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Home My WebLink Aboutbocc.con.amended.101.2010A CLERK'S CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING /ARCHIVING CONTRACT #: 101 -2010 A ORIGINATING DEPARTMENT/DIVISION: Attorney - Healthy Rivers CONTACT PERSON: Lisa MacDonald PHONE #: x5191 PROJECT NAME: Water Rights Engineering Services ❑ BOCC AGENDA ITEM ®STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (per Revised Procurement Code 7/2005) ❑ Over $50,000 (Requires County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: ®None ❑Informal ❑Formal ❑Sole Source ❑Emergency ['State Bid ❑ NIA ❑Compliance with House Bills 06 -1343 and 07 -1073 — Immigration Form (Under $10,000, Letters of Engagement, etc sign *DOLLAR AMOUNT: $30,200 BUDGET LINE ITEM/LEDGER NUMBER: 12383 - 00000 -82012 ✓ CHECK CONTRACT TYPE: ZServices /Maintenance ❑Employment (for county employees) ❑License/Use ❑Intergovernmental Agreement (Requires BOCC Action) ELease [Non-Profit EConstruction ❑Quasi - Public ❑Goods, Equipment, Supplies ❑Grant Agreements (Requires BOCC Action) ❑Other (e.g. revenue) ZChange Order /Contract Amendment l e/ CONTRACTOR: Bishop, Brogden & Associates COMPLETE LEGAL OF NAME OF BUSINESS (if different from contractor) Contract Execution Date:April 22, 2010 Contract End Date: open - work/time is dependent upon water court filing Automatic Renewal: ❑Yes ZNo Term of Contract: see contract end date All Contracts should be proofed for the following: ✓ ZNo Pages Missing ✓ ®If a Page is Left Intentionally Blank —Note on Page ✓ Page numbered consecutively ` V ✓ ZAII Signatures Affixed {( ✓ ®A11 Dates Filled In t/ ✓ ZAII Other Blanks Filled In ✓ ZAII Exhibits Attached ✓ ZHB 06 -1343 and 07 -1073 (Immigration Legislation) Included in RFP and/or Contract ✓ ❑All Legal Descriptions Attached (if applicable) ✓ ❑Notice of Award/Notice to Proceed Attached (if applicable) ✓ ['Warranty (if applicable) ✓ ❑Special Instructions for Finance Department: ✓ ZSent to Clerk and Recorder for Scanning/Archiving ✓ ZAuthorized Staff Person's Name: Lisa MacDonald BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. ;;i.' ' + 7••• --• '• l ker&as':S!�'3.t'rr- t .: G:ia /grefSYBXJ .. FEF514T\eX6 , wW:2u+c- - e s ,. . a rr:zv�u.- r - i:crvn - c-as - rc - Rev 12/27/10p Contract # 1 01 -2010 Project Coding: 12383 -00000 -82012 Original 4 hilrEIN COUN v),cv CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: A BBA Water Consultants 333 W Hampden Ave Suite 1050 Denver, CO $0110 The Contract dated April 22, 2010 between the Board of County Commissioners of Pitkin,County (the "County") and BBA Water Consultants is hereby amended as follows: Description of Change: Additional. Scope of Work as attached in Exhibit A to this contract amendment. Reason for Change: Scope of work for Phase I has been completed That scope took us through completion of a water court application and engineering report, Phase 11 will include . work to be completed in negotiating with objectors in the case, including - reviewing initial comments from the objectors and providing a response to those comments. Original Contract Price $ 22,500 Net Increase/Decrease in Contract Price (this change order) $ 30,200 In all other respects the Agreement is in full force and effect and remains unchanged by this Amendment. C/r . . Ely, Pi : a -Coon Arley Date / gee /, Michael A Sayler Date BBA Water Consultants • 1 .,:tf fa •M'd, cd'm'1 _. FASO.tlf.0"afi::i58"kl.. FiI.S'ed2.T_- �uva ^ezaY.rS...L_ t w.roas. .Y.re -.�.� _ a&[,- +m:Y.. :- r .a- J+ _. rtrvumw a ware._ xw ' I MEMORANDUM BSA • water consultants B ISHOP- BROGDEN ASSOCIATES, INC. To: John Ely, Tim Beaton, Aaron Ladd From: Mike Sayler Subject: Stapleton Brothers Ditch Change to ISF Purposes — Scope of Work — Phase II Job: 1001 MO Date: August 4, 2011 This memorandum summarizes the proposed scope of work for Phase II of the Stapleton Brothers Ditch change of use to instream flow purposes, Our March 31, 2010 letter defined a scope of work for. Phase I. That scope took us through completion of a water court application and engineering report. Phase 11 will include work to be completed in negotiating with objectors in the case, including reviewing initial comments from the objectors and providing a.response to those comments. Some of the work in Phase II involves analyses of issues that we previously anticipated would be raised by objectors. Some of that work has already been done and billed in our previous invoices to the County. Those tasks which are already completed and invoiced will be noted below. All of the other tasks listed herein have yet to be completed. 