HomeMy WebLinkAboutbocc.con.230.2010 CONTRACT # fl55 -go /a
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY TO APPROVE AN AMENDMENT TO
THE 2009 -2010 AMERICAN REINVESTMENT AND RECOVERY ACT (ARRA)
COMMUNITY SERVICES BLOCK GRANT CONTRACT p
Resolution 0 7 7 ° ,.O(
RECITALS
1. The Department of Local Affairs (DOLA) requires that upon assuming the responsibility
for the administration of the Community Service Block Grant (CSBG) program, the
Board of County Commissioners will establish and plan for local priorities that achieve
the objectives of the program. In addition, the BOCC accepts responsibility for the
efficient management of individual projects to ensure that local priorities will guide the
program.
2. The Pitkin County Board of County Commissioners wishes to approve an amendment to
the CSBG -ARRA grant scope of work to allow for emergency food purchases. DOLA
has approved this action as a strategy to improve expenditures in order to meet the goals
of the program and spend down funds by the grant end date of September 30, 2010.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Pitkin
County, Colorado:
SECTION 1:
A. The Pitkin County Commissioners wish to support the amendment to the plan as
outlined in the Community Services Block Grant —ARRA application with a focus
on purchasing food for the Aspen LIFT -UP Food Pantry and partnering with the
Aspen Valley Hospital for the dinner meal program for homeless and indigent
guests who participate in the evening shelter program.
2. ADMINISTRATION:
The Director of Health and Human Services will take full responsibility for the
administration of this grant.
SECTION 2:
This resolution shall not have any effect on existing litigation and shall not operate as an
abatement of any action or proceeding now pending under or by virtue of the ordinances released
or amended as herein provided, and the same shall be construed and concluded under such prior
ordinances.
3
I
SECTION 3:
If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any
reason held invalid or unconstitutional in a court of competent jurisdiction, such portion shall be
deemed a separate, distinct and independent provision and shall not affect the validity of the
remaining portions thereof.
APPROVED AND ADOPTED ON 71 U DAY OF • V/ , 2010.
PUBLISHED AFTER ADOPTION IN THE ASPEN TIMES ON THE Al / Al DAY
OF , 2010.
• ST: BOARD OF COUNTY COMMISSIONERS OF
PIT COUNTY, COLORADO
II Lt i/ By jt O MC^
Jea Jones / Georg Newman, Cha erson
Dep i ty Clerk and Reef rder
APPROVED AS TO FORM:
John El Hilary letcher ('
C.. - . ey County Manager
4
CSBG35
GRANT AMENDMENT
Amendment #: 2 Encumbrance #: L9CSBG35
Original Grant CLIN /CMS #: 09 - 1014 Amendment CMS #: \q.Cclot-)
1) PARTIES
This Amendment to the above - referenced Original Grant Agreement (hereinafter called the "Grant ")
is entered into by and between Pitkin County (hereinafter called "Grantee "), and the STATE OF
COLORADO (hereinafter called the "State ") acting by and through the Department of Local Affairs,
(hereinafter called the "DOLA ").
2) EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by the Colorado
State Controller or designee (hereinafter called the "Effective Date "). The State shall not be liable to
pay or reimburse Contractor for any performance hereunder including, but not limited to, costs or
expenses incurred, or be bound by any provision hereof prior to the Effective Date.
3) FACTUAL RECITALS
The Parties entered into the Grant for /to provide services to low- income citizens through the Pitkin
County Department of Health and Human Services.
4) CONSIDERATION
The Parties acknowledge that the mutual promises and covenants contained herein and other good
and valuable consideration are sufficient and adequate to support this Amendment.
5) LIMITS OF EFFECT
This Amendment is incorporated by reference into the Grant, and the Grant and all prior
amendments thereto, if any, remain in full force and effect except as specifically modified herein.
