HomeMy WebLinkAboutbocc.con.017.2011CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR
SCANNING/ARCHIVING
CONTRACT #: e�s-ZOii
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Originating DepartmenUDivision: Health & Human Services
Contact Person: Mitzi Ledingham Phone #: 920-5766
Project Name: Healthy Community Fund Grant Programs
❑ BOCC AGENDA ITEM �STAFF AUTHORIZED SIGNATURE
(BOCC signawre required) (pec Revised Procurement Code 712005)
Check procurement type:
�None QInformal QFormal QSole Source QEmergency �State Bid ❑
Check Contract Tvae:
Dollar Amonnt: $2,500
Budget Line ItemlLedger Number
(for county employees)
ental Agreement (Requires BOCC Action)
�, Equipment, Supplies
(e.g. revenue)
Agreements (Requires BOCC Action)
;e OrderfContract Amendment
ContractorlBusiness Complete Legal Name: PSS Wildlife Foundation
Contract Execution 1/1/2011 Contract End Date: 12/3113�- ��
Automatic Renewal Term of Contract: annual
Ail Contracts should be proofed for the following:
�No Pages Missing ,,, )
QIf a Page is Left Intentionally Blank —Note on Page e n�l��
�Page numbered consecutively � n �«��
�All Signatures Affixed ��� �p(�
�All Dates Filled In "N �
Other Blanks Filled In
Exhibits Attached
Legal Descriptions Attached �+fapPropnace)
ice of Award/Proceed Attached (�faPpropriace)
cial Instructions for Finance Department: see grant payment worksheet
t to Clerk and Recorder for Scanning/Archiving
horized Staff Person's Name: Mitzi Leding,ham
UWarranty, if applicable
BY CHECHII�iG ABOVE AND ENTERING NAME, THE AUTAORIZED STAFF
PERSON INDICATES THAT DOCUMENT HAS BEEN PROOFED AND READY
FOR SCANNING.
Note: Clerk's Office will keep original documents in compliance with Colorado State
Archives retainage schedule.
Amended 11_�5_07
PITKIN COUNTY
COMMLJNITY NON-PROFIT
ANNTJAL GRANT AWARD
PAULINE S.SCHNEEGAS WILDLIFE FOUNDATION, 2011
Contract Number 6�-2011 Ledger Number
oi� -
This Grant is made as of the date ]ast below signed between Pitkin County, herein refened to as
"County", and Pauline S. Schneegas Foundation, hereafter refened to as "Agency". Whereas,
Pauline S. Schneegas Foundation, a private non-profit agency, is rehabilitating and returning
injured/orphaned wildlife to the wild, and whereas Pitkin County wishes to awazd a grant for the
provision of these services:
1. Term and Renewal of Aareement: The term of this Agreement is from 7anuary 1, 2011,
to December 31, 2011. At the expiration of the initial term, the Agreement may be
extended for an additional 12 month term, with an adjustment of grant award amount as
applicable, by the express written consent of both parties. This action will be subject to
budget appropriation, compliance with contract obligations, and Board of County
Commissiones' approval.
2. Oblieations: AQencv shall:
a) Strictly adhere to all applicable federal, state and local laws or regulations that
have been or may hereafter be established.
b) Comnliance with House Bi1106-1023. Perform the following verifications to
comply with House Bi1106-1023: Grantees who provide a benefit to persons over
the age of 18 years of age and which require an individual application from the
person who will receive a benefit, are required to verify the applicanYs legal
presence in the United States. The verification of lawful presence requires all
applicants 18 years of age or older to:
i. Produce a valid Colorado driver's ]icense or a Colorado identification
card; or a United States military card or military dependenYs identification
card; or a United States Coast Guard Merchant Mariner card; or a Native
American Tribal document; and
ii. Execute an affidavit stating that applicant is a United States citizen or
legal permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Federal law.
c) Be lawfully prohibited, pursuant to Article 76.5 of Title 24, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
paragraph (b) of this section.
i. Statutory Exceptions: Excepted from this requirement ate the following
types ofbenefits:
A. Services for children under age 18;
B. Obtaining health caze items and services necessary for treatment of an
emergency medical condition of the person involved and not related to
an organ transplant;
C. Short-term, in-kind, non-cash emergency disaster relief;
D. Public health assistance for immunizations, with respect to
immunizable diseases and for tesring and treatment of symptoms of
communicable disease, whether or not such symptoms are caused by
immunizable diseases;
E. Programs, services or assistance such as soup kitchens, crisis
counseling and intervention;
F. Prenatai care.
d) Comnliance with House Bi1106-1343. In compiiance with House Bill 06-1343,
amending Title 8 of the Colorado Revised Statutes by the addition of Article 17.5,
Illegal Aliens-Public Contract for Services, enacted by the General Assembly of
the State of Colorado, the Agency shall not:
i. Knowingly employ or contract with an illegal alien to perform wark under
this contract, or;
ii. Enter into a contract with a subcontractor that fails to certify to the
Agency that the subcontracior shall not knowingly employ or contract
with an illegal alien to perform work under this contract.
e) In compliance with Aouse Bi1106-1343 enacted by the General Assembly of the
State of Colorado:
ii. The Agency shali verify or attempt to verify through articipation in the
iii.
iv.
Basic Pilot Prog�am [created in Public Law 208, 104`� Congress, as
amended and expanded in Public Law 156, 108"' Congress, as amended,
that is administered by the United States Deparnnent of Homeland
Security] that the Agency does not employ any illegal aliens and, if the
Agency is not accepted into the Basic Pilot Program prior to entering into
this contract, the Agency shall apply to participate in the Basic Pilot
Program every three months until the Agency is accepted or this contract
has been completed, whichever is eazlier. This provision shall not be
required or effective if the Basic Pilot Program is discontinued.
