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HomeMy WebLinkAboutBOCC Packet 07272011 Citizen Board Bylaws AGENDA ITEM SUMMARY WORKSESSION DATE: July 27, 2011 nd AGENDA ITEM TITLE :Resolution to Approve Citizen Board Bylaws(2reading) STAFF RESPONSIBLE: Charlotte Anderson ISSUESTATEMENT :Staff has been working with citizen board liaisons to ensure that bylaws for each board are up to date and have been approved by the BOCC. The BOCC approved the first reading on July 13, 2011. BACKGROUND :During the last few months staff has been reviewing the citizen board process. During this time staff found that there were severalboards that had bylawswhich were never approved by the BOCCor in need of revision since their approval in 2004.Staff liaisons have been reviewing their bylaws to make sure they are current. Todaynine (9)citizen board bylaws are presented for BOCC approval. There are additional bylaws needing the advisement of the county attorney or additional review by citizen boards. Thebylawsbelowwill come before the BOCC in the near future. 1.Pitkin County Library Board 2.Board of Appeals 3.Conflict Committee Pool LINK TO STRATEGIC PLAN:- Community Involvementcreating and maintaining opportunities to engage, include, and incorporate caucus, neighborhood, municipalities, interest groupsand individual participation, interests and feedback KEY DISCUSSION ITEMS: Advise staff if you wish to approve the attachedbylaws. BUDGETARY IMPACT: None RECOMMENDED BOCC ACTION: Approve second readingon July 27, 2011 A RESOLUTION OF THE BOARD OF COUNTY COMMISIONERS OF PITKIN COUNTY, COLORADO, APPROVING CITIZEN BOARD BYLAWS. ATTACHMENTS: Tableshowing status of each boards bylaws Resolution Copies of bylaws for each board listed in resolution 1 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, APPROVING CITIZEN BOARD BYLAWS Resolution #_______-2011 RECITALS 1.Volunteer Citizen Boards are established per the Home Rule Charter and State Statute. 2.In Ordinance 028-82, the Board delegated to each citizen board the task of establishing bylaws, including attendance policy, and requested that the bylaws be submitted to the Board for approval. 3.As of July 2011, the following County citizen boards have developed bylaws or made revisions which have not yet been approved by the Board: a)Board of Adjustment b)Basalt Library Board(5/10/10) c)Citizen Grant Review Board d)Election Commission e)Financial Advisory Board f)Housing Authority g)Open Space and Trails h)Planning & Zoning i)Translator Advisory Board NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado, that the citizen board bylaws listed in paragraph 3 of the recitals are herby approved. INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON JULY 13, 2011 NOTICE OF PUBLIC HEARING PUBLISHED IN THE ASPEN TIMES WEEEKLY ON ___________, 2011 ADOPTEDAFTER FINAL READING AND PUBLIC HEARING ON THE27THDAY OF JULY,2011. ATTEST:BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO ____________________________By:_________________________________ Jeanette JonesRachel E. Richards, Chairwoman Deputy Clerk & Recorder Date:______________ MANAGER APPROVAL: _____________________________ Jon Peacock, County Manager 1 BYLAWS OF THE PITKIN COUNTY BOARD OF ADJUSTMENT AmendedJuly27, 2011via BOCC Resolution # _______ ARTICLE I Name Section 1.Name. The name of this Pitkin County citizen board shall be the Board of Adjustment (“Board”). ARTICLE II Purpose and Policy Section 1.Purpose. The purpose of the Board is to perform those duties set out in Article III of the Pitkin County Home Rule Charter. Section 2.Policies. The Board may from time to time adopt policies to guide the activities of the Board. Suchpolicies will be adopted by Board resolution and shall remain in effect for no longer than five years unless readopted by a subsequent resolution. ARTICLE III Responsibilities Section 1.Functions. The Board’s functions and responsibilities are set forth in Section 2-10-30 7-10-030of the Pitkin County LandUse Code ARTICLE IV Membership Section 1.Appointments. Appointments to the Board shall be made by the Board of County Commissioners (“BOCC”). There shall be three to five (5) trustees/members. The Board of County Commissioners may appoint up to five (5) alternate members, who shall be permitted to vote only in the absence of a regular member. Section 2.Term. The Board of Adjustment shall have three to five members pursuant to CRS 30- 28-117-(1) as amended and terms of members shall be two years pursuant to HRC Section 3.1.4. 1 Each Member shall be appointed for a two (2) year term, unless the Home Rule Charter or state law provides otherwise, and shall be staggered so that not all terms expire at the same time. Section 3.Qualifications. Members shall reside in Pitkin County. Section 4.Compensation. Each Member shall serve without pay. Section 5.Removal. A Member may be removed from the Board for violation of the Standard of Conduct adopted by the Board of County Commissioners in Ordinance 028-02, including violating this Board’s policy on absenteeism. The Chair shall request the Commissioners to remove a Member who has more than two unexcused absences from regularly scheduled meetings within a calendar year. In the case of extenuating circumstances, the Board may choose to make an exception to this rule. ARTICLE V Officers Section 1.Officers. The officers of the Board shall be a Chair and Vice-Chair, or Co-Chairs, and may includesuch other officers as the Board may from time to time appoint. The Chair and Vice-Chair, or Co-Chairs shall be selected from the members of the Board. Section 2. Elections and Term of Office. The Chair and Vice-Chair, or Co-Chairs shall be appointed by the Board at the first regular meeting in May. Subject to earlier termination, each officer shall hold office for one year and until his/her successor shall have been duly appointed. A member appointed to the offices of Chair or Vice-Chair, or Co-Chairs, shall have the option of declining the office. Any other officers shall be appointed by the Board at any meeting and will serve at the pleasure of the Board. Section 3.Vacancies. Should the office of the Chair, Vice-Chair, or Co-Chairs become vacant, the Board shall appoint the successor according to the rotation schedule at a regular or special meeting of the Board, and such appointment shall be for the remaining portion of the term. Section 4.Duties. (1)Chair, Co-Chair.The Chair or Co-Chair shall preside at all meetings of the Board and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/her from time to time by the Board. She/he shall sign meeting minutes, resolutions and any other document authorized by the Board. The Chair shall see to the execution of resolutions, procedures and policies approved by the Board. (2)Vice Chair.In the absence or disability of the Chair, the Vice Chair shall have all powers of and shall be subject to allrestrictions upon the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. 