HomeMy WebLinkAboutbocc.con.037.2011CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING,
CONTRACT #: 037-2011
ORIGINATING DEPARTMENT/DIVISION: OST
CONTACT PERSON: Lindsey Utter PHONE #: 970 • 920 • S22N
PROJECT NAME: Rio Grande Trail Improvements Phase IL• 3D Bridge Graphics
❑ BOCC AGENDA ITEM �STAFF AUTHORIZED SIGNATLJRE
(Requires BOCC Signature) (per Revised Procurement Code 7/2005)
❑ Over $50,000 (Requires County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑None �Informal �Formal ❑Sole Source QEmergency OState Bid ❑
�Compliance with House Bills 06-1343 and 07-1073 — Immigration Form (Under $10,000, Letters of Engagement, e'
�DOLLAR AMOUNT: $5,000 BUDGET LINE ITEM/LEDGER NUMBER: 118.58.02523.86121
✓ CHECK CONTRACT TYPE:
� Services/Maintenance
�License/Use
QLease
QConstruction
❑Goods, Equipment, Supplies
�Other (e.g. revenue)
❑Employment (for county employees}
DIntergovernmental Agreement (Requires BOCC Action)
�Non-Profit
OQuasi-Public
❑Grant Agreements (Requires BOCC Action)
�Change Order/Contract Amendment
CONTRACTOR: Connect One COMPLETE LEGAL OF NAME OF BUSINESS (if different from contractor)
Contract Executiou Date:February 2" 20ll Contract End Date: Apri130 2011
Automatic Renewal: �Yes �No Term of Contract:
.
S All Contracts should be proofed for the following: /� �
✓�No Pages Missing Q Y �/
✓�If a Page is Left Intentionally Blank —Note on Page v �
✓ �Page numbered consecutively
✓ �All Signatwes Affixed
✓ �All Dates Filled In
✓ �All Other Blanks Filled In
✓ �All Exhibits Attached
✓�HB 06-1343 and 07-1073 (Immigration Legislation) Included in RFP and/or Contract
✓ �All Legal Descriptions Attached (if applicable)
✓�Notice of Awazd/Notice to Proceed Attached (if applicable)
✓ ❑Warranty(ifapplicable)
✓ �Special Instructions for Finance Department:
✓ �Sentto Clerk and Recorderfor Scanning/Archiving
✓�Authorized St�ff Person's Name: Lindsey Utter
BY CHECHING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES TftAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE.
LETTER OF ENGAGEMENT
February 2 2011
Pmject Name: 3D Bridge Graphics
Business Name: Conc�ect One Design
Address: 55 Mining Stock Parkway, Unit 201
City, State Zip Code: Aspen, CO 81611
Re: R�o Grande Trail Imarovements Phase II.• 3D BridYe Grnohics
Dear Gyles,
The puipose of this letter is to summarize the partinent tertns of Pitldn County's arrangwnent
�vith you to provide the specified services enumerated in Exhibit A. T'he County's
obligation under the Workers' Compensation Statute requires Pitkin County and you to
fomialize the terms of this engagement in a notarized writing.
It is mutually ageed that the County does not have an exclusive right to your services and it
is contemplated that you may provide similar work to other businesses, govemments and
non-pmfit organizations. You aclmowledge that the work performed for Pitkin County will
be that of an independent contractor and that no employee-employet relaHonship is crested.
You have full control over how thc services are performed and it is expected that work will
be conducted in acwrdance with indushy standards by applying professional judgment. The
County will provide, if necessary, documents and information to complete the work
described in Eahibit A. The County representative signing this letter is available to you to
discuss any details related to this engagement. This letter of engagement will terminate on
December 31� and will require a new document in succeeding years to be effective. You
acknowledge and agree that you shall not be entitled to workers' compenaaHon benefits
in connection with this proJect and that you shall be responslble for the payment of all
state and federal income taxes.
