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Home My WebLink Aboutbocc.res.087.2011 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE 2011 BUDGET (January through June) Resolution(? -2011 Recitals 1) Additional revenues are anticipated to be received in 2011 than were appropriated, resulting in a portion of unappropriated fund balance available for unanticipated expenditures that occur during the year; and 2) Certain revenues will become available that were not anticipated during the preparation of the 2011 budget; and 3) Certain revenues anticipated to be received in 2011 will not be realized and will result in a decrease in fund balance; and 4) Funds budgeted in 2011 can now be determined to be in excess of those needed for specific projects and can be returned to fund balance; and 5) Upon due and proper notice, published in accordance with the law, said supplemental budget was open for inspection by the public at a designated place, a public hearing was held on , 2011 and interested citizens were given an opportunity to file or register any objections to said supplemental budget. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that adjustments be made to the 2011 budget as follows: Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ GENERAL FUND Sheriff Originally the installation of ancillary radio equipment in the sheriffs vehicles was handled through the radio cost center. This function has been transferred to the Sheriffs office. Radio Cost Center 71,000 - (71,000) 0 Sheriff Vehicle Installation - - 71,000 71,000 The firearms program balance from 2010 was inadvertently not carried forward into the 2011 budget. Each year the police departments from Snowmass, Aspen and Basalt contribute to this fund; therefore the balance should be carried forward at the end of each year. Firearms Purchased Services 1,748 - 2,528 4,276 2,528 Jail Staff has determined that the Jail Control Security System is due for replacement/upgrade. Sierra Detention Systems has been selected to install the new system at a cost of $258,000. $208,000 will be used from the building contingency fund with the remaining $50,000 from a State Criminal Alien Assistance Program (SCAAP) grant. Jail Security System - - 228,000 228,000 Jail Security Wiring - - 30,000 30,000 SCAAP Grant Purchased Services 111,016 - (50,000) 61,016 208,000 l Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ Emergency Management In December 2010 the BOCC approved two resolutions accepting grants from the State of Colorado Department of Local Affairs and from the Colorado Water Conservation Board to be utilized to develop a Pitkin County all- hazards pre- disaster mitigation plan. Disaster Plan DOLA Grant - 40,000 - 40,000 Disaster Plan CWCB Grant - 20,000 - 20,000 Disaster Mitigation Plan - - 60,000 60,000 60,000 60,000 In 2004, the County was awarded two grants from the BLM totaling $30,000. Only $10,860 in expenses attributable to these grants was incurred and none of the grant dollars were received. The county is reviewing and updating all wildfire response plans with the remaining $19,140. Upon completing the review, the entire $30,000 of grant money will be drawn. BLM Fire Mitigation Grant 1 - 10,000 - 10,000 BLM Fire Mitigation Grant 2 - 20,000 - 20,000 Redstone Coke Ovens Purchase Services 127,750 - 19,140 146,890 30,000 19,140 The Public Safety Council (PSC) approved funding for a part time position in the Emergency Manager's office to support the functions of the Council. The funding will be provided by PSC member dues. Aspen Valley Hospital - 2,000 - 2,000 Snowmass Village Police - 2,000 - 2,000 Aspen Police - 2,000 - 2,000 Basalt Police - 2,000 - 2,000 Other Government Agencies - 12,000 - 12,000 20,000 - Animal Safety Maddie's Fund donates money for spay and neuter programs to government agencies and non - profit animal rescue organizations. This year Pitkin county was awarded $5,800 to assist our citizens with the spaying and neutering of their animals. Maddie's Fund Contribution - 5,800 - 5,800 Maddie's Fund Veterinarian Services - - 5,800 5,800 5,800 5,800 IFUND BALANCE CODING: BUILDING CONTINGENCY FUND TOTAL - 208,000 UNRESTRICTED GENERAL FUND TOTAL 115,800 87,468 115,800 295,468 NET REVENUE INCREASE /(DECREASE) FUND BALANCE (179,668) (HEALTHY