Loading...
HomeMy WebLinkAboutpitkin.planning.273707300859DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and /or P &Z Ordinance for the BOCC and /or P &Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat(s) ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY USE /SPECIAL EVENT PERMIT FOR THE EXPLORE ADVENTURE SPORTS HALF MARATHON Determination No. -2002 RECITALS 1. Pursuant to Section 3- 200 -030 of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ( "Director ") may approve a Temporary Use /Special Event Permit for commercial activities or special events. 2. John Oliva (hereinafter "Applicant') has applied to the Director for approval of a Temporary Use /Special Event Permit for a running race. 3. The event will take place on the Hunter Creek Trail to Four Corners and then proceed down the Sunny Side Trail to McLain Flats Road. 4. The event will take place on June 29, 2002, starting at 8:30am and concluding at 2pm. 5. The Director finds that the Applicant has obtained all the necessary comments from referral agencies, and the proposed event complies with standards in Section 3- 200 -030 of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Use Permit for the Explore Sports Half Marathon subject to the following conditions: 1. The applicant shall adhere to all material representations made in the application process. 2. Signs shall be posted at the intersection of the Rio Grande Trail and McLain Flats Road as well as at the intersection of Sunny Side Trail and McLain Flats Road to wam motorists that there is a race in progress. 3. Traffic Marshals (Explore Adventure Sports representatives) shall be present at all road crossings to warn participants of potential traffic, and to wam motorists of runners. IIIIIIII�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�IIIIII 4 X2092 02.04P 2 69420 uNrr CO R 0.00 D 0.00 C��0001 a� Z� M fW avooneA Ne. 99 -62COa APPROVED: U _ Date Cinkly Houben Community Development Director P095 -02 273707300859 469420 I ITIIIIIIIIVIIIIIIIIIIIIIIIIIIIIIIIII 0 P079,02/2002 000 2 :04P SILVIA DAVIS PITKI 000002 Rea, fT cc o f th �J a le- vne LF"r�o�✓ cJ o� 1`� is i,✓, l( �j � 2 'I sgrn e 3 of S wt I/j 1�IL/1f, w4 W !I LIFJC IPSO_ �g/ W2 d cl C � /71 lo© r✓1 Sfrs� Gr (S-0) i"Acl, I4: 304 /1 L100003 tXP �re Advents its ATTACHMENT W SAFETY AM OPERATING PLAN REQUIREMENTS 1. possible hazards of or troll running race are: physical e xloustion jdue at U'O aMi tude), dehydration, minor injuries rained ankles, broken bones) (sp• 2. Appropriate safety Measures we will have in place for the frail race include- M A. O .�aso,+sibilil f1( or safety of f trail iL� a 3ui ++ alivaa�d Madeleine �jarn'_ heimer. We will be located at the start / fw fine at the Aspen Art Museum (590 the course itself during the roce,but always in radio >• North MID Street). We may be on cell phone contact with a super%isor at he start / finish arm for the staff, B. safet y briefing for eVa+t staff A safety briefing has been planned which will be reiterate the day prior to race day. C. Safe lam: la On" a. 6 staff members will be in constant radio contactth'^�Jl Madeleine g - The 6 staff members will be stationed throughout the cour* at our aid stations. If a staff member becomes aware of an emergency, they will contact us so we can hr rdnge—f°' eipprapriate evacuation if needed or medical assistance. We wifl have a 4 wheel drive vehicle on site for prompt evacuation / a ssistance if needed• b.}f there isn�licdl cy -t at we are unabfi to turd to, we will cal 911 from either of our cell phones, and the worse c be accessible for an finish a at either the Sunnyside Troll Head on Mdain flats Road or start /finish area tit the Aspen Art Museum, or the Hunter Creek Trail Head on Lone pine Rood. As mentioned earlier, we hove a 4 wheel drive vehicle P-GuW transport injured participants between Four Corners. t h e " Creek V*Hey and the town of Aspen_ well as 6 two -way radios C , We will have . 2 cell phones (John and Madeleine) as evenly located throughout the race course at the aid stations. We WIN have B staff members stationed at different locations on the trail. 1540 Grove Street, 41 Boulder, CO 80302 phone: 303.929.8681 or 303.929.939 www. ExpWeAdveMa'es. coo 3i -'O004 2. See attached map for emergency facilities (aid stations), etaergenc)t access routes, and hazards. 