6) AMENDMENTS
The Grant and all prior amendments thereto, if any, are modified as follows:
a. Payments to Grantee
§9(A), Maximum Amount, of the Original Grant Agreement is modified by deleting 113,417.00"
and insert in lieu thereof "$13,117.00."
b. Project Budget
§6 of Exhibit B, Statement of Project, is modified by deleting the existing budget table and
replaced with the new budget table below.
"Proiect Activities Total Project Costs
Payments made in accordance with eligible expenses as $13,117.00
outlined in §1 of this Exhibit. No other expenses are eligible.
TOTAL $13,117.00
7) EFFECTIVE DATE OF AMENDMENT
This Amendment shall take effect on February 28, 2010.
8) ORDER OF PRECEDENCE
Except for the Special Provisions, in the event of any conflict, inconsistency, variance, or
contradiction between the provisions of this Amendment and any of the provisions of the Grant, the
provisions of this Amendment shall in all respects supersede, govern, and control. The most recent
version of the Special Provisions incorporated into the Grant or any amendment shall always control
other provisions in the Grant or any amendments.
Page 1 of 2
Form Revised: 05/01/2010
3
•
CSBG35
9) AVAILABLE FUNDS
Financial obligations of the state payable after the current fiscal year are contingent upon funds for
that purpose being appropriated, budgeted, or otherwise made available.
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Persons signing for Grantee hereby swear and affirm that they are authorized to act on Grantee's behalf
and acknowledge that the State is relying on their representations to that effect.
GRANTEE STATE OF COLORADO
INSERT -Legg) Name of Grantee Bill Ritter, Jr. GOVERNOR
Department of Local Affairs
By: )J Imo
Name of uthorized llsdSual
Title:
-
Official Title of Authorized Individual j usan E. Kirkpat ' , xecutive Director
PRE - APPROVED FORM CONTRACT REVIEWER
By:
dC
ALL GRANTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24 -30 -202 requires the State Controller to approve all State Grants. This Grant is not valid until signed
and dated below by the State Controller or delegate. Grantee is not authorized to begin performance until
such time. If Grantee begins performing prior thereto, the State of Colorado is not obligated to pay Grantee
for such performance or for any goods and /or services provided hereunder_
STATE CONTROLLER
David J. McDermott, CPA
By:/ La CV C. -
cif.latet M• d(Jpy a'ingtseCha, Controller Delegate
Date: 7 - (2 — 0
Page 2 of 2
Form Revised: 05/01/2010
CSBG35
GRANT AMENDMENT
Amendment #: 1 Encumbrance #: L10CSBG35
Original Grant CLIN /CMS #: 14458 Amendment CMS #: sggtp\
1) PARTIES
This Amendment to the above - referenced Original Grant Agreement (hereinafter called the "Grant ")
is entered into by and between Pitkin County (hereinafter called "Grantee "), and the STATE OF
COLORADO (hereinafter called the "State ") acting by and through the Department of Local Affairs,
(hereinafter called the "DOLA").
2) EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by the Colorado
State Controller or designee (hereinafter called the "Effective Date "). The State shall not be liable to
pay or reimburse Grantee for any performance hereunder including, but not limited to, costs or
expenses incurred, or be bound by any provision hereof prior to the Effective Date.
3) FACTUAL RECITALS
The Parties entered into the Grant for /to provide services to low- income citizens through the Pitkin
County Department of Health and Human Services.
4) CONSIDERATION
The Parties acknowledge that the mutual promises and covenants contained herein and other good
and valuable consideration are sufficient and adequate to support this Amendment.
5) LIMITS OF EFFECT
This Amendment is incorporated by reference into the Grant, and the Grant and all prior
amendments thereto, if any, remain in full force and effect except as specifically modified herein.
6) AMENDMENTS
The Grant and all prior amendments thereto, if any, are modified as follows:
a. Payments to Grantee
§7(A), Maximum Amount, of the Original Grant Agreement is modified by deleting "$12,470.00"
and insert in lieu thereof "$12,770.00."
b. Project Budget
§4.2 of Exhibit B, Statement of Project, is modified by deleting the existing budget table and
replaced with the new budget as specified below.
