HomeMy WebLinkAboutbocc.con.011.2011CLERK'S CHECK LIST
FOR CONTRACTS SU$MITTED TO CLERK AND RECORDER FOR,
SCANNING/ARCHIVING
C�NTRE�CT #: Ol1-2011
Originating Department/Division: Health & Human Services
Contact Person: Mitzi Ledingham Phone #: 920-5766
Project Name: Healthy Community Fund Grant Programs
❑ BOCC AGENDA ITEM �STAFF AUTHORIZED SIGNATURE
(BOCC signamre required) (per Revised Procurement Code 7/2005)
Check procurement type:
�None QInformal QFormal �Sole Source QEmergency QState Bid ❑
Check Contract Tvpe:
Dollar Amount: $3,000
Budget Line Item/Ledger Number
(for county employees)
ental Agreement (Requires EOCC Action)
, Equipment, Suppiies
(e.g. revenue)
ContractorBusiness
Contract Execution 1/1/2011
Automatic Renewal
�Public
Agreements (Requires BOCC Action)
�e Order/Contract Amendment
Complete Legal Name: Your Friends For Life
Contract End Date: 12/31/11
Term of Contract: annual
All Contracts should be proofed for the following:
�No Pages Missing
QIf a Page is Left Intentionally Blank —Note on Page
�Page nuxnbered consecutively
�All Signatures Affixed
�All Dates Filled In
ISZIAII Other Blanks Filled In
'^ �'D
ll� �
Exhibits Attached
Legal Descriptions Attached (fappropnace)
ice of Awazd/Proceed Attached �;eappropr�ace>
cial Instructions for Finance Department: see grant payment worksheet
t to Clerk and Recarder for Scanning/Archiving
horized Staff Person's Name: Mitzi Ledingham
�Warranty, if applicable
BY CHECHING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF
PERSON INDICATES THAT DOCUMENT HAS BEEN PROOFED AND READY
FOR SCANNING.
Note: Clerk's Office will keep original documents in compliance with Colorado State
Archives retainage schedule.
Amended 11_OS_07
PITKIN COUNTY
HEALTH AND HUMAN SERVICES
ANNiJAL GRANT AWARD
YOUR FRIENDS FOR LIFE, 2011
Contract Number 011-2011 Ledger Number
This Grant is made as of the date last below signed between Pitkin County, herein refened to as
"County", and Your Friends far Life, hereafter referred to as "Agenc}�'. Whereas, Your Friends
for Life, a private non-profit agency, is providing support and encouragement families need to
reduce the isolation often felt while dealing with cancer and retaining normalcy, and whereas
Pitkin County wishes to awazd a grant for the provision of these services:
Term and Renewal of Aereement: The term of this Agreement is from January 1, 2011, to
December 31, 2011. At the expiration of the initial term, the Agreement may be extended for
an additional 12 month term, with an adjustment of grant award amount as applicable, by the
express written consent of both parties. This action will be subject to budget appropriation,
compliance with contract obligations, and Board of County Corrunissioners' approval.
2. Aeencv Oblieations: Agency shall:
a) Strictly adhere to atl applicable federal, state and local laws or regulations that
have been or may hereafter be established.
bl Comroliance with House Bi1106-1023. Perform the following verifications to
comply with House Bi1106-1023: Grantees who provide a benefit to persons over the age of 18
years of age and which require an individual application from the person who will receive a
benefit, aze required to verify the applicanYs legal presence in the United States. The verification
of iawful presence requires all applicants 18 years of age or older to:
i. Produce a valid Colorado driver's license or a Colorado identification
card; or a United States military cazd or military dependenYs identification
card; or a United States Coast Guard Merchant Mariner cazd; or a Native
American Tribal document; and
ii. Execute an affidavit stating that appiicant is a United States citizen or
legal permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Federal law.
c) Be lawfully prohibited, pursuant to Article 76.5 of Tit1e 24, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
pazagraph (b) of this section.
i. Statutory Exceptions: Excepted from this requirement are the following
types ofbenefits:
A. Services for children under age 18;
B. Obtaining health care items and services necessary for treatrnent of an
emergency medical condition of the person involved and not related to
an organ transplant;
C. Short-term, in-kind, non-cash emergency disaster relief;
D. Public health assistance for immunizations, with respect to
immunizable diseases and for testing and treahnent of symptoms of
communicable disease, whether or not such symptoms aze caused by
immunizable diseases;
E. Programs, services or assistance such as soup kitchens, crisis
counseling and intervention;
F. Prenatal care.
d) Comnliance with House Bi110b-1343. In compliance with House Bi1106-1343,
amending Title 8 of the Colorado Revised Statutes by the addition of Article 17.5,
Illegal Aliens-Public Contract for Services, enacted by the General Assembly of
the State of Colorado, the Agency shall not:
i. Knowingly employ or contract with an illegal alien to perform work under
this contract, or;
ii. Enter into a contract with a subcontractor that fails to certify to the
Agency that the subcontractor shall not knowingly employ or contract
with an illegal alien to perform work under this contract.
e) In compliance with House Bi1106-1343 enacted by the General Assembly of the
State of Colorado:
ii. The Agency shall verify or attempt to verify through �articipation in the
iii
iv.
