.
9. This Intergovernmental Agreement shall remain in effect for two years from the date of
execution. The Counties reserve the right to cancel this Agreement for unsatisfactory
performance or lack of services by either party, or for unavailability of budgeted fields for the
f
services, as determined by the County Manager. Cancellation shall occur by giving written notice
of at least thirty (30) days, by first class registered mail at the following addresses:
Pitkin County Board of County Commissioners
c/o Pitkin County Manager
530 East Main Street, Suite 302
Aspen, Colorado 81611
Eagle County Board of County Commissioners
c/o Eagle County manager
P.O. Box 250
Eagle, Colorado 81631
The foregoing Intergovernmental Agreement is apprgved by e Boar County Commissioners of
Pitkin County at its regular meeting held on the /3 day of i , and by the Board of
ommissioners of Eagle County at its regular meeting held n the I ( fit day of
2009.
ATTEST:
BOARD OF COUNTY COMMISSIONERS
r OF PITKIN COUNTY, COLORADO
I. A it 24, By: � !".... / __ A 1 CO v
C14 of the Board Date /J � - ' _ ... = Chair Date
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ATTEST: O
BOARD OF COUNTY COMMISSIONERS
OF EAGLE COUNTY, COLORADO
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By t. .0 tk, ltld f`o9
Clle to the ■ oard Date BOCC Chair Date
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GR Fielding Pitkin County Date Brad Higgms, . _ County Date
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