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HomeMy WebLinkAboutpitkin.planning.273513400028 (4)DOCUMENT" LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and /or P &Z Ordinance for the BOCC and /or P &Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat(s) Parcel ID: 2735- 13 -4 -00 -028 Application Date: 2/4/11 Case No: SPE007 -11 Description: Power of Four Ski Mountaineering Race Temporary Commercial Use /Special Planner: Mike Kraemer Event Permit # Copies: Allocated Hours: 3 Project Address: 800 ASPEN MOUNTAIN SUMMER RD, ASPEN, CO 81611 % Over Hours: 3.6 Property Owner: ASPEN SKIING COMPANY Address: PO BOX 1248 Owner Phone: ASPEN, CO 81612 Owner's REP: JUSTIN ERICKSON Address: 117 AABC REP's Phone: (218) 343 -7384 ASPEN, CO 81611 REP's Email: Referrals: ALL OTHER REFERRALS Other Referrals: Comments Due Date: Meetings: 1st Meeting: 2nd Meeting: 3rd Meeting: Meeting Date: Review Body: Public Hearing? Notice Date: Meeting Notes: Approvals: BOCC Resolution #: P &Z Determination # BOCC Ordinance #: HO Determination #: Admin Determination #: 013 -2011 Other Information: VR Approval Date: VR Expires Date: Remarks: Plat Recorded Date: Plat (Bk, PG): Application Type: ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY COMMERCIAL USE /SPECIAL EVENT PERMIT FOR THE POWER OF FOUR SKI MOUNTAINEERING RACE Administrative Decision No. /�)-2011 RECITALS Pursuant to Subsection 4- 30 -50(i) of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ( "Director ") may approve a Temporary Commercial Use /Special Event Permit for commercial activities or special events. 2. The Aspen Ski Company (hereafter, the "Applicant ") has applied to the Director for approval of a Temporary Commercial Use /Special Event Permit to conduct the Power of Four Ski Mountaineering Race. The event will occur on March 5 from 7:15 AM to 6:00 PM with setup and takedown dates of March 3 and 5, respectively. Approximately 62 teams (124 people) have signed up to participate in the event. The Applicants have represented that the event will be capped at 150 people (75 teams). 3. The Event will consist of a ski mountaineering race in which participates will skin uphill and ski down Snowmass, Buttermilk, Highlands, and Aspen Mountains. The route is as follows: • Start in Base Village in Snowmass Village. • Skin up Snowmass to High Alpine via Fanny Hill, Green Cabin, Sheer Bliss, and Dikes to Elk Camp via Roberto's, Lower Ladder, and Sandy Park. • Skin/ski the ridge trail from Elk Camp to Buttermilk. • Skin up West Buttermilk Express. • Ski down Tieback to the parking lot. • From Tieback parking lot, ski across the Aspen Recreational Center bridge through the baseball field and along the bike path that parallels Maroon Creek Road to the base of Highlands. • Skin up the Thunderbowl to Golden Horn to the T Lazy 7 catwalk and continue up Wine Ridge and the Face of Oly until reaching Highland Peak. • Ski down Highlands Bowl past Deep Temerity to the Grand Reverse. • Ski down Congo trail to Castle Creek to Midnight Mine Road. • Skin up Midnight Mine Road to Richmond Ridge to the Sundeck • Ski down to the upper Gondola Plaza (finish line) via Copper to Little Nell. 4. The Applicant has indicated that participants will be required to wear avalanche beacons and carry probes and shovels. The proposal initially stated that participants who did not reach the top of the Congo Trail by 2:00 PM would not be able to continue the race. The Applicant has subsequently amended this timeframe to 3:00 PM in effort to allow a larger number of participants to finish the race. The Pitkin County Sheriff's Office, Aspen Fire Protection District, Emergency Manager, Public Works Department, Aspen Ambulance, Communications Department, Open Space and Trails Page 1 of 3 Department, the United States Forest Service, Risk Manager, City of Aspen, Colorado Division of Wildlife, Aspen Valley Hospital, Environmental Health, and the Maroon/Castle Caucus were all referred on the application. Nearly all referral agencies commented on the application and were in support with some conditions. 6. The Applicant has successfully obtained a United States Forest Service Permit for the event. No Open Space and Trails Department permit is needed for this race to occur. The Applicant has provided proof of adequate insurance covering the event. Dedicated ambulance service was not required by the Aspen Ambulance District due to the low number of participants in the event. 7. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 4- 30 -50(i) of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Commercial Use /Special Event Permit for the 2011 Power of Four Ski Mountaineering Race subject to Applicant's compliance with each of the following conditions: 1. All material representations made by the Applicant in the application (which shall specifically include representations made in all related supporting documents, correspondence subsequently provided by the Applicant, and representations made by phone), shall be adhered to, and considered conditions of approval, unless superseded by specific conditions in this Decision. 