3. As mentioned earlier, we will have 8 staff members located at aid stations throughout the race course. 3 staff members are trained in First Aid. We will have adequate communication between staff members as noted in 2.C.l c. Our response plan to any event emergencies were addressed in 2.C.1.0 and b. 4. We will have 4 staffed aid stations (including the start / finish area) with water, First Aid kits, staff members will be equipped with two -way radios. As mentioned earlier, 3 staff members are trained in First Aid. 5. There are low risk hazards to be encountered; there will be a road crossing at Gibson Avenue (next to the Aspen Art Museum). Participants will run on the east side of McLain Flats Road for approximately 1/4 of in mile. We will lave staff members at the Gibson Avenue road crossing to ensure safety, there will also be staff members present at the McLoine Flats Road to ensure safety for the 1/4 mile. D. Aid stations: there will be 4 aid stations (see attached map) which will be clearly marked and noticeable for all race participants. There will be signs at each Aid Sta +ion to clearly mark 1hEm for the participants. The aid stations will be staffed, and equipped with water and First Aid kits. Possible helicopter landing spot would be in the Hunter Creek Valley (near the 10th Mountain Bridge). E. In the event of rain, we will assess the safety of hosting the event and act accord- ingly. 3. Considering the small scale of our race (with approximately 100 participants) and the Cen tral location in the town of Aspen, we do not deem it necessary to supply our own Emergency Medical Services. l r Jo Owner, Explore Adventure Sports 1540 Grove Street, #1 Boulder. CO 80302 Phone: 303.929.8681 or 3US.',�9.9J'i2 www.6eploreAdvemres. com J00005 soore Adventure Spo ems. The start and finish will be near the Aspen Art Museum and the runners will cross Gibson Ave, run up on the sidewalk of Gibson Ave, turning left on Lone Pine Road and then right cn the Hunter Creek Trail. They will continue up along the creek to the Tenth Mountain Bridge where there will be an aid station. They cross over the bride and the 10k route will bear to the right and continue up through the meadows of the Hunter Creek valley then they will cross back over Hunter Creek on the bridge near the municipal reservoir and continue on the path closest to the back of Smuggler Mountain, They will re-join the main hunter creek trail by crossing the meadow on the single track near the 10th mountain bridge. They will return back down to the start/ finish area the way that they came up. The marathon and 1/2 will start /finish at the some spot and run the same cis the 10k course until after crossing the 10th Mountain Bridge. They will bear to the left and continue to climb up out of the valley to four corners. There will be another aid sta- tion at four corners. They will 'make a left at four corners and continue on the Sun - nyside Trail across the top of Red Mountain and down to McLain Flats Road. They will run on the east side of McLain Flats road down to Slaughterhouse Bridge and join the Rio Grande Path. They will run on the non -paved single track next parallel to the paved path when possible and finish near the Aspen Art Museum. One loop is approximately 13 miles. (The marathon will do 2 loops.) See the attached map. 10006 PITKIN COUNTY COMMUNITY DEVELOPIVIEN'T DEPARTMENT TEMPORARY COMMERCIAL USE /SPECIAL EVENT PERMIT APPLICATION P1FORINIATION AND PERMIT PROCESS The temporary use and occupancy of public or private properties and/or roadways for commercial activities or special events that are not otherwise permitted within a specific zone district may be permitted by the Community Development Direc[ox_' The C ommunit y Development Department coordinates the review of these activities/events by various referral agencies in order to ensure that the activities/events are conducted in a safe manner, and that any impacts on the community or on public resources are mitigated by the pentrittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parlang, insurance, site set -up, maintenance and clean -up, emergency services, and safety of operations, as required by the Code A permit will not be issued unless these requirements are satisfied. SpeciaMvents include, but are not limited to, the