HomeMy WebLinkAboutbocc.con.130.2011 CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING /ARCHIVING
CONTRACT #: 130 -2011
ORIGINATING DEPARTMENT/DIVISION: Engineering
CONTACT PERSON: GR Fielding PHONE #: 920 -5206
PROJECT NAME: Structure
❑ BOCC AGENDA ITEM ®STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (per Revised Procurement Code 7/2005)
❑ Over $50,000 (Requires County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
['None ®Informal ['Formal ❑Sole Source Emergency ❑State Bid ❑
❑Compliance with House Bills 06 -1343 and 07 -1073 — Immigration Form (Under $10,000, Letters of Engagement, etc
O DOLLAR AMOUNT: 513,810 BUDGET LINE ITEM/LEDGER NUMBER: 110.54.96300.82727
✓ CHECK CONTRACT TYPE:
®Services/Maintenance ❑Employment (for county employees)
❑License/Use ❑Intergovernmental Agreement (Requires BOCC Action)
❑Lease ❑Non- Profit
❑Construction ❑Quasi- Public
['Goods, Equipment, Supplies ❑Grant Agreements (Requires BOCC Action)
['Other (e.g. revenue) ['Change Order /Contract Amendment
CONTRACTOR: Schmueser Gordon Meyer COMPLETE LEGAL OF NAME OF BUSINESS (if different from
contractor)
Contract Execution Date:3/22/2011 Contract End Date: 12/31/2011
Automatic Renewal: ❑YesgNo Term of Contract: 5
All Contracts should be proofed for the following: V
✓ ®No Pages Missing \ .
✓ ®If a Page is Left Intentionally Blank —Note on Page
✓ ®Page numbered consecutively
✓ ®All Signatures Affixed
✓ OAR Dates Filled In
✓ ®All Other Blanks Filled In
✓ ®Ail Exhibits Attached
✓ ORB 06 -1343 and 07 -1073 (Immigration Legislation) Included in RFP and/or Contract
✓ ®All Legal Descriptions Attached (if applicable)
✓ ❑Notice of Award/Notice to Proceed Attached (if applicable)
✓ ❑Warranty (if applicable)
✓ [Special Instructions for Finance Department:
✓ Sent to Clerk and Recorder for Scanning/Archiving
✓ ®Authorized Staff Person's Name: GR Fielding
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE.
/3 // Rev 12/27/10 jls
Contract #994
Budget Line Item #110.54.96300.82727
I N
� a.
F h
CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT is made and entered by and between the Pitkin County Board of
County Commissioners ( "County") and Schmueser Gordon Mever (hereinafter "Contractor").
1. Term. The term of this contract is from February 2011 to December 2011
2. Contractor's Obligations. Contractor shall perform the following:
a) Project Design for the 2011 Pitkin County Bridge Maintenance Project
i. Identification of Maintenance Needs — A list of needs has been established by
the Pitkin County Engineering Office based on recent bridge inspections by
Stantec which will be made available. These needs may be modified and
added to during project scoping and initial structural inspections.
ii. Project Scoping meeting — attend project scoping meeting with Pitkin County
Engineering and Road and Bridge Departments
iii. Bridge Inspections — Perform site visits to gather information on structural
maintenance needs and gather any and all information needed to design the
repairs needed.
iv. Identified Needs —
1. Red Mountain Bridge
• Repair Masonry cap stone — Provide specifications needed for
materials needed
2. Lower Snowmass Creek
• Clean and paint bearing assemblies to prevent section loss,
including anchor bolts — Provide specifications needed for
materials needed
• Patch spall in joint on underside of deck - Provide
specifications needed for materials needed
• Install sheet pile wing walls at northwest and southwest comers
- Provide specifications for materials needed
- Provide design for location, size, and any other
information needed for installation
- Provide any plan sheets needed for installation
3. Old Snowmass /Lower River Road Bridge
1
(1 Rev 12/27/10j1s
Contract #60-2011
Budget Line Item #110.54.96300.82727
• Seal Cracks in Deck- Provide specification needed for
materials needed
• Seal checks with crack sealer on arches and seal entire surface
of arches - Provide specification needed for materials needed
• Replace bridge deck asphalt and place new moisture barrier -
Provide specification needed for materials needed
- Provide quantities and other information as needed
• Replace any missing hardware
• Tighten existing bolts at bridge arch top - Provide any
specification needed for this work
4. Upper Castle Creek Bridge
• Clean and re -seal cracks at ends of bridge - Provide
specification needed for materials needed
• Patch damaged curb at northwest corner - Provide any
specification needed for materials needed
5. Midnight Mine Bridge
• Seal concrete deck - Provide any specification needed for
materials needed
6. Smith Bridge
• Seal checks with crack sealer on arches and seal entire surface
of arches - Provide any specification needed for materials
needed
• Replace any missing hardware
• Tighten existing bolts at bridge arch top - Provide any
specification needed for this work
7. Gerbaz Bridge
• Seal checks with crack sealer on arches and seal entire surface
of arches - Provide any specification needed
• Replace any missing hardware
• Tighten existing bolts at bridge arch top - Provide any
specification needed for this work
8. Slaughterhouse Bridge
• Install concrete cutoff wall at upstream end of path and place
riprap - Provide any specification needed for materials needed
- Provide design for location, size, and any other
information needed for installation
9. Redstone Bridge (Upper)
• Patch spalls at curb corners
• Polly concrete deck sealer and overlay deck surface with
asphalt - Provide any specification needed for materials
needed
• Patch spalls at southern rail - Provide any specification needed
for materials needed
2