Contract # �3"I — 20 �� Rev. 12/27/10 jis
I.edger # 118.58.02523.86121
Contract # n 3"l - 2011 Rev. 12/27/10 jls
Ledger # 118.58.02523.86121
� Illesal Aliens — PubIIc Contracts for Services
In conformance with the pmvisions of C.R.S. § 8-17.5-101 and ] 02, as amended;
1. Contractor shall not knowingly employ or contract with an illegal alien to perform
work under the public contract for services.
2. Contractor shall not enter into a contract with a subcontractor that fails to certify to
the contractor that the subcontractor shall not knowingly employ or contract with an iltegal
alien to perform work under the public contract for services.
3. Contractor has confirmed the employment eligibility of all employees who are newly
hired for employment to perform work under the public contract for services through
participation in either the E-Verify Progam or the Department Progaiu.
4. Contractor shall use either the E-Verify Program or the Department Program
procedures to undertake pre-employment screening of job applicants while the public
contract for services is being performed.
5. Should Contractor obtain actuai knowledge thst a subcontractar performing work
under the public contract fnr services knowingly employs or contracts with an illegal slien,
Contractor shall be required to:
(a) Notify the subcontractor and the County within three days
that the contractor has actual knowledge that the subcontractor
is employing or contracting with an illegal alien;
(b) Terminate the subcontract with the subcontractor if within
three days of receiving the required notice the subcontractor
does not stop employing or contracting with the illegal alien;
except that the contractor shall not temunate the contract with
the suhcontractor if the subcontractor provides information to
establish that the subcontractor has not knowingly employed or
contracted with an illegal alien;
6. Contractor shall comply with any reasonable request by the deparhnent made in the
course of an investigation that the department is undertaking pursuant to
C.RS. 8-17.5-102(5).
If you are in agreement with the terms of this letter, please sign below in the presence of a
notary and return a copy to us for our files. We appreciate the opportunity of working with
you.
Sincerely,
�
Open Space and Trails Recreation Planner
2
Contract# D3'I - 2n11
Ledger # I 18.58.02523.86121
STATE OF COLORADO
COUNTY OF PITKIN
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Rev. 12/27/10 jls
The forgoing instrument was acknowledged before me thiss'�� day of February, 2011, by
Lindsey Utter.
Witnessed my hand and official seal.
My commission expires: a • 2 S- ao i l
S.
otary Public '�
/:�ei:i:�:1�i
/ �
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G yles Tho ly, Owner, Connect One esign
STA'FE OF COLORADO
COUNTY OF PITKIN
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T'he forgoing instrument was acknowledged before me this�` day of February, 2011, by
Gyles Thomely.
Witnessed myhand and official seai.
My commission expires:
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Notury Pi�dsl'sc
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Contract # 0 3"I — Zo I I
Ledger # 118.58.02523.86121
Exhibit A
Rev. 12/27/10 jis
4
t� 3 "I — 201 I
114�.58. OZ523 . `a�� ZI
� �� connect one
orsic,�•t
Car6ondale
435 N Bth Street
Carbondale, Colorado 81623
Phone: 970.618.3324
Aspen
55 M(ning Stock Parkway, Unit 201
Aspen, Colorodo 81611
Phone:970.688.1208 �
February 7, 2011
RE:3D Brfdge Graphics
Dear Lindsey,
Lindsey Utter
Recreation Planner
Pitkin County Open Space and Traiis
530 East Main 5lreet, 3rd Floor
Aspeh, CO 81611
lindsey .utter@co.pitktn.co,us
Thank you for giving Connect One Design (C1D) the opportuntty to work with Pitkin County Traits
and Open Space �the Client) on the Woody Creek Bridge graphics. Based on my conversatlons with
Richard Goulding of SC,M and your e-mail dated February 4th, 2011, it fs our understanding that we
wiil be providtng the fotlowtng scope of servlces: .
SCOPE OF SERVICES
1. Constructlon of a 3D Model in Google Sketch Up of the bridge optlon(s) as documented
and provided by SGM Engfneers, The proposed grading around the brfdge shall also be modeled
to show the bridge optlon(s) within the(r proposed topographic context. Upon completlon of the
bridge option, C10 shall present the model to the Client to determine the best vfewpoint to capture
a'stlli shoY for the photoreallstic rendering.