Basic Pilot Program [created in Public Law 208, 104` Congress, as
amended and expanded in Public Law 156, 108`" Congress, as amended,
that is administered by the United States Department of Homeland
Security] that the Agency does not employ any illegal aliens and, if the
Agency is not accepted into the Basic Pilot Program prior to entering into
this contract, the Agency shall apply to participate in the Basic Pilot
Program every three months until the Agency is accepted or this contract
has been completed, whichever is earlier. This provision shall not be
required or effective if the Basic Pilot Program is discontinued.
The Agency shall be prohibited from using Basic Pilot Program
procedures to undertake pre-employment screening of job applicants while
this contract is being performed.
If the Agency obtains actual knowledge that a subcontractor performing
wark under this contract knowingly employs or contracts with an illegal
alien, the Agency shall be required to:
A. Notify the subcontractor and the County within three days that the
Agency has actual knowledge that the subcontractor is employing
or contracting with an illegal alien; and
B. Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to subparagraph (A)
of this pazagraph (e) the subcontractor does not stop employing or
contracting with the illegal aliens; except that the Agency shall not
terminate the contract with the subcontractor if during such three
days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with the
illegal alien,
f� The Agency shall comply with any reasonable request by the Depariment of
Labor and Employment made in the course of an investigation that the
Deparhnent of Labor and Employment is undertaking pursuant to the authority
established in Subsection (5) ofC.R.S. § 8-17.5-102.
g) Hold and maintain for the term hereof the necessary licenses(s) as specified under
State law, which permits the performance of the service(s) to be provided herein.
h) Shal] maintain an affordable sliding-fee scale schedule for its services in order to
accommodate low-incoma individuals.
i) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
j) Abide by all applicable pmvisions of the Title VI and VII of the Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Tit1e XX
of the Social Security Act of 1975 as revised.
k) Maintain written requirements for safeguarding client information and comply
with the same.
1) Maintain service program records, fiscal records, documentation and other
records relevant to this Grant for the duration of the gant plus six years. The
above shal] be subject at ali reasonable times to inspections, review or audit by
Federal, State or County personnel, and other persons authorized in writing by the
County.
m) Provide the services at the location as shown as the address of the Agency or
whatever is appropriate for Yhat service within Pitkin County.
n) Provide the service(s} described herein at a cost not greater than chazged to other
persons.
o) Provide an annual Performance Measure report and Financial Reports. These
reports will include the nuxnber of unduplicated clients who live and/or work in
PiYkin County served by the Agency's program(s).
i. The annual report is due January 31, 2012, for the entire period of the
grant year.
ii. The reports will include Agency's annual goais and actual results yeaz-to-
date, as well as an explanation of any variances observed and the steps that
are be taken to address those variances.
Pitkin Countv's Oblieations: Pitkin County shall:
a) County agrees to grant $3,000 to Your Friends for Life, as approved in the
County's 201 l budget, which was approved by the Board of County
Commissioners on December 15, 2010. Grant request is to support programs
providing the support and encouragement families need to reduce the isolation
often felt while dealing with cancer and retaining normatcy.
b) The total amount of this contract shall not exceed $3,000 cash maacimum in 2011.
The County will pay Agency the total amount of this grant on or befare the last
day of March 2011. Payment is contingent upon receipt of mutually agreed upon
Performance Measures and a satisfactory annual report as ouUined in section 2(0)
of this contract. The return of a completed contract is required in order to receive
payment.
4. General Provisions
a. The Parties to this Grant intend that the relationship between them contemplated
by the Grant is that of independent agency. No agent, employee, or servant
Agency will be solely and entirely responsible for its acts and the act of its'
agents, employees, servants and subcontractors during the performance of the
Grant.
b. Payment pursuant to the Grant, if in County, State or Federal funds, whether in
whole or in part, is subject to and contingent upon the continuing availability and
appropriation of County funds for the purpose thereof.
c. This Grant constitutes the full and complete agreement of the parties and
supersedes or incorporates any priar written and aral agreements of the parties. In
addition, Agency understands that no County official or employee, other than the
Board of County Commissioners acting as a body at a Board meeting, has
authority to enter into a Grant or to modify the terms of this Grant on behalf of the
County. Any such Grant or modification to this Grant must be in writing and be
executed by the parties hereto.
5. DefaulUCancellation. If Agency shall default in the performance of Agency's
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
represented to the County, Agency shall have the right to cure said default after written
notice by the County of the default to Agency. If Agency fails to cure such default within
sixty (60) days after written notice is given from the County to Agency specifying the
nature of such default (or if such default cannot be cured within the aforesaid period of
time, if the Agency shall fail to promptly commence to cure the same and to thereafter
diligently proceed with such cure), County shall reserve the right to cancel this
Agreement and make a demand for the return of all monies that County determines, at its
sole discretion, were not appropriated in accordance with this Agreement. Written notice
of default and cancellation shall be made to Agency by first class mail, postage prepaid
and by certified mail, return receipt requested, to the following address:
Diane Welter, Executive Director
Your Friends for Life
PO Box 4035
Aspen, CO 81611
6. Entire Aereement: This Agreement constitutes the full and complete Agreement of the
parties hereto and shall not be modified except by a written ageement signed by the
parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the latest date written below.
PITKIN COUNTY, COLORADO
By: �V�.l V\ �.�� Z
NancyN. Sundeen � ' Date
Director of Health & Human Services
YOUR FRIENDS FOR LIFE
gy; ��C,�i,'`c. ��'./eG�i�!
Diane Welter, Executive Director
Mailine Address:
Your Friends for Life
PO Box 4035
Aspen, CO 81611
2��
Date
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