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Home My WebLink Aboutbocc.con.186.2010ACLERK'S CHECK LIST FOR CONTRACTS SUBMTTTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING CONTRACT #: 186-20101� ORIGINATING DEPARTMENT/DIVISION: OST CONTACT PERSON: Lindsey Utter PHONE #: 920-5224 PROJECT NAME: Rio Grande Trail Engineering ❑ BOCC AGENDA ITEM �STAFF AUTHORIZED SIGNA'I'URE (Requires BOCC Signature) (per Revised Procurement Code 7/2005) ❑ Over $50,000 (Requires County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: ❑None �Infomial ❑Formal ❑Sole Source ❑Emergency ❑State Bid ❑ ❑Compliance with House Bills 06-1343 and 07-1073 — Hiuiugration Form (Under $10,00Q Letteis of Engagement, e �DOLLAR AMOLJNT: 21,878.00 ✓ CHECK CONTRACT 'I'YPE: ❑Services/Maintenance ❑License/IJse ❑Lease ❑Construction ❑Goods, Equipment, Supplies ❑Other (e.g. revenue) BUDGET LINE ITEM/LEDGER NUMBER: 118.58.02523.86121 ❑Employment (for county employees) ❑Intergovemmental Agreement (Requires BOCC Action) ❑Non-Profit ❑Quasi-Public ❑Grant Agreements (Requires BOCC Action) �Change Order/Contract Amendment # J CONTRACTOR: SGM COMPLETE LEGAL OF NAME OF BUSINESS (if different from contractor) Schmueser Gordon Meyer Contract Execution Date:Aug. 9 2010 Contract End Date: Oct l 20ll Automatic Renewal: ❑Yes �No Term of Contract: ��,�� °�' � All Contracts should be proofed for the following: �� ,(k � ✓ �No Pages Missing /� �' ✓�If a Page is Left Intentionally Blank —Note on Page � ✓ �Page numbered consecutively ✓ �All Signatures Affixed ✓ �All Dates Filled In ✓ �All Other Blanks Filled In ✓ �All Elchibits Attached ✓�HB 06-1343 and 07-1073 (Immigation Legislation) Included in RFP and/or Contract ✓ �All Legal Descriptions Attached (if applicable) ✓�Notice of Awud/Notice to Proceed Attached (if applicable) ✓ �Warranty (if applicable) ✓ ❑Special Instructions for Finance Department: ✓ �Sentto Clerk and Recorderfor Scanning/Archiving ✓�Authorized Staff Person's Name: Lindsey Utter BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HA5 BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WII,L KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. Project Coding: 118.58.02523.86121 Original Contract # 186-2010 CHANGE ORDER/CONTRACT AMENDMENT Change Order Number. O1 [�]�.�1�I71.i1 CONTRACTOR: Pitkin County Aspen CO 81611 Rev 12/10/09�s The Contract #186-2010 (the "AgreemenY') dated August 9�' between the Board of County Commissioners of Pitkin County (the "County") and Schmueser Gordon Meyer (SGM) (the "Contractor"), is hereby amended as follows: Descriotion of Chanee: Change and additions to original scope of services. Please see attached. Reason for Chanae Pitkin County Open Space and Trails received a Congestion Mitigation and Air Quality (CMAQ) grant administered by the Colorado Depaitment of Transportation. 'Chis required an expansion of SGM services in order to meet the requirements associated with the CMAQ grant. Original Contract Price Net Increase/Decrease in Contract Price (this change order) Total Adjusted Contract Price (including this change order) This change order extends the time to complete work by 1-year. $ 20.276.00 $ 21.878.00 $ 42,154.00 [n all other respects the Agreement is in full force and effect and remains unchanged by this Amendment. I--� � /-.�.�-_ �_ , _ Sc u`'G rd n Meyer �� ale Will // ;'�: �-� i"% Date � �� ate � ' �-+ � v�i't✓lG.l �� i �� .✓�. �v�.�. 