HomeMy WebLinkAboutbocc.res.088.1999A RESOLUTION OF THE BOARD OF
COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO,
PROVIDING FINAL SUPPLEMENTAL APPROPRIATIONS TO THE
1998 BUDGET
Resolution #9927
Recitals
1) More revenues are anticipated to be received in 1998 than were appropriated,
resulting in a portion of unappropriated fund balance available for unanticipated expenditures that
occur during the year; and
2) Certain revenues will become available that were not anticipated during the
preparation of the 1998 budget; and
3) Certain revenues anticipated to be received in 1998 will not be realized and will result
in a decrease in fund balance; and
4) Funds budgeted in 1998 can now be determined to be in excess of those needed for
specific projects and can be returned to fund balance; and
5) Funds for certain purposes were appropriated in the 1997 budget, and in fact these
purposes will not be completed until early 1998 resulting in the need to unappropriate these funds;
and
6) Upon due and proper notice, published in accordance with the law, said supplemental
budget was open for inspection by the public at a designated place, a public hearing was held on
May 26, 1999, and interested taxpayers were given an opportunity to file or register any objections
to said supplemental budget.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Pitkin
County, Colorado that final adjustments be made to the 1998 budget as follows:
Previous Revised
Budget This Change Proi Budget
$ $ $
GENERAL FUND
GENERAL REVENUES AND TRANSFERS
General Revenues
Revise general fund general revenues for year-end results:
Delinquent Property tax & Interest Income from delinquent tax 0 62,683 62,683
Motor Vehicle Ownership Tax 178,460 34,656 213,116
(Increased number of vehicles registered in Pitkin County and/or increased value of vehicles
registered.)
Interest income
442,696
205,650
648,346
Previous
Budget
Revised
This Change Proi Budget
$ $
(The Finance Department investment return is greater than our conservative estimate for 1998. Part
of the increase is derived from float and part from more fund balance available for investment; e.g.,
$900,000 in 1997 savings, unspent in 1998.)
Ruedi Hydropower profits 50,000 (50,000) 0
(The City of Aspen wishes to retain all profit in 1998 and 1999 to build up an operating reserve. An
intergovernmental agreement governs this decision and the County has not agreed to relinquish
these funds. Until the matter is decided, the City of Aspen will not be disbursing any profits.)
General Fund general revenues
252,989
8,442,288 252,989 8,695,277
Transfers
West Buttermilk General Improvement District is repaying its loan to the County via a transfer of $ 67,000.
Refinancing Pitkin County lease/purchase debt obligations
Refinancing lease/purchase debt that the county previously incurred for the purchase of the Courthouse
Plaza and Fleet Service Center. Plus new lease/purchase debt for replacing the E911 radio -computer
console system. Costs incurred in the year of the refinancing: paying off the old debt principal, bond issuance
costs, and current year interest expense adjustments.
General Fund general revenue department
Total bond proceeds and paying off old Courthouse Plaza debt principal
Lease/purchase bond proceeds (revenue) 0
Escrow to pay-off old debt principal 0
Transit and Fleet Debt Service department
Debt Issuance costs and paying off Fleet Service Center debt principal
Debt issuance cost expenditures 0
Fleet Service Center debt service expenditures 234,474
Change in debt service reserves (not in resolution totals):
Our old debt service reserves are reduced through this re -financing process,
needs. These reserves are found in general fund — fund balance:
Lease/purchase debt service reserves 602,844
Total resources available
4,905,000 4,905,000
3.362.270 3,362,270
(1,542,730)
73,378 73,378
973.609 1,208,083
1,046,987
(495,743)
freeing up resources for other
(112.344) 490,500
(608,087)
Of this total, $ 600,000 is set aside to fund the E911 replacement hardware in 1999. So, the remainder
of $8,087 is available for county general fund needs. 600.000
8,036
GENERAL REVENUE AND TRANSFER SECTION
NET REVENUE (EXPENDITURE) CHANGE
2
815,734
Previous Revised
Budget This Change Proi Budget
$ $ $
ELECTED/EXECUTIVE
County Manager
State Health Department subsidy of the county's Emergency Medical Services (EMS) program: We are
moving this program from the Sheriff's department to the County Manager's department to better reflect the
management of the program through the EMS Council. The EMS program received a grant in 1998 from the
State of Colorado of $ 14,619. The carryover from 1997 totals $ 10,301. Together these changes total
$24,070.