1 3n Rev 12/27/10jls
Contract #8813-2011
Budget Line Item #110.54.96300.82727
• Listed as scour vulnerable bridge by CDOT — Provide guidance
and possibly plan set to rectify issue - Provide specifications
needed for materials needed
10. Redstone Bridge (Lower)
• Seal concrete deck - Provide any specification needed for
materials needed
- Provide quantities of materials needed
11. Thomasville Bridge
• Clean and install polychlorophrene joints over piers - Provide
any specification needed for materials needed
- Provide quantities of materials needed
- Provide plan sheets for installation
12. Lime Creek Bridge
• Replace Curbs (wooden) - Provide any specification needed for
materials needed
13. Watson Divide Bridge
• Patch spall on top of back left wing wall - Provide any
specification needed for materials needed
- Provide quantities of materials needed
b) Project support during construction
i. Assist project staff during construction and maintenance with inspection of
any critical elements (joint repair, scour enforcement, etc)
3. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and Schedule set out in
Paragraph 2. It is expressly understood and agreed that in no event will the total compensation and
reimbursement to be paid hereunder exceed the sum of $13,810 for all services rendered. By
contract or amendment, the County and Contractor may reallocate the budget among project tasks if
the total budget amount remains unchanged. Contractor shall invoice for the project monthly based
on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the
County may be offset by any amount the Contractor owes the County for any reason.
4. County's Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this contract shall be
the property of the County. However, Contractor shall have the right to utilize such documents
in the course of its marketing, professional presentations, and for other business purposes.
Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant
to this contract, including the right to: 1) reproduce the work; 2) prepare derivative works; 3)
distribute copies to the public; 4) perform the works publicly; and 5) to display the work
publicly. Contractor shall have right to use materials produced in the course of this contract for
marketing purposes and professional presentations, articles, speeches and other business
purposes.
3
dagf
Rev 12/27/10jls
Contract #999 -2011
Budget Line Item #110.54.96300.82727
5. Pitkin County's Obligations. Pitkin County shall administer this contract through
a County Representative. G.R. Fielding will manage the project as the County's Representative.
In the event that G.R. Fielding is not available, Bert Pearce shall assume the County
Representative's duties. The services provided and products delivered by the Contractor under
this contract will be subject to review by the County's Representatives, or a designee, for
compliance with Contractor's obligations prior to final payment.
6. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this contract, with or without cause, by giving written notice to the Contractor of such
termination and specifying the effective date thereof. Such notice shall be given at least ten (10)
days before the effective date of such termination. In such event all finished or unfinished
documents, data, studies and reports prepared by the Contractor pursuant to this contract shall
become the County's property. Contractor shall be entitled to receive compensation in
accordance with the contract for any satisfactory work completed pursuant to the terms of this
contract prior to the date of termination. Not withstanding the above, Contractor shall not be
relieved of liability to the County for damages sustained by the County by virtue of any breach of
the contract by the Contractor.
7. Independent Contractor Status.
A. The parties to this contract intend that the relationship between them
contemplated by the contract is that of independent Contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent, or servant of
Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin
County under this contract. Contractor may choose to work for other individuals or entities
during the term of this contract, provided that the basic services and deliverable products
required under this contract are submitted in the manner and on the schedule defined under this
contract.
C. Contractor warrants that all work produced will conform to all applicable
industry standard of care, skill and diligence in the performance of Contractor's obligations under
this contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of
any Pitkin County employee, servant or agent in the course of completing work under this
contract.
E. Contractor is not entitled to any Workers' Compensation benefits through.
Pitkin County and is responsible for payment of any federal, state, FICA and other income taxes.
8. Assignability. This contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this contract must be accepted in writing by the
County.
4
Rev 12/27/10jis
Contract #042011
Budget Line Item #110.54.96300.82727
9. Binding Arbitration. Any disputes arising out of this contract shall be subject to
binding arbitration. The parties agree that any disputes concerning the terms and conditions of this
contract shall be submitted and finally settled by arbitration. Arbitration shall be conducted
pursuant to the rules of the American Arbitration Association and shall be presided over by the
Pitkin County Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of the
arbitration shall be awarded to the substantially prevailing party.