1 October 29, 2010 Lindsey Utter, Recreation Planner Pitkin County 76 Service Center Road Aspen, CO 81611 RE: Woody Creek Trail Bridge Dear Lindsey, SGM is pleased to provide you with a quote for the additional services as per our meeting on Thursday September 12�". I have revised our proposal to design the Woody Creek Pedestrian Bridge and the addition of the mixed use Trail to Raceway Drive. I have also accounted for the fact that this is now a CDOT funded project and all plans and specifications need to conform to the CDOT requirements. The proposal inciudes some funds we already spent on survey and preliminary design. Below is a list of the tasks included in the first proposal - some of which have been completed. The underlined items are the additional tasks that we believe will be required for the expanded scope of work. Survey • Perform field topographical survey. • Use already established ROW map and field points to generate base map. • Corridor survev from Bridae to Racewav D rive Civil and Trail • Propose at least three potential trail alignments with horizontal and vertical information. • Work with Pitkin County Open Space staff to identify the preferred solution. • Design approach trail segments to transition smoothly from the existing alignment into the new bridge. • Analyze floodplain information and communicate with Army Corps of Engineers to gain approval. • Create erosion and storm water management plan to mitigate any impact on the Creek through and post construction. • Five additional olan and orofile sheets conformina to CDOT desian and drafti na standards • CDOT detail sheets. CDOT Summarv of Aooroximate Quantitv sheet and Control Sheet • CDOT Scecifications and Biddina documents • Three meetinas with CDOT for the start of the oroiect. Field Insoection Review IFIRI and Final Office Review 1FOR) submittal • Environmental Reoort which we will sub-contract. unless vou have oreference for a oarticular firm and want to work with directiv. Structural Design • Provide a bridge layout that best fits the topography and balances the need for fills with the cost of additional bridge length. Based on a preliminary layout we anticipate a single span bridge of approximately 120-feet will accommodate an improved trail alignment and profile; will avoid the 1. large trees; and will limit required fill heights to less than 6 feet. The approach trail fills can easily be retained by boulder walls or can be graded out. Design the abutments to support the bridge. Assuming a prefabricated truss bridge will be the desired superstructure, the abutment design will be very simple and similar to many other pedestrian bridges we have designed. It is anticipated that the abutments can be founded on spread footings. Additional bridae lavout submittals to comolv with FIR and FOR reauirements A detailed breakdown of cost is attached. This breakdown assign hours to each task to ensure we are supplying the County with a complete bid for services. SGM is providing this bid assuming the following: Public information, permitting and coordination with other County agencies will be performed by Pitkin County Open Space Staff This bid is to provide construction documents ready for bidding. Pitkin County staff will coordinate the bidding process. SGM will help on as-needed basis depending on the County's needs. CDOT may require the Engineer of Record to perform certain tasks through this process but this is separate to the design. Resolving ROW issues with adjacent property owners is not included in this quote We look forward to another opportunity to further demonstrate our expertise and commitment to Pitkin County's planning and engineering needs. Sincerely, SCHMUESER GORDON MEYER, INC. ; � Richard Goulding, P.E. Project Manger P�2010\Rtkin Caunt/fWOOdyCreekBntlge�PilCO Cover Lette� tlac 3 WOODY CREEK BRIDGE Company Schmueser Gordon Meyer Task Descnption Bridge and Trail Design Item 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Code PC PM SSE SDE CAD QC QC2 SM SF ST ADM Printed: October 28, 2010 Shl of 1 3 Engineering Estimate Summary Form Estimaletl By Dale Rev Richard Goulding 8/3/10 0 Hours and Labor Charges Personnel Calegory Rate Principal in Charqe - Bill Swiqert $155.00 Prolect Manaper- Richard Gouldinp $110.00 Senior Structural Engineer- Mike Fowler $130.00 Structural Design Engc - Nate Torres $110.00 CADD Design - Matt Cudmore $75.00 Quality Control Manaper - Ken Wilson $120.00 Quality Control Dean Gordon $155.00 Survey Manager-Steve Ehlers $140.00 Survey Field $150.00 Survey Tech- Tina Clark $85.00 Administrative - Jan Caudel $65.00 Transportation & Strucutural Team Hours Salary Labor 5 70 16 14 61 0 0 0 8 8 0 0 0 0 182I Overhead subtotal (Labor Cost) Composite Rate $101.92 ODC Rate $0.00 Doc Count 40 Hours / Document 5 Comments SGM Confidential Travel and Living Communications and Shipping Project Office / Supplies CAD EquipmenUComputers/Software Reproduction Other ( see Form C ) subtotal (ODC Cost) subtotal (Vendor Cost) $775 $7,700 $2,080 $1,540 $4,575 $0 $0 $0 $1,200 $680 $0 $0 $0 $0 $18,550 0.00% 0.0% $18,550 $0 $0 $0 $0 $0 $0 bo $3,328 TOTALCOST� 521,878 File: WoodyCreekDesign Budget3.xls ...Form A `. � r WOODV CREEK BRIDGE � I TmkCeenryipn Brn�e anE Trall Desiqn A ooc Row WB$NU�rber CquM ore�w�o�namorwon-rma. 1 Pro�aclMena�ame�l0�tlC00/UInBtlOn H WA 1 OetO CdIKVOn 8 Ana1V515 12 WA 1 PmjeclMeetl�s 13 WA 1 Pmiect Manaiemmt (2 h�/wk x 10 wksl 14 WA 15 WA SchamaticlDniqn OmloomanVCO's I6 WA 1 TitleSM1eet I] WA 1 Ca�ceoWalNipnmmis IB WA 1 Ge�reral Notm 19 WA 1 Tyoiral5wlions 8 Dete�ls HO WA 12 CDOTOeplls 111 NIA 1 SummarYofApomxlmate�uanWes 112 NIA 5 T�ail %an stl Rofila 113 WA 1 FlwEOlain Malvs�s 8 Let�x �o Amrv Coros I10 WA 1 Stormwater Manaiement Plan I15 WA i CanstruNOnP�asintF/TrofficCmtrd Fen 116 WA i NpproachRetainrtipWallDesgn 11] WA 2 Uf1iillLanCSWdnaWallS 118 WA 1 CostESLmate 119 WA 1 FdtlSUrvey 12(1 WA 1 SurveyBaseMao @t WA 1 �ualttyCOnVdReWew 122 WA 1 PmiectSOecificatlms 123 Britlpe Ueslan 124 NIA 1 AbuMenlDespn 125 NIA 1 BrlOqe Layout Dasiqn @6 NIA 1 StruIXUrolOetails 12➢ NIA 1 Bntlqe SOlwita00n Suooat 128 129 I� 131 I� 133 I� I% I� 40 t Totel numberof ooamen6 H m a � o e e m m o o e e e Tolal Hours � TotalcmtlinGUEesmahuosntlescalaLOn1 ,,, $ � � .,, � o 0 8 � � e o 0 0 �„ . �5+ � Estimate Defa'I Sheet CamPM Eavre�etl 9y ocipirc SfimueserGOMOnMarr R¢h��'tlGOUltlinq� TranspoRa0on8StruwWralTeam B C D E F G H I J K L M N 0 P u f ,,, ° 4 X X ,F,. „� „� � ' ' ' ' 15� 14 -0 18 I 1 II 2 1 6I ] 6 C 1 5 2 �I 2 6 6 2 9 � o.�. 3I3I2010 R=a'A Talal B 8 SGM Co�Eentlal File' WoaEyCreekDesign BuEgetd.xls. Fortn B 5 Y ' IWOODY CREEK BRIDGE I Company Schmueser Gordon MeVer Task Description Bridpe and Trail Desipn Descnp[ion Mileaqe (d Desiqn Mileage (aZ CM Hotel (� Meals Tolls and Parkinq Per diem Temo Housinq RelocaGon Rental Car ane� TelephOne Ezoress mail Poslaqe/Freiaht Other Soace RenWl Utilrties Suoolies Fumiture �EOUioment Rental �MObilization/Demobilization �Main[enance Other CADDtime Personal Comouters �CAD Soflware Other Soflware Pnnters O[her � �Plottinp �Reorotludions, 81/2x11 (� � Reprotluc6on5. 11x17 [cp Newsletter - Tn-foltl Color Aspen Times 3x5 2 weeks total Other - Color Utl Plans Miscellaneous Excenses "ADD 10% TO ALL DIRECTS" Printed: 10/28/2010 9:50 Estimate ODC/Vendor Detail Sheet EsOmatad By Date Rev SM1t ol Richard Goulding 8/3/2010 0 3 3 utner uirect txpenses Unit cost �uantiN $0.550 cer mile miles $0.55 cer Mile Vios $75 00 oer niqht niGhts $50.00 cer dav davs Per Week Per Month Each Per Week Weaks Mon[hs Discipline TransOOrtatian E StrucuWral Team � Addi6onal LumD Sum Cost Subtotals 0 0 0 0 Lump Sum 0 0 0 0 Weeks 0 New Road ?lan/Proile 0 SubtotalTravel 0 IPer Month I IMOn�hs 0 Per Month Per Month Per MH Per Month Per Month Subtotal Communications/Shipping 0 Months 0 Months Per Hour Hours Each Each Each Each Each $4.00 oersheet $0.15 cer copV $0 15 per Copy $0 71 p2f COpV $400.00 cerweek � COpi85 copie5 copie5 Coples 0 0 0 0 0 0 0 SubtoWlProjectOffica 0 0 0 0 0 0 0 Subtotal CAD /COmputer 0 4 sets x 6 sheets 0 4 sets z 30 copies 0 4 sets x 30 capies 0 sets 0 0 0 Subtotal Oublde Reproduction 0 0 0 0 0 Sub Total Other �t4� "! ;�`�9*i",'n'i`„'k�;^'.";: .-o: r�T�fO'ire8t`E�t'ia63I Vendon I Prohssional Services Name Descnption of work ERO Environmental Report "ADD 10% TO ALL SUBS" �5�M6dfiq3r kFtlxnv� a, .. SGM Conidenhal r� Total for Ventlors� 0 So Amount $3,025 $303 $3,328 File: WoodyCreekDesign Budget3.x15 .FOrtn C �