2 ARTICLE VI Meetings Section 1.Regular Meetings. Regular meetings shall be held on the first Tuesday of each month, providedthat the Board may from time to time resolve not to hold a regular meeting or to hold the meeting on a different day or time other than the regularly scheduled day or time. Section 2.Special Meetings. A special meeting may be called at any time by the Chairperson or by written request of two members of the Board. A minimum notice of twenty-four hours is required, unless said notice is waived with a written agreement of a quorum of Board members or by all members in attendance, or unless prohibited by other Public Notice posting requirements. Section 3.Order of Business. At regular meetings of the Board, the following shall be the recommended order of business: 1. roll call 2. reading and approval of minutes of last meeting 3. old business 4. newbusiness 5. adjourn Section 4.Voting. Voting shall be either by voice or roll call vote. A roll call vote shall be conducted upon the request of a member of the Board or at the discretion of the presiding officer. The concurring vote of four membersof the Board of Adjustment in the case of a five (5) member Board and three members in the case of a four (4) member or (3) member Board shall be necessary to reverse any order, requirement, decision, or determination or to decide in favor of the applicant. Section 5.Quorum. A majority of members of the Board shall be necessary to constitute a quorum for the transaction of business. Once a quorum is made, it cannot be broken until the meeting is adjourned. Section 6.Parliamentary Procedure. The rules contained in Robert’s Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and the Charter. Section 7.Meeting Notices and Study Materials. The Zoning Officer shall furnish the Members advance notice of all meetings. The Zoning Officer shall deliver, in advance, minutes of the previous meetings and copies of material to be studied or acted upon, including an agenda and covering items that might otherwise complicate theagenda. Section 8.Agenda. The agenda shall be prepared by the Chair,orCo-Chair, and or Zoning Officer and copies distributed in advance of the meeting. Other items of the agenda shall include but not be limited to disposition of minutes of the previous meeting and of intervening special meetings, committee reports, as well as old and new business. The minutes and agenda shall be delivered at least 48 hours or two business days in advance of the meeting, to each member. 3 Section 9.Open to the Public. All meetings shall be open to the public. ARTICLE VII Standard of Conduct I.Prohibition on Conduct A.Trustees/Members shall abide by the County Standard of Conduct. 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®»°±®¬ ¬± ¬¸» ´»¹·­´¿¬·ª» ¾±¼§ ±® ¾±¼·»­ ±º ¬¸» ¹±ª»®²³»²¬¿´ «²·¬ ±® «²·¬­ ©¸»®»·² ¬¸» Þ±¿®¼ ­»®ª»­ô ¿­ ®»¯«·®»¼ ¾§ ͬ¿¬» Ô¿©ò Í»½¬·±² çò Ó¿¬»®·¿´­ Í»´»½¬·±² λª·»© ݱ³³·¬¬»»ò ̸» Þ±¿®¼ ±º Ì®«­¬»»­ ­¸¿´´ ¿½¬ ¿­ ¿ ®»ª·»© ½±³³·¬¬»» ¬± ¸»¿® ±½½¿­·±²¿´ ±¾¶»½¬·±²­ ¬± ¿ ­»´»½¬·±² ³¿¼» ¾§ ¬¸» ´·¾®¿®§ ¼·®»½¬±®ô ¿­ ±«¬´·²»¼ ·² ¬¸» Ó¿¬»®·¿´­ Í»´»½¬·±² б´·½§ô ½±²¬¿·²»¼ ©·¬¸·² ¬¸» ´·¾®¿®§ °±´·½·»­ò Í»½¬·±² ïðò Ú·²¿²½·¿´ Ñ°»®¿¬·±²­ò ß´´ ³»³¾»®­ ±º ¬¸» Þ±¿®¼ ±º Ì®«­¬»»­ô ¿­ ©»´´ ¿­ ¬¸» ´·¾®¿®§ ¼·®»½¬±®ô ­¸¿´´ ¾» ½¿°¿¾´» ±º ½±ó­·¹²·²¹ »¨°»²¼·¬«®»­ ±º ´·¾®¿®§ º«²¼­ò ß®¬·½´» è ß³»²¼³»²¬ ±º Þ§´¿©­ ß ¬§°»©®·¬¬»² ½±°§ ±º ¬¸» ¼®¿º¬ ±º ¿ °®±°±­»¼ ½¸¿²¹» ·² ¬¸» ¾§´¿©­ ­¸¿´´ ¾» °®»­»²¬»¼ º±® ¼·­½«­­·±² ¿¬ ¿ ®»¹«´¿® ³»»¬·²¹ ±º ¬¸» ¾±¿®¼ò ߬ ¬¸» ²»¨¬ ®»¹«´¿® ³»»¬·²¹ ·¬ ­¸¿´´ ¾» °®»­»²¬»¼ ¿¹¿·² º±® ¼·­½«­­·±² ¿²¼ ª±¬»ò ß ³¿¶±®·¬§ ª±¬» ·­ ®»¯«·®»¼ º±® °¿­­¿¹»ò ײ ½¿­» ±º ¿ ¬·»ô ·¬ ­¸¿´´ ¾» °®»­»²¬»¼ ¿¹¿·² ¿¬ ¬¸» ²»¨¬ ®»¹«´¿® ³»»¬·²¹ ©¸»®» º·ª» ¬± ­»ª»² ¾±¿®¼ ³»³¾»®­ ¿®» °®»­»²¬ò ß®¬·½´» ç Ù»²»®¿´ Í»½¬·±² ïò Í«­°»²­·±² ±º Ϋ´»­ò ß²§ ®«´»ô ®»­±´«¬·±² ±® ¾§´¿© ³¿§ ¾» ­«­°»²¼»¼ ¬»³°±®¿®·´§ ¿¬ ¿²§ ³»»¬·²¹ ©¸»®» ¿ ¯«±®«³ ·­ °®»­»²¬ô ¿²¼ ¬¸»®» ·­ ¿ ³¿¶±®·¬§ ª±¬» ¬± ¼± ­±ò Í»½¬·±² îò п®´·¿³»²¬¿®§ ß«¬¸±®·¬§ò ̸» ³±­¬ ®»½»²¬ »¼·¬·±² ±º ëÎÛØËÉÊëÈÑØÊÎ×îËÙØË ô ²»©´§ ®»ª·­»¼ ­¸¿´´ ­»®ª» ¿­ °¿®´·¿³»²¬¿®§ ¿«¬¸±®·¬§ º±® ¬¸» Þ±¿®¼ ±º Ì®«­¬»»­ ±® ½±³³·¬¬»» ³»»¬·²¹­ ·² ¬¸» »ª»²¬ ¬¸¿¬ ¬¸»­» ¾§´¿©­ ¼± ²±¬ °®±ª·¼» º±® °®±½»¼«®»ò λª·­»¼ ëñïðñîðïð BYLAWS OF CITIZEN GRANT REVIEW COMMITTEE Adopted unanimously September 26,2006 Adopted July 27, 2011 via BOCC Resolution # _______ ARTICLE I Name Section 1.Name. The name of this Pitkin County citizen board shall be the Citizen Grant Review Committee (CGRC). ARTICLE II Purpose and Policy Section 1.Purpose. The purpose of the CGRC is to make recommendations to the Board of County Commissioners regarding the allocation ofthe dedicated human services and community non-profit (Healthy Community)fund pursuant to Resolution #155-2002 and thereferendum passed by the electorate on November 5,2002. Section 2.Policy. The policy of the CGRC is to evaluate each health & human service and community non-profit grant request in terms of demonstrated financial need, fiscal viability andfulfillment of the goals and values of Pitkin County. The CGRC shall make recommendationsto the Board of County Commissioners so that the contributions from the fund are purposeful,prudent and effective. Section3.Additional Policies. The CGRC may from time to time adopt additional policies toguide the activities of the CGRC. Such policies will be adopted by CGRC resolution and shallremain in effect for no longer than five years unless readopted by a subsequent resolution. ARTICLE III Responsibilities Section 1. Functions. The Board's functions and responsibilities, as set forth in Resolution #155-2002, are as follows: 1. Make recommendations to the Board of County Commissioners to update the CommunityGoals as necessary. 2. Within those goals, establish priorities and criteria for funding health and human serviceand community non-profit programs. 3. Review all grant applications and insure fiscal and programmatic compliance. 4. Make recommendations to the Board of County Commissioners for distribution of funds. 5. Review all appeals to recommendations within the context of the grant process, and reportrecommended action regarding appeals to the Board of County Commissioners. 