2. The Applicant must demonstrate possession of applicable permits at all times during the permitted activity and present such permits upon request. 3. Approval to hold this activity does not imply that extra services will be provided nor does it place any additional liabilities on Pitkin County. 4. The Castle Creek Road crossing shall be staffed with course marshals to aid in traffic control and assist participants across the Road. 5. Participants shall wear helmets during the event and carry headlamps. 6. The Applicant shall be responsible for assuring that all areas outside the ski area resorts have signage removed and garbage /debris removed after the event. 7. By March 2, the Applicant shall post signs at the entrance at Loges Spring Road and Midnight Mine Road and place flyers on doorsteps of the residence along these roads alerting them of the race. 8. Failure to comply with the conditions of approval may result in revocation of this permit. Page 2 of 3 APPROVED this „� day of Ci y IT ouben Community Development Director SP007 -11 PID# 2735- 134 -00 -028 Page 3 of 3 Michael Kraemer From: Gary Beach igary@beachresource.com] Sent: Thursday, January 20, 2011 8:39 AM To: events adminpitkin Subject: Re: Special Event: Power of Four Ski Mountaineering Race Buttermilk Metro has no objection to this event. Gary Beach Principal Beach Resource Management 0133 Prospector Road, Suite 4210 Aspen, Colorado 81611 97 beachresource.com On 1/19/2011 12:41 PM, events adminpitkin9co.pitkin.co.us wrote: The following information was submitted via the "Special Event" web page. Agency Name: Buttermilk HOA [Approval Required] • Special Event: Power of Four Ski Mountaineering Race • Location: Pitkin County TIMES AND DATES: Setup Date: Start Date: End Date: Dismantle Date: CONTACTS: Primary Name: Email: Business Name: Business Phone: Phone: Fax: Address: City: State: Zip Code: Secondary I alf 1 03/02/2011 09:00 AM 03/05/2011 07:00 AM 03/05/2011 03:00 PM 03/06/2011 04:00 PM Justin Erickson jerickson @aspensn owmass.com Aspen Skiing Company (970) 300 -7031 (218) 343 -7384 (970) 300 -7056 117 Aspen Business Center Aspen CO 81612 1 ACORD CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYYI 02/24/2011 PRODUCER 1- 212 - 295 -HOOD THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Integro USA Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE dba Integro Insurance Brokers HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1 State Street Plaaa ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 9th Floor New York, NY 10004 INSURERS AFFORDING COVE NAIC# A SURED Skiing ing Company IINSURERA_NOVA C C - _ 28932 - INSURER P.O. Box 1248 CO 81612 COVFRAGFS THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR O' POLICY NUMBER POLICYEFFECTIVE DATE MMIDD POLICY EXPIRATION DATE (MNUDDfYYj LIMITS A GENERAL LIABILUY WFR -GL- 0010041 -1 10/01/10 10/01/11 EACHOCCURRENCE $1, 000,000 X COMMERCIALGENER_LIABILITY AL P PREMISSES Ea o�ccure� .) I E 1, 000, 000 CLAIMS MADE X OCCUR MED EXP (Any pne person) is PE_R_S_ONAL& ADV INJURY I E 1,000,000 GENERALAGGREGAT E NONE GEN'L AGGREGATE LIMIT APPLIE_SPER PRODUCTS - COMPIOP AGG $2.000,000 P E O T POLICY LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT E i� ANY AUTO (EaawidenO - -- — ALL OWNED AUTOS BODILY INJURY E SCHEDULEDAUTOS (Per person) BODILY INJURY E HIREDAUTOS 7 NON- OWNEDAUTOS (Perammenl) PROPERTY DAMAGE ' E I (Peraamenl) GARAGE LIABILRY AUTO ONLY- EAACCIDENT E ~ I ANYAUTO OTHERTHAN EA ACC E $ AUTOONLY AGG EXCESSAIMBRELLA LIABILITY EACH OCCURRENCE i$ OCCUR LJ CLAIMS MADE AGGREGATE E I DEDUCTIBLE E E RETENTION E WC I WORKERS COMPENSATION AND I TORY LIMI_TS, ER 1 ER S_ EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE EL EACH ACCIDENT E OFFICERNEMBER EXCLUDED' EL DISEASE EA EMPLOYEE P es, IAL PROVISIONS ISIO BPECIAL PROVISIONS ielpw I _ I EL DISEASE- POLICY LIMIT E OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROWSIONS THIS CERTIFICATE IS ONLY ISSUED AS EVIDENCE OF THE GENERAL LIABILITY COVERAGE IN PLACE FOR THE NAMED INSURED, POLICY PERIOD AND LIMITS OF LIABILITY SHOWN ABOVE, PERTAINING TO THE POWER OF FOUR SRI NO RACE ON MARCH 5TH, 2011. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION PITEIN COUNTY DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO NNE NIL DAYS WRITTEN NOTICE TO THE CERUFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL ATTN COMMUNITY DEVELOPMENT IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, NS AGENTS OR COURTHOUSE PLAZA 530 E. MAIN ST 3RD FLOOR REPRESENTATIVES. ASPEN, CO 81611 USA AUTHORIZED REPRESENTATIVE ACORD 25120011081 mlarosal © ACORD CORPORATION 1988 No eaoas IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the cerfifcate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representafive or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. Onnvnat N Michael Kraemer From: Mark Gamrat [mark gamrat@pitkin911.org] Sent: Friday, February 11, 2011 11:44 AM To: Michael Kraemer Subject: Re: Special Events Committee meeting - February 15 at 2:00 - Rio Grande Meeting Room Hi Mike. I am OK