The Agency shall be prohibited from using Basic Pilot Program
procedures to undertake pre-employment screening of job applicants while
this contract is being performed.
If the Agency obtains actual knowledge that a subcontractor performing
work under this contract knowingly employs or contracts with an illegal
alien, the Agency shall be required to:
A. Notify the subcontractor and the County within three days that the
Agency has actual knowledge that the subcontractor is employing
or contracting with an illegal alien; and
B. Terminate the subcontract with the subcontractor if wiYhin three
days of receiving the notice required pursuant to subpazagraph (A)
of this paragraph (e) the subcontractor does not stop employing or
contracting with the illegal aliens; except that the Agency shall not
terminate the contract with the subcontractor if during such three
days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with the
illegal alien.
fl The Agency shall comply with any reasonable request by the Depar[ment of
Labor and Employment made in the course of an investigation that the
Deparhnent of Labor and Employment is undertaking pursuant to the authority
established in Subsection (5) of C.R.S. § 8-17.5-102.
g) Hold and maintain for the term hereof the necessary licenses(s) as specified under
State law, which permits the performance of the service(s) to be provided herein.
h) Shall maintain an affardable sliding-fee scale schedule for its services in order to
accommodate low-income individuals.
i) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
j) Abide by all applicable provisions of the Titie VI and VII of the Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Security Act of 19'75 as revised.
k) Maintain written requirements for safeguarding client information and comply
with the same.
1) Maintain service program records, fiscal records, documentation and other
records relevant to this Grant for the duration of the grant plus six years. The
above shall be subject at all reasonable times to inspections, review or audit by
Federal, 5tate or County personnel, and other persons authorized in writing by the
County.
m) Provide the services at the location as shown as the address of the Agency or
whatever is appropriate for that service within Pitkin County.
n) Provide the service(s) described herein at a cost not greater than chazged to other
persons.
o) Provide an annual Performance Measure report and Financial Reports. These
reports wiil inciude the number of unduplicated clients who live and/or work in
Pitkin County served by the Agency's program(s).
i. The annual report is due January 31, 2012, for the entire period of the
grant year.
ii. The reports wil] include Agency's annual goals and actual results year-to-
date, as well as an explanation of any variances observed and the steps that
are be taken to address those variances.
3. Pitkin Countv's ObliQations: Pitkin County shall:
a) County agrees to grant $2,500 to Pauline S. Schneegas Foundation, as approved
in the County's 2011 budget, which was approved by the Board of County
Commissioners on December 15, 2010. Grant request to rehabilitate and
return injured/orphaned wildlife to the wild.
b) The total amount ofthis contract shall not exceed $2,500 cash maximum in 2�11.
The County wiil pay Agency the total amount of this gant on or before the last
day of March 201 l. Payment is contingent upon receipt of mutually agreed upon
Performance Measures and satisfactory reports as outlined in section 2(0) of this
contract. The return of a completed contract is required in order to receive
payment.
4. General Provisions
a. The Parties to this Grant intend that the relationship between them contemplated
by the Grant is that of independent agency. No agent, employee, or servant
Agency will be solely and entirely responsible for its acts and the act of its'
agents, employees, servants and subcontractors during the performance of the
Grant.
b. Payment pursuant to the Grant, if in County, Siate or Federal funds, whether in
whole or in part, is subject to and contingent upon the continuing availability and
appropriation of County funds for the purpose thereof.
a This Grant constitutes the full and complete agreement of the parties and
supersedes or incorporates any prior written and oral agreements of the parties. In
addition, Agency understands that no County official or employee, other than ihe
Boazd of County Commissioners acting as a body at a Board meeting, has
authority to enter into a Grant or to modify the terms of this Grant on behalf of the
County. Any such Grant or modification to this Grant must be in writing and be
executed by the parties hereto.
Default/Canceliation. If Agency shall default in the performance of Agency's
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
represented to the County, Agency shall have the right to cure said default after written
notice by the County of the default to Agency. If Agency fails to cure such default within
sixty (60) days a8er written notice is given from the County to Agency specifying the
nature of such default (or if such default cannot be cured within the aforesaid period of
time, if the Agency shall fail to promptly commence to cure the same and to thereafter
diligently proceed with such cure), County shall reserve the right to cancel this
Agreement and make a demand for the return of all monies that County determines, at its
sole discretion, were not appropriated in accordance with this Agreement. Written notice
of default and cancellation shall be made to Agency by first ciass mail, postage prepaid
and by certified mail, return receipt requested, to the following address:
Nanci Limbach, Executive Director
Pauline S.Schneegas Wildlife Foundation
5945 County Rd 346
Silt, CO 81652
6. Entire Aereement: This Agreement constitutes the full and complete Agreement of the
parties hereto and shall not be modified except by a written agreement signed by the
parties.
0
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Feb 0411 12:51p Nanci L Limbach 9708765676 p.5
IN W7�NESS WIIEREOF, the parties hereto have caused this AgreemenY to 6e executed as
of the latest date written belov��.
PITKIN COUNTY, COLORA,DO
sy: � �� r.�, � � � )4'�1 Z � l (
NancyN_ 5vndeen Date
D'uector of Health & uman Services
PAULINE S. SCHNEEGAS FOUNDATION
By_ 7�� n� -�.�. .,..��_� �-_ s i- �/
Nanci Limbaeh, Executive Director Date
Mailins Address
5445 County Rd 346
Silt, CO 81652
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