6. Through the Contract Manager's relationships with local non-profits, establish awareness ofcommunity need and available local resources to more effectively discharge CGRCresponsibilities. ARTICLE IV Membership Section 1. Appointments. Appointments to the CGRC shall be made by the Board of CountyCommissioners ("BOCC"). There shall be five (5) members. Section 2. Term. Each Member shall be appointed for a three (3) year term, unless the HomeRule Charter or state law provides otherwise, staggered so that not all terms expire at the sametime. Section 3. Qualifications. As set forth in Resolution #155-2002, each committee member shall bea resident of Pitkin County, shall hold no other County or municipal office, shall not sit on anyboardof directors of any non-profit applying for funding, and shall serve without pay. Inaddition, each committee member shall be a resident of Pitkin County for a minimum of twoyears prior to appointment and shall be a qualified elector of the county if of voting age. Thecommittee shall include one or two youth representatives. Section 4. Compensation. Each Member shall serve without pay. Section 5. Removal. A Member may be removed from the CGRC for violation of the Standard ofConduct adopted by the Board of County Commissioners in Ordinance 028- 02, includingviolating this Board's policy on absenteeism. The staff shall request the Commissioners toremove a Committee member who is absent from more than one (1) regularly scheduled grantreviewmeeting within a calendar year. (In the case of extenuating circumstances, the Boardmay choose to make an exception to this rule). ARTICLE V Officers Not Applicable ARTICLE VI Meetings Section 1. Open Meetings. Citizen Boards are County public bodies, subject to Colorado's openmeetings law. Section 2. Regular Meetings. The Citizen Grant Review Committee meets in the fall to reviewthe grant applications submitted in each year. A finance subcommittee meets in advance of thejoint meetings to provide a financial overview. The full committee meets over two or moreevenings to review proposals, evaluate funding allotments and finalize their recommendationsfor the Board of County Commissioners. Other meetings may be called as needed by the staff. Section 3. Special Meetings. A special meeting may be called at any time. A minimum notice oftwenty-four hours is required, unless said notice is waived with a written agreement of aquorum of Board members or by all members in attendance. Section 4. Voting. Recommendations are made by consensus. Should the committee not be ableto come to consensus, any action requiring a vote shall be decided by a simple majority. Countyand City staff in attendance are non-voting members. Section 5.Quorum. A majority of members of the Board shall be necessary to constitute a quorum for the transaction of business. Once a quorum is made, it cannot be broken until themeeting is adjourned. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and the Charter. Section 7. Meeting Notices and Study Materials. The County's Contract Manager shall furnishthe Members advancenotice of all meetings. The County's Contract Manager shall provide, inadvance, copies of all the grant applications received for consideration and copies of material tobe studied or acted upon. Section 8. Agenda. The agenda shall be prepared by the County's Contract Manager and copiesdistributed in advance of the meeting. The materials and agenda shall be delivered 48 hours ortwo business days in advance of the meeting, to each committee member. Public comment shallbe at the beginning of the meeting. Section 9. Public Notice. Meeting agendas will be posted at the County Courthouse two businessdays in advance of the meetings. Section 10. Membership at Meetings. The Contract Manager may invite other County staff asdeemed necessary to provide information to the Citizen Grant Review Committee relevant toassisting with grant review. Section 11. Collaboration with the City of Aspen. Pitkin works with the City of Aspen to streamline the grant process for non-profits seeking funding from one or both entities and withthe intention of sharing information. This collaboration includes common application andreporting forms. In addition, the Pitkin County Citizen Grant Review Committee makesrecommendations to the City of Aspen regarding funding to health and human service agencies.The City of Aspen Finance Director attends County grant review meetings as a non-votingmember. ARTICLE VII Standard of Conduct I. Prohibition on Conduct A. Members shall abide by the County Standard of Conduct. B. Failure to comply with the Standard of Conduct could result in removal by the Board ofCounty Commissioners. BY-LAWSOF THE PITKIN COUNTY ELECTION COMMISSION Adopted April 14, 2004 Amended July 27, 2011via BOCC Resolution # ____________ ARTICLE I:NAME Section 1.Name. The name of this organization shall be Election Commission (“Commission”). ARTICLE II PURPOSE Section 1.Purpose. The purpose of the Commission is to perform those duties set out in Article III of the Pitkin county Home rule Charter. Specifically, any person aggrieved by the manner in which the County clerk and Recorder administers voter registration or performs election duties shall have the right to appeal such action to the Election Commission. ARTICLE III RESPONSIBILITIES Section 1.Functions. The Commission’s functions and responsibilities are as follows: 1.Receive inwriting any appeal from any person who feels they have been aggrieved by the manner in which the Clerk andRecorder administers voter registration or performs election duties. The appeal must be received within three (3) working days after the occurrenceof the act complained of. 2.Hear all evidence and make a timely determination on the appeal. ARTICLE IV Membership Section 1.Appointments. Appointments to the Commission shall be made by the Board of County Commissioners (“BOCC”). There shall be five (5) members. The Board of County Commissioners may appoint up to five (5) alternate members, who shall be permitted to vote only in the absence of a regular member. The Clerk and Recorder shall be an ex officio non-voting, sixth member and shall attend meetings of the Commission. Section 2.Term. Each Member shall be appointed for a two (2) year term, and shall be staggered so that not all terms expire at the same time. There shall be no fixed limit on the number of terms. Section 3.Qualifications. Member shall be registered electors in Pitkin County. To the extent possible, all members shall not be of the same political affiliation. Section 4.Compensation. Each member shall serve without pay. Section 5.Removal. A Member may be removed from the Commission for good cause only, by vote of the BOCC, after recommendation (for or against) is made by the Commission. The Chair shall request the BOCC to remove a Member who is absent from half the meetings. (In the case of extenuating circumstances, the Commission may choose to make an exception to this rule because the meetings cannot be regularly scheduled). Good cause for removal shall also include violation of the County Standard of Conduct. ARTICLE V Officers Section1.Officers. The officers of the Commission may be a Chair and Vice-Chair, and may include such other officers as the Commission may from time to time appoint. The chair and Vice-Chair shall be selected from the members of the commission. Section 2.Elections and Term of Office. The Chair and Vice-Chair shall be appointed by the Commission when they have a meeting if none currently exist. Subject to earlier termination, each officer shall hold office until the end of his/her term. These offices shall rotate. A member appointed to the office of chair of vice-chair shall have the option of declining the office. Any other officers shall be appointed by the Commission at any meeting and will serve at the pleasure of the Commission. Section 3.Vacancies. Should the office of the Chair of Vice-Chair become