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HomeMy WebLinkAboutbocc.con.036.2011C Rev. 08 -29 -11 jls COUNTY CLERK'S CONTRACT COVERSHEET CONTRACT #: 36 -2011 ORIGINATING DEPARTMENT: Airport PROCUREMENT OFFICER: David Ulane PHONE #: 9704292853 PROJECT NAME: Runway Extension CONTRACTOR: Concrete Express, Inc. DOLLAR AMOUNT: $$1,501,762.50 LINE ITEM # 40469947938600 CONTRACT EXECUTION DATE: 8/25/2011 CONTRACT END DATE: 12/31/2012 AUTOMATIC RENEWAL: ❑ YES I 1 NO TERM: 8/25/2011 - 12/31/2012 ❑ BOCC AGENDA ITEM (Grants, IGA) ® STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) ❑ OVER $50,000 (Requires Section Leader & County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: ❑ None ® Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency /State Bid ❑ Compliance with C.R.S. 8 -17 -5 -101, 102 as amended (Immigration Form) ❑ Letter of Engagement ✓ CHECK CONTRACT TYPE: ❑ Services/Maintenance ❑ Employment ❑ License/Use ❑ Intergovernmental Agreement (Resolution Required) [C ❑ ase ❑ Non -Profit onstruction ❑ Quasi - Public (e.g. -AVH) ❑ Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance & Resolution Re uir ) ❑ Other (e.g. revenue) ►1 Change Order /Contract Amendment 10% or $25K whichever is the lesser mdSt have County 1�Iana er signature) � anager • Contracts should be proofed for the following: I ' ✓ ® No Pages Missing ✓® All Other Blanks Filled In 4 ✓ ❑ If Page Left Intentionally Blank —Note on Page ✓® All Exhibits Attached ✓ ® Page numbered consecutively ✓❑ All Legal Descriptions attached (f applicable) ✓ ® All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (f applicable) ✓ ® All Dates Filled In 10 Warranty (if applicable) ✓ ❑ Special Instructions for Finance Department: ✓ ® Authorized Procurement Officer's Name: David Ulane BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. U.S. DEPARTMENT OF TRANSPORTATION FEDERAL. AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM CONTRACT CHANGE ORDER NO. 3 (Non- Federal) or SUPPLEMENTAL. AGREEMENT _ (Schedule I) NO. AIRPORT Aspen- Pitkin County Airport DATE 8/22/2011 LOCATION Aspen, Colorado AIP PROJECT NO. 3 -08- 0003 -44 (Schedule I) CONTRACTOR Concrete Express, Inc. You are requested to perform the following described work upon receipt of an approved copy of this document or as directed by the engineer: Item No. Description Unit Unit Price Quantity Amount_ Generator mobilization and use for I —I See Attached CCR 004 testing BMD pump station Additional testin _ _ ition re wired b COA .._ —_9 -_ Q � by .^.. ' � I See Attached CCR 005 Raising of transformer in COA metering vault See attached CCR -008 Total i i !_ l___� $11,466.00 Initial Contract Amount (Federal) $1,358,200.00 Initial Contract Amount (Non - Federal) $0.00 This Change Order Total (Federal) ~_ - $0.00 This Change Order Total (Non - Federal) $11,466.00 _ Previous Change Order(s) Total (Federal) - $103,396.50 Previous Change Order(s) Total (Non - Federal) $28,700.00 Revi Contract Total (Federal) - _ $1,461,596.50 Revised Contract Total (Non - Federal) - — $40,166.00 Total Revised Contract v_ -- $1,501,762.50 The time provided for completion in the contract is (unchanged) (eleoreased) (incroaced) by 0 working days. This document shall become an amendment to the contract and all provisions of the contract will apply. Changes are shown on Drawing(s) No. N/A dated N/A copies attached. Recommended by: Date Approved by: - - - - -- _ - - - -- _ ca( 2.41 t Owner Date Accepted by: Contrpt277 ate Concurred by: State Aeronautics (1 pficable) Date Approved by: Federal Aviation A ministration Date NOTE: Change Orders and Supplemental Agreements require FAA approval prior to construction, otherwise no Federal participation can be granted. State Aeronautics concurrence is required when state participation is anticipated. 