with the Comm Plan as it reads. I will be unable to attend the meeting as I have a conflict with the BOCC meeting I have to attend. Whoopee. Thanks for keeping me in the loop.. Mark Gamrat, Communications Director Aspen/Pitkin County Communications Center 506 E. Main St. Dept. C Aspen, CO 81611 (970) 315 -2181 markgopitkin9l l .org My Calendar On Thu, Feb 10, 2011 at 3:53 PM, Michael Kraemer < Michael.Kraemerna co.pitkin.co.us wrote: Here is the safety /medical/communications plan for the event. Skico reps will be on hand on the 15th so we can pepper them with questions. As always, if you can't make it to the meeting just email me prior to it and I will bring your comments to the attention of the group. Thanks, Mike From: Michael Kraemer Sent: Friday, February 04, 2011 3:43 PM To:'Wright, Kevin; Mark Gamrat;'James Richardson'; Tom Grady; Valerie MacDonald; ' joewells e me.com ; Kathryn Koch; Kris Jewkes; Gerald Fielding; Bryan Daugherty, Ellen Anderson; Jeff Woods Cc: 'Gunshor, Deric L; Hidalgo, Maria; 'jerickson(a_aspensnowmass.com Subject: Special Events Committee meeting - February 15 at 2:00 - Rio Grande Meeting Room Hey All, We'll be having a Special Events Committee meeting on February 15 at 2:00 in the Rio Grande Meetine Room to review an application submitted by Skico for the "Power of Four Ski Mountaineering Race ". The application can be found at the following link: http• / /www aspenpitkin com/Portals /0 /does /county /Com ° /`2ODev/Plannin /g Land Use Applications /SP007 11 app The proposed date for the event is March 5 with a maximum of 200 participants. The course will basically span the four mountains, starting in Base Village — Snowmass, skinning to ridge trail to West Buttermilk, down Tieback, over the ARC bridge, up Thunder Bowl and to the top of Highlands Peak, down Deep Temerity and Congo Trail to Castle Creek Road, up Midnight Mine Road to the top of Ajax and finish at Little Nell. 1 understand this is a quick turnaround time for an event on March 5 and the application is lean in the safety and operations /communications portions. I will be receiving additional information from Skico, no later than midweek, providing more detail on the safety plan for the event. In the interim, take a look and I'll send out more info as I receive it. Thanks, Mike Mike Kraemer Planner r ommuntl) Deoelapmenr Deparrrnew Pakin Caunh' 130 S Galena .�net9 dap. n. CO &1611 97(OM 55'6ephone) 9;0 910 5439(fao michaelkmemer a mtkm.co us ------------- -- --- --- - - - - -- 4� I f l � c i i Michael Kraemer From: Michael Kraemer Sent: Tuesday, February 22, 2011 3.34 PM To: 'Wright, Kevin'; Mark Gamrat; 'James Richardson', Tom Grady; Valerie MacDonald, 'joewells @me.com'; Kathryn Koch; Kris Jewkes; Gerald Fielding; Bryan Daugherty; Ellen Anderson; Jeff Woods; John Armstrong; Brian Olson; Joe Bauer; Sandra Doebler; Brian Nichols Cc: 'Gunshor, Deric U; 'Hidalgo, Maria ';'jerickson @aspensnowmass.com' Subject: RE: Special Events Committee meeting - February 15 at 2:00 - Rio Grande Meeting Room Thanks for coming to the Special Events Committee meeting last week and providing comments. My notes say: • Sandy Doebler with the City is okay with the event crossing ARC property. • Jim Richardson with Aspen Ambulance is okay with the "rest of the world service' given the size of the event and may or may not require dedicated ambulance service if the participant numbers are low. Deric /Maria /Buck will be getting in touch with Jim on size of the event as it draws closer. • Dr. Rodman would like to require participants to wear helmets. • Deputy Bauer acknowledged that the Skico has retained Aspen Expedition. In summary, if an incident occurs out of bounds, Aspen Expedition can respond and that the Sheriffs Office will be engaged and will become the incident commander. • Brian Nichols with Aspen Fire said there were no concerns. • RFTA was okay with the event. • Community Development will require proof of adequate insurance for the out of bounds portion of the event. • We were also thinking that in order to notify homeowners in the area of the event, signs should be posted at the intersections of Castle Creek Road, Midnight Mine Road, and Loges Springs Road and letters should be sent to their mailing addresses. Skico —you can get these mailing addresses from the GIS Department. Talk to Tyler at 920 -5012. The race is two weeks from now so let's get final comments back to me by Friday February 25, at 12:00. That way if there are any last minute items to take care of we can let the Skico folks know sooner than later. Thanks, Mike Mike Kraemer Planner Community Development Department Potkin County 130 S. Galena Street Aspen, CC 81611 970.920 5482(phone) 970 920 5439(fax) michaelkraemer(Mco.oitkin.co us From: Michael Kraemer Sent: Thursday, February 10, 20113:53 PM To: 'Wright, Kevin'; Mark Gamrat; 'James Richardson'; Tom Grady; Valerie MacDonald; 'joewells @me.com'; Kathryn Koch; Kris Jewkes; Gerald Fielding; Bryan Daugherty; Ellen Anderson; Jeff Woods; John Armstrong; Brian Olson Cc: 'Gunshor, Deric L; 'Hidalgo, Maria'; 'jerickson @aspensnowmass.com' Subject: RE: Special Events Committee meeting - February 15 at 2:00 - Rio Grande Meeting Room 77 Here is the safety /medical /communications plan for the event. Skico reps will be on hand on the 15th so we can pepper them with questions. As always, if you can't make it to the meeting just email me prior to it and I will bring your comments to the attention of the group. Thanks, Mike From: Michael Kraemer Sent: Friday, February 04, 20113:43 PM To: 'Wright, Kevin'; Mark Gamrat; 'James Richardson'; Tom Grady; Valerie MacDonald; 'joewells @me.com'; Kathryn Koch; Kris Jewkes; Gerald Fielding; Bryan Daugherty; Ellen Anderson; Jeff Woods Cc: 'Gunshor, Deric L'; Hidalgo, Maria; 'jerickson @aspensnowmass.com' Subject: Special Events Committee meeting - February 15 at 2:00 - Rio Grande Meeting Room Hey All, We'll be having a Special Events Committee meeting on February 15 at 2.00 in the Rio Grande Meeting Room to review an application submitted by Skico for the "Power of Four Ski Mountaineering Race ". The application can be found at the following link: http / /www aspenpitkin com/ Portals /0 /docs /county /Com %2ODev /Planning /Land Use Applications /SP007 11 aaa &p f The proposed date for the event is March S with a maximum of 200 participants. The course will basically span the four mountains, starting in Base Village — Snowmass, skinning to ridge trail to West Buttermilk, down Tiehack, over the ARC bridge, up Thunder Bowl and to the top of Highlands Peak, down Deep Temerity and Congo Trail to Castle Creek Road, up Midnight Mine Road to the top of Ajax and finish at Little Nell. I understand this is a quick turnaround time for an event on March 5 and the application is lean in the safety and operations /communications portions. I will be receiving additional information from Skico, no later than midweek, providing more detail on the safety plan for the event. In the interim, take a look and I'll send out more info as I receive it. Thanks, Mike Mike Kraemer Planner Community Development Department Prtkn County 130 S Galena Street Aspen, CO 81611 970 920 5526(phone) 970 920 5439(fax) michaelkraemer(a $ o pttkin.co us I General Race Staff consists of Ski Patrol (within Ski Co boundary), Aspen Expeditions (out of Ski Co boundary) and Course Marshals (within Ski Co boundary) each of which will be equipped with a radio (events race staff station, ski patrol station). Racers are part of a mandatory team of two and must race close to their teammate. Each racer is required to wear a helmet and carry a shovel, probe and beacon, which will be tested just before starting the race. Each competitor will be assessed as they pass the Aid Station at the base of Tiehack on Buttermilk and each member of the race staff. Racers will be responsible for reporting any accidents or injuries along the course to race staff. Following the race, the course will be swept to clear the course of competitors before the race staff leaves the area. Ski Patrol on each mountain will be fully apprized of the course and kept posted on the general migration of racers. Though only a few Patrollers will be directly staffing the course the entire team will be ready to be called upon in the event of an injury or accident. Potential Hazards The potential hazards we have identified thus far are avalanche danger in the backcountry between Snowmass and Buttermilk along with the road crossing at Castle Creek. Aspen Expeditions will have their trained avalanche experts on course in the days leading up to the event to monitor the snow pack. If the terrain is deemed unsafe the race will be delayed, rerouted or cancelled for the racers safety. Racers will be required to report any avalanche activity during the race. In the event of burial, racers are required to stop and assist with the search and rescue of the buried person. Race staff will call for additional help; Ski Patrol will be notified and respond. The road crossing at Castle Creek will be monitored by a trained traffic flagger and Course Marshall who will have the authonty to stop racers and traffic, if necessary. The road will be signed to warn oncoming traffic of the upcoming racer crossing. Racers will be stopped if cars are approaching the crossing Accident Reporting In the event of an injury the closest race staff will be alerted by the injured racer, teammate or closest person. If the closest race staff is not Ski Patrol they will radio the head course marshal for that particular mountain who will then radio Ski Patrol and will immediately head to the injured party and follow standard ASC winter medical and, if necessary, evacuation procedures. The rest of the race staff will be notified as necessary. If an injury occurs out of the Aspen Skiing Company boundaries between Snowmass and Buttermilk, Aspen Expeditions, serving as Course Marshal, will radio the head course marshal for Snowmass (if in the first 2 /3rds of the course) or Buttermilk (if in the last 1/3 of the course) who will then radio Ski Patrol at the respective mountain. Ski Patrol will follow standard protocol of alerting the