vacant, the Commission shall appoint the successor at the next meeting of the Commission, and such appointment shall be effective until the end of the successor’s term. Section 4.Duties. (1) Chair.The Chair shall preside at all meetings of the Commission and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/her from time to time by the Commission. She/he shall sign, in the name of the Commission, meeting minutes, resolutions and any other document authorized by the Commission. The Chair shall see to the execution of resolutions and procedures approved by the Commission. (2) Vice Chair. In the absence or disability of the Chair, the Vice Chair shall have all powers of and shall be subject to all restrictions upon the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Commission. ARTICLE VI Meetings Section 1.Regular Meetings. There shall be no regularly scheduled meetings. Section 2Special Meetings. .Upon receipt of an appeal, a special meeting shall be called within a reasonable time by the chairperson, by the clerk and recorder, or by written request of two members of the Commission. A minimum notice of seventy- two hours is required, unless the timeframe for said notice is waived. The waiver may be accomplished first orally, e.g. telephone, but in all events, the waiver shall be in a written agreement of a quorum of Commission members that must be in attendance. Section 3.Order of Business. At meetings of the Commission, the following shall be the recommended order of business: 1.Roll call 2.Reading and approval of minutes of last meeting 3.Old business 4.New business including any hearings on appeals 5.Executive session 6.Adjourn Section 4.Voting. Voting shall be either by voice or roll call vote. A roll call vote shall be conducted upon the request of a member of the Commission or at the discretion of the presiding office. Any action requiring a vote shall be decided by a simple majority. Section 5.Quorum. A majority of members of the Commission shall be necessary to constitute a quorum for the transaction of business. Once a quorum is made, it cannot be broken until the meeting is adjourned. Section 6.Parliamentary Procedure. The rules contained in Robert’s Rules of Order shall govern the Commission in allcases to which they are applicable and in which they are not inconsistentwith these Bylaws and Charter. Section 7.Meeting Notices, Supporting Materials, and Agenda. As outlined in Section 2, Article VI, the chair or Clerk and Recorder shall furnish the Members advance notice of all meetings. The agenda shall be prepared by the chair and the clerk and recorder. The agenda and any supporting materials shall be delivered at least one business day in advance of the meeting to each commission member. Section 8.Open to the Public. All meetings shall be open to the public except for executive session as authorized in the Colorado Open meetings law, C.R. S. 24-6-402. ARTICLE VII Conflict of Interest Section 1.Policy. A.In order to ensure the impartiality and integrity of their local government decision makers, as provided in section 8.6.1 of the County Charter, the people of Pitkin County intend to prohibit County policy-makers from participating in matters in which they have a conflictof interest. This prohibition applies to County policy-makers serving their elected or appointed terms and those who have concluded their terms of office. B.A conflict of interest is a disparity between the private interest and the official responsibilities of an individual in a position of trust in government. This code is intended to prevent conflicts of interest without obstructing fair and speedy resolution of issues that come before the County. Section 2.Prohibition of Conduct. A.Members shall abide by the County Standard of Conduct. B.If an issue arises in which a Member believes he/she may have a conflict of interest, he/she must divulge that potential conflict of interest to the County Attorney for an opinion on the validity of the conflict, and inform the Commission. If determined to be in conflict regarding the issue before him/her, he she will refrain from participation in discussion or vote on that issue. C.Failure to comply with the terms of this section may be deemed adequate cause for removal under Article IV Section 5. Notes: IV.3. Qualifications. We limited to registered electors of Pitkin County V.1. The chair and vice-chair shall be appointed only in the event of a meeting held in order to hear an appeal. BYLAWS OF THE PITKIN COUNTY FINANCIAL ADVISORY BOARD Adopted July 27, 2011 via BOCC Resolution # __________ ARTICLE I Name Section 1.Name. The name of this Pitkin County citizen board shall be the Financial Advisory Board (“Board”). ARTICLE II Purpose and Policy Section 1.Purpose. The purpose of the Board is to review fiscal policies and financial challenges of the County in order to gain understanding of the issue and to make recommendation to the BOCC about the issues. Section 2.Policy. The policy of the Board is to perform the duties of Article III Section 3.5 of the Pitkin County Home Rule Charter. Section 3.Additional Policies. The Board of County Commissioners (“BOCC”)may from time to time adopt additional policies to guide the activitiesof the Board. Such policies shallbe adopted by BOCC resolution. ARTICLE III Responsibilities Section 1.Functions. The Financial Advisory Board is established by the Home Rule Charter. The Financial Advisory Board shall review throughout the fiscal year the annual operating and capital improvement budgets, financial planning, assets, liabilities, receipts, expenditures, budget and accounting practices, and financial status of capital improvement programs for the County government and allthe taxing districts for which it is responsible. The Financial Advisory Board shall report its findings to the Board, the districts, and the public and make such recommendations as it deems appropriate. Section 2.Staff Liaison .The Finance Director shall serve as the Staff Liaison to the Board. The duties of the Liaison are: a.Assist with meetings and keep minutes b.Serve as liaison to the Board of County Commissioners c.Advise the County Manager’s Office of any unscheduled vacancies, whether existing members desire reappointment when their terms expire; of any change in staff liaison, and of any changes in by-laws d.Provide members with copies of the Standard of Conduct, Bylaws, and any adopted policies or codes applicable for service on the citizen board ARTICLE IV Membership Section 1.Appointments. Membership of the Financial Advisory Board is selected by the BOCC. There shall be five (5) membersand up to five (5) alternate members at the discretion of the BOCC. An alternate membershall serve a minimum of one (1) year prior to appointment as a regular member (unless no such alternates are available for appointment as a regular member). Section 2.Term. Each Member shallbe appointed for a two (2) year term, unless the Home Rule Charter or state law provides otherwise. Terms shall be staggeredso that continuity is preserved within the Board.There is no fixed limit on number of terms, but the BOCC shall access the performance of a member prior to appointing that member for another term. Section 3.Qualifications. Experience in one or more of the following areas is preferred; finance, tourism, real estate, construction and development, banking, retail, or government. Section 4.Compensation. Each Member shall serve without pay. Members may be reimbursed for necessary meals, mileage, training, and other expenses only if approved in advance by the staff liaison, and only if sufficient budget is available for the expense. Section 5.Removal. AMember may be removed from the Board for good cause only, by vote of the BOCC, after recommendation is made by the Board. The Chair shall request the BOCC remove a Memberwho is absent from more than 25% of the regularly scheduled meetings within a calendar year.(In the case of extenuating circumstances, the Board may choose to make an exception to this rule). Good cause for removal shall also include violation of the County Standard of Conduct. Section 6.Attendance . Members are expected to attend a minimum of 75% of regularly scheduled meetings. Section 7.Prohibition on Conduct . Members shall abide by the County Standard of Conduct. ARTICLE V Officers Section 1.Officers. The officers of the Board shall be a Chair and Vice-Chair, and may include such other officers as the Board may appoint from time to time. The Chair and Vice-Chair shall be selected from the members of the Board. Section 2. Elections and Term of Office. The Chair and Vice-Chair shall be appointed by the Board at the first regular meeting in May. Subject to earlier termination, each officer shall hold office for up to two years and until his/her successor shall have been duly appointed. A member appointed to the office of chair or vice-chair shall have the option of declining the office. Any other officers shall be appointed by the Board at any meeting. All officers serve at the pleasure of the Board. Section 3.Vacancies. Should the office of the Chair or Vice-Chair become vacant, the Board shall appoint the successor at its next regular or special meeting, Such appointment shall be for the unexpired portion of the term. Section 4.Duties. (1)Chair.The Chair shall preside at all meetings of the Board and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/her from time to time by the Board. The Chair shall execute and acknowledge, in the name of the Boardall recommendations and communications authorized by the Board. The Chair shall see to the execution of resolutions, procedures and policies, and adoption of minutes of the meetings of the Board. (2)Vice Chair.In the absence of the Chair, the Vice Chair shall have all powers recognized tothe Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. ARTICLE VI Meetings Section 1.Regular Meetings. Regular meetings shall be held at least once per quarter each year. The specific day for the conduct of Board meetings shall be determined by the Board in advance of the upcoming calendar year. A schedule of regular meetings shall be made available to the public through customary County procedure. The Board may from time to time resolve not to hold a regular meeting or to hold the meeting on a different day or time other than the regularly scheduled day or time. Section 2.Special Meetings. A special meeting may be called at any time by the Chair or by written request of two members of the Board. All special meetings must comply with notice requirements of the Colorado Open Meetings Law. Section 3.Order of Business. At regular meetings of the Board, the following shall be the recommended order of business: 1.Roll call 2. Reading and approval of minutes of last meeting 3.Public comment 4.Report of director 5. Old business 6. New business 7. Executive sessiondiscussion 8.Adjournment Section 4.Voting. Voting shall be either by voice or roll call vote. Any action requiring a vote shall be decided by a simple majority, except a recommendation forwarded to the BOCC shall be made by a majority of the entire membership of the Board. An alternate member shall be permitted to vote only in the absence of a regular member. Section 5.Quorum. Aquorum of the Board shall be constituted by the personal attendance of three of the five members of the Board. Once a quorum is made it cannot be broken until the meeting is adjourned. Section 6.Parliamentary Procedure. The rules contained in Robert’s Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or the Home Rule Charter. Section 7.Meeting Notices and Study Materials. The Director shall furnish the Members minutes of the previous meetings ofthe previous meetings and copies of material to be studied or acted upon, including an agenda and a quarterlyreport of the Directorprior to the conduct of each regular meeting. . Section 8.Agenda. The agenda shall be prepared by the Chair and director withcopies distributed in advance of each regular or special meeting. Section 9.PublicAccess. All meetings shall be open to the public, except for executive session as authorized in the Colorado Open MeetingsAct, C.R.S.§24–6-402. ARTICLE VII Conflict of Interest Section 1.Policy. A.In order to ensure the impartialityand integrity of their local government decision makers, as provided in section 8.6.1 of the County Charter, the people of Pitkin County intend to prohibit County policy-makers from participating in matters in which they have a conflict of interest. Thisprohibition applies to County policy-makers serving their elected or appointed terms and those who have concluded their terms of office. B.A conflict of interest is a disparity between the private interest and the official responsibilities of an individualin a position of trust in government. This code is intended to prevent conflicts of interest without obstructing fair and speedy resolution of issues that come before the County. Section 2.Prohibition on Conduct A.No Board membershall vote or otherwiseparticipate in a decision making process which affects any entity or property interest in which he/she has a financial interest or which any member of his/her family has a financial interest. Family is defined as spouse, parent, brother, sister, grandparent, child, grandchild, step-child, step-parent, step-grandparent, mother-in-law, father-in-law, brother-in-law, sister-in-law, son-in- law, daughter-in-law, or any individual who is part of the County policymaker’s immediate household. A Board member otherwise barred from participating in a discussion pursuant to this section, may, if requested by the BOCC, give information about the issue or transaction in which he/she has a financial interest. B.If an issue arises in which a Member believes he/she may have a conflict of interest, he/she must divulge that potential conflict of interest to the County Attorney for an opinion on the validity of the conflict, and inform the Board. If determined to be in conflict regarding the issue before him/her, he/she will refrain from participation in discussion or vote on that issue. C.Failure to comply with the terms of this section may be deemed adequate cause for removal under Article IV section 5. ARTICLE VIII Amendment Section 1.Amendment . These By Laws shall be the province of the BOCC and shall be adopted and amended only by action of the BOCC. BYLAWS OF THE OPEN SPACE / TRAILS BOARD OF TRUSTEES Adopted on July 27, 2011 by Resolution # ______ ARTICLE I Name Section 1.Name. The name of this board shall be the Open Space and Trails Board of Trustees (“Board”). ARTICLE II Purpose and Policy Section 1.Purpose. The purpose of the Board is to perform those duties set out in Article XIII of the Charter and to acquire, preserve, maintain and manage open space properties for multiple purposes including, but not limited to, recreational, wildlife, agricultural, scenic and access purpose; and to acquire, preserve, develop, maintain and manage trails for similar purposes. Section 2.Policy. The policy of the board is to further the purposes of the program as set out in Section 13.5.1. of the Pitkin County Home Rule Charter (“Charter”), as follows: 1.Incorporating or protecting significant wildlife habitat and corridors. 2.Preventing encroachment on flood plain and riparian areas. 3.Preserving historic agricultural and ranching activities. 4.Protectingother public lands from the impacts of development. 5.Preserving historic routes of ingress and egress to public lands and waterways. 6.Providing access to and from recreational or urban destinations. 7.Providing recreational opportunities throughout Pitkin County which are directly related to and not inconsistent with foregoing purposes. 8.Shaping development (greenbelt and viewplanes.) ARTICLE III Responsibilities Section 1.Functions. The Board’s functions are as follows: 1.Make recommendations to the Board of County Commissioners for the Acquisition and improvement of specific fee interests, options, easements, or other interests in real property from expenditures from the Open Space/Trails fund. 2.Make recommendations to and participate with the Board of County Commissioners in the hiring of a Director and participate in performance reviews of Open Space/Trails Director. 3.Establish priorities and criteria for the acquisition of Open Space and of Trails and for the management and maintenance of all properties acquired with expenditures from the Open Space/Trails fund. 4.Establish relationships with local and regional land trusts to more effectively discharge Board responsibilities. 5.Review Open Space/Trails elements of Comprehensive and Area plans and make recommendations concerning any open space-related changes to plans. 6.Make recommendations to the Planning & Zoning commission as warranted regarding open space/trails impacts of applications filed under the Pitkin County Land Use Code and regarding exactions or dedications required to fulfill the goals of the Open Space and Trails Program, as established in the Article XIII. ARTICLE IV Membership Section 1.Appointments. Appointments to the Board shall be made by the Board of County Commissioners (“BOCC”), as set forth in Section 13.3 of the Charter. There shall be five trustees. Section 2.Term. Each Trustee shall be appointed for a five year term, staggered so that one term expires each year, as set forth in, Charter Section 13.3.2 Section 3.Qualifications. One Trustee shall be appointed from each commissioner district and shall reside in the district throughout the Term. A Trustee shall hold no other county office or be employed by the county or any municipality, as set forth in Charter Section 13.3.1. Section 4. Compensation. Each Trustee shall serve without pay, as seth forth in Charter Section 13.3.1. Section 5.Removal. A Trustee may be removed from the Board for good cause only, by vote of the BOCC, after recommendation (for or against) is made by the Board. The Chair shall request the commissioners to remove a Trustee who is absent from more than six regularly scheduled meetings within a calendar ear. (In the case of extenuating circumstances, the Boardmay choose to make an exception to this rule). Good cause for removal shall also include violation of the conflict of interest policy. ARTICLE V Officers Section 1.Officers. The officers of the Board shall be a Chair and Vice-Chair, and may include such other officers as the Board may from time to time appoint. The Chair and Vice-chair shall be selected from the members of the Board. Section 2.Elections and Term of Office . The Chair and Vice-Chair shall be appointed by the Board at the first regular meeting in May of every two years. Subject to earlier termination, each officer shall hold office for one year and until his/her successor shall have been duly appointed. These offices shall rotate by district. A member appointed to the office of chair or vice-chair shall have the option of declining the office. Any other officers shall be appointed by the Board at any meeting and will serve at the pleasure of the Board. Section 3.Vacancies. Should the office of the Chair or Vice-Chair become vacant, the Board shall appoint the successor according to the rotation schedule at a regular or special meeting of the Board, and such appointment shall be for the unexpired portion of the term. Section 4.Duties. 1.Chair.The Chair shallpreside at all meetings of the Boar and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/her from time to time by the Board. She/he shall sign, execute and acknowledge, in the name of the Board, deeds, mortgages, contracts and other instruments and communications authorized by the Board. The Chair shall see to the execution of resolutions, procedures and policies approved by the Board. 2.Vice-Chair.In the absence or disability of the Chair, the Vice chair shall have all powers of and shall be subject to all restrictions upon the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. ARTICLE VI Meetings Section 1.Regular Meetings. Regular meetings shall be held on the first and third Thursdays of eachmonth, provided that the board may from time to time resolve not to hold a regular meetingor to hold the meeting on a different day or time other than the regularly scheduled day ortime. Section 2.Special Meetings. A special meeting may be called at any time by the chairperson or by written request of two members of the Board. A minimum notice of seventy-two hours or three business days is required, unless said notice is waived with a written agreement of a quorum of Board members or by all members in attendance. Section 3.Order of Business .At regular meetings of the Board, the following shall be the recommended order of business: 1.Roll call 2.Reading and approval of minutes of last meeting 3.Public comment 4.Report of director 5.Old business 6.New business 7.Executive session 8.Adjourn Section 4.Voting. Voting shall be either by voice or roll call vote. A roll call vote shall be conducted upon the request of a member of the Board or at the discretion of the presiding officer. Section 5.Quorum .A majority of members of the Board shall be necessary to constitute a quorum for the transaction of business. Once a quorum is made, it cannot be broken until the meetingis adjourned. Section 6.Parlimentary Procedure .The rules contained in Robert’s Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent withthese Bylaws and the Charter. Section 7.Meeting Notices and Study Materials .The Director shall furnish the Trustees advance notice of all meetings. The Director shall deliver, in advance, minutes of the previous meetings and copies of material to be studied or acted upon, including an agenda and a monthly report of the Director, covering items that might otherwise complicate the agenda. Section 8.Agenda. The agenda shall be prepared by the Chair and Director and copies distributed in advance of the meeting. Other items of the agenda shall include but not be limited to disposition of minutes of the previous meeting and of intervening special meetings, committee reports, as well as old and new business. (The minutes and agenda shall be delivered 48 hours or two business days in advance of the meeting, to each board member) Section 9.Open to the Public. All meetings shall be open to the public, except for executive session as authorized in the Colorado Open Meetings law, C.R.S. 24-6-402. ARTICLE VII Conflict of Interest I.Policy. A.In order to ensure the impartiality and integrity of their local government decision makers, as provided in section 8.6.1 of the County Charter, the people of Pitkin County intend to prohibit County policy-makers from participating in matters in which they have a conflict of interest. This prohibition applies to County policy-makers serving their elected or appointed terms and those who have concluded their terms of office. B.A conflict of interest is a disparity between the private interest and the official responsibilities of an individual in a position of trust in government. This code is intended to prevent conflicts of interestwithout obstructing fair and speedy resolution of issues that come before the County. II.Prohibition on Conduct A.No Trustee shall vote or otherwise participate in a decision making process which affects any entity in which he/she has a financial interest or which any member of his/her family has a financial interest. Familyis defined as spouse, parent, brother, sister, grandparent, child, grandchild, step-child, step-parent, step-grandparent, mother-in-law, father-in-law, brother-in-law, son-in-law, daughter-in-law, or any individual who ispart of the County policy maker’s immediate household. A Trustee otherwise barred from participating in a discussion pursuant to this section, may, if requested by the Board, give information about the issue or transaction in which he/she has a financial interest. B.If an issue arises in which a Trustee believes he/she may have a conflict of interest, he/she must divulge that potential conflict of interest to the County Attorney for an opinion on the validity of the conflict , and inform the Board. If determined to be in conflict regarding the issue before him/her, he/she will refrain from participation in discussion or vote on that issue. C.Failure to comply with the terms of this section may be deemed adequate cause for removal under Article IV section 5. BYLAWS OF PITKIN COUNTY PLANNING AND ZONING COMMISSION Amended by Resolution # ___________on July 27, 2011 ARTICLE I Name Section 1.Name. The name of this Pitkin County citizen board shall be the Planning & Zoning Commission (“Board”). ARTICLE II Purpose and Policy Section 1.Purpose. The purpose of the Board is to perform those duties set out in Article III of the Pitkin County Home Rule Charter, and to have such authority to act as provided by State Statute and by the Board of County Commissioners in the Pitkin County Land Use Code. Section 2. Policy. The Board may from time to time adopt policies to guide the activities of the Board. Such policies will be adopted by Board resolution and shall remain in effect for no longer than five years unless readopted by a subsequent resolution. ARTICLE III Responsibilities Section 1. Functions. The Board’s functions and responsibilities, as set forth in the Pitkin County Land Use Code and Colorado Revised Statutes Title 30, Article 28, Part l, Section 101, et seq. include such duties as may be described therein. ARTICLE IV Membership Section 1.Appointments. Appointments to the Board shall be made by the Board of County Commissioners (“BOCC”). There shall be not less than 3 and not more than 9 members pursuant to C.R.S. 30-28-103 (1) as amended. Section 2.Term. Each Member shall be appointed for a three (3) year term, pursuant to CRS 30- 28-103. 1 Section 3.Qualifications. Each Member and alternate Member shall be a resident of Pitkin County. Section 4.Compensation. Each Member shall serve without pay. Section 5.Removal. A Member may be removed from the Board for violation of the Standard of Conduct adopted by the Board of County Commissioners in Ordinance 028-02, including violating this Board’s policy on absenteeism. The Chair shall request the Commissioners to remove a Member who is absent from more than one-third of the regularly scheduled meetings within a calendar year. (In the case of extenuating circumstances, the Board may choose to make an exception to this rule). ARTICLE V Officers Section 1.Officers. The officers of the Board shall be a Chair and Vice-Chair, and may include such other officers as the Board may from time to timeappoint. The Chair and Vice-Chair shall be selected from the members of the Board. Section 2. Elections and Term of Office. The Chair and Vice-Chair shall be appointed by the Board at the first regular meeting in May. Subject to earlier termination, each officer shall hold office for up to two years and until his/her successor shall have been duly appointed. A member appointed to the office of chair or vice-chair shall have the option of declining the office. Any other officers shall be appointed by the Board at any meeting and will serve at the pleasure of the Board. Section 3.Vacancies. Should the office of the Chair or Vice-Chair become vacant, the Board shall appoint the successor at a regular or special meeting of the Board, and such appointment shall be for the unexpired portion of the term. Section 4.Duties. (1)Chair.The Chair shall preside at all meetings of the Board and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/herfrom time to time by the Board. She/he shall sign, execute and acknowledge, in the name of the Board, deeds, mortgages, contracts and others instruments and communications authorized by the Board. The Chair shall see to the execution of resolutions, procedures and policies approved by the Board. (2)Vice Chair.In the absence or disability of the Chair, the Vice Chair shall have all powers of and shall be subject to all restrictions upon the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. 