following' => Public events for amusement or entertainment, such as concerts or festivals; Fund- raising or non - commercial events to benefit nonprofit religious_ Murational or community service organizations; =:> Foot races and bike races. Temporary Commercial Uses include, but are not limited to, the following: Filming of movies or commercials: => Trade shows. Community Development Permit Required— Exceptions Is this afiord- raising or non - commercial evert for a non -profit religious, ❑ Yes No educational, or community service or zation? Will the event b conducted entirely (including parlang) in a permanent ❑ Yes No fa on pri property owned or leased by the Tonsoring agency? Will the event have a maximum duration of one day and be limited to the Yes ❑ No hours between 8:00 AM and 9:00 PM? If you answered YES to ALL of the questions above, then a permit from the Community Development Department is NOT required. However, you must still- obtain anv other required permits or approvals, such as a special events liquor license, pyrotechnics permit, etc. Contact Community Development at 920 - 509Q to determine what other permits may be required. In addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance at least 72 hours prior to the event. if you answered NO to any or all of the questions above. you must complete the atta application and submit the application and all required attachments to the Community Development Department for review. If you are requesting a permit for filming of commercial and films, please obtain the separate application specific to those activities from the Community Development Department In order to make the process as efficient as possible for permittees, staff and other referral agencies, the Community Development Department will be the primary contact for permittees during the review n Per Section 3 -200 -030 of the Piddn County Land Use Code ( "Code'). U !' fli 1 ._. process. Once the completed application is submitted Community Development will distribute the application to the necessary referral agencies and will schedule a date for the Special Event Committee ( "Committee') to review the application. Sign -off by all of the required referral agencies on the attached - Co mmittee Review'' sbeet- will constitute - the - approved pennit, unless furtlmer review and approval by the BOCC is deemed necessary by the Community Development Director. Special event permit applications -and temporary commercial- use permit applicatiws shall be Submitted to the Community Development Department not less than sixty (60) days ptior to the event date, along with Ow fd1owmg: 1. $460 fee ($360 C ommunit y Development. $50 Engineer_ $50 Environmental Health) 2. Map (sketch or site plan) of event site, detailing any temporary or permanent structures. street closures, all impacted-properties (identifying owners), parking, vicinity map_ etc, 3. Schedule of events 4 Detailed safety and operating plan (see Attachment A) 5. Proof of insurance/indemnification (naming Pitkin County as "additional insured") 6, Letter/signed contract of approval to use the specific site(s) from public or private property owner(s) 7. Comments from applicable caucus/homeowners association (see Attachment B) 8. Copies of all other applicable permits (as referenced within the application) Contact numbers are included in Attachment B, and applicable codes and standards are listed in Attachment C. Permits may be processed concurrently with this application. I ,, ;, 0ry8 � tj ,,, J PrrKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE /SPECIAL EVENT PERMIT APPLICATION Please complete the following questions in detail. If an item does not pertain to your event, please mark "N /A." Location of event- 2 Type of activity (parade, assembly, sporting event, fi hnirrg etc.): 1/,4;1 6 JJ111 , 3. Name of Address: 4 Name of person responsible for event: Address: 1 �� („ o') Phone: Cell Phone, Radio Frequency or other means of contact during the evert: 5. Date(s) of event: air' r- Starting time: - ii 0 a --wi 400 A Ending time: Events of a longer duration than 72 hours must be approved by the 6. Number of people involved (including participants, event staff, and spectators): ) ,S'o E1 W 10. Will you provide notification of the event to the public and/or to adjacent/affected property o s? _� If YES, please describe: m rift •� A s f C. i fl i r J.'