HomeMy WebLinkAboutbocc.con.005.2011CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR
SCANNING/ARCHIVING
CONTRACT #: oos-aoii
Originating Departrnent/Division: Health & Human Services
Contact Person: Mitzi Ledingham Phone #: 920-5766
Project Name: Healthy Community Fund Grant Progams
❑ BOCC AGENDA ITEM �STAFF AUTHORIZED SIGNATURE
(BOCC signature required) (per Revised Procurement Code 7/2005)
Check procurement type:
�None QInformal �Formai QSole Source DEmergency QState Bid ❑
Check Contract Tvue:
Dollar Amount: $40,000
Budget Line Item/Ledger Number 113.85.00000.84019
(for county employees)
sntal Agreement (Requires BOCC Action)
>, Equipment, Supplies
(e.g. revenue)
ContractorBusiness
Centers
Agreements (Requires BOCC Action}
;e Order/Contract Amendment
Complete Legal Name: Mountain Family Health
Contract Execution 1/3/2011 Contract End Date: 12/31/11
Automatic Renewal Terrn of Contract: annual-12 month
extension possible if in compliance
All Contracts should be proofed for the following:
� Pages Missing
a Page is Left Intentionally Blank —Note on Page
ge numbered consecutively
1 Signatures Affixed
1 Dates Filled In
1 Other Blanks Filled In
Exhibits Attached
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' 1 1
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LJAII Legal Descriptions Attached �ttappropriate>
ONotice ofAward/Proceed Attached �;tapAroPdaze�
�Special Instructions for Finance Department: see grant payment worksheet
�Sent to Clerk and Recorder for Scanning/Archiving
�Authorized Staff Person's Name: Mitzi Ledingham
�Watranty, if applicable
BY CHECHING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF
PERSON INDICATES THAT DOCUMENT HAS BEEN PROOFED AND READY
FOR SCANNING.
PITKIN COUNTY
HEALTH AND HUMAN SERVICES
2011 ANNUAL GRANT AWARD
MOLTNTAIN FAMILY HEALTH CENTERS, INC.
Conuact Number 005-2011 Ledger Number 113.85.000000.84019
This Grant is made as of the date last below signed between Pitkin County, herein referred to as
"County", and Mountain Family Health Centers, hereafter referred to as "Agency". Whereas,
Mountain Family Health Centers, a private non-profit agency, is providing primary health care to
uninsured and underinsured residents and workers in the Roaring Fork Valley, and whereas
Pitkin County wishes to award a grant for the provision of these services:
Term and Renewal of Aereement: Absent any termination for cause under paragraph 5 of
the Agreement, the term of this Agreement shall be for one year. At the expiration of the
initia] term, the Agreement may be extended for an additional 12 month term, wilh an
adjustment of grant award amount as applicable, by the express written consent of both
parties. This action will be subject to budget appropriation, compliance with contract
obligarions, and Board of County Commissioners' approval.
Aeencv Obli¢ations: Agency shall:
a) Strictly adhere to all applicable federal, state and local laws or regulations that
have been or may hereafter be established.
b) Comnliance with House BIl106-1023. Perform the following verifications to
comply with House Bi1106-1023: Cmantees who provide a benefit to persons over
the age of 18 years of age and which requ'ue an individual application from the
nerson who will receive abenefit, are required to verify the applicanYs legal
presence in the United States. The verification of lawful presence requires alt
applicants 18 years of age or older to:
i. Produce a valid Colorado driver's license or a Colorado identification
card; or a United States military cazd or mi2itary dependenYs identification
card; or a United States Coast Guard Merchant Mariner card; or a Native
American Tribal document; and
ii. Execute an affidavit stating that applicant �s a United States citizen or
legal permanent resident; or that applicant is otherwise lawfiilly
present in the United States pursuant to Federal law.
c) Be lawfully prohibited, pursuant to Article 76.5 of Tifle 24, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
paragraph (b) of this section.
i. Statutory Facceprions: Excepted from this requirement are the following
types of benefits:
A. Services for c2rildren under age 18;
B. Obtxining health care items and services necessary for treatment of an
emergency medical condition of the person involved and not related to
an organ lransplant;
C. Short-term, in-kind, non-cash emergency disaster relief;
D. Public health assistance for urununizations, with zespect to
immunizable diseases and for testing and treatment of symptoms of
communicable disease, whether or not such symptoms are caused by
immunizable diseases;
E. Programs, services or assistance such as soup kitchens, crisis
counseling and intervention;
F. Prenatal care.
d) Comnliance with House Bi1106-1343. In compliance with House Bi1106-1343,
amending Title 8 of the Colorado Revised Statutes by the addition of Article 17.5,
Illegal Aliens-Public Contract for Services, enacted by the General Assembly of
the State of Colorado, the Agency shall not:
i. Knowingly employ or contract with an illegal alien to perform work under
tlils contract, or;
ii. Enter into a contract with a subcontractor that fails to cectify to the
Agency t1�at the subcontractor shall not knowingly employ or contract
with an itlegal alien to perform work under this contract.
e) In compliaace with House Bi1106-1343 enacted by the General Assembly of the
State of Colorado:
ii. The Agency shal] verify or attempt to verify through�articipation in the
Basic Pilot Program [created in Public Law 208, 104 Congress, as
amended and expanded in Public Law 15b, l OB� Congress, as amended,
that is administered by the United States Department of Homeland
iii.
iv
Security] that the Agency does not employ any illegal aliens and, if the
Agency is not accepteti into the Basic Pilot Program prior to entering into
this contract, the Agency shall apply to pazticipate in the Basic Pilot
Program every three months until the Agency is accepted or this coniract
has been completed, whichever is eazlier. This provision shall not be
required ox effecuve if the Basic Pilot Program is discontinued.