Project Activities Total Costs
Eligible expenses /activities as specified in
§1 of this Exhibit Allocation $12,470.00
Carry-over* $300.00
TOTAL $12,770.00
* The Carry-over amount shall expire on September 30, 2010. Any unspent carry-over
funds at that point shall automatically revert to the State and no longer available for
obligation by Grantee.
7) EFFECTIVE DATE OF AMENDMENT
This Amendment shall take effect on the later of its Effective Date or June 1. 2010.
8) ORDER OF PRECEDENCE
Except for the Special Provisions, in the event of any conflict, inconsistency, variance, or
contradiction between the provisions of this Amendment and any of the provisions of the Grant, the
provisions of this Amendment shall in all respects supersede, govern, and control. The most recent
Page 1 of 2
Forth Revised: 05/01/2010 I
CSBG35
version of the Special Provisions incorporated into the Grant or any amendment shall always control
other provisions in the Grant or any amendments.
9) AVAILABLE FUNDS
Financial obligations of the state payable after the current fiscal year are contingent upon funds for
that purpose being appropriated, budgeted, or otherwise made available.
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Persons signing for Grantee hereby swear and affirm that they are authorized to act on Grantee's behalf
and acknowledge that the State is relying on their representations to that effect.
GRANTEE STATE OF COLORADO
PITKIN UNTY Bill Ritter, Jr. GOVERNOR
Department of Local Affairs
By:, LP s�v P ,U4/W 0 ^
a me of A horized Ind vidual
Title: CJ -f o Pc (3 G'C B A s, 411/ .
Official Title of Authorized Individual G . Susan E. Kirkpatri• - - .tive Director
PRE- APPROVED FORM CONTRACT REVIEWER
/
By: ai,.. L
Iliett
ALL GRANTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Grants. This Grant is not valid until signed
and dated below by the State Controller or delegate. Grantee is not authorized to begin performance until
such time. If Grantee begins performing prior thereto, the State of Colorado is not obligated to pay Grantee
for such performance or for any goods and /or services provided hereunder,
STATE CONTROLLER
/ David J. McDermott, CPA c ;viz. - 1( ( -.... x
4j' . cra t'W. : pay - Yingtsc Cho, Controller Delegate
/
Date: 2 - ttt H/�r
_ - 10
Page 2 of 2
Form Revised: 05/01/2010
4
Afr Atirt 04 IS r
•
CSBG: x 10 BG S `) nCOCJI■]TY.
EXHIBIT B — STATEMENT OF PROJECT (SOP)
American Recovery and Reinvestment Act (Recovery Act) of 2009
1. GENERAL DESCRIPTION OF THE PROJECT
1.1. Project Description and Eligible Expenses
Pitkin County will focus on enhancing job - training offerings for clients who have recently been
unemployed, through a local partnership with the local Workforce Center (CW) and Colorado
Mountain College (CMC). The goal is to help qualified adults achieve self - sufficiency and /or
economic stability by securing employment or upgrading job skills. The grant will assist in paying the
costs of employment workshops, job retraining and employment support services through either the
CW or CMC. Copies of receipts or invoices for books, transportation costs, childcare expenses, work
clothes, workshops, job training classes and activities will be provided for reimbursement.
1.2. Results Oriented Management Accountability (ROMA)
The Community Services Block Grant (CSB(3) Program is a national program that must demonstrate
" ROMA. This is accomplished through the nine federal objectives, six national goals, and sixteen
national indicators.
Pitkin County shall provide services meeting the following Federal Objectives: Employment National
Indicators: 1.2, 2.3, 2.4, 3.1, 3.2, 4.1, and 5.1; and National Goals: 1, 2, 3, 4, and 5. Grantee's final
report to the Department shall reflect outcomes in accordance with the above federal objectives,
national indicators, and national goals. Any changes during the term of this Grant requires a public
hearing, new application and plan, and a modification of this agreement in accordance with Modification
subsection of the General Provisions of the Grant.
