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Home My WebLink Aboutbocc.con.146.2011 CLERK'S CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING /ARCHIVING CONTRACT 11: 146 -2011 ORIGINATING DEPARTMENT/DIVISION: Board of County Commissioners CONTACT PERSON: Jeanette Jones PHONE #: 5157 PROJECT NAME: 2011 Board of Equalization ❑ BOCC AGENDA ITEM STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (per Revised Procurement Code 7/2005) ❑ Over $50,000 (Requires County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: None ❑Informal ['Formal ['Sole Source ❑Emergency ❑State Bid ❑ ®Compliance with House Bills 06 -1343 and 07 -1073 — Immigration Form (Under $10,000, Letters of Engagement, etc 4110 DOLLAR AMOUNT: $5,075 BUDGET LINE ITEM/LEDGER NUMBER: 00113 - 00512 -81835 ✓ CHECK CONTRACT TYPE: ®Services/Maintenance ❑Employment (for county employees) ❑License/Use ❑Intergovernmental Agreement (Requires BOCC Action) ['Lease ❑Non -Profit ❑Construction ❑Quasi - Public ❑Goods, Equipment, Supplies ['Grant Agreements (Requires BOCC Action) ❑Other (e.g. revenue) ❑Change Order /Contract Amendment CONTRACTOR: Steve Hach COMPLETE LEGAL OF NAME OF BUSINESS (if different from contractor) Ute City Properties Contract Execution Date:07 -08 -2011 Contract End Date: 12 -31 -2011 Automatic Renewal: ❑Yes No Term of Contract: 71; All Contracts should be proofed for the following: ✓ No Pages Missing ✓ ®If a Page is Left Intentionally Blank —Note on Page ✓ Page numbered consecutively ✓ ®All Signatures Affixed ✓ ®A11 Dates Filled In ✓ [EAU Other Blanks Filled In ✓ ®All Exhibits Attached ✓ ®HB 06 -1343 and 07 -1073 (Immigration Legislation) Included in RFP and/or Contract ✓ ❑All Legal Descriptions Attached (if applicable) ✓ [Notice of Award/Notice to Proceed Attached (if applicable) ✓ ['Warranty (if applicable) ✓ ['Special Instructions for Finance Department: ✓ [Bent to Clerk and Recorder for Scanning/Archiving ✓ Authorized Staff Person's Name: Jeanette Jones BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. 1 NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. AMENDED 04/23/08 Contract # 108 -2011 Rev. 3/28/09 jls Ledger #00113-00512-81835 i g 1 1.101x LETTER OF ENGAGEMENT July 1, 2009 Project Name 2009 Board of Equalization Business Name Ute City Properties — Attention Steve Hach Address P.O. Box 12384 City, State Zip Code Aspen, CO 81612 Re: Hearing Officer for the 2009 Board of Equalization Process Dear Steve: The purpose of this letter is to summarize the pertinent terms of Pitkin County's arrangement with you to provide the specified services enumerated in the following paragraph. The County's obligation under the Workers' Compensation Statute requires Pitkin County and you to formalize the terms of this engagement in a notarized writing. To serve as a hearing officer to hear tax disputed on behalf of the Board of Equalization for 2881. Compensation shall be at $175.00/hr 9.01/ It is mutually agreed that the County does not have an exclusive right to your services and it is contemplated that you may provide similar work to other businesses, governments and non -profit organizations. You acknowledge that the work performed for Pitkin County will be that of an independent contractor and that no employee - employer relationship is created. You have full control over how the services are performed and it is expected that work will be conducted in accordance with industry standards by applying professional judgment. The County will provide, if necessary, documents and information to complete the work described in the preceding paragraph. The County representative signing this letter is available to you to discuss any details related to this engagement. This letter of engagement will terminate on December 31 and will require a new document in succeeding years to be effective. You acknowledge and agree that you shall not be entitled to workers' compensation benefits in connection with this project and that you shall be responsible for the payment of all state and federal income taxes. Compliance with House Bill 06-1343 and House Bill 07 -1073 A. In compliance with House Bill 06 -1343 and House Bill 07 -1073 amending Title 8 of the Colorado Revised Statutes by the addition of Article 17.5, Illegal Aliens - Public 1 Contract # 108 -2011 Rev. 3/28/09 jls Ledger #00113-00512-81835 Contract for Services, enacted by the General Assembly of the State of Colorado, the Contractor shall not: 1. Knowingly employ or contract with an illegal alien to perform work under this contract or; 2. Enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. B. In compliance with House Bill 06-1343 and House Bill 07-1073 enacted by the General Assembly of the State of Colorado: 1. The Contractor has confirmed or attempted to confirm the employment eligibility of all employees who are newly hired for employment in the United States through participation in the Basic Pilot Program [created in Public Law 208, 104th Congress, or its successor and expanded in Public Law 156, 108 Congress, or its successor, that is administered by the United States Department of Homeland Security] and, if the Contractor is not accepted into the Basic Pilot Program prior to entering into this contract, the Contractor shall apply to participate in the Basic Pilot Program every three months until the Contractor is accepted or this contract has been completed, whichever is earlier. This provision shall not be required or effective if the Basic Pilot Program is discontinued. 