✓1 'l <'4n n e4 55i .1I✓ SQ,, Are you requesting to erect temporary structure(s) or tents? If so, describe size, purpose, etc.: Temporary structures shall conform to any and all applicable building codes and other Comity regulations, and the permittee shall obtain any required budding permits from the Building Departmeu. If a tent is erected, the Fire Marshal shall complete a life safety inspection prior to the event. If you require electricity, what is the source of your electric power? Temporary power (electric) shall conform to any and all applicable electrical codes and other County regulations, and the permittee shall receive any required electrical permits from the Building Department. Will there be amplified sound, music, or fireworks, etc.? If yes, please describe: If fireworks are planned, the permittee shall obtain a permit and approval from the applicable Fire Marshal and the Sheriff. The permittee shall comply with the Pitkin County Noise Ordinance. 0! &6 1�r M 1 . 11. Will any food be sold? At C) If YES, the permittee shall enter into a vending agreement and shall complete and return a Temporary Food Service Survey form to the Environmental Health Department. / 12. Will beer, wine, or alcoholic beverages be dispensed at your event? /� Q If YES, please complete Attachment "D" and contact the County Clerk to obtain a State of Colorado special event liquor license permit. 13. Are you requesting to use any CopitX properties (parks, trail 5 If YES, please specify: Contact Land Management to obtain approval to use County properties. If County owned properties are used, the permittee must meet the following conditions: A. Crowd must be orderly B. Area must be cleaned at completion of activity. C. Vehicles must stay off grass and walkways and signed areas. All event signage (i.e. stay off grass, no parking) must be removed within 24 hours after conclusion of event- D. No person shall use any public park for b usiness purposes withoutdie-necessary permits and licenses. E. Hours of operation may be- limited. F. Damages to park facilities and property or non - compliance with these conditions may be cause for cancellation or withdrawal of this permit. The County may require a pennittee to post financial security to ensure restoration or revegetation in the event that County property rs_damaged. 14. If the event involves movement (e.g pare , foot race , etc. , describe the route, d start and dispersal location, and attach a map. G r^ 1 4 n r� r. 0 CP t 15. Are you requesting road closures? 010 If YES, please include date and tunes: Road From To Date Road From To Date If road closures are approved, the permittee shall publish display ads in local daily newspapers to provide notice of road closures at least 2 days prior to the closure. 16. If you do not require road closures, will your event use any public or private roads? if )(ES, please describe: 17. LU Will any shuttle service be provided? -4 If YES, please describe methods to be used to encourage use of public transit 19. Please describe traffic control measures to be instituted: C 0!!C S i lI rx / d in ea=r- 41 P /✓�. S �, / �7 20. Permittee is expected to provide security, traffic and parldng control. Please state how many personnel will be provided for security, traffic control and parldn L g control. t P/ L✓. K eo Pl2 " -Q)r -ef c t Law enforcement services will be charged out at $65.00 per hour and ONLY if resources permit. The Sheriff reserves the right to place officers and staff at the permittee's expense as deemed necessary in the best interest of public safety. For further information, contact the Sheriffs Office. 21. How many and what size vehicles and equipment do you plan to stage for the evert? Please provide the location for sta ' g of all vehicles and equipment. a PI 4 IO tY ✓c k S4w1-i' 2Af1Y fP l�c•� -�ft� aid Sh �nl ( S. 22. Are you requesting to use fixed wjpg or rotor wing aircraft for any aspect of the event? If YES, please describe. ,Aj /_ 23 How many volunteers are pa rticipating and in wha capacities (other than L14- � ,j; II Aaje- ,: I-c? 24. ALL PERMITTEES: Please complete the attached written safety and operating plan (See Attachment "A "). A safety and operating plan is required for ID armed events because the emergency service infrastructure is funded by the Pitldn County taxpayers to offset numlanned everts that pose a threat to life and property. As a result, any potential demand for services generated by a lap nned event should be alleviated ahead of time by the event sponsor or organizer. This includes non -profit organizations. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitldn County Sheriffs Office upon review of the Safety and Operating Plan. 25. If you will be renting portable toilets many vmll be provided? 4. where will they be located? How M 26 Describe types to be used. How many? .Ln_. / L, r_ , Trash/recycle containers and portable toilets must be removed within 24 hours of the event. 27. Name, address, and for clean up: J off n '/1 ( 0 F,630�2 1/ 28. List any special needs required that have not been covered: A1 d/1J E I certify that I am an authorized representative of 1� ) IO ( A v'\ 2 Sp o f I , and have the power to execute this application on behalf of the above -named organization. All oo the above statements are true to the best of my knowledge, information and belief. I acknowledge that this temporary commercial use/special-event permit shall be subject to the following restrictions, A. The County may revoke a temporary commercial useispecial event permit prior to or during the event if the p ernmittee violates any of the conditions or requirements of the pe rmit B. The County may require the permittee to participate in a post -event debriefing with referral agencies, affected citizens.-and other interffied/involvedpa to address issues that arose during the event. C. The County may require the petmittee to post finanflal securi ty to er -crnrp cnmpliauce witlLany of the conditions or requirements of the permit. D. If a. major incident or emergency occurs -in the County dantigthe event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The mit Development Director may refer the application totbe- BQCC far cnitsideraficm following the Committee's review. F. The pernuttee shall adhere to all repres entations made lathe application. and mpublic meetings. Signature em oe -:�ohl� Print name Title Ij 1 5a 8 6rav 5�fe�p- � Address & (0 6 63 0 2 �:.uv12 SPECIAL EVENT COMMITTEE REVIEW EVENT: Date of Committee review: ADDITIONAL CONDITIONS: Financial security required: _Yes No Amount: Sheriffs Office Road and Bridge Chemical Dependency Task Force Risk Management Environmental Health Department County Engineer Public Safety Council Representative Financial security required: _Yes — No Amount: Land Management _. ,, 13 I - Financial security required: _Yes No Amount: Refer to BOCC: _Yes _No Community Development Other: .el" i acknowledge and agree to abide by the additional conditions included herein. Signature of Pennittee Date Print name Sign -off by all of the required referral agencies on this shed will constitute the approved permit for the proposed activity /event, unless further review and approval by the BOCC is deemed necessary by the Community Development Director, in-which case aBOCC r esolvtLon. will constitute the approved permit. ALL APPLICABLE PERMITS MUST BE POSTED OR PRODUCED UPON REQUEST ATTACHMENT "A" SAFETY AND OPERATING PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special everts in Pitkin County. You should also consider this activity as a template to facilitate your safety program development. Together we can work to ensure a safe and successful conclusion to your efforts. Please prov the folln rng_inf nTaat;nn as- it applies to- your event- Note that snme questions will-not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council (970&920-5234Cindy Mohat) for additional information or direction regarding_ these requirements. • Is this a corporate sponsored evert for - profit' or non- profit- ❑ (Check one, of the appropriate boxes) The_following statements assess the level_ of risk to the patticipanticitizens of the county and its potential to affect normal public safety resources: (Please Check appropriate boxes.) ❑ Yes No A.) Does the evert posse risks to the individual participant. and public safety? 