2 AIP PROJECT NO. 3 -08- 0003 -44 (Schedule I) CHANGE ORDER 3 (Non - Federal) NO. (Schedule I) (Supplemental Agreement) AIRPORT Aspen - Pitkin County Airport LOCATION Aspen, Colorado JUSTIFICATION FOR CHANGE 1. Brief description of the proposed contract change(s) and location(s). CCR -004 As the work progressed on the new BMD water delivery system, several delays were encountered that pushed the project completion date beyond the intended schedule. One of these delays was caused by power not being supplied to the site in a timely manner. According to correspondence from Concrete Express, Inc., Holy Cross Energy had agreed to be on site and supply power to the new BMD water system the week following Memorial Day weekend (May 31 — June 3, 2011). However, due to demand on other projects, Holy Cross Energy was not able to fulfill this commitment and did not provide power to the new BMD water system until the week of June 20, 2011, a three week delay. CCR - 005 As the BMD system was close to coming on -line, the City of Aspen required a pressure test to be performed on the 4" interconnect line between the COA metering vault and the BMD 20,000 gallon tank in order to begin the delivery of water. Although the contractor had asked about the required testing for this portion of line, neither COA nor BMD stated that it was required until after the fact that the entire area had been backfilled. In order to accommodate the COA request, Concrete Express, Inc. and BMD came up with an acceptable way to test this line that would satisfy COA. However, to perform this test, material would need to be purchased, such as a 3" motorized pump, to pressure test the 4" interconnect line. Additionally, because this testing would need to be performed where the line entered the BMD clear well tank, men and equipment would be required to enter into the tank. Because of this, the BMD clear well tank would need to be rechlorinated and another Bac -T (water quality) test was necessary. CCR -008 The additional work associate with CCR -008 included raising the electrical transformer that is located in the City of Aspen Metering Vault off of the floor. The transformer was installed in the floor of the metering vault against the west wall. This transformer had legs that allowed for approximately 3- inches of clearance from the floor slab to the bottom of the transformer vault. This installation was inspected by the City of Aspen electrical inspector and found to be acceptable. However, the City of Aspen Water department was concerned that 3- inches of clearance was not enough in the event that a major water leak should occur in the metering vault. Therefore, they requested that this transformer be raised at least 6- inches off of the ground by placing a concrete slab in the vault for it to sit on. 2. Reason(s) for the change(s) (Continue on reverse if necessary) CCR -004 In order to move forward with the required testing and programming for the BMD pump station and not impact upcoming work, the generator was brought on -site to allow testing and programming on the BMD booster pump station to proceed. This work was coordinated with the Engineer and the airport, and was considered outside of the original scope of work. CCR -005 In order to complete the project in a timely manner and risk no further delay, the testing on the 3 4" interconnect line was performed per COA's request and was found to be acceptable, although not identified in verbal or written instruction prior to incurring additional cost. CCR -008 In order to address the concern of safety from the City of Aspen Water Department regarding the clearance from the metering vault floor slab to the transformer inside the vault, the airport coordinated with the engineer and the contractor to raise this vault to a level off of the metering vault floor that was acceptable to the water department. This work was considered additional work to the contractor as no clearance requirements were specified in the plans or specifications. 3. Justifications for unit prices or total cost. The breakdown of cost for each CCR is shown on the attached documents for CCR -004, CCR -005, and CCR -008. These costs are found to be fair and reasonable by the Engineer and the sponsor. 