Sheriff before heading out to assist. Snowmass Ski Patrol will have 2 Patrollers stationed at Elk Camp Oust before the Burnt Mountain Gate) who will be prepared to respond to any out of bounds or inbounds emergency. If an injury occurs out of the Aspen Skiing Company boundaries between Aspen Highlands (on the Congo trail or Midnight Mine) and Aspen Mountain, Aspen Expeditions, again serving as Course Marshal, will radio the head course marshal for Highlands (if on Congo) or Aspen (if on Midnight Mine) who will radio the respective Ski Patrol team. Ski Patrol will follow standard protocol of alerting the Sheriff before heading out to assist. Aspen Ski Patrol will have a team of Patrollers at the Sundeck and Highlands will have 2 Patrollers at the Gate to Congo who will be prepared to respond to any out of bounds or inbounds emergency. If an evacuation is needed on Congo Trail or Midnight Mine Road then injured party will be tobogganed down to Castle Creek road (where an ambulance can pick -up if necessary) where another Race Staff member will be stationed Regardless of injury location the Pitkin County Sheriff will be notified as soon as possible depending on the severity of the injury. Pre -Event Planning In the days leading up to the event, a representative from Ski Patrol at each mountain along with Aspen Expeditions and the Head Course Marshals for each mountain will meet to reiterate the rules and course safety procedures. Before the start of the race, the Event Manager will repeat the rules and regulations to the racers as a supplement to the copy of rules and regulations they will be given at registration. Race Start The full course race will start at 7:15am on Saturday, March 5`" (the half course which ends at the aid station will start at 7:30am). The race will only begin as scheduled with the approval of Ski Patrol, Aspen Expeditions, Snowmass/ Buttermilk Course Marshalls and the Aid Station team. The Course Marshalls at Highlands and Aspen will have additional time to reach their post. Weather and avalanche conditions must be favorable to start as scheduled. to Michael Kraemer From: Bryan Daugherty Sent: Monday, February 07, 2011 1:37 PM To: Michael Kraemer Subject: RE. Special Events Committee meeting - February 15 at 2:00 - Rio Grande Meeting Room As long as the aid station is serving prepackaged and non - potentially hazardous items (Powerbars, granola, etc.) they don't need anything from us. I can't imagine they would have anything other than that, not too many marathon mountaineerers will be looking for chili and hot dogs half way through the race. Bryan Daugherty REHS Environmental Health Specialist Pitkin County (970) 920 -5076 From: Michael Kraemer Sent: Friday, February 04, 20113:43 PM To: 'Wright, Kevin'; Mark Gamrat; 'James Richardson'; Tom Grady; Valerie MacDonald; 'joewells @me.com'; Kathryn Koch; Kris Jewkes; Gerald Fielding; Bryan Daugherty; Ellen Anderson; Jeff Woods Cc: 'Gunshor, Deric L'; Hidalgo, Maria; 'jerickson @aspensnowmass.com' Subject: Special Events Committee meeting - February 15 at 2:00 - Rio Grande Meeting Room Hey All, We'll be having a Special Events Committee meeting on February 15 at 2:00 in the Rio Grande Meeting Room to review an application submitted by Skico for the "Power of Four Ski Mountaineering Race'. The application can be found at the following link: http / /www aspenpitkin com/ Portals /0 /docs /county /Com`y2oDev /Planning /Land Use Applications /SP007 11 app.pdf The proposed date for the event is March 5 with a maximum of 200 participants. The course will basically span the four mountains, starting in Base Village — Snowmass, skinning to ridge trail to West Buttermilk, down Tiehack, over the ARC bridge, up Thunder Bowl and to the top of Highlands Peak, down Deep Temerity and Congo Trail to Castle Creek Road, up Midnight Mine Road to the top of Ajax and finish at Little Nell. I understand this is a quick turnaround time for an event on March 5 and the application is lean in the safety and operations /communications portions. I will be receiving additional information from Skico, no later than midweek, providing more detail on the safety plan for the event. In the interim, take a look and I'll send out more info as I receive it. Thanks, Mike Mike Kraemer Planner Community Development Department Pitkin County 130 S Galena Street Aspen, CO 81611 970.920 5526(phone) 970 920 5439(tax) michaelkraerner(OD pdkin co.us Michael Kraemer From: Sent: To: Subject: Negative , no permit. John B. Armstrong Ranger Pitkin County Open Space and Trails 76 Service Center Road Aspen, Colorado 81611 970 - 618 -9825 --I "Respect your fellow human beings, treat them fairly, disagree with them honestly, explore your thoughts about one another candidly, work together for a common goal and help one another acheive it." - - - -- Original Message---- - From: Michael Kraemer Sent: Monday, February 28, 2011 2:08 PM To: John Armstrong Subject: RE: Question re: marked trails Thanks. So are you guys going to require a permit? - - - -- Original Message---- - From: John Armstrong Sent: Monday, February 