HomeMy WebLinkAboutbocc.con.031.1975 Recorded 2:22 PM Jttile 25, 1975 Recepdiori No. 175848 Julie Bane Recorder
BOOK3G0 PAGE I63
CONTRACT # D3Ji /f ?s / (7
AGREEMENT
REGARDING THE ASPEN /PITKIN COUNTY PLANNING OFFICE
THIS AGREEMENT, made in this month of June, 1975, by
and between the CITY OF ASPEN, COLORADO, a municipal corporation,
hereinafter called the "City ", and the BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO, hereinafter called the "County ".
WITNESSETH:
WHEREAS, the growth and needs of the City of Aspen and
the County of Pitkin in the 1960's and early 1970's demonstrates
the need for excellence in City and County research and planning,
and
WHEREAS, both the City and County recognize that it is
dysfunctional to restrict such research and planning to jurisdic-
tional lines and that a mutual governmental planning effort will
facilitate clear communication and efficient planning productivity
and that duplication of such services by the City and County could
only result in costly duplication of efforts, and
WHEREAS, it is the desire of both parties to continue
and improve the joint City- County planning office and to share
in the management and expenses of that planning office, pursuant
to the statutory authorization concerning intergovernmental con-
tract Section 29 -1 -203, C.R.S. 1973 and Section 13.5, City of
Aspen Home Rule Charter,
Pge2of7
PLANIa' OFFICEREEMENT i.
'BOOS 300 PACE 164
NOW THEREFORE, THE CITY AND COUNTY AGREE AS FOLLOWS:
A. PLANNING OFFICE RESPONSIBILITIES
1. That the Planning Office shall be responsible for:
a. Research, including the maintenance of a
data bank, library, land use and housing
inventory, population data, etc.
b. The administration of the zoning ordinance
of the City.
c. The administration of the subdivision reg-
ulations of the City.
d. The administration of the County Land Use
code to include the elements of zoning,
subdivision and P.U.D. review. "Administration"
here shall mean the preparation and pre-
sentation of recommendations to the County
Planning and Zoning Commission and the
County Commissioners. Administration shall
be distinguished from Code enforcement
which is the charge of the County Building
Inspector.
e. The administration of H.U.D. 701 planning
assistance, State of Colorado 1041 land use
administration funds, and Federal Environmental
Protection Agency 208 planning assistance
funds, and such other State and Federal plan-
ning programs as may from time , to time become
available.
f. In conjunction with the Planning and Zoning
Commissions, the development and maintenance
of the official comprehensive plans of both
City and County, including such elements as
transportation, land use, Public Facilities,
Social and Economic concerns, environmental
planning criteria, trails and parks planning,
protection and goals for development