Sheriff's department:
EMS subsidy expenditures 10,301 (10,301) 0
County Manager's department:
EMS state subsidy revenue 0 14,619 14,619
EMS state subsidy expenditures 0 24.920 24,920
10,301
Total budget change 0
Clerk & Recorder
Increase revenue budgets for significant recording and documentation fees received in 1998.
Recording fees 150,000 84,040 234,040
Document fees 60,000 56,524 116,524
Clerk's hire fees 15,000 14,869 29,869
Title company fees 22,000 13,419 35,419
Use tax collection fees 18,000 6�450 24,450
175,302
Clerk & Recorder operating revenue 365,350 175,302 540,652
ELECTED/EXECUTIVE SECTION
NET REVENUE (EXPENDITURE) CHANGE 175,302
ADMINISTRATIVE SERVICES SECTION
Finance
Annual allocation of Administrative Service costs to restricted funds is based upon a "Cost Allocation Plan",
prepared by an outside consultant in the next calendar year. The Allocation for 1997, expensed in 1998 was
$101,000 greater than we anticipated.
Finance cost center allocation expenditures (632,638) (101,000) (733,638)
Treasurer
Additional Treasurer's fees were collected in excess of budget estimates in 1998:
Treasurer's fees 25,000 14,120 39,120
(Miscellaneous services like release of deed of trust, etc.)
3
Previous Revised
Budget This Change Proi Budget
$ $ $
Treasurer's commissions on property tax collection 635,464 92,900 728,364
(This office collects property tax for all taxing entities; in 1998 more tax was levied than we estimated.
Revenue projections have been improved in the 1999 budget.)
Treasurer's operating revenues
107,020
696,464 107,020 803,484
ADMINISTRATIVE SERVICES SECTION
NET REVENUE (EXPENDITURE) CHANGE 208,020
ENVIRONMENTAL QUALITY SECTION
Community Development
Revise Community Development revenues in the 1998 budget:
Planning & Zoning
Zoning operating revenues 72,800 186,700 259,500
(Highlands Ski area development)
Code Administration permitting revenues 326,750 (142,000) 184,750
(We determined that the 1998 revenue budget was too high during 1998 when we were analyzing
prior year history. Revenue estimates for 1999 have been reduced considerably. )
Building Inspection
Building Inspection permitting revenues 826,249 261,536 1,087,785
(Year-end totals of building inspection revenues greatly exceed our expectations -$ 291,380 more
than our mid -year correction. There are also common revenues that the County will share with the
City of Aspen, on a 50/50 basis by policy ($ 29,844): contractor licenses, code book sales, and copier
charges.)
Total revenue changes 306,236
County Housing
Clean up some Housing budgets:
Continuing work on Twinridge construction projects is covered by a utility refund from Holy Cross, associated
with construction of the project. The net revenue is being saved in the County's payment -in -lieu -of -
Housing reserve.
Twinridge construction expenditures 0 6,330 6,330
Twinridge construction settlement revenue 0 9 310 9,310
(2,980)
ENVIRONMENTAL QUALITY SECTION
NET REVENUE (EXPENDITURE) CHANGE 309,216
4
Previous Revised
Budget This Change Proi Budget
$ $ $
PUBLIC WORKS SECTION
In -town Buildings
Accumulate various building maintenance savings to fund the countywide building audit of structure,
mechanical and electrical systems, etc. needs in 1998.
Building audit expenditures 0 72,000 72,000
Courthouse replacement expenditures 20,000 (20,000) 0
Courthouse carpet replacement expenditures 40,000 (10,000) 30,000
Courthouse Plaza bathroom remodel expenditures 10,000 (10,000) 0
Courthouse Plaza space planning expenditures 10,000 (10,000) 0
Jail building repair expenditures 13,000 (13,000) 0
Health & Human Service bldg. repair expenditures 9,000 (9.0001 0
0
Land Management
Clean up of the 1996 and 1998 Bio Inventory grants awarded to Pitkin County: The state awarded two
$25,000 GOCO grants for the bio-inventory in 1996 and 1998. After reconciling these two grants, we are
revising the budget to add the $ 12,500 revenue due us on the 1996 grant, to recognize a small increase in
contributions, and to correct the amount of Pitkin County's lottery funds approved for these two grants
($9,000 for 1998).
GOCO Bio-inventory grant revenue 13,500 39,100 52,600
GOCO Bio-inventory grant expenditures 18,000 33.100 51,100
(6,000)
PUBLIC WORKS SECTION
NET REVENUE (EXPENDITURE) CHANGE 6,000
HUMAN SERVICES SECTION
Senior Services
Contributions and grants from the Thrift Shop, Aspen Foundation, Neighbor -to -Neighbor, and Health
Mountain Communities have enabled the Senior Services department to provide home health care for
seniors. The program is provided from Columbine Home Health, Inc. A portion of the 1998 budget ($8,036)
is unspent and will be carried over into 1999.
Home health care service contribution revenues 6,000 42,950 48,950
Home health care service expenditures 13,286 34.914 48,200
(8,036)
HUMAN SERVICES SECTION
NET REVENUE (EXPENDITURE) CHANGE 8,036
5
Previous Revised
Budget This Change Proi Budget
$ $ $
COUNTY MANAGER APPROVED PROJECTS <$ 10.000
Various departments created budget changes whereby new expenditures were balanced by new revenues
(or both revenues and expenditures were decreased in a like manner). A summary of those 1998 changes
by department follows:
Senior Services: Increase the City of Aspen's contribution 643
Senior Services: Cash received from merchandise donated to Gracy's 128
Both these resources are funding the Senior Volunteer Program 771
Senior services operating revenues
Senior services operating expenditures
COUNTY MANAGER <$ 10.000 PROJECT SECTION
NET REVENUE (EXPENDITURE) CHANGE
GENERAL FUND GRAND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
771
771
0
0
1,522,306
USE TAX FUND
Countv-side capital proiects
Pitkin County administered an asphalt overlay of the Airport's Frontage Road in 1998. The Airport has paid
for the entire frontage road overlay project in 1998. Initially we budgeted $ 100,700 in payment for 1998.
Airport Frontage Road reimburse revenues 100,700 38,279 138,979
USE TAX FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
38,279
ROAD AND BRIDGE FUND
Cost center asset purchases
Additional revenues were received from trade-in and/or auction of Pitkin County Road and Bridge vehicles.
These excess revenues will cover additional costs associated with the 1998 replacement of other scheduled
vehicle replacements in Road & Bridge.
Road & Bridge vehicle & equipment replacement expend 499,000 14,600
Road & Bridge sale of vehicle revenues
6
98,000
14.600
0
513,600
112,600
ROAD AND BRIDGE FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
Previous Revised
Budget This Change Proi Budget
$ $ $
0
REDSTONE RANCH ACRES GID FUND
Redstone Ranch Acres road operations
Redstone Ranch Acres Road Improvement District shifted its 1998 road
around during 1998, increasing budgeted costs by $ 1,789. This results
of $ 1,395:
Snowplowing expenditures
Road maintenance expenditures
Capital road construction expenditures
REDSTONE RANCH ACRES GID FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
3,500
1,400
0
maintenance and improvement plan
in a revised budgeted fund balance
435
(1,400)
22 754
1,789
(1,789)
3,935
0
2,754
RUEDI WATER AND POWER AUTHORITY
Ruedi Water & Power Authority (RWPA,
The City of Aspen wishes to retain all profit from Ruedi Hydropower sales in 1998 and 1999 to build up an
operating reserve. An intergovernmental agreement governs this decision and the County has not agreed to
relinquish these funds. Until the matter is decided, the City of Aspen will not be disbursing any profits,
therefore RWPA has no operating revenue for 1998. Therefore, it is necessary to reduce fund balance to
cover costs for 1998. 12/31/98 fund balance totaled $ 164,316.
RWPA operating revenues
34,000 (34,000) 0
RUEDI WATER & POWER AUTHORITY FUND
NET REVENUE (EXPENDITURES) CHANGE (34,000)
7
Previous Revised
Budget This Change Proi Budget
$ $ $
LIBRARY ENDOWMENT FUND
Library Endowment Investments
The Library Endowment Fund has received $ 630,000 in additional endowment from the Doris Denker estate
while the fund earned $ 363,816 in investment income in 1998.
Library Endowment revenue
LIBRARY ENDOWMENT FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
0 993,816
993,816
993,816
BRUSH CREEK ROAD IMPROVEMENT DISTRICT FUND
Brush Creek GID Debt Service
The debt service for road construction in the Brush Creek Road Improvement District was paid off in 1997.
In order to clear the remaining fund balance for this district, the Brush Creek Metro District will be paid this
balance.
Brush Creek GID administration expenditures 0 3,424 3,424
BRUSH CREEK ROAD IMPROVEMENT DISTRICT FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
(3,424)
TRANSIT SALES TAX DEBT SERVICE FUND
Transit Sales Tax debt service
Pitkin County issued sales tax revenue bonds for RFTA to buy replacement buses. RFTA funds the debt
service each year by transferring its sales tax into the County's Transit Sales Tax Debt Fund. The Debt
Service payments will begin in 1999 and have been budgeted.
Debt - bond proceeds (revenue) 0 1,940,000 1,940,000
Transfer proceeds to RFTA Cap Project fund (expenditure) 0 1.764.000 1,764,000
(176,000)
The net proceeds of $ 176,000 are retained as a debt service reserve in the fund's fund balance.
TRANSIT SALES TAX DEBT SERVICE FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE 176,000
8
Previous Revised
Budget This Change Proi Budget
$ $ $
TWINING FLATS GID FUND
Twining Flats road operations
Twining Flats General Road Improvement District spent more than its budget on snowplowing and road
maintenance.
Twining Flats operating revenues
Twining Flats road maintenance expenditures
Twining Flats snowplowing expenditures
TWINING FLATS GID FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (975)
0
0
1,000
250
750
475
975
250
750
1,475
CRYSTAL RIVER ESTATES GID FUND
Crystal River Estates GID Debt Service
Crystal River Estates General Road Improvement District submitted a road maintenance bill in 1998 to use
up its remaining fund balance, now that their original road improvement debt service is paid off.
Crystal Rivers road maintenance expenditures 0 1,448 1,448
CRYSTAL RIVER ESTATES GID FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
(1,448)
HOLLAND HILLS GID FUND
Holland Hills GID road operations
Holland Hills GID hired a contractor to do spring clean-up work and clean -out roadside ditches. The total
cost exceeds their routine road maintenance budget by $ 8,713. This GID has $ 23,000 in fund balance. At
the time, the BOCC and County Manager authorized this overage.
Holland Hills road maintenance expenditures
5,000
8,712
HOLLAND HILLS GID FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (8,712)
9
13,712
Previous Revised
Budget This Change Proi Budget
$ $ $
WEST BUTTERMILK GENERAL IMPROVEMENT DISTRICT FUND
West Buttermilk General Improvement District
We are converting intended external debt costs into a payment to the Pitkin County general fund to pay-off
the loan issued in 1997. The loan provided funding for the sewerline engineering and 1041 review. The
project did not go forth, so the property tax collected in 1998 will cover the county loan amount of $ 67,000,
West Buttermilk GID Debt Service expenditures 99,562 (67,000) 32,562
Transfer from General Fund (revenues) 0 (67,000) 67,000
0
WEST BUTTERMILK GENERAL IMPROVEMENT DISTRICT FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE 0
GENERAL OBLIGATION DEBT SERVICE FUND
General Obligation Debt Service
Increase in property tax and associated expenses:
The General Obligation Debt Service Fund received $ 11,000 in delinquent property taxes plus interest on
current and delinquent taxes in 1998. The Treasurer's administration of the unexpected revenue cost a 5
handling fee.
Gen. Obligation General Revenues 541,792 11,000 552,792
Gen. Obligation Debt Administration expenditures 24,657 550 25,207
(10,450)
GENERAL OBLIGATION DEBT SERVICE FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
10,450
AIRPORT FUND
Airport Capital Proiects
Final costs for decommissioning of the county fueling facility at the airport will require an additional $ 5,330,
funded from increased reimbursement revenue from various rental car companies.
Decommission fuel farm expenditures 15,000 5,330 20,330
Airport operating revenues 2,828,722 5,330 2,834,052
0
The sewerline project was extended along the Airport Hwy82 Bow -out road to connect with the Fixed Base
Operator (FBO) sewerline.
Sewer line project expenditures 127,136 40,000 167,136
10
Previous Revised
Budget This Change Proi Budget
$ $ $
Pitkin County's Use Tax Fund provided an asphalt overlay of the Airport's Frontage Road in 1998. The
Airport has paid for the entire frontage road overlay project in 1998. Initially we budgeted $ 100,700 in
payment for 1998.
Airport Frontage Road expenditures
AIRPORT FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
100,700
38,278
(78,278)
138,978
SOLID WASTE CENTER FUND
Resource Recovery (Recycling)
Increase aggregate sales revenue ($ 90,000) and associated 75 % commission cost ($ 67,500) for
processing rocks into aggregate for resale.
Resource Recovery operating revenues
Resource Recovery operating expenditures 835,442
SOLID WASTE CENTER FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
250,000
90,000 340,000
67.500 902,942
(22,500)
22,500
RISK MANAGEMENT FUND
General Liability
Change the accounting of the General Liability charge to all departments: Initial budget assumed a decrease
of expenditure rather than a service charge revenue. These two entries cancel each other out but correct the
budget.
General Liability contra of expenditures (387,850) 387,850 0
General Liability service charge revenue 0 387,850 387,850
0
RISK MANAGEMENT FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (0)
RESOLUTION GRAND TOTAL
NET REVENUE (EXPENDITURES) CHANGE 2,634,725
11
INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING AT THE REGULAR
MEETING ON THE 12th DAY OF MAY, 1999.
NOTICE OF PUBLIC HEARING PUBLISHED IN THE ASPEN TIMES ON THE 14 th DAY
OF MAY, 1999.
APPROVED AND ADOPTED AFTER SECOND READING AND PUBLIC HEARING ON THE
26 th DAY OF MAY, 1999.
PUBLISHED AFTER ADOPTION IN THE ASPEN TIMES ON THE 4 th DAY OF JUNE,
1999.
Approved As To Form:
John M. Ely
County rney
Approved As To Content:
Budget Director
g:\lyn nd\reso\1998\98-3 reso.doc
12
Board of County Commissioners
Leslie J. �drfion, Chairperson
Date: S a7 q c
Manager Approval:
e S. Ko han
CouManage
Recommended For Approval:
Tom Oken
Administrative Services Director
Bfbanal.xis)
1998 FUND BALANCE ANALYSIS
1/1/98 Fund Balance
1998 Net Revenue (Expenditures)
12/31/98 Estimated Fund Balance
GENERAL FUND
Initial
Appropriatns
Current
Revised
Budget
Yr-to-Date
Appropriation
Budget
27,619,080 0 0 27,619,080
(1,140,003) (7,111,603) 2,634,725 (5,616,881)
26,479,077 (7,111,603) 2,634,725 22,002,199
OPERATING RESERVES
TV Translator 177,766 (129,748)
Snowcat Sinking fund 12,298 0
Risk Management Retention Pools 757,668 0
Tipsy Taxi 176,289 0
Bldg Inspctn-major projects 45,328 0
Communty Devlpmnt- longrange planning 24,716 0
Lottery funds 88,725 (39,157)
Data Processing Plan Implementn 119,398 0
Office Equipment Pool 0 15,000
One-time capital projects 0 0
Disaster Contingency 570,689 0
Long-term investment 321,337 0
Library advance 256,393 0
Courthouse Plaza land lease 34,171 0
0
0
(1,500)
0
600,000
0
48,018
12,298
757,668
176,289
45,328
24,716
48,068
119,398
15,000
600,000
570,689
321,337
256,393
34,171
2,584,778 (153,905) 598,500 3,029,373
CAPITAL RESERVES
Gen Fund Open Space Land Acqustn 80,886 0 0 80,886
Trails constrctn to mitigate PM-10 12,600 0 12,600
Superfund Landfill Fees 71,826 20,751 92,577
Dispatch replacement sinking fund 14,234 0 14,234
Joint Water Trust 75,899 (20,000) 0 55,899
Viet Nam Vet Memorial 5,672 0 0 5,672
261,117 751 0 261,868
DEBT SERVICE RESERVES
Courthouse Plaza UP (Refinance-'98) 374,374 0
Fleet Service Center UP 228,470 0
602,844 0
GENERAL GOVERNMENT FUNDS
Social Service Fund
Road Improvement Districts
Ambulance District
Enhanced 911 Authority
Ruedi Water & Power Authority
Use Tax:
(228,470)
(112,344)
116,126 490,500
0
490,500
3,448,739 (153,154) 486,156 3,781,741
163,970 (9,188) 0 154,782
30,902 0 (16,348) 14,554
323,352 0 323,352
67,676 (49,212) 18,464
167,976 0 (34,000) 133,976
Bfbanal.xls)
1998 FUND BALANCE ANALYSIS
Highway 82
150,000
County Road projects 150,000
ENTERPRISE FUNDS
AIRPORT
Operating and Capital Reserves
Debt Reserves
SOLID WASTE CENTER
Contingency Reserve
Post -Closure reserve
Available for projects
TRANSPORTATION
0.5 CENT TRANSIT Sales/Use Tax
Operating and Capital Reserves
Pitco Transit Sales Tax Debt
LIBRARY
Library Endowment Fund
General fund loan principal
Amendment one emergency reserve
Library Board contingency
Available for projects
OPEN SPACE & TRAILS
1
Open Space Fund
Burnt Mtn Settlement agreement
HOUSING
1
County PILH
Pitkin Iron housing project
Williams Wds & Twinridge Constn
Co -Housing Construction
Housing Bonds
Initial
Appropriatns
Current
Revised
Budget
Yr-to-Date
Appropriation
Budget
1,187,501
424,454
650,196 (335,893)
1,611,955
38,279 352,582
2,591,573
1,373,117
1,204,000
2,577,117
0
1,769,399
1,396,101
3,165,500
30,161
(408,808)
0
(408,808)
0
(150,000)
(1,147,630)
(1,297,630)
2,665,812 (50,091)
436,146
(12,069) 2,609,665
(78,278) 886,031
0 1,204,000
(78,278) 2,090,031
0
22,500
22,500
0
1,619,399
270,971
1,890,370
2,615,721
0 176,000 612,146
gf
gf
gf
3,101,958 (50,091) 176,000 3,227,867
3,108,096
(256,393)
46,371
60,000
262,729
0
0
0
0
(125,588)
993,816
4,101,912
(256,393)
46,371
60,000
0 137,141
3,220,803 (125,588) 993,816 4,089,031
4,291,438 (3,227,687)
635,080 0
1,063,751
635,080
4,926,518 (3,227,687)
1,015,459
164,443
30,924
0
196,280
(843,485)
0
0
0
0
0 1,698,831
2,980 174,954
164,443
30,924
0
10,450 206,730
1,407,105 (843,485)
13,430 577,050