28, 2011 2:06 PM To: Michael Kraemer Subject: FW: Question re: marked trails And this from Maria John B. Armstrong Ranger Pitkin County Open Space and Trails 76 Service Center Road Aspen, Colorado 81611 970- 618 -9825 "Respect your fellow human beings, treat them fairly, disagree with them honestly, explore your thoughts about one another candidly, work together for a common goal and help one another acheive it." - - - -- Original Message---- - From: Hidalgo, Maria [ mailto :mhidalgo@aspensnowmass.com] Sent: Monday, February 28, 2011 2:04 PM To: Gary Tennenbaum Cc: John Armstrong John Armstrong Monday, February 28, 2011 2:08 PM Michael Kraemer RE: Question re marked trails o I 1Z Subject: RE: Question re: marked trails Hi Gary, That was extremely educational- thank you so much! We're putting up a huge notice sign and have our insurance ready to go. Thanks again, Maria - - - -- Original Message---- - From: Gary Tennenbaum [mailto: Gary .Tennenbaum@co.pitkin.co.us] Sent: Monday, February 28, 2011 1:59 PM To: Hidalgo, Maria Cc: John Armstrong Subject: RE: Question re: marked trails Hi Maria, The Castle Creek Ranch Trail #1 is confusing on ownership, but it seems Pitkin County owns the trail easement. It does not seem that Pitkin County Open Space administers this easement which is the confusing part. For trails the County owns the easement and this relieves the private land owner for liability, but for organized events the event has to have insurance to cover any liability arising out of the event. It is a courtesy to inform the neighboring landowners and the County usually requires this notice for events. Hope that helps. Gary Tennenbaum Stewardship and Trails Manager Pitkin County Open Space and Trails 530 E Main St Aspen, CO 81611 970 - 920 -5355 - - - -- Original Message---- - From: Hidalgo, Maria [ mailto :mhidalgo @aspensnowmass.com] Sent: Saturday, February 26, 2011 9:26 AM To: Gary Tennenbaum Subject: Question re: marked trails Hi Gary, My name is Maria Hidalgo and I'm one of the Event Coordinators for the Power of Four Ski Mountaineering Race. I just have a few quick questions I was hoping you could help me answer regarding public trails, in this case, specifically the Castle Creek Ranch Trail #1 connecting Highlands to Castle Creek Rd. (across from Midnight Mine Rd.). 1. Since it's a public trail, is our notice to the Castle Creek Valley Ranch HOA that our race is passing through on the trail a courtesy or do we explicitly require their permission? 2 l3 2. From a legal perspective is this property CCVR HOA property that just pre- approves public use, or does the County assume all responsibility for it once it becomes a publics trail? This is mostly for my own education of what using a public trail permits you to do (I'm new in this position and looking to ramp up my County education!)- whether it's then under the jurisdiction of the County rather than the HOA or any local subdivision. I really appreciate your help- enjoy the weekend! Maria Maria Hidalgo I Aspen Skiing Company I Event Marketing Coordinator mhidalgo(@aspensnowmass. com< mailto :mhidalgof@aspensnowmass.com o: 970.300.7035 1 c: 253.736.3466 1 f: 970.300.7056 Email secured by Check Point Email secured by Check Point 3 Michael Kraemer From: James Richardson [JRichardson @aspenhospital.org] Sent: Monday, February 28, 2011 11:56 AM To: Hidalgo, Maria Cc: Michael Kraemer; Gunshor, Deric L Subject: RE: Registration Update for Power of Four SkiMo Race Thanks for the heads up but yes I'm ok with those numbers. Good luck with the even Deric & Maria! Jim< James Richardson, MBA, CCEMT -P Director, Aspen Ambulance District Aspen Valley Hospital 0401 Castle Creek Road Aspen, CO 81611 Phone: (970) 544 -1571 : Cell: (970) 456 -5498 : Fax: (970) 544 -1578 From: Hidalgo, Maria [mhidalgo@aspensnowmass.com] Sent: Monday, February 28, 2011 11:34 To: James Richardson Cc: 'Michael Kraemer'; Gunshor, Deric L Subject: Registration Update for Power of Four SkiMo Race Hi Jim, Hope you had a great weekend. As discussed in the event meeting with County, I wanted to make sure you had the most up -to -date registration numbers for the Power of Four SkiMo Race. We currently have 42 teams* (84 people) registered for the race this Saturday. Please let us know if you are still comfortable with these numbers. Regards, Maria * Three of these teams are only signed on for the half- course Maria Hidalgo I Aspen Skiing Company I Event Marketing Coordinator mhidaleo(d aspensnowmass. com< mailto :mhidalgo(aaspensnowmass.com o: 970.300.7035 1 c: 253.736.3466 1 f: 970.300.7056 Email secured by Check Point 1 http: / /specialevents. aspenpitkin. com / details .cfm ?printviewflag = 1&eventid =585 Power of Four Ski Mountaineering Race Power of Four Ski Mountaineering Race Click HERE for a printer friendly view. Saturday, March 5, 2011 a7 35 -13N- 00 —OZZ Pitkin County Not Yet Reviewed City of Aspen - Town of Snowmass Village - Pitkin County Special Event On -line Application Click HERE if you'd like to view the entire on -line application. Specific location(s): The race will start at