2. Photorea�isHc Rendering. Upon consensus of the preferred v(ewpoint, G1D shal! add the
necessary photorealistic elements and entourage to the 'still shoY. These elements will include
but not be limited to: pedestrians and tyclists, boulder walis, the Rio Grende trail, existing and
proposed fencing and vegetatlon. Note, this proposal does not include plandng design whfch we
assume will be provided by the Client. If the Client would tlke C1D to complete a schemaHc level
of pianttng design for this project we wilt be happy to do so on a time and materlals basls per the
addiNonal services conditlons below.
TERMS AND CONDRIONS
To start, we'll need you to provide the fol(owtng informaHon and/or documents:
I)
II)
The most current proposed bridge construction plans and details.
The mosc current topographic field survey and proposed grading plan with one (1)
foot contour intervals.
30 Grophlcs Proposol - Woody Creek Bridge
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The most current plantlng pian proposed in conjuncNon with the site improvements.
C1D, LLC assumes no responsibillty for the accuracy of the informatlon furnished to us by other
professional consultants or sub contracton. We will not be Ifable for any errors or omisslons therefn. If
you request that we provide servlces to obtain or coordinate the compilation of this information we will
bill them as Additlonal Services.
Ali graphiu produced will be for illustrative purposes only. C1D, LLC assumes no Iiabllity for the graphfc
depicNon of the elements.
C1D carries professional design Ilability insurance, to cover errors and omissions in the design
process. Owner agrees to limlt Landscape Architect's liability in any case, whether or not the fault of
the Architect, to $500,000. If the Owner requests the Landsppe Architect to carry a higher level of
insurance, the Architect shall provide choices and costs for the Owner, for selectfon as a refmbursable
Projectexpense.
CID has the right to pubiish drawings and photographs in private promoHonal material. CIIenYs
permissian is required for CiD to publish photographs in print publicatlons and periodicals.
7his proposal daes not include time associated with attending any political approvals meetings. Any
additional time spent on additional presentation materials, postings and meetings with such bodies
beyond the stlpulated items and deliverables identifled in this proposal, will be bflied on a time and
materials basis based on the included rate schedule.
7he fee associated with this proposal does NOT include fees associated with any other sub consultants
that maybe included on the proJect at a later date. Should other sub consuitant assisWnce be required,
the Client shall be notlfied in writing for authorization.
SCHEDULE
We understand these presentatlon graphics will need to be ready by the week of February 21st. In
order to meet this requirement we will need a signed proposal from the Client no later than the end of
the day February lOth.
YOURINVESTMENT
1. Basic services
We shall provide the services described in this proposal on a time and materials hasis, broken into the
following amounts per task:
Initial 3D Sketch Up Model with O�e (1) Bridge Option -$500
Subsequent 3D Sketch Up Model with alternate Bridge OpHon(s) -$360/Option
initlal Photorealistic Rendering with One (1) eridge Option -$480
Subsequent Photorealistic Rendering(s) with alternate Bridge Optlon(s) -$280/Optlon
3D Graphks Proposal - Woody Creek Bridge
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tl$ . �i�. 02523 . ��� 21
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2. Reimbursable Expenses
In additton to our fees and services, we charge for proJect expenses incurred on your behaif. These
typically inciude such Items as meals, travel, photography and reproducHon. We invoice these expenses
at cost pius three percent (3%j for admfn(strative processing and handling. Mileage incurred on behalf of
the project Is charged at $.50/ mile.
3. Additlonal5ervices
Any services that are not defined in this agreement are compensated on an hourly bas(s rate of $80 per
hour, for the time worked on your behalf. Additional services can include but are not Ilmited to, changes
to designs that have already been approved, maJor revistons to the site program and/or expansion of
scope of services.
PAYMENT TERMS
i. Invoices wili be mailed from CiD, LLC's office by the 1st of each month with speciflc descriptions
of the services performed and expenses incurred in the prevlous month.
2. tnvoices are payable wlthln 30 days of the date of billing.
3D Gmphlcs Proposal - Woody Creek Brfdge �R 9