The Agency shall be prohibited from using Basic Pilot Program
procedures to undertake pre-employment screening of job applicants while
this contcact is being performed.
If the Agency obtains actual knowledge that a subcontractor performing
work under this contract knowingly employs or contracts with an illegal
alien, the Agency shall be required to:
A. Norify the subcontractor and the County within three days that the
Agency has actual Imowledge that the subcontractor is employing
or contracting with an illegal alien; and
B. Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to su6pazagraph (A)
of this paragraph (e) the subcontractor does not stop employing or
conuacting with the illegal aliens; except that the Agency shall not
tenninate the conlract with the subcontractor if during such three
days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with the
illegal alien.
2
fl The Agency shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the
Deparnnent of Labor and Empioyment is undertaking pursuant to the authoriry
established in Subsection (5) of C.R.S. § 8-17.5-102.
g) Hold and maintain for the term hereof the necessary licenses(s) as specified wider
State law, which permits the performance of the service(s) to be pmvided herein.
h) Shal] maintain an affordable sliding-fee scale schedule for its services in order to
accommodate Iow-income individuals.
i) Subcontracts utilized by the Agency shali be subject to the requirements of the
GranY as listed here, and the Agency is responsible for the performance of any
subcontractor.
j) Abide by all applicable pmvisions of the Title VI and VII of the Federal Civil
Rights Act of 1964, Section 504 of the RehabIlitation Act of 1973, and Title XX
of the Social Security Act of I975 as revised.
k) Maintain written requirements for safeguarding client information and comply
with the same.
1) Maintain service pmgram records, fiscal records, documentation and other
records relevant to this Grant for the duration of the grant plus six years. The
above shall be subject at all reasonable times Lo inspe�tions, review or audit by
Federal, State or County personnel, and other persans authorizeci in writing by the
Counry.
m) Provide the services at the location as showu as the address of the Agency or
whatever is appmpriate for that service within Pitkin County.
n) Provide the service(s) described herein at a cost not greater than charged to other
persons.
o) Provide an annuaI Performance Measure report and Financial Reports. These
reports will include the number of unduplicafed clients who live and/or work in
Pitkin County served by the Agency's program(s).
i. The annual report is due January 31, 2012, for the entire period of the
grant yeaz.
ii. The report will include Agency's annual goals and actual results year-to-
date, as well as an eacplanation of any variances observed and the steps that
are be taken to address those variances.
3. Pitkin Countv's Obligations: Pitkin Couniy shali:
a. County agrees to grant $40,000 to Mountain Family HealTh Centers as approved
in the County's 2011 budget, wIuch was approved by the $oatti of County
Commissioners on December ] 5, 2010. Grant regueat to supporE quaGty
primary heaithcare for Pitkin county residents, with an emphasis on
uniesured and medically indigent.
b. The total amount of this contract shal] not exceed $40,000 cash maximum in
2011. The County will pay Agency in semi-annual payments of $20,000 on the
lasY day of March and September 2011. Payment is contingent upon receipt of
mutually agreed upon Performance Measures and satisfactory reports as outlined
in secrion 2(0) of this contract. The reriun of a completed contract is required in
order to receive paysnent.
4. General Pmvisions
a. The Parties to this Grant intend that the relationship between them contemplated
by the Grant is that of independent agency. No agent, employee, or servant
Agency will be solely and entirely responsible for its acts and the act of its'
agents, employees, servants and subcontractors during the performance of the
Grant.
b. Payment pnrsiuwt to the Grant, if in County, State or Federal funds, whether in
whole or in part, is subject to and contingent upon the conrinuing availability and
appropriation of County funds for the purpose thereof.
c. This Grant constitutes the full and complete agreement of the parties and
supersedes or incorpotates any prior written and ocal agreements of the parties. In
addition, Agency understands that no County official or employee, other than the
Boazd of County Commissioners acring as a body at a Board meeting, has
authority to enter into a Grant or to modify the tetms of this Grant on behalf of the
County. Any such Grant or modificarion to this Grant must be in writing and be
executed by the par[ies kereto.
5. DefaulUCancellation. If Ageacy shall default in the performance of Agency's
Obligarions pursuant to the terms of this Agreement, andlor fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
represented to the County, Agency shall have the right to cwe said default after written
norioe by the County of the default to Agency. If Agency fails to cure such default within
sixry (60) days after written nofice is given from the County to Agency specifying the
nature of such default (or if such default cannot be cured within the aforesaid period of
time, if the Agency shall fail to promptly commence to cure the sazne and to thereaRer
diligently proceed with such cure), County shall reserve the right to cancel tlus
Agreement and make a demand for the retum of all monies that County determines, at its
sole discretion, were not appropriated in accordance with this Agreement. Written notice
of default and cancellation shall be made to Agency by fust class mail, postage prepaid
and by certified mail, return receipt requested, to the following address:
David Adamson
1905 Blake Ave Suite 101
Glenwood Springs, CO 81611
6. Entire A¢reement: This Agreemeat constitutes the full and complete Agreement of the
parties hereto and sha11 not be modified except by a written agreement signed by the
parties.
IN WIINESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the latest date written below.
PITKIN COUNTY, COLORADO
By: �� � �
Nancy N. Sundeen
Director of Health & Human Services
MOUN F MILY HEALTH CENTERS
B _ c��<�� - .. _
David Adamson
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Date
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Date
Executive Director
Mailine Address:
1905 Blake Ave Suite 101
Glenwood Springs, CO 81611