2. The Contractor shall be prohibited from using Basic Pilot Program procedures to undertake pre - employment screening of job applicants while this contract is being performed. 3. If the Contractor obtains actual knowledge that a subcontractor performing work under this contract knowingly employs or contracts with an illegal alien, the Contractor shall be required to: a. Notify the subcontractor and the County within three days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and b. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (a) of this paragraph (3) the subcontractor does not stop employing or contracting with the illegal aliens; except that the Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. 4. The Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the Department of Labor and Employment is undertaking pursuant to the authority established in Subsection (5) of C.R.S. § 8- 17.5 -102. 2 Contract # 108 -2011 Rev. 3/28/09 Ps Ledger #00113-00512-81835 In all other respects the Agreement is in full force and effect and remains unchanged by this Amendment. If you are in agreement with the terms of this letter, please sign below in the presence of a notary and return a copy to us for our files. We appreciate the opportunity of working with you. Sincerely /la �h Jeanette Jon Clerk to the ard of Equali tion STATE OF COLORADO ) ) ss. COUNTY OF PITKIN ) The forgoing instrument was acknowledged before me this g day of July,2009, by Jeanette Jones. Witnessed my hand and official seal. My commission expires: 1- /5 / Z / 4 7�•- N, :�� u. is - Y P AG E5 ; teit LINDA s ( GUSTAFSON Steve Hach, Ute City Properties •' STATE OF COLORADO ) My Comnaarion EMdra 0111512012 ) ss. COUNTY OF PITKIN ) �!/ The forgoing instrument was acknowledged before me this A day of July, 2009, by Steve Hach, Ute City Properties Witnessed my hand and official seal. My commission expires: ? - /5'po / Z- • ary P blic `��_._ '�••� • '' • UNOA SOUSTAFSON . �� r My Coi%sSo Ea 013512012 PITKIN COUNTY BOARD OF EQUALIZATION HEARING HOURS STEPHEN C. HACH - HEARING OFFICER July 8, 2011 August 4, 2011 Date Activity In Out Ttl 7/8/11 Hearings 11:00 11:20 0:20 7/10/11 Write decisions 15:00 15:15 0:15 7/11/11 Hearings 9:20 11:20 2:00 7/11/11 Write decisions 15:45 17:00 1:15 7/20/11 Hearings 9:00 11:20 2:20 7/20/11 Write decisions 20:00 21:00 1:00 7/21/11 Write decisions 15:00 15:30 0:30 7/25/11 Hearings 9:00 9:20 0:20 7/25/11 Hearings 10:00 11:50 1:50 7/25/11 Write decisions 16:00 17:00 1 :00 7/26/11 Write decisions 9:00 10:00 1:00 7/27/11 Hearings 8:00 10:20 2:20 7/27/11 Hearings 11:20 12:10 0:50 7/27/11 Write decisions 14:00 16:00 2:00 7/28/11 Write decisions 15:00 16:30 1:30 7/29/11 Hearings 8:00 8:40 0:40 7/29/11 Hearings 9:00 10:40 1:40 7/29/11 Hearings 11:00 12:00 1:00 7/29/11 Write decisions 15:00 15:45 0:45 8/1/11 Hearings 8:20 9:20 1:00 8/1/11 Hearings 10:30 10:50 0:20 8/1/11 Hearings 11:30 12:00 0:30 8/1/11 Write decisions 20:00 21:00 1:00 8/2/11 Write decisions 16:00 17:30 1:30 8/3/11 Hearings 8:00 9:30 1:30 8/3/11 Hearings 11:20 11:30 0:10 8/3/11 Write decisions 20:30 22:00 1:30 8/4/11 Write decisions 9:00 9:30 0:30 0:00 0:00 0:00 Total 30:35 8/4/2011 Community service courtesy deduction: (1:35) Total hours invoiced 29.00 hours = ,e0- 075 29 0 a3 — 00k5 - 12_: - ? ?3S Y -7( PITKIN COUNTY, CO 81611 - ACCOUNTS PAYABLE CHECK NO. 196318 at7hfICENUMtE1 4ATEMel'' aft P: DI NUMBER ^: ;:':`*,Ka .x 4a +` oESCaleTIONT ea'i;;N'ton.RV2iSDA4 -- DISODUIVIVMFF liteeriaAfONTatereSSRN 8-4 -11 08/04/2011 BOARD EQ HEARINGS 7/8 -8/4 0.00 5,075.00 ) ) ( / r / 5,075 00 ) PLEASE DETACH BEFORE DEPOSITING DO NOT ACCEPT THIS CHECK UNLESS THE E PINK LOCK & KEY ICONS FADE WHEN WARPED AND YOU CAN SEE HEXAGONS IN A DUAL TONE TRUE VlATERIIARV HEN HELD TO THE LIGHT 2 Pitkin County A n f 'r ACCOUNTS PAYABLE ° ""�`� r "" O0° " j ' BOARD OF COUNTY 80 p01 1 '�° ez COMMISSIO , ERS i - ,.enEe ca attn4s -1Tr -,;',.7i, 11 11 i t h DI ` / 530 E. MAIN TREET SUITBr201 � — 1 r „ i _ // ASPEN, COLORADO 81511` 022927 08/10/20)1 196318 00 0 If .j . N rir y (970) 920 -5220 PAY Five Thou sand Seventy Five Dollars and No Cents TO THE / C.t1e"f of W un V tsslonef$ UTE CITY PROPERTIES INC ORDER A 0130X 12384 , L am ° OF ASPEN , CO 81612 , •�' " D, ) K _ , C aunty G PO196318n' ':/0 2 10 340 71: 2020Qi4ILI le ' N