HomeMy WebLinkAboutbocc.res.013.2011 A RESOLUTION OF THE BOARD OF
COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO,
PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE
2010 BUDGET (August through December)
Resolution 013 0/1
Recitals
1) More revenues are anticipated to be received in 2010 than were appropriated, resulting in a portion of
unappropriated fund balance available for unanticipated expenditures that occur during the year; and
2) Certain revenues will become available that were not anticipated during the preparation of the 2010 budget;
and
3) Certain revenues anticipated to be received in 2010 will not be realized and will result in a decrease in fund
balance; and
4) Funds budgeted in 2010 can now be determined to be in excess of those needed for specific projects and can
be returned to fund balance; and
5) Upon due and proper notice, published in accordance with the law, said supplemental budget was open for
inspection by the public at a designated place, a public hearing was held on , 2011 and interested
citizens were given an opportunity to file or register any objections to said supplemental budget.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that
adjustments be made to the 2010 budget as follows:
Previous Revenue Expenditure Revised
Budget Change Change Budget
$ $ $ $
'GENERAL FUND
County Manager
The BOCC entered into an agreement with KRW Associates LLC to lead the executive search for the position of
Pitkin County Manager. KRW assisted with recruiting, advertisements, phone solicitations, resume evaluation and
screening as well as recommending final candidates.
Recruiting /Purchase Services - - 15,950 15,950
15,950
Facilities
There were several changes made to the scope of work involving the construction of the data center including
enlarging the building, adding additional ventilation, relocating the sewer, adding outlets to the ceiling and
increasing the insulation between the roof systems. These changes were funded from the Tech Pool.
Data Center 489,000 - 171,000 660,000
Tech Pool Capital Items 975,630 - (171,000) 804,630
The Public Works Cabin needed a new roof. The new roof was funded from rents collected over the past nine years
from occupants of the cabin and deposited in the general fund.
Rental Cabin Roof Replacement - - 11,000 11,000
11,000
r
Previous Revenue Expenditure Revised
Budget Change Change Budget
Sheriff
Each year the County jail receives a reimbursement from the Federal government for holding inmates who meet
the criteria of "criminal aliens ". This SCRAP grant is to be used specifically for detention related purposes. $31,887
was awarded to Pitkin County this year. $25,509 will be used for training purposes and $6,378 will be used to pay
the company that manages the grant.
SCAAP Grant - 31,887 - 31,887
SCAAP Grant/Purchased Services 99,757 - 31,887 131,644
31,887 31,887
General Fund Open Space
Pitkin County and JVA, Inc. have prepared the final specification for stabilizing and restoring the Redstone Coke
Ovens. The County has received a Scenic Byways grant, a Transportation Enhancement Grant and money from the
American Recovery and Reinvestment Act to help fund this project. Additionally staff would like to appropriate
money from the Park Dedication Fees to rectify an error in the budget for the engineer contracted to provide
construction administration.
Scenic Byways Grant - 113,100 - 113,100
Transportation Enhancement Grant - 413,000 - 413,000
American Recovery and Reinvestment Act Funds - 143,089 - 143,089
Redstone Coke Ovens /Purchase Services 123,668 - 669,189 792,857
Redstone Coke Ovens /Engineer 69,661 - 1,883 71,544
669,189 671,072
Community Development
The Environmental Health Department was awarded a Colorado Department of Public Health and Environment
grant to provide radon testing and education to county residents. The objective is to educate the public and create a
report that will include all test results and any known actions taken by homeowners that have radon levels greater
than 4 pCi /I.
Radon /Grant Revenue - 2,380 - 2,380
Radon /Materials and Supplies - - 1,380 1,380
Radon /Purchase Services - - 1,000 1,000
2,380 2,380
GENERAL FUND BALANCE CODING:
PARK DEDICATION FEES FUND - 1,883
RESTRICTED BALANCES TOTAL - 1,883
UNRESTRICTED GENERAL FUND TOTAL 703,456 730,406
703,456 732,289
NET REVENUE INCREASE /(DECREASE) FUND BALANCE (28,833)
HEALTHY RIVERS AND STREAMS
Community Development was approached by FEMA to cost share the digitization and update of its floodplain maps.
Community Development will oversee the project with FEMA providing 75% of the funds. The Healthy Rivers and
Streams Board agreed to contribute the remaining $41,115. The Board also committed $41,000 for the completion
of a GIS based groundwater resources evaluation study. The analysis will be focused on Castle Creek, Maroon
Creek, Woody Creek and the Frying Pan River.
FEMA Mapping /Purchase Services - - 41,155 41,155
GIS Based Groundwater Survey /Purchase Service! - - 41,000 41,000
82,155
Previous Revenue Expenditure Revised
Budget Change Change Budget
$ $ $ $
The Healthy Rivers and Streams Board approved funding an independent review process of the hydrology
information the City of Aspen has been using to study the impacts of the hydroelectric project on Castle and Maroon
Creeks.
Hydro Review /Purchase Services - - 50,000 50,000
50,000
The Healthy Rivers and Streams Board approved the expenditure of $38,000 for the completion of Phase II of the
Roaring Fork Watershed Plan. As part of the Watershed Plan, the Board also approved funding for a water
conservation document and for two educational events . The document is expected to cost $3,000. The
Headwaters Diversion Tour and the Inside Ruedi Reservoir and Dam Tour are expected to total $2,000.