1.3. Poverty Guldlines
Services will be provided only to those persons at or below 200% of poverty guidelines as follows:
The 2009 Poverty Guidelines for the 48 Contiguous States
• • and the District of Columbia
Persons in Family Poverty Guideline 200 % of Poverty
1 $10.830 $21,660
2 $14,570 $29,140
3 $18,310 $36,620
4 $22,050 $44,100
5 $25.790 $51,580
6 $29,530 $59,060
7 $33,270 $66,540
8 $37,010 $74,020
2. DEFINITIONS
2.1. List specialized terminologies used in the SOP: NONE
2.2. List abbreviations used in the SOP: NONE
3. PERSONNEL
3.1. Responsible Administrator. Grantee's performance hereunder shall be under the direct supervision of
Mitzi Ledingham, an employee or agent of Grantee, who is hereby designated as the responsible
administrator of this project.
3.2. Other Key Personnel: NONE
3.3. Replacement. Grantee shall immediately notify the Department if any key personnel cease to serve.
Provided there is a good -faith reason for the change, if Grantee wishes to replace its key personnel, it
shall notify the Department and seek its approval, which shall be at the Department's sole discretion, as
the Department issued this Grant in part reliance on Grantee's representations regarding Key PersonneL
Page 1 of 3 — Exhibit B — Statement of Project
7
Such notice shall specify why the change is necessary, who the proposed replacement is, what their
Pec fY Y � rSS P P P
qualifications are, and when the change will take effect. Anytime key personnel cease to serve, the
Department, in its sole discretion, may direct Grantee to suspend work on the Project until such time as
their replacements are approved. All notices sent under this subsection shall be sent in accordance with
§18 of the Grant.
4. PAYMENT
4.1. Payment Schedule:
Grantee shall submit a request for payment to the State, at a minimum, monthly, no later than the 20
day of the following month. All requests shall be for eligible expenses, as described in detail in §1
above, using the state - provided form and accompanied by supporting documentation equal to 100% of
reimbursement request.
4.2. Remittance Address. If mailed, payments shall be remitted to the following unless changed in •
accordance with §18 of the Grant:
Pitkin County •
0405 Castle Creek Road, Suite 7
' Aspen, CO 81611
•
5. ADMINISTRATIVE REQUIREMENTS
5.1. Reporting.
5.1.1.Financial Status and Program Reports. Grantee shall submit the following reports to the
Department using the state- provided forms:
: lteportPenod ?i,:_ ?;'•:i: =`` '.. 1 . -.E:RepoffThe.':`v7:: :Due Date, ' :: .'
July through September Financial Status October 5, 2009
October through December Financial Status January 5, 2010
January through March Financial Status April 5, 2010
April through June Financial Status July 5, 2010
April through June Final Financial October 5, 2010
Status
July through September Program Status October 5, 2009
October through December Program Status January 5, 2010
January through March • Program Status April 5, 2010
April through June Program Status July 5, 2010
April through June Final Program October 5, 2010
Status
Julyl, 2009 through September 30, End of the Grant October 31, 2010
2010 Financial and
Program Report
5.1.2.Unexpended Balance. The grantee shall inform the Department no later than 30 days prior to the
' Termination Date of the status of the Grant Funds and any potential unexpended balance.
5.2. Monitoring. The Department shall evaluate this Project through review of Grantee submitted reports.
The Department shall conduct on -site monitoring to determine whether the Grantee met the
performance goals, administrative standards, financial management and other requirements of the
CSBG Act and this Grant.
5.3. Records. Grantee is expected to maintain records in accordance with §11 of the Grant.
5.4. Subgrantee Monitoring. Grantee shall monitor subgrantees, if any, at least once during the term of
this Grant. Documentation of monitoring results will be forwarded to the Department.
Page 2 of 3 — Exhibit B — Statement of Project
1
6. PROJECT BUDGET
. Total,Pr'oject Cost's'
Payments made in accordance with eligible expenses as outlined
in §1 of this Exhibit. No other expenses are eligible. $20,270.00
TOTAL $20,270.00
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Page 3 of 3 — .Exhibit B — Statement of Project