COMMUNITY FUND The BOCC has authorized polling the community on the feasibility of renewing the Healthy Community Fund tax in 2011 or waiting until 2012. Polling - Healthy Community Fund Tax - - 9,500 9,500 - 9,500 FUND BALANCE CODING: HEALTHY COMMUNITY FUND TOTAL - 9,500 NET REVENUE INCREASE/(DECREASE) FUND BALANCE (9,500) Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ (HEALTHY RIVERS AND STREAMS FUND The Healthy Rivers and Streams Board recommended spending $50,000 to further develop an appropriate methodology and protocol for diversion of water out of Castle and Maroon Creeks in conjunction with the City of Aspen's proposed hydro - electric plant. Independent Review Process 50,000 - 50,000 100,000 50,000 FUND BALANCE CODING: HEALTHY RIVERS AND STREAMS FUND TOTAL - 50,000 NET REVENUE INCREASE /(DECREASE) FUND BALANCE (50,000) (AIRPORT FUND Staff has received approval for the development of an Air Service Development Strategic Plan to evaluate air service opportunities on an ongoing basis and to guide future decision - making. Air service Strategic Planning - - 57,500 57,500 57,500 As the terminal area planning has evolved, it has become deeply intertwined with several other airport and community initiatives, including the airport master plan , AACP update, RFTA BRT project and the proposed highway 92 pedestrian crossing. To that end this budget transfer reallocates funds from the terminal building design line item to the project management line item to more accurately reflect the work being completed. Terminal Building Design 2,671,328 - (1,120,000) 1,551,328 Terminal Building Repairs - - 800,000 800,000 Project Management 130,424 - 320,000 450,424 Due to the complexity of the Federal Aviation Administration's grant process it is necessary to reallocate the budgets of grants AIP -44, AIP -45, AIP-43 and AIP -xx. These grants are involved with the runway extension project engineering and design, construction and the relocation of Buttermilk Metro's well system. AIP-44 Runway Extension Grant 11,903,989 (10,303,989) - 1,600,000 AIP-45 Runway Extension Grant - 10,303,989 - 10,303,989 AIP -44 Runway Extension Construction 14,211,800 - (10,754,203) 3,457,597 AIP-45 Runway Extension Construction - - 10,754,203 10,754,203 AIP-43 Runway Extension Grant 1,244,577 (795,000) - 449,577 AIP -xx Runway Extension Grant - 795,000 - 795,000 AIP-43 Runway Extension Construction 1,280,204 - (1,000,000) 280,204 AIP -xx Runway Extension Construction - - 1,000,000 1,000,000 The Airport is requesting a budget transfer of $120,000 which will assist in better tracking the fuel flowage minimum annual guarantee revenue. Atlantic Aviation Rent 333,305 (120,000) - 213,305 Fuel Flowage Mag - 120,000 - 120,000 FUND BALANCE CODING: AIRPORT FUND TOTAL - 57,500 NET REVENUE INCREASE /(DECREASE) FUND BALANCE (57,500) Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ 'CROSS FUND TRANSFERS The Communications Board recommends constructing a single countywide fire dispatch channel for the five special fire districts: Aspen Fire, Aspen Ambulance, Basalt Fire, Carbondale Fire and Snowmass Fire. This new dispatch channel will be funded by increasing the contributions from the public safety districts, a contribution from the E911 Fund, transferring budget from the communications radio /repeater line item and from the general fund. E911 Capital Outlay 240,000 - (180,000) 60,000 E911 Payment of Public Safety Entities 209,000 - 180,000 389,000 Contribution to Communications - 180,000 - 180,000 Base Repeater 21,000 - (21,000) - Contra Charges to Public Service Entities (8,484) - (7,960) (16,444) Countywide Fire Channel - - 212,706 212,706 180,000 183,746 FUND BALANCE CODING: E911 FUND TOTAL - - GENERAL FUND TOTAL 180,000 183,746 NET REVENUE INCREASE /(DECREASE) FUND BALANCE (3,746) The BOCC reviewed and approved the 2011 capital projects list last November. Unfortunately five of the projects presented were not funded through the regular 2011 budget process. This supplemental will appropriate the necessary funding. General Fund sales tax will be reduced by $17,400 to offset the Road and Bridge expenditures. General Fund Sales Tax 4,471,505 (17,400) - 4,454,105 Facilities Assessment Study - - 85,000 85,000 Facilities Energy Performance Contract - - 17,728 17,728 Green Key CORE Grant - 17,728 - 17,728 Jackrabbit Ridge TV Translators 60,000 - 30,000 90,000 Commuter Vans - - 87,000 87,000 Road and Bridge Sales Tax 1,519,153 17,400 - 1,536,553 CMAQ Grant for Commuter Vans - 69,600 - 69,600 Water System Improvements 204,194 - 95,806 300,000 Aggregate Working Area Improvements - - 150,000 150,000 87,328. 