Roaring Fork Watershed Plan /Purchase Services - - 43,000 43,000
- 43,000
At its regular meeting on October 21st the Healthy Rivers and Streams Board discussed the application process for
obtaining a recreational in- channel diversion (RICD) on the stretch of the Roaring Fork River at the proposed River
Park location in Basalt. The Board unanimously recommended approval of an expenditure of $100,000 for water
court application and engineering fees of the RICD.
RICD Application - - 100,000 100,000
- 100,000
FUND BALANCE CODING:
HEALTHY RIVERS AND STREAMS FUND TOTAL - 275,155
NET REVENUE INCREASE /(DECREASE) FUND BALANCE (275,155)
'PUBLIC HEALTH '
Beginning in 2009, the contracts with the State to support public health services were made payable to the County,
rather than being paid directly to Community Health Services. This change required that the County record the
revenues received from the state and the pass through payments to Community Health Services in the County's
financial reports. Revenues and the corresponding expenditures have exceeded the estimated budget for 2010. As
a result it is necessary to increase revenues and expenditures by $65,000.
Revenues from the State for Public Health 210,000 65,000 275,000
Payment to Community Health Services 210,000 65,000 275,000
65,000 65,000
FUND BALANCE CODING:
PUBLIC HEALTH FUND TOTAL 65,000 65,000
NET REVENUE INCREASE /(DECREASE) FUND BALANCE -
'AIRPORT FUND I
In July the BOCC approved the land use application for the airport's runway extension project. The 2010 budget
included planning and design for the project with construction scheduled for 2011. However the FAA has indicated
that "end of year" grant funds may be available in calendar year 2010 for the Airport's runway extension project to
begin construction. Staff was planning to include the project in the 2011 budget but the funds need to be
appropriated in 2010 and carried forward to 2011 .
Runway Extension /FAA Grant - 11,928,105 - 11,928,105
Runway Extension /Misc State Grants - 447,369 - 447,369
Runway Extension Construction - - 14,498,372 14,498,372
12, 375,474 14,498, 372
g
Previous Revenue Expenditure Revised
Budget Change Change Budget
$ $ $ $
FUND BALANCE CODING:
AIRPORT FUND TOTAL 12,375,474 14,498,372
NET REVENUE INCREASE /(DECREASE) FUND BALANCE (2,122,898)
CROSS FUND TRANSFERS
General Fund to COP Fund
November's election contained a ballot question which would require a reduction of tax rates equal to the average
annual debt service upon repayment of the debt. The Certificates Of Participation used to purchase the Plaza
building would be subject to this law. It was deemed prudent to use a portion of the unreserved General Fund
balance to pay off the COP's in 2010 rather than 2011 in order to protect the 2012 tax from being reduced to the level
of the 2011 debt service. The bondholders needed to be notified prior to the election of the County's intent to pay its
obligation because $14,520 in interest would not be paid.
General Fund Transfer to COP Fund 336,508 - 323,200 659,708
COP Transfer From General Fund 336,508 323,200 - 659,708
Debt Principal - COP Fund 30,500 - 323,200 353,700
323,200 646,400
E911 Fund to General Fund
The proposal for a Public Safety IT Network was approved by the BOCC during their September 14th work session.
Included in this proposal was a one -time set up fee to be funded by E911. A contract has been signed with Mitchell and
Co. and the budget transfer from E911 is necessary.
E911 Capital Outlay 110,000 - (91,500) 18,500
E911 Payment to Public Safety Entity 107,500 - 91,500 199,000
Joint Communications /ComNet Set Up - - 91,500 91,500
Joint Communications /E911 Contribution 107,652 91,500 - 199,152
91,500 91,500
FUND BALANCE CODING:
GENERAL FUND TOTAL 91,500 414,700
COP FUND TOTAL 323,200 323,200
E911 FUND TOTAL - -
414,700 737,900
NET REVENUE INCREASE /(DECREASE) FUND BALANCE (323,200)
TOTAL FOR THE RESOLUTION
RESTRICTED FUND BALANCE
PARK DEDICATION FEES - 1,883
UNRESTRICTED
GENERAL FUND TOTAL 794,956 1,145,106
HEALTHY RIVERS AND STREAMS TOTAL - 275,155
PUBLIC HEALTH TOTAL 65,000 65,000
AIRPORT TOTAL 12,375,474 14,498,372
E911 FUND - -
COP FUND 323,200 323,200
13,558,630 16,308,716
NET CHANGE FOR TOTAL RESOLUTION (2,750,086)
4
Previous Revenue Expenditure Revised
Budget Change Change Budget
$ $ $ $
INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING AT THE REGULAR MEETING ON THE 12TH DAY
OF JANUARY, 2011.
NOTICE OF PUBLIC HEARING PUBLISHED IN THE ASPEN TIMES ON THE ° 91ATH DAY OF 4- Kukvi, 2011
APPROVED AND ADOPTED AFTER SECOND READING AND PUBLIC HEARING ON THE __ TH DAY OF
GIG�NV cvc�, 2011.
PUr AFTER OPTION IN THE ASPEN TIMES O ON THE
ST: BOARD OF COUNTY COMMISSIO
JE I ETTE JONES / RACH L E. RICHARDS, CHA - WOMAN -
Dr 'UTY COUNTY ERK Was, �/�
DATE D� 9(. /apt%
APPROVED AS TO CONTENT: MANAGER APPROVAL:
Li-L ,--1 �J
JOIN REDMOND JON PEACOCK
FWANCE DIRECTOR COUNTY MANAGER
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