HomeMy WebLinkAboutbocc.con.165.2011 CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING /ARCHIVING
CONTRACT #: 165 - 2011
ORIGINATING DEPARTMENT/DIVISION: Open Space and Trails
CONTACT PERSON: Barb D'Autrechy PHONE #: 970/429 -2796
PROJECT NAME: The Preserve subdivision Plat Amendment
❑ BOCC AGENDA ITEM STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (per Revised Procurement Code 7/2005)
❑ Over $50,000 ( County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑None ❑Informal ❑Formal Sole Source Emergency ['State Bid ❑
®Compliance with House Bills 06 -1343 and 07 -1073 — Immigration Form (Under $10,000, Letters of Engagement, e
DOLLAR. AMOUNT: $3,500 BUDGET LINE ITEM/LEDGER NUMBER: 118.56.00000.82008
✓ CHECK CONTRACT TYPE:
®Services /Maintenance ['Employment (for county employees)
❑License/Use ❑Intergovernmental Agreement (Requires BOCC Action)
❑Lease ❑Non -Profit
❑ Construction ❑Quasi - Public
['Goods, Equipment, Supplies ['Grant Agreements (Requires BOCC Action)
['Other (e.g. revenue) ❑Change Order /Contract Amendment
CONTRACTOR: Sopris Engineering LLC COMPLETE LEGAL OF NAME OF BUSINESS (if different from
contractor)
Contract Execution Date: Contract End Date: 8/31/2012
Automatic Renewal: ['Yes No Term of Contract: one year
STOP
-�-� All Contracts should be proofed for the following.
✓ No Pages Missing
✓ ®If a Page is Left Intentionally Blank —Note on Page
✓ Page numbered consecutively
✓ EAU Signatures Affixed
✓ ®All Dates Filled In
✓ ®All Other Blanks Filled In
✓ All Exhibits Attached
✓ ®HB 06 -1343 and 07 -1073 (Immigration Legislation) Included in RFP and /or Contract
✓ Alt Legal Descriptions Attached (if applicable)
✓ ['Notice of Award/Notice to Proceed Attached (if applicable)
✓ ❑Warranty (if applicable)
✓ ❑Special Instructions for Finance Department: NA
✓ Sent to Clerk and Recorder for Scanning/Archiving
✓ Authorized Staff Person's Name: Barb D'Autrechy
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE.
Contract # 165.2011 Rev. 12/27/10 jls
Ledger # 118.56.00000.82002
V.
1 ,1) lk.1101
LETTER OF ENGAGEMENT
August 31, 2011
Project Name — The Preserve Subdivision Survey for Minor Plat Amendment
Business Name — Sopris Engineering LLC
Address — 502 Main Street, Suite A3, Carbondale, CO 81623
Dear Geoff:
The purpose of this letter is to summarize the pertinent terms of Pitkin County's arrangement
with you to provide the specified services enumerated in your attached letter dated August
29, 2011. The County's obligation under the Workers' Compensation Statute requires Pitkin
County and Sopris Engineering to formalize the terms of this engagement in a notarized
writing.
It is mutually agreed that the County does not have an exclusive right to your services and it
is contemplated1h t you may provide similar work to other businesses, governments and
non - profit organizations. You acknowledge that the work performed for Pitkin County will
be that of an independent contractor and that no employee - employer relationship is created.
You have full control over how the services are performed and it is expected that work will
be conducted in accordance with industry standards by applying professional judgment. The
County will provide, if necessary, documents and information to complete the work
described in the preceding paragraph. The County representative signing this letter is
available to you to discuss any details related to this engagement. This letter of engagement
will terminate on August 31, 2012 and will require a new document in succeeding years to be
effective. You acknowledge and agree that you shall not be entitled to workers'
compensation benefits in connection with this project and that you shall be responsible
for the payment of all state and federal income taxes.
1
laWAINI
Contract # 165.2011 Rev. 12/27/10 jls
Ledger # 118.56.00000.82002
Illesal Aliens — Public Contracts for Services
In conformance with the provisions of C.R.S. § 8- 17.5 -101 and 102, as amended;
1. Contractor shall not knowingly employ or contract with an illegal alien to perform
work under the public contract for services.
2. Contractor shall not enter into a contract with a subcontractor that fails to certify to
the contractor that the subcontractor shall not knowingly employ or contract with an illegal
alien to perform work under the public contract for services.
3. Contractor has confirmed the employment eligibility of all employees who are newly
hired for employment to perform work under the public contract for services through
participation in either the E- Verify Program or the Department Program.
4. Contractor shall use either the E- Verify Program or the Department Program
procedures to undertake pre - employment screening of job applicants while the public
contract for services is being performed.
5. Should Contractor obtain actual knowledge that a subcontractor performing work
under the public contract for services knowingly employs or contracts with an illegal alien,
Contractor shall be required to:
(a) Notify the subcontractor and the County within three days
that the contractor has actual knowledge that the subcontractor
is employing or contracting with an illegal alien;
(b) Terminate the subcontract with the subcontractor if within
three days of receiving the required notice the subcontractor
does not stop employing or contracting with the illegal alien;
except that the contractor shall not terminate the contract with
the subcontractor if the subcontractor provides information to
establish that the subcontractor has not knowingly employed or
contracted with an illegal alien;
6. Contractor shall comply with any reasonable request by the department made in the
course of an investigation that the department is undertaking pursuant to
C.R.S. 8- 17.5 - 102(5).