Snowmass Base Village and climb/ traverse Snowmass, Buttermilk, Aspen Highlands and Aspen Mountain ending at gondola plaza in Aspen. DATES /TIMES: Set -up: 03/02/2011 09:00 AM Start: 03/05/2011 07:00 AM End: 03/05/2011 03:00 PM Dismantle: 03/06/2011 04:00 PM PRIMARY CONTACT: Justin Erickson Send e-mail Aspen Skiing Company 117 Aspen Business Center Aspen, CO 81612 Phone: (218) 343 -7384 Fax: (970) 300 -7056 Work: (970) 300 -7031 000001 0[ lo SECONDARY CONTACT: Maria Hidalgo Send e-mail Aspen Skiing Company 117 Aspen Business Center Aspen, CO 81612 Phone: (253) 736 -3466 Fax: (970) 300 -7056 Work: (970) 300 -7035 http : / /specialevents.aspenpitkin. com / details .cfm ?printviewflag =l &eventid =585 (1 of 4) (1/19/2011 12:33:22 PM] http: / /specia levents.aspenpitkin.com /detai Is. cfm ?pri ntviewfag =1 &eventid =585 OTHER CONTACTS: During event - contact names & phone numbers Primary: Justin Erickson (218) 343 -7384 Secondary: Maria Hidalgo (253) 736 -3466 DETAILS & DOCUMENTS: Event Summary: This is a ski touring race through each of the four Aspen /Snowmass mountains. It is part of the Power of Four series being launched that will also include a mountain bike race. We are expecting to get 100- 200 racers and would cap registration at 200. Registration is open to the public and will be $170 per team of two. Spectator access will be free at the base of all mountains and for people hiking up the mountains. Spectators wishing to use the gondola or lifts as access will be required to purchase a gondola /lift ticket. There will be approximately 40 staff members including Aspen Expeditions, ASC Ski Patrol, ASC events team and Aid station /support staff. We are going to try to secure 10 volunteers at transition /aid stations. EventSummarv.doc 114.18 k Site Plan (and maps): Course Route Snowmass - Start in the base village area - Skin up Snowmass to High Alpine via Fanny Hill, Green cabin, Sheer Bliss, and Dikes - Ski /skin to Elk Camp via Roberto's, Lower Ladder and Sandy Park - Ski /skin the ridge trail from Elk Camp to Buttermilk Buttermilk - Skin up Red Rover's to the top of the West Buttermilk Express - Ski down Tiehack Parkway to the parking lot Aspen Highlands - From Tiehack parking lot the course goes over the ARC bridge and over to the Five Trees lift (aid station at the base of the lift, volunteer at street crossing) - Skin the Five Trees lift line to Thunder Bowl, next to Golden Horn and to T -Lary -7 catwalk (2 of 4) [1/19/2011 12:33:22 PM] http: / /speda levents. aspen pitldn.com /detai Is.cfm ?pri ntviewflag= l &eventid =585 - Continue up Wine Ridge and the Face of Oly along the Bowl until reaching Highland Peak - Ski the bowl past Deep Temerity to the Grand Reverse - Take the Congo Trail down to Castle Creek Road (volunteer at road crossing) - Take Castle Creek Road to Midnight Mind Road Aspen Mountain - Take Midnight Mind Road up to the Sundeck - Ski down to upper Gondola Plaza via Copper, Copper Bowl and Little Nell CourseMap snowmass.jpg 578.24 Course Map: Stage 1, It Snowmass CourseMap buttermilk.jpq 503.74 Course Map: Stage 2, k Buttermilk CourseMap highlands.jpg 394.67 Course Map: Stage 3, Highlands k CourseMap aiax.jpg 408.50 Course Map: Stage 4, Aspen k Mtn Communication Plan: All event, timing, medical, aid station staff will have an ASC radio that uses the ASC repeater. ASC will provide radios to the emergency medical services and to local law enforcement. BM ski patrol 1 = medical response, BM ski patrol 2 = timing and race channel, BM ski patrol 3 = event operations channel. We will follow ASC winter ski patrol policies for communication between medics, ambulance and hospital. Security Plan: ASC staff and volunteers will act as a crossing guard for street crossing on Maroon Creek Road and on Castle Creek Road. No other security needed. Medical Plan: ASC will use our winter medical plan. The first responders will be ASC Ski Patrol (inbounds)and Aspen Expedition (out of bounds). They will be located along the course in a manner outlined in the course description and venue map. All ASC Ski Patrol and Aspen Expeditions will be in uniform. The aid staion at the base of Buttermilk (Tiehack) will have water, granola bars and also serve as a check point. The aid station will remain open until all racers have passed through. Safety Plan: All safety and communication will be run throught the aid station and aid station/ medical staff. 000003 http: / /specialevents. aspenpitkin. com / details .cfm ?printviewflag =l &eventid =585 (3 of 4) [1/19/2011 12:33:22 PM] http: / /spedalevents.aspen pitki n. com /deta i ls.cfm ?pri ntviewflag= l &eventid =585 Transportation /Traffic Plan: We will promote utilizing RFTA on all of our event marketing materials. Spectators and competitors will be responsible for providing their own transportation during the event. Parking Plan: Snowmass Parking - Base Village Parking Garage/ Rodeo Lot FREE Buttermilk Parking - Tiehack parking lot across from the lift FREE Aspen Highlands - Parking garage (FREE for carpools of 4 +) Aspen Mountain - Paid parking in Aspen Sanitation/ Recycling Plan: The Start /Finish areas and aid stations will have both trash and recyling containers. We will dispose of the waste /recycling at multiple ASC trash dumpsters and recycling containers. ASC staff and volunteers will do a course sweep for gargage. Accessibility Plan: There will be accessiblity to the start of the race through Snowmass Base Village, the top of Aspen Mountain via Gondola and to Upper Gondola Plaza through the lower to upper plaza elevator. The course can also be accessed via lift at Buttermilk and Highlands. Liability Insurance: Insurance information will be provided There are no agencies currently assigned to approve this event. 