10. Severability. In the event that any provision of this contract shall be held to be
invalid or unenforceable, the remaining provisions of this contract shall remain valid and binding
upon the parties hereto
11. Integration and Modification.
A. This contract represents the entire and integrated contract between the
County and the Contractor and supersedes all prior negotiations, representations, or contract, either
written or oral. This contract may be amended only by written contract signed by both the County
and the Contractor.
B. The County may, from time to time, request changes in the scope of
services of the Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor's compensation, which are mutually agreed upon
between the County and the Contractor, shall be in writing and upon execution shall become part
of this contract.
12. Indemnity.
A. The Contractor (including, by definition here and hereinafter, its officials,
employees, agents and representatives, subcontractors and suppliers), shall and hereby does release,
discharge, indemnify and hold harmless the County of Pitkin and its officials, employees, agents
and representatives from and against liability for any claim, demand, loss, damages, penalty, judg-
ment, expenses, costs (including costs of investigation and defense), fees (including reasonable
attorney and expert witness fees) or compensation in any form or kind whatsoever for any bodily
injury, death, personal injury or property damage arising out of or in connection with any negligent
act, intentional act, error or omission by the Contractor, and for any consequential liability alleged
to accrue against the County on account of the Contractor's acts, errors or omissions; provided,
however, that such indemnity shall not be construed as an indemnity for bodily injury or property
damage arising from the sole negligence of the County or its employees.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto at its sole
expense and shall bear all other costs and expenses related thereto, even if the claim, demand or
lawsuit is groundless, false or fraudulent.
13. Insurance.
A. In whole or in part, the Contractor shall secure and maintain for the term of its
contractual relationship with the County such insurance policies, from companies licensed in the
5
i Rev 12/27/10 j is
Contract #939 -2011
Budget Line Item #110.54.96300.82727
State of Colorado, as will protect itself, the County and others as, from claims for bodily injuries,
death, personal injury or property damage, which may arise out of or result from the Contractor's
acts, errors or omissions. The following insurance coverage, at or above the limits indicated and
including such endorsements as are indicated by an "X", are required:
1. Statutory Workers' Compensation: Colorado statutory minimums
2. Commercial General Liability — ISO 1998 Form or equivalent
(With County named additional insured)
Each Occurrence Limit
$1,000,000.00
General Aggregate Limit $2,000,000.00 �v
Comprehensive Form (All risks) to include (place X by applicable
provisions):
X Premises/Operations
Underground, Explosion & Collapse Hazard
I�,
X Contractual Liability
X Independent Contractors and Subcontractors
X Broad Form Property Damage
X Personal Injury
3. Business Auto Coverage:
Combined Single Limit Liability (each accident) $1,000,000.00
Including all owned, non - owned, and hired vehicles.
4. Special Coverages (check as appropriate and insen amount):
(1) Performance Bond
Labor and Material
Payment Bond /
X (2) Professional Errors and Omissions (4)9
(3) Aircraft Liability
(4) Owner's Protective
(5) Builder's Risk
(6) Boiler and Machinery
(7) Loss of Use Insurance
(8) Pollution Liability
(9) Crime, including Employee Dishonesty Coverage, or Fidelity Bond
B. Proof of Insurance:
1. To provide evidence of the required insurance coverage, copies of
Certificates of Insurance in a form acceptable to the County shall be filed with the County through
6
Rev 12/27/10 Pa
Contract #694 -2011
Budget Line Item #110.54.96300.82727
the representative identified in Paragraph 5, no later than ten (10) calendar days prior to com-
mencement of operations affecting the County. Failure to file or maintain acceptable Certificates
of Insurance with the County is agreed to be a material breach of any contract. These Certificates
of Insurance shall contain a provision that coverage afforded under the policies will not be
canceled or materially altered unless at least thirty (30) calendar days prior written notice by
certified mail, return receipt requested (effective upon proper mailing), has been sent to the
Procurement Officer. (For purposes of this provision, "materially altered" shall mean a change
affecting the coverage's required herein, including a change to policy limits as set out in the then -
current policy declarations page).
Simultaneously with the Certificates of Insurance, the Contractor shall
file with the Procurement Officer a certified statement as to claims pending against the required
coverages, reserves established on account of such claims, defense costs expended and amounts
remaining on policy limits.
2. In addition, these Certificates of Insurance shall contain the
following clauses:
a. The clause "other insurance provisions," in a policy in which the
County of Pitkin holds a Certificate, shall not apply to the County of Pitkin.
b. The insurance companies issuing the policy or policies hereunder
shall have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles in the above - described insurance policies shall
be assumed by and be for the amount of, and at the sole expense of the
Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3. Certificates of Insurance for all renewal policies shall be delivered to
the County's Representative at least fifteen (15) days prior to a policy's expiration date except for
any policy expiring on the expiration date of this contract or thereafter.
