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Home My WebLink Aboutbocc.con.092.2011 CLERK'S CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING /ARCHIVING CONTRACT #: 0 gar 2O// ORIGINATING DEPARTMENT/DIVISION: Library CONTACT PERSON: Susan Keenan PHONE #: 429 -1925 PROJECT NAME: Summer Reading Program/One World, Many Stories with Mary Sue and Cari ❑ BOCC AGENDA ITEM ZSTAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (per Revised Procurement Code 7/2005) ❑ Over $50,000 (Requires County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: ❑None ®Informal ❑Formal ❑Sole Source ❑Emergency ❑State Bid ❑ [2] Compliance with House Bills 06 -1343 and 07 -1073 — Immigration Fonn (Under $10,000, Letters of Engagement, g DOLLAR AMOUNT: $500.00 BUDGET LINE ITEM/LEDGER NUMBER: 1662- 00000 -82008 ✓ CHECK CONTRACT TYPE: ZServices/Maintenance ❑Employment (for county employees) ❑License/Use ❑Intergovernmental Agreement (Requires BOCC Action) ❑Lease ❑Non- Profit ❑Construction ❑Quasi - Public ❑Goods, Equipment, Supplies ❑Grant Agreements (Requires BOCC Action) ❑Other (e.g. revenue) ❑Change Order /Contract Amendment CONTRACTOR: Mary Sue Rogers COMPLETE LEGAL OF NAME OF BUSINESS (if different from contractor) Mary Sue and Cari Contract Execution Date:5 /13/11 Contract End Date: 7/11/11 Automatic Renewal: ❑Yes ®No Term of Contract: n/a S� All Contracts should be proofed for the following: ‘t ✓ ❑No Pages Missing ✓ ❑If a Page is Left Intentionally Blank —Note on Page ✓ ❑Page numbered consecutively ✓ ❑A11 Signatures Affixed ✓ ❑A11 Dates Filled In ✓ ❑A11 Other Blanks Filled In ✓ ❑A11 Exhibits Attached ✓ EBB 06 -1343 and 07 -1073 (Immigration Legislation) Included in RFP and/or Contract ✓ ❑A11 Legal Descriptions Attached (if applicable) ✓ ❑Notice of Award/Notice to Proceed Attached (if applicable) ✓ ❑Warranty (if applicable) ✓ ZSpecial Instructions for Finance Department: Make check out to Mary Sue Rogers. Do not mail check, give to Susan Keenan ✓ ❑Sent to Clerk and Recorder for Scanning/Archiving ✓ ZAuthorized Staff Person's Name: Susan Keenan BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. Contract # Rev. 12/27/10 jls Ledger # • I� f hews LETTER OF ENGAGEMENT March 14, 2011 Project Name: One World Many Stories with Mary Sue and Cari Business Name: Mary Sue and Cari c/o Mary Sue Rogers Address: P.O. Box 3761 City, State Zip Code: Boulder, CO 80307 Re: Summer Children's Program 2011 Dear Mary Sue, The purpose of this letter is to summarize the pertinent terms of Pitkin County's arrangement with you to provide the specified services enumerated in the following paragraph. The County's obligation under the Workers' Compensation Statute requires Pitkin County and you to formalize the terms of this engagement in a notarized writing. You will perform the "One World, Many Stories with Mary Sue and Cari" event for children ages 5 -10 on Monday, July 11 at 2:00 p.m. at the Pitkin County Library. You will arrive at least 30 minutes in advance. The program will last approximately one hour. Your fee will be $500 including mileage. It will be paid to you at the time of the performance. All other expenses shall be yours. It is mutually agreed that the County does not have an exclusive right to your services and it is contemplated that you may provide similar work to other businesses, governments and non - profit organizations. You acknowledge that the work performed for Pitkin County will be that of an independent contractor and that no employee - employer relationship is created. You have full control over how the services are performed and it is expected that work will be conducted in accordance with industry standards by applying professional judgment. The County will provide, if necessary, documents and information to complete the work described in the preceding paragraph. The County representative signing this letter is available to you to discuss any details related to this engagement. This letter of engagement will terminate on December 31 and will require a new document in succeeding years to be effective. You acknowledge and agree that you shall not be entitled to workers' compensation benefits in connection with this project and that you shall be responsible for the payment of all state and federal income taxes. 1 Contract # Rev. 12/27/10 jls Ledger # Illegal Aliens — Public Contracts for Services In conformance with the provisions of C.R.S. § 8- 17.5 -101 and 102, as amended; 1. Contractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services. 2. Contractor shall not enter into a contract with a subcontractor that fails to certify to the contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services. 3. Contractor has confirmed the employment eligibility of all employees who are newly hired for employment to perform work under the public contract for services through participation in either the E -Verify Program or the Department Program. 4. Contractor shall use either the E -Verify Program or the Department Program procedures to undertake pre - employment screening of job applicants while the public contract for services is being performed. 5. Should Contractor obtain actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien, Contractor shall be required to: (a) Notify the subcontractor and the County within three days that the contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; (b) Terminate the subcontract with the subcontractor if within three days of receiving the required notice the subcontractor does not stop employing or contracting with the illegal alien; except that the contractor shall not terminate the contract with the subcontractor if the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien; 6. Contractor shall comply with any reasonable request by the department made in the course of an investigation that the department is undertaking pursuant to C.R.S. 8 -17.5- 102(5). If you are in agreement with the terms of this letter, please sign below in the presence of a notary and return a copy to us for our files. We appreciate the opportunity of working with you. 2 • Contract # Rev. 12/27/10 jls Ledger # Sincerely, S usan Keenan, Ch'ldren's Librarian STATE OF COLORADO ) ) ss. COUNTY OF PITKIN ) The forgoing instrument was acknowledged before me thisge day of/ha12L�F' , at/ / by Susan Keenan. Witnessed my hand and official seal. .CttiR ? r My commission expires: 7' ._14 ' .. Ap e SPRY Not. Irrubr \ P r tl • ED: ' �E OF �-- Mary S e / gers STATE OF COLORADO ) Pti,,..A.Al ) ss. COUNTY OF PI-T-KIN ) The forgoing instrument was acknowledged before me this 1 day of Apt; 1 . r 1 , by Mary Sue Rogers. • Witnessed my hand and official seal. My Commission Expires My commission expires: 08/08/2012 iv,: V_ C Not Public ,..-.0 ONRA ■ 4 NOTARY PUBLIC y j 1�'E OF COLORADO y 3