13 Yes (No B.) Does the event occur in wildemess, swift water /open water or mountainous l terrain and have the potential to affect normal public safety resources? V either A or B were answered yes, then the applicant may be required to post financial security to the Sheriffs Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs -DOLA Grant. A safety plan can be written in outline format to facilitate ease in finding detailed information for both the participant and public safety officials. Outline indetail all the activities, risks, or other safety issues associated with staging or participating in your event 2. Outline indetail_outlmethe appropriate safety measures you will havem place for the-event: A. Name the smgle point of contact public safety officials will be in communication with at all times during the evert. List all means of communication and numbers (ex. Cell phone - 970-555 -1212) B. Who has overall responsibility for the safety of the event? C. Where will this individual be located during the event? Describe (bullet topics) your safety briefing for event staff? D. Outline in detail your safety preplans to include: 1) Is your written safety /security plan developed and dlistributed? Please provide a copy. It should address the following items: } a) Dispatch procedures for your internal emergency response resources - drawings (flow chart) may be helpful. b) Requests for assistance procedures C) Event communications plan- drawings may be helpful 2) Please ensure that your map attached to the temporary use application clearly identifies emergency facilities, emergency access routes and hazards. 3) Outline in detail how you will detect and respond to event emergencnes 4) Please describe event - provided emergency medical provisions for staff and participants. (See below) 5) Are there any low risk hazards likely to be encountered by the staff or participants and how they are to be addressed? (Road crossings, stream crossings, etc.) E. Will your event's safety Facilities (aid stations hell spots, etc) be promm antty and clearly marked? If so, how? F. What are your inclement weather contingency plans? The event shall supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments or private providers for quotes and availability. ,1 ii u a_ irk •• kr T e I p '� v won VA 1t E-4 c4 or :. —" q t r ' [' . _ � 5 •� ] o 1 f� � p i J f / A s. VOW cv o .., G � r rrd, t"• 1 ! a V 4 001 x- v CL a Ne qoldl I c Ir "`" � V M Q o� o V �v V t 1 G r m ss° s FEM mt nS Ste y5pru v7 < a t `e tot Ll .y ` 4c ."Y .9 h —r Et c 4 a s e? m W s m t uoabY a 000018 ASPEN/PITKIN CsvIMUNITY DEVELOPMENT DEPAVtMENT 130 South Galena Street Aspen, Colorado 81611 (970) 920 -5090 FAX4 (970) 920 -5439 June 20, 2002 John Oliva Explore Adventure Sports 1528 Grove Street Boulder, Colorado 80302 Re: Explore Adventure Sports Trail Running Race Temporary Use Permit 2002 (PID 2737 - 073 -00 -859 Case #P095 -02) Dear John, The Planning Office has completed its preliminary review of the captioned application. We have determined that this application is complete. After a more detailed review of the submittal information, additional information specific to the application may be requested in order to adequately review and process the application. The planner in charge of the review will request the information from you directly. If you have any questions, please call Ezra Louthis, the planner assigned to your case, at 920 -5482. 7 si, erel I Isabel Calder6n Administrative Assistant iJ u u 1,11_ 123bb ('� COIVRR MTY DEVELOPMENT DEPARTML?Mf 130 South Galena Street Aspen, Colorado 81611 (970) 920 -5090 w. Pitkin County Land Use: 172 Board of Adjustment 159 County Land Use Code 173 Deposit 174 Flat Fee o o 162 Zoning and Sign 169 Public Notice 160 Planning Enforcement Referral Fees: RB115 Access Permit LUC01 County Clerk 193 County Engineer 194 Environmental Health 198 Housing 190 Land Management 196 Wildlife Officer Building Fees: 170 Board of Appeals 135 Building Code Sales 105 Building Permit 100 Contractor License 120 Electrical Permit 195 Energy Code Review 115 Mechanical Permit 150 Plan Check 110 Plumbing Permit 130 Reinspection 151 Aspen Sanitation 152 AVID Fire Marshal Other Fees: 155 Use Tax 165 Copy Performance Deposit 185 Park Dedication 186 Parking Cash in Lieu 166 CIS Maps IS GIS Requirements RB116 Road Impact Fees _ B1202 Road Impact Fee B1203 School Impact Fee TOTAL .• NAME: .-J // / ADDRESS /PROJECT. PHONE: �. _�... CHECKR -x t./? CASE /PERMIT#: T[/ - IJ — a� #OFCOPI DATE: ' F"� INITIAL: