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HomeMy WebLinkAboutpitkin.planning.264334200851 (5)1.11 M DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and /or P &Z Ordinance for the BOCC and /or P &Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat(s) Parcel ID Date: 8/8/11 Description: Chapman Film Shoot Temporary Commercial Use /Speical Event Permit This permit originally created as a Planning permit, 0067.2011.PLAN, and then canceled The fees were collected on that permit, and a receipt adjustment to transfer the $ to this permit. Project Address: 233 AIRPORT RD, ASPEN, CO 81611 Property Owner: PITKIN COUNTY Owner's REP: CHAPMAN FILM LLC REP's Email: doug @4weiser.com Referrals: ALL OTHER REFERRALS Comments Due Date: Meetings: Meeting Date: Review Body: Public Hearing? Notice Date: Meeting Notes. 1st Meeting: Approvals: BOCC Resolution #. BOCC Ordinance #: Admin Determination #: 058 -2011 Address: 233 AIRPORT RD, GATE 7 ASPEN, CO 81611 Address. 555 KATIE PARK SNOWMASS, CO 81654 Other Referrals 2nd Meeting: case NO: srtuZa - Planner: Mike Kraemer # Copies: Allocated Hours: 3 % Over Hours: 3.6 Owner Phone: REP's Phone: (970) 948 -1626 3rd Meeting: PSZ Determination #: HO Determination #. Other Information: VRApproval Date: VR Expires Date: Remarks: Plat Recorded Date: Plat (Bk, PG): Application Type: PITKIN COUNTY COMMUNITY DEVELOPMENT Permit Receipt RECEIPT NUMBER 00031284 Name: Chapman Film LLC Project Address: NO ADDRESS ASSIGNED Type: check # 5026 Permit Number Fee Description 0028.2011.PSPE PP- Special Event Flat Fee 0028.2011.PSPE PP- Clerk Tech Fee Total: Date:8 /8/2011 Amount 624.00 25.00 649.00 ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A SPECIAL EVENT PERMIT FOR THE CHAPMAN FILM SHOOT Administrative Decision No._�5?2011 RECITALS 1. Pursuant to Subsection 4- 30 -50(i) of the 2006 Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ( "Director") may approve a permit for special events. 2. Chapman Film LLC and Mpower (hereafter, the "Applicant ") have applied to the Director for approval of a Special Event Permit to film a movie at the Pitkin County Airport from 9:OOPM to 4:30AM on August 8`" and 9' The film will utilize the baggage claim and the airport parking lot. Approximately 13 people (crew and actors) will participate in the filming session. 3. The Applicants formally requested to the Board of County Commissioners (BOCC) to use the Pitkin County Airport. The BOCC approved the film shoot at a recent work session. 4. The Applicants have provided a Certificate of Insurance demonstrating adequate General Liability coverage using standards acceptable to the Risk Manager (and naming Pitkin County as an Additional Insured). 5. This application was verbally referred to the Sheriffs Office who acknowledged that the airport would be used in this fashion. 6. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 4- 30 -50(i) of the Land Use Code. NOW THEREFORE BE IT RESOLVED that the Community Development Director of Pitkin County does hereby grant approval for the Chapman Film LLC and Mpower Chapman Photo Shoot Special Event Permit subject to the following conditions: The Applicant shall adhere to all material representations made in, or in connection with, the application. 2. Failure to comply with the conditions of approval may result in revocation of this permit. Page 1 of APPROVED this day of August, 2011 L Cindy Tiouben Community Development Director PID#: 26433420851 SPE020 -11 Page 2 of 2 PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE /SPECIAL EVENT PERMIT APPLICATION Please answer the following questions in detail If an item does not pertain to your activity /event, please mark it "N /A." 1. Name of event/activity: Chapman(Feature Film) 2. Location of evenUactivity: Aspen /Pitkin County Airport 233 E. Airport Rd, Aspen, Colorado 3. Type of event/activity (parade, assembly, sporting event, filming, etc.): Filming of independent feature film If the event/activity involves movement (e.g., parade, foot race), describe the route, including starting and dispersal locations, and attach a map. 4. Name of applicant (sponsoring organization /event coordinator): Chapman Film LLC and MDower(Doua Weiser - Producer) Address: 555 Katie Park Ln Snowmass, CO 81654 Phone(s): 970-948-1626 E -mail: doua@4weiser.com Name and title of person primarily responsible for oversight of event/activity: Brandon Luck McDuffev (Unit Production Manager) Address: 1354 Barber Dr. Carbondale, CO 81623 Phone(s): 970-355-4219 E -mail: b.luckmcduff(aomail.com Cell phone, radio frequency or other means of contact during the evenUactivity: 5. Date(s) of event/activity: ad 1 R U6,6 - .? Oil Starting time(s): 9pm(includino production setup) Ending time(s): 4:30am(including production breakdown) 6. Number of people involved (including participants, staff (including volunteers), anc spectators): 13 crew members and 3 actors 1101 )6 12. Will you be providing portable toilets and /or hand - washing stations? N/A If so, where will they be located and how many will be provided? Describe the types, number and location of trash /recycle containers to be provided: Trash /recycle containers and toilets/hand- washing stations must be removed within 24 hours of the event/activity. Name, title, address, e-mail and telephone number(s) of person responsible for clean up: Film Production crew will be responsible for any clean -up that is needed Brandon McDuffey(Unit Production Manager) 970- 355 -4219 b IuckmcduffCa)gmail corn 13. Will beer, wine, or other alcoholic beverages be dispensed at your event? N/A If YES, complete Attachment D and contact the County Clerk & Recorder's Office to determine if you need to obtain a State of Colorado Special Event Liquor License Permit. 14. Are you requesting use of any County properties (e.g., parks, trails)? Yes If YES, please specify: Airport terminal area baggage claim area airport parkina lot (requesting all locations during night) The County may require applicant to post financial security to ensure restoration /revegetation of County property. 15. Are you requesting road closures? No If YES, please include date(s) and times: Road From To Date Road From To . Date If road closures are approved, the permittee will be required to publish notice of the closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not require road closures, will your event/activity use any public or private roads? N/A If YES, describe: 17. Where will you provide parking? Request Parking in airport parking lot for 10 or less vehicles(equipment crew, and Production) Number of spaces available at each location: Describe any arrangements made for towing illegally parked vehicles: �J 18. Will shuttle service be provided? N/A If YES, describe shuttle service (including hours of operation) and methods to be used to encourage use of public transit: 19. Describe traffic control measures to be instituted: N/A The film production will have very little impact during the use of the airport parking lot 20. How many personnel will be provided for security, and traffic and parking control? N/A Identify any subcontracted security and traffic /parking control service providers (name, address, contact person, telephone number(s), and e- mail): Law enforcement services will be charged out at the current hourly rate established by the Sheriff's Department and ONLY if resources permit. The Sheriff reserves the right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further information, contact the Sheriff's Office_ 21. How many and what size vehicles and equipment do you plan to use to stage the event/activity? Please provide the location for staging of all vehicles and equipment. 10 vehicles 15' enclosed equipment truck 2 vehicles(Ford Aspire and Mustang) used in scene. 7 vehicles for crew transportation 22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the event/activity? No If YES, please describe: 23. Describe any special requirements or aspects of your event/activity that have not been covered above: Permission to manipulate lighting of certain areas using minimal additional lights. * ** ALL APPLICANTS Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment A ). A Safety and Operations Plan is required for planned events /activities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any demand for services generated by a planned event/activity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office upon review of the Safety and Operations Plan. I certify that I am an authorized representative of the applicant, Doug Weiser , and have the power to execute this application on behalf of the above -named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that any Temporary Commercial Use /Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination /BOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use /Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post -event debriefing with referral agencies, affected citizens and other interested /involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The permittee shall adhere to all representations made in the application and in public meetings. Signature of Authorized Representative of Applicant Title Print Name Address 5' ATTACHMENT A SAFETY AND OPERATIONS PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and /or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. • Is this a corporate- sponsored event for profit? ❑ or a non - profit event? 9 (Check one.) The following statements assess the level of risk to the participant/citizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate boxes.) ❑ YES E2 NO A) Does the event pose risks to the individual participants and public safety? ❑ YES @ NO B) Does the event occur in wilderness, swift water /open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriff's Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs -DOLA Grant. A Safety and Operations Plan must be completed by all applicants. It can be written in outline format. It should: Outline, in detail, all of the activities, risks, or other safety issues associated with staging or participating in your event. Scene Action Description The main character(Alex) arrives at airport. Alex walks through terminal. Alex gets bag off to the side of the baggage claim area. Alex rents car from Car Rental clerk(Claire). Alex and Claire dialogue. Alex walks to parking lot and gets in his rented car.`See attached script Production Risks If additional lights are needed in select areas. The lights will be properly equipped with safety weights as to prevent any chance of the light falling to the floor. Any cables used in all(public and private) will be properly secured to the floor as to prevent any hazard to walking paths. The setup of the equipment will be executed /monitored by film industry professionals. Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers /frequencies (e.g., cell phone, radio). Where will this individual be located during the event? • Brandon Luck McDuffey -Unit Production Manager (970)355 -4219, b.luckmcduff(damail com Location: On location at Aspen /Pitkin County Airport with production crew. B. Who has overall responsibility for the safety of the event? • Brandon Luck McDuffey -Unit Production Manager (970)355 -4219, b.luckmcduffOgmail.com Location: On location at Aspen /Pitkin County Airport with production crew. • Tom Nicholson -1I Assistant Director (781)771 -9300, tenl780)aol.com Location: On location at Aspen /Pitkin County Airport with production crew. C. Describe (bullet topics) your safety briefing for event staff. • Knowledge of nearest emergency contact. • Knowledge/ Map of nearest medical facilities. • Access to First Aid kit. • Knowledge of properly executing equipment setup(securing cables, securing lights, securing any loose equipment that may be hazardous) D. Outline, in detail, your safety pre - plans. 1) Is your written safety /security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart) may be helpful. • N/A b) Requests for assistance procedures. • N/A G) Event communications plan. Drawings may be helpful • N/A 2) Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access routes and hazards. 3) Outline, in detail, how you will detect and respond to event emergencies. • Emergency situation will be assessed and treated personally with production first aid kit or treated by additional emergency response depending on the severity of accident. Emergency response will be activated via 911 or from contact sheet provided in application. 4) Describe event - provided emergency medical personnel, facilities and provisions for staff and participants. • N/A Will your event's safety facilities (aid stations, heli- spots, etc.) be prominently and clearly marked? If so, how? • N/A (The event may be required to supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments, or private providers for quotes and availability.) E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed (e.g., road crossings, stream crossings, etc.)