1. Analyze the "duty" or amount of water required per irrigated acreage as stated in the Stapleton' Brothers Ditch decree, and as actually has occurred. Also analyze the duty of water (decreed and actual) for various other ditches in the Roaring Fork Valley and throughout western Colorado. Compare the Stapleton Brothers Ditch duty to the other ditches. This issue was anticipated and the analysis is already completed. The cost of this task is approximately $2,500. 2. Preliminary review of objectors comments. Comments were received from Maroon Creek, LLc, Roaring. Fork Land and Cattle Company (RFLCC), Starwood Metro District, the City of Aspen and Basalt Water Conservancy District and discuss with legal counsel and the CWCB. This task is also completed. The cost of this task is approximately $1,400. 3. Review Division Engineer's Summary of Consultation and discuss with the Division Engineer, This task is also completed. The cost of this task is approximately $700. 4. Prepared detailed accounting forms showing how the Stapleton Brothers Ditch water rights would . • be accounting for in the future. This task is also completed. The cost of this task is approximately $900. 5. Conduct a detailed review of objectors comments. We are currently in the process of completing a more detailed review of the objector comments referred to in (2) above. The task will involve further research of the objectors concerns, as well as review of the objectors water rights in order to determine inconsistencies with the concerns that may be apparent with the .objectors water rights. The cost to complete this task is estimated to be approximately $2,300. 6. Meetings/conference call with objectors. We envision the need to meet or hold conference calls' with the objectors in order to discuss the issues raised and determine if there is potential . for resolution of those issues. This task will entail preparing for and attending those meetings. The cost to complete this task is estimated to be approximately $6,200. 7. Prepare an engineering letter report to respond to the issues raised by objectors. This task will involve additional analyses of the issues raised by objectors, including, but not limited to historical diversions, irrigation efficiency, delayed return flows, ditch losses,' duty of water, HUP protection, future instream flow credits and future ' operations. We are currently studying each of It- v uatifffa rAn ., r . r M ri r ... _ • :.. -.r . »:aSAsA_ ..: _ k4;y; _ r.- �.�_:d�..:rcabs _. �ifw�:a..et3.r.•c:/zr s£4.;fa71 _ i .:af�,S::...:.'.�..�.w....,.A _ f<; -_...- .. , •r - •�.: r�� s - c:zfr.tvaxsxitxa._ E.zn- Tratreca - ::- • refs ._ John Ely, Tim Beaton, Aaron Ladd Page 2 August4,2011 these issues further and working with legal counsel to determine which ones need to be addressed. This task will include additional research,'and presentation of our findings in a letter report which can be distributed to the objectors. We estimate the cost to complete this task to be approximately $12,800. 8. Additional internal meetings and discussions with legal counsel, client and the CWCB. This task will include additional meetings and conference calls to internally discuss our efforts, plan strategy, and get comments, We have budgeted for two additional meetings as well as various conference calls. We estimate the costs to complete this task will be approximately 3,400. The total cost estimate for the Phase II tasks described above is $30,200. This cost estimate includes approximately $5,500 that has already been billed to you. With this amendment, the total costs for this project, through Phase I and Phase II will be $52,700. Should the County not be successful in settling this case through Phase II negotiations with objectors, it will be necessary to prepare an additional scope -of work for Phase III which will include trial preparation and attendance at trial. • • 3