465,534 FUND BALANCE CODING: GENERAL FUND TOTAL 328 102,728 TRANSLATOR FUND TOTAL - 30,000 ROAD AND BRIDGE FUND TOTAL 87,000 87,000 SOLID WASTE FUND TOTAL - 245,806 87,328 465,534 NET REVENUE INCREASE /(DECREASE) FUND BALANCE (378,206) TOTAL FOR THE RESOLUTION GENERAL FUND RESTRICTED (BLDG CONTINGENCY) - 208,000 UNRESTRICTED GENERAL FUND 296,128 373,942 GENERAL FUND TOTAL 296,128 581,942 TRANSLATOR FUND TOTAL - 30,000 ROAD AND BRIDGE TOTAL 87,000 87,000 HEALTHY COMMUNITY FUND TOTAL - 9,500 E911 FUND TOTAL - - HEALTHY RIVERS AND STREAMS TOTAL - 50,000 AIRPORT TOTAL - 57,500 SOLID WASTE CENTER TOTAL - 245,806 383,128 1,061,748 NET CHANGE FOR TOTAL RESOLUTION (678,620) li Previous Revenue Expenditure Revised Budget Change Change Budget $ $ $ $ INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING AT THE REGULAR MEETING ON THE 10TH DAY OF AUGUST, 2011. NOTI OF PliBLIC HEARING PUBLISHED IN THE ASPEN TIMES ON THE _ 1/5,l/5 , 2011 APPROVED AND ADOPTED AFTER SECOND READING AND PUBLIC HEARING ON THE 23 RD DAY OF AUGUST, 2011. �/ PUBLISHED AFTER ADOPTION IN THE ASPEN TIMES ON THE_ )/ L&� 0 ; ; - • €fi r 9 ATTE .T: BOARD OF COUNTY COMMISSION P� `� JEAT TTE JONES ( RA EL RICHARDS, CHAIR DEP TY COUNTY CLE-K DATE C 6 /0 I APPROVED AS TO CONTENT: MANAGER APPROVAL: 0 , I F HN REDMOND JO PEA C INANCE DIRECTOR COUNTY MANAGER Changes in Budgetary Fund Balances Budgetary Fund Net Change Ammended Fund Balance 2011 Reso 2 2011 Balance, Fund Name 40,544 Budget Jan - July Budget 12/31/2011 General Fund: Reserved fund balance Debt Reserves - - - - - Park Dedication Fees 908,850 (160,777) - (160,777) 748,073 TABOR Reserve 661,442 0 - - 661,442 Payment in Lieu of Housing 4,304,907 0 - - 4,304,907 State Superfund Tip Fees 436,882 (15,000) - (15,000) 421,882 Air Quality Mitigation 24,666 0 - - 24,666 Total Fund Balances Legally Restricted 6,336,747 (175,777) - (175,777) 6,160,970 Designated fund balances Emergency Contingency 3,338,558 - - - 3,338,558 Veterans Memorial 4,120 (500) - (500) 3,620 Tipsy Taxi 173,569 (10,371) - (10,371) 163,198 Building Contingency 5,700,580 - (208,000) (208,000) 5,492,580 Various Replacement Reserves 353,800 - - - 353,800 Amount allocated to balance 5 year plan 200,000 - - - 200,000 Total Fund Balance Reserved By Policy 9,770,627 (10,871) (208,000) (218,871) 9,551,756 Undesignated Fund balance 7,155,631 (1,631,757) (77,814) (1,709,571) 5,446,060 Total General Fund Balance 23,263,005 (1,818,405) (285,814) (2,104,219) 21,158,786 Other Funds: Translator Fund 736,301 (11,196) (30,000) (41,196) 695,105 Road Capital Fund 1,817,464 (963,782) - (963,782) 853,682 Road & Bridge Fund - - - - - Social Services Fund 87,015 11,187 - 11,187 98,202 Healthy Community Fund 237,645 (109,620) (9,500) (119,120) 118,525 Redstone Ranch Improvement District Fund 5,379 439 - 439 5,818 Ambulance District Fund 761,189 (222,954) - (222,954) 538,235 Open Space Fund (10,862,221) 21,450,031 - 21,450,031 10,587,810 Enhanced 911 Fund 844,686 (36,164) - (36,164) 808,522 Conservation Trust Fund 2,383 243 - 243 2,626 Housing Impact Fees Fund 5,333,935 400,920 - 400,920 5,734,855 Healthy Rivers and Streams Fund 1,015,067 152,684 (50,000) 102,684 1,117,751 Public Health - - - - - Transit Sales /Use Tax Fund 9,428,666 689,117 - 689,117 10,117,783 Library Endowment Fund 5,020,410 529,575 - 529,575 5,549,985 Library Fund 1,050,472 (529,422) - (529,422) 521,050 Transit Sales Tax Debt Fund 171,023 - - - 171,023 Twining Improvement District Fund 11,581 2,136 - 2,136 13,717 General Obligation Debt Service Fund (2,358) 12,166 - 12,166 9,808 County Lease /Purchase Fund - - - - - Airport Fund (Working Capital) 11,055,860 (4,387,403) (57,500) (4,444,903) 6,610,957 Solid Waste Center Fund (Working Capital) 1,959,402 (1,206,611) (245,806) (1,452,417) 506,986 Risk 1,175,109 - - - 1,175,109 Health Insurance 1,263,990 - - - 1,263,990 Total All Fund Balances 54,376,003 13,962,942 $ (678,620) $ 13,284,322 $ 67,660,325 l�/