2 ARTICLE VI Meetings strd Section 1.Regular Meetings. Regular meetings shall be held on the 1and 3Tuesday of each month, provided that the Board may from time to time resolve not to hold a regular meeting or to hold the meeting on a different day or time other than the regularly scheduled day or time, or to hold additional regular meetings. Section 2.Special Meetings. A special meeting may be called at any time by the chairperson or by written request oftwo members of the Board. A minimum notice of twenty-four hours is required, unless said notice is waived with a written agreement of a quorum of Board members or by all members in attendance. Section 3.Order of Business. At regular meetings of the Board, the following shall be the recommended order of business: 1.Roll call 2.Commissioner comments 3.Staff comments 4. Public comment 5. Reading and approval of minutes of last meeting 6.Old business 7.New business .8. Adjourn Section 4.Voting. Voting shall be either by voice or roll call vote. A roll call vote shall be conducted upon the request of a member of the Board or at the discretion of the presiding officer. Any action requiring a vote shall be decided by a simple majority. Section 5.Quorum. A majority of members of the Board shall be necessary to constitute a quorum for the transaction of business. Section 6.Parliamentary Procedure. The rules contained in Robert’s Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and the Charter. Section 7.Meeting Notices and Study Materials. The Community Development Director or his/her designee shall furnish the Members advance notice of all meetings. The Community Development Director or his/her designee shall deliver, in advance, minutes of the previous meetings and copies of material to be studied or acted upon, including an agenda and a monthly report of the Director, covering items that might otherwise complicate the agenda. Section 8.Agenda. The agenda shall be prepared by the Chair and the Community Development Director or his/her designee and copies distributed in advance of the meeting. Other items of the agenda shall include but not be limited to disposition of minutes of the previous meeting and of intervening special meetings, committee reports, as well as old and new business. (The 3 minutes and agenda shall be delivered at least 48 hours or two business days in advance of the meeting, to each boardmember). Section 9.Open to the Public. All meetings shall be open to the public, except for executive session as authorized in the Colorado Open Meetings law, C.R.S. 24 –6-402. ARTICLE VII Standard of Conduct I.Prohibition on Conduct A.Members shall abide by the County Standard of Conduct. B.Failure to comply with the Standard of Conduct could result in removal by the Board of County Commissioners. County/planning/lance/bylaws 4 BY-LAWS THE PITKIN COUNTY TRANSLATOR ADVISORY BOARD Amended July 27, 2011via BOCC Resolution #____________ ARTICLE I:NAME Section 1.The name of this organization shall be Pitkin County Translator Advisory Board. ARTICLE II:PURPOSE Section 1.Dueto the mountainous terrain of Pitkin County, it is impossible to directly receive television and radio broadcast signals. Therefore, the Translator Advisory Board will provide the Pitkin county Board of Commissioners with input concerning operations of an economical system for re-broadcasting of television and radio signals for the citizens of Pitkin County. ARTICLE III:RESPONSIBILITIES Section 1.To serve in an advisory capacity to the Board of county Commissioners and translator department staff. Section 2.To formulate policy regarding areas served by the translator system and signals re-broadcast to those areas. These policies shall include, but not be limited to selection of television and radio stations on the translator system and the administration of Public Service Announcements. Section 3.Perform analysis of existing methods and recommend plans to implement new or better methods of providing television and radio signals to the citizens of Pitkin County. Section4.Analyze existing funding mechanisms and recommend new methods of funding the services provided. ARTICLE IV:TRANSLATOR ADVISORY BOARD Section 1.The Translator Advisory Board shall consist of five regular and two alternate members. Open to allindividuals who reside full time in Pitkin County translator reception area with preference given to Pitkin county residents. The Translator Advisory Board shall try to have representations from the following areas: Aspen, Basalt/Emma, Crystal Redstone, Meredith/Thomasville and Woody Creek/Capitol Creek Valleys. Section 2.Members of the Translator Advisory Board shall serve two-year term, or until the successor is appointed and takes office.Terms shall be arranged ona staggered basis. This plan will assure that approximately one half of the Boardwill at all times be second year members. There shall be no fixed limit on thenumber of terms served. Section 3.In April of each year, the Pitkin County Board of commissioner shall consider reappointments and new appointments to the Translator Advisory Board for expired terms that end on April 1.When vacancies occur on the Board, notices of such vacancies shall be published and applications reviewed by the Pitkin County Board of Commissioner and replacement shall be determined by the same. Section 4.OFFICERS. The officers of the Board shall be a Chair and Vice Chair. The Chair and Vice Chair shall be selected by the members of the Board. Section 5.ELECTIONS AND TERMOF OFFICE. The Chair and Vice Chair shall be appointed by the Board at the first regular meeting of a calendar year. Subject to early termination, each officer shall hold office for up to two years and until a successor has been appointed. TheChair and the Vice Chair shall serve at the pleasure of the Board. Section 6.VACANCIES. Should the office of Chair or Vice Chair become vacant, the Board shall appoint a successor at its next regular or special meeting. Such appointment shall be for the unexpired portion of the previous term. Section 7.DUTIES. (1)Chair. The Chair shall preside at all meetings of the Board and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned from time to time by the Board. The Chair shall execute and acknowledge, in the name of the Board, all recommendations and communications authorized by the Board. The Chair shall see to the execution of resolutions and adoption of minutes of the meetings of the Board. (2)Vice Chair. In the absence of the Chair, the Vice Chair shall have all powers recognized to the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. Section 8.A vacancy on the PitkinCounty Translator Advisory Board shall occur upon resignation, death, or upon two unexcused absences of a member for regular meetings, or upon expiration of a member’s term. ARTICLE V:MEETINGS Section1.Meetings shall be held on a regular bi-monthly basis, or as needed. Contact staff liaison for exact time and location of meetings. Section 2.All meetings of the Translator Advisory Board will be open to the public