? • All equipment(lights /cables) will be properly addressed and secured as to eliminate our low risk hazards. What are your inclement weather contingency plans? • All crew and actors will be properly briefed and provided with aid to inclement weather situations during the scene in the airport parking lot. All other scenes will take place indoors. • If severe weather conditions exist, we may request permission to reschedule the parking lot scene. N ,a40C)R ° CERTIFICATE OF LIABILITY INSURANCE oso o1 l THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: H the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terns and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Dewitt Stern of California Insurance Services 801 North Brand Blvd, Suite 650 Glendale, CA 91203 NAM "`T Carlos Lavin PNONE (818) 623 -5439 ; Nq 818) 623 -5479 E#1A IL dewittstem.com ADDRESS: clavin@dewiffstem.com GENERALLMUNUTY _ PRODUCER C P hone No. (818) 623 -5400 Fax No (8 18) 623 -5500 INSURER(S) AFFORDING COVERAGE NAIC Y INSURED Chapman Film LLC 555 Katie Park Ln INSURERA: EFM - Empire Fire and Marine Insurance Com an 21326 INSURER B: NUF - National Union Fire Insurance Company of PiMburgh, PA 19445 INSUR C: Snowmass, CO 81654 INSURER D: PREMI DAMA TORENTED PREMISES RELATE ence INSURER E: MED EXP (Arty we Person) $ 5,000 Phone No. 970 948 -1626 Fax No. _ INSURER F: COVERAGES CERTIFICATE NUMBER' RFVIRInm NIIMRFR. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE IADDL$UBR POLICY NUMBER POLICYEFF M POLICY EXP MMIDD/VYYY LIMIT$ EFM GENERALLMUNUTY F10125196 07/09/2011 08/23 /2011 EACH OCCURRENCE $ 2 X COMMERCIAL GENERAL LIABILITY � CL ^ AIMS -MADE OCCUR PREMI DAMA TORENTED PREMISES RELATE ence E 100,000 MED EXP (Arty we Person) $ 5,000 PERSONAL 8 ADV INJURY $ 2 , 000 , 00 GENERALAGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS- COMP/OP AGG $ 2,000,000 POLICY PRO- LOC $ EFM AUTOMOBILE UABIUTY ANY AUTO F10125196 07/09/2011 08/23/2011 COMBINED SINGLE LIMIT (Ea amtlent) $ 2 000000 BODILY INJURY (Per Person) $ Included ALL OWNED AUTOS BODILY INJURY (Peramtlent) s Included FM X SCHEDULED AIfr05 HIRED AUTOS F10125196 07109/2011 08123/2011 PROPERTY DAMAGEAN.1Am (PeramdeM) „�,, -1 125,000 500 X NON -OMED AUTOS $ X I AUTO PHYSICAL DAMAGE $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LUIB CLAIMS -MADE DEDUCTIBLE $ $ RETENTION $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS UABILITY YIN ANY PROPRIETORIPARTNEREXECUTIVE OFFtCERAAEMBER EXCLUDED? NIA EL EACH ACCIDENT f EL DISEASE -EA EMPLOYE r l $ (Mandatory In NH) If yes, Oescnbe under DESCRIPTION OF OPERATIONS below EL DIGEASE- POLICY LIMIT $ EFM Inland Marine F10125196 07/09/2011 I 08/23 12011 See Attached DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Adach ACORD 101, Additional Remerlm Scheduk, N more space is required) Coverage Location United States $ Canada Certificate Holder is named as an Additional Insured and Loss Payee as their Interests may appear. Production Chapman All coverages expire at 12:01 a m. Standard Time. Pitkin County, Colorado ATTN: Mike Kraemer 130 S. Galena Street Aspen, CO 81611 United States Of America No. i (970) 920 -5482 Fax No SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORED REPRESENTATIVE 257591- 515522- 343776 ©1988 -2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORD This certificate of msurenoe does not affirmatively or negatively amend, extend, or alter the coverage afforded by the insurance polity ADDITIONAL COVERAGE DETAILS DATE (MMIDDMI) 08/0812011 INSURED Chapman Film LLC The following is attached to and made part of certificate 257591 - 515522- 343776. Policy Details Coverage Limit Deductible Inland Marine Company: Empire Fire and Marine Insurance Company Policy Number FI0125196 'Period. 07/09/2011 - 08/23/2011: 45 Day(s) Miscellaneous Rented Equipment 150,000 1,500 Props, Sets & Wardrobes Excluded Negative Film or Videotape Excluded Faulty Stock, Camera & Processing Excluded Extra Expense Excluded Third Party Property Damage 500,000 2,000 Hired /Non -Owned Physical Damage- Aggregate 500,000 Hired /Non -Owned Physical Damage -Per Vehicle 125,000 10% of loss, $2,500 minimum, $7,500 maximum Terrorism Included *All coverages expire at 1201 a.m. Standard Time. Coverage is not afforded for stunts & pyrotechnics except for those declared, scheduled and accepted by the insurance company(s). For a complete listing of coverages, terms, conditions and exclusions, please view your policy. APM -CERT- DETAILS 1205 257591- 515522- 343776 /(