4. The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this contract.
14. Exemptions. All purchases of construction, building or any other materials for
this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes.
Pitkin County is exempt from such taxes under registration numbers 98 -02624 and 84- 78000 -5K.
15. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this contract for a period of
three (3) years after final payment under the contract and the County shall have the right within
the three (3) year period to inspect and audit these books, records and documents, upon demand,
in a reasonable manner and at reasonable times, for the purpose of determining, by accepted
7 •
-/'r Rev 12/27/10 j1s
Contract #934-2011
Budget Line Item #110.54.96300.82727
accounting and auditing standards, compliance with all provisions of the contract and applicable
law.
16. Contract Made in Colorado. The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to
be exclusively in the courts of Pitkin County, Colorado.
17. Attorney's Fees. In the event that legal action is necessary to enforce any of the
provisions of this contract beyond the arbitration described in Paragraph 9, the substantially
prevailing party shall be entitled to its costs and reasonable attomey's fees.
18. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this contract, the monetary limitations or
terms (presently $150,000.00 per person and $600,000 per occurrence) or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity Act, 24 -10 -101,
et. Seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of
its officers, agents or employees. Further, nothing in this contract shall be construed or interpreted
to require or provide for indemnification of the Contractor by the County for any injury to any
person or any property damage whatsoever which is caused by the negligence or other misconduct
of the County or its agent or employees.
19. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only currently
budgeted expenditures of Pitkin County. Pitkin County's obligations under this contract are
subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide
the services set forth herein. No provisions of the contract shall constitute a mandatory charge or
requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No
provision of the contract shall be construed or interpreted as creating a multiple - fiscal year direct
or indirect debt or other financial obligation of Pitkin County within the meaning of any
constitutional or statutory debt limitation. This contract shall not directly or indirectly obligate
Pitkin County to make any payments beyond those appropriated for Pitkin County's then current
fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any
class or source of Pitkin County's moneys, nor shall any provision of this contract restrict the
future issuance of Pitkin County's bonds or any obligations payable from any class or source of
Pitkin County's money.
20. Notice. Any written notice required by this contract shall be deemed delivered
through any of the following: (1) hand delivery to the person at the address below; (2) delivery by
facsimile with confirmation of receipt to the fax number below; or (3) within three (3) days of
being sent certified first class mail, postage prepaid, return receipt requested addressed as
follows:
A. To Pitkin County with copies to:
Pitkin County Attorney's Office
76 Service Center Rd 530 E. Main Street, #302
8
Rev 12/27/10jls
Contract #69 -2011
Budget Line Item #110.54.96300.82727
Aspen, Colorado 81611 Aspen, Colorado 81611
Fax (970 -920 Fax: (970) 920 -5198
B. To Contractor:
Schmueser Gordon Meyer
118 West Sixth Street, Suite 200
Glenwood Springs, CO 81601
21. Illegal Aliens — Public Contracts for Services
In conformance with the provisions of C.R.S. § 8- 17.5 -101 and 102, as amended;
1. Contractor shall not knowingly employ or contract with an illegal alien to perform work
under the public contract for services.
2. Contractor shall not enter into a contract with a subcontractor that fails to certify to the
contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under the public contract for services.
3. Contractor has confirmed the employment eligibility of all employees who are newly
hired for employment to perform work under the public contract for services through
participation in either the E -Verify Program or the Department Program.
4. Contractor shall use either the E -Verify Program or the Department Program procedures
to undertake pre - employment screening of job applicants while the public contract for services is
being performed.
5. Should Contractor obtain actual knowledge that a subcontractor performing work under
the public contract for services knowingly employs or contracts with an illegal alien, Contractor
shall be required to:
(a) Notify the subcontractor and the County within three days that
the contractor has actual knowledge that the subcontractor is
employing or contracting with an illegal alien;
(b) Terminate the subcontract with the subcontractor if within
three days of receiving the required notice the subcontractor does
not stop employing or contracting with the illegal alien; except that
the contractor shall not terminate the contract with the
subcontractor if the subcontractor provides information to establish
that the subcontractor has not knowingly employed or contracted
with an illegal alien;
9
- r Rev 12/27/10 jls
Contract #639 =2011
Budget Line Item #110.54.96300.82727
6. Contractor shall comply with any reasonable request by the department made in the
course of an investigation that the department is undertaking pursuant to
C.R.S. 8 -17.5- 102(5).
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out
herein above.
CONTRACTOR:
By: d/ r
Title ; n c r_
Date
PITKIN COUNTY:
By:
s e/
�� 3 / /(
G.R. Fielding Date
10