00004 http: lq ialevents.aspenpitkin. com /details.cfm ?printviewflag =l &eventid =585 (4 of 4) [1/19/2011 12:33:22 PM] ASPEN( SNOWMASS POWER OF 4 SKI MOUNTAINEERING RACE The Event This unique ski mountaineering race traverses all four Aspen / Snowmass ski areas: Snowmass, Buttermilk, Aspen Highlands and Aspen Mountain. The diversity of the terrain and all - encompassing nature of the race course will immediately put this race on the calendar as a must - do. The race will consist of teams of two skinning, hiking and skiing the course. Each team of two racers will start in Snowmass and head up the mountain before starting across the Government trail towards Buttermilk Following will be incredible ascents and descents of Buttermilk, Aspen Highlands, and Aspen Mountain. The race will have a spectacular finish in downtown Aspen and feature over 11,000 feet of vertical gain, including summiting the Aspen Highlands Bowl. We expect this race will attract local and regional ski mountaineers as it will be part of the Colorado Ski Mountaineering Cup series. • March 5, 2011 with a 7am start time • The start will beat base village in Snowmass covering Snowmass, Buttermilk, Aspen Highlands and Aspen Mountain and finish at the base in Downtown Aspen After parry and awards will take place in the Limelight Lodge or other group venue in town c A meal for all athletes and a beer for those over 21 Course • Snowmass • Start in the base village area • Skin up Snowmass to High Alpine via Fanny Hill, Green cabin, Sheer Bliss, and Dikes • Ski /skin to Elk Camp via Roberto's, Lower Ladder and Sandy Park • Ski /skin the ridge trail from Elk Camp to Buttenmilk • Buttermilk • Skin up Red Rover's to the top of the West Buttermilk Express • Ski down Tiehack Parkway to the parking lot (aid station location) • Aspen Highlands • From Tehack parking lot the course goes over the ARC bridge and over to the Five Trees lift (aid station at the base of the lift) • Skin the Five Trees lift line to Thunder Bowl, next to Golden Horn and to T -Lary -7 catwalk • Continue up Wine Ridge and the Face of Oly along the Bowl until reaching Highland Peak • Ski the bawl past Deep Temerity to the Grand Reverse • Take the Congo Trail down to Castle Creek Road • Take Castle Creek Road Midnight Mind Road • Aspen Mountain • Take Midnight Mind Road up to the Sundeck • Ski down to upper Gondola Plaza via Copper, Copper Bowl and Little Nell • Finish Times o Fastest racers/teams would likely finish in 4 to 5 hours with the slowest racers/teams finishing in 8 hours 000005 o Will have a cut off point at the base of Highlands to assure it will not take more than 8 hours to run the race Participants • Aspen /Snowmass, the Roaring Fork Valley and neighboring mountain communities have a large ski mountaineering community that have sold out other similar events like the Elk Mountain Traverse which finishes in Aspen • Categories o Vets, Men, Women, Mixed- all teams of two • In the first year we expect to draw between 100 to 150 participants; however, our log -term goal includes expanding to a more novice crowd by incorporating a half -course option in the coming years Logistics • Timing would be contracted out to the City of Aspen Events Dept. • Medical response and trail evacuation will be handled by Aspen Skiing Company Ski Patrol within our ski area boundary and Aspen Expeditions outside our boundary • Race will be self - supported with one aid station located at the base of the Tlehack lift providing beverages, snacks, info, etc... • dean up crew will do a sweep after the race. Services would be provided by ASC Events, Ski Patrol, Aspen Expeditions staff and volunteers 00 1006 Page 1 of 1 000001 http: / /aspenuploads. aspenpitkin. com/ specialevents /0585_06_CourseMap_snowmassjpg 1/19/2011 Page 1 of 1 000003 http: / /aspenuploads. aspenpitkin. com/ specialevents 10585_06_CourseMap_ buttermilk jpg 1/19/2011 Page 1 of 1 i !� w :e: 5 � 1 40 ,0111 , To AsWn Fountain qX1 ! Y f •1 IIM r Y :e: 5 � 1 40 ,0111 , To AsWn Fountain Flom Wtimnilk I�fY1M �Al Ayl11N pf qX1 ! Y f •1 IIM w Y A UJ IIJ# IY` Y r •J 11M w 1 f 4 pD) w )i• W Ilyv Y Y' Y ' uys ........�., ..•.,. 0 gib., b Wye. w/ V.IM T 40Ve NVyPS aM) Fw Ie✓ Pn PMe[b46 Y Wrlbyw• YYP VMy MV l�.,uv u bYwM�R4ylbrgyrlYMyy O.YMO bw. Flom Wtimnilk I�fY1M �Al Ayl11N pf qX1 ! 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PSPE Amount PP- Special Event Flat Fee 1,897.00 Total: 1,897.00