4. The sponsor's share of this cost is available from: Local Funds 5. If this is a supplemental agreement involving more than $2,000, is the cost estimate based on the latest wage rate decision: Yes ❑ No ❑ Not Applicable 6. Has consent of surety been obtained? Yes ❑ Not Necessary Z. 7. Will this change affect the insurance coverage? Yes ❑ No Z. 8. If yes, will the policies be extended? Yes ❑ No Z. 9. Has this (Change Order) (Supplemental greoment) been discussed with FAA officials? Yes i1 No ❑ When N/A With Whom N/A Comment 3 (tCaDbi FOR JVIATLON ATTEN. Paul Fiore ADDRESS 900 South Broadway Denver, CO 80209 PHONE: 303 - 524 -3030 FAX: 303 - 524 -3031 Paul.Fiore @jviation.com CCR NUMBER: 004 CEI PROJECT #: 10-013 CONTRACT DATE: 31 Jnauary 2011 DESCRIPTION: Aspen Pitkin County Airport Runway Extension DESCRIPTION OF CCR: This request is for work associated with setting up a generator for Buttermilk Metropolitan District to have temporary power to begin programing electrical systems in the pump station as a result of Holly Cross not completing their work as originally scheduled. • INVOICE/MEMO # Description QTY UNIT RATE OT UNIT TOTAL Superintendent 6.00 HR $ 67.70 0.00 $ 406.20 Generator Rental 1.00 LS $ 2,250.00 0.00 $ 2,250.00 Mobilization 1.00 LS $ 2,185.00 0.00 $ 2,185.00 Setup 1.00 LS $ 1,120.25 0.00 $ 1,120.25 Royal Electric Work 1.00 LS $ 935.65 0 $ 935.65 CCR TOTAL $ 6,897.10 Request an additional .25 day(s) to contract completion date. Time needed to schedule and perform work. These are all of the visible effects of the above change we see at this time: We reserve the right to incorporate other changes as they appear in implementing this change. If you have any questions regarding this change please - free to contact me at 303 - 562 -2000 Sincerely, DATE: -.4/11111111, Air aS 3 vP cif : r. Project ' anag Concrete Express, Inc. 4 2027 WEST COLFAX AVENUE I DENVER, COLORADO 80204 I T: 303.562.2000 I F: 303.893.1949 411©\ FOR JVIATION ATTEN. Paul Fiore ADDRESS 900 South Broadway Denver, CO 80209 PHONE: 303 - 524.3030 FAX: 303 -524 -3031 Paul.Fiore anjviation.com CCR NUMBER: 005 CEI PROJECT #: 10 -013 CONTRACT DATE: 31 Jnauary 2011 DESCRIPTION: Aspen Pitkin County Airport Runway Extension DESCRIPTION OF CCR: This request is for additional parts and labor required to accommodate the City of Aspen's required testing procedures. These tests were not per the project or City of Aspen Specifications, nor were they accomodated by the design. Furthermore the City of Aspen stated they would not accept the system without this testing. MEMO DATE: 6/14/2011 Description QTY UNIT RATE OT HRS UNIT TOTAL SUPERINTENDENT 2.00 HR $ 67.70 0.00 $ 135.40 FOREMAN W/ TRUCK 9.00 HR $ 62.70 0.00 $ 564.30 LABOR (3) 27.00 HR $ 47.70 0.00 $ 1,287.90 WATER TRUCK 4.00 HR $ 115.00 0.00 $ 460.00 3" PUMP 3.00 HR $ 82.50 0.00 $ 247.50 ALL REQUIRED MATERIALS 1.00 LS $ 893.80 0.00 $ 893.80 CCR TOTAL $ 3,588.90 Request an additional 1 day(s) to contract completion date. Time needed to schedule and perform work. These are all of the visible effects of the above change we see at this time. We reserve the right to incorporate other changes as they appear in implementing this change. If you have any questions regarding this change please feel free to contact me at 303 - 562 -2000 4 Sincerely, A - DATE: .�' &77/ • a f t i • roject M -nag Concrete Express, Inc. 2027 WEST COLFAX AVENUE 1 DENVER, COLORADO 80204 1 T: 303.562.2000 1 F. 303.893.1949 4U* FOR JVIATION ATTEN. Paul Fiore ADDRESS 900 South Broadway Denver, CO 80209 PHONE: 303- 524 -3030 FAX: 303- 524 -3031 Paul.Fiore aeiviation.com CCR NUMBER: 008 CEI PROJECT #: 10 -013 CONTRACT DATE: 31 Jnauary 2011 DESCRIPTION: Aspen Pitkin County Airport Runway Extension DESCRIPTION OF CCR: Work in the City of Aspen Meter Vault as directed by Jviation. MEMO DATE: 'MATERIALS 1 QTY I UNIT 1 PRICE 1 OT 1 UNIT TOTAL I COA MV Work as directed 1.00 LS $ 980.00 0.00 $ 980.00 CCR TOTAL $ 980.00 Request an additional .25 day(s) to contract completion date. Time needed to schedule and perform work. These are all of the visible effects of the above change we see at this time. We reserve the right to incorporate other c - rtgera they appear in implementing this change. If you have any questions regarding this c• -nge please - el free to contact me at 303 - 562 -2000 Sincerel , /AIM DATE: j '7 )(/ / J 4 nny Karpu;�►� Project M�.l- • er Concre e Express, Inc. 4 2027 WEST COLFAX AVENUE 1 DENVER, COLORADO 80204 1 T: 303.562.2000 1 F: 303.893.1949