2
Contract # 165.2011 Rev. 12/27/10 jls
Ledger #
If you are in agreement with the terms of this letter, please sign below in the presence of a
notary and return a copy to us for our files. We appreciate the opportunity of working with
you.
Sincerely,
Si J I ,
• • bara D'Autrechy, Acquisitions Man._'
Pitkin County Open Space and Trails
STATE OF COLORADO )
) ss.
COUNTY OF PITKIN )
The forgoing instrument was acknowledged before me this9.' day of5f , , 2011, by
Barbara D'Autrechy.
Witnessed my hand and official seal. �;••'
My commission expires:MY Commission Expires _ :
Auyuat 4, 2015 &-/444d— •
A�,tG
• Notary Pub c '•���a ............� o �� .?
°, Of Col ,,.'a
AGREED:
� o �N��111N o+ �
Sopris En.• eering LLC
STATE OF COLORADO )
) ss.
COUNTY OF )
/Ale for oing instrument was acknowledged before me this day of pT, 2011 by
.--foi re u f Ce1 fQ.r" , for Sopris Engineering LLC.
Witnessed my hand and official seal. ,p,KY,PUB.
My commission expires: 3 (b cp /S ?' .tULIE ti • • •
4 4 I / L EA •
Mary Publ'i �, of •• •_
3
Contract # 165.2011 Rev. 12/27/10 jls
Ledger # 118.56.00000.82002
LEGAL DESCRIPTION
Common Open Space Parcel of The Preserve as depicted on the recorded Plat at Plat Book
18 Page 78 of the Pitkin County records on November 24, 1987.
4
August 29, 2011
Page 1 of 3
Barb D'Autrechy
Acquisitions Manager
Pitkin County Open Space and Trails
530 East Main Street, Third Floor
Aspen, Colorado 81611
RE: Preserve Open Space Minor Plat Amendment - Letter of Understanding
Proposal No. 11158
Dear Barb:
Sopris Engineering, LLC (SE) is pleased to prepare the following letter of understanding for survey services
for the East Aspen Trail project located in Pitkin County, Colorado.
Scope of Work
We understand our scope of work will include creating a Minor Plat Amendment of the two Common
Open Space parcels per the Pitkin County Land Use Code. The field work will include locating property
corners and the trail segment. The office work will include analyzing the found property corners to the
record plat map, graphically depicting the existing trail and realigning alternate trail easement B to
coincide with the existing trail. SE will also review the title work and create a Minor Plat Amendment of
the Open Space Parcels.
Fee Structure •
SE estimates this work will be completed for a range of $2,500.00 to $3,500.00 based on the attached
2011 schedule of hourly rates. Sopris Engineering would like to suggest performing the work on a time
and materials basis with $3,500.00 established as the maximum we would bill without prior authorization.
Acceptance of Proposal
In accepting this letter of understanding, the client warrants that funds are available to compensate Sopris
Engineering, and that these funds are neither encumbered nor contingent upon the subsequent granting of
approvals, permits, or financial commitments by lending institutions or other entities.
Thank you for providing us with the opportunity to submit a letter of understanding for this project.
Sopris Engineering looks forward to working with you. Acceptance of-this letter of understanding may '
be indicated by signing the enclosed agreement. Please contact us if you have any questions or concerns.
Sincerely,
SOP ' S E 1 EERING, L
Geoffrey R. Keller, PLS
Survey Project Manager
Enclosures: Schedule of Hourly Rates,
Authorization for Professional Services
502 Main Street • Suite A3 • Carbondale, CO 81623 • (970) 704 -0311 • Fax (970) 704 -0313
S OPOUS ENGINEERING Lie civil consultants
4.)
East Aspen Trail — Preserve Open Space Parcels
SE Proposal No. 11158A
August 29, 2011
Page 2 of 3
Sopris Engineering, LLC
Schedule of Rates
Effective January 2011
Total project charges are based on hourly rates, plus direct job expenses as follows:
Personnel Charges
Principal Engineer, Principal Surveyor $170.00/hr.
Project Manager $120.00/hr.
Project Engineer (P.E.), Survey Manager (L.S.) $105.00/hr.
Design and/or Field Engineer, Survey Supervisor $90.00/hr.
Technician, Field Observer, Party Chief $80.00/hr.
Technical Typist, Clerical $50.00/hr.
Three -man Survey Crew $160.00/hr.
Two -man Survey Crew $140.00/hr.
Robotic Survey Crew $140.00/hr.
GPS Survey Crew $150.00/hr.
Courtroom Expert Testimony $250.00/hr.
Court and Deposition Preparation $170.00/hr
Deposition $200.00/hr
Computer Charges
Computer Plots $20.00 /ea.
Online Research Additional $20.00/ hr
Miscellaneous Charges
Photocopies $0.15 /ea.
Blackline/Blueline prints 1 small color $1.50 /ea.
24" x 36" Color prints $20.00 ea.
Mylar Sepias $30.00 /ea.
Vehicle Mileage $0.50 /mi.
Overnight Delivery (in state) as charged
Overnight Delivery (out of state) as charged
Custom Billing Forms $20.00/hr
Outside Consultants or sub - Contractors Billed at Our Cost plus 10%
Other Direct Project Expenses Billed at Our Cost
Travel Expenses:
Airfare, lodging, meals, car rental, telephone, parking fees, etc.
502 Main Street • Suite A3 • Carbondale, CO 81623 • (970) 704 -0311 • Fax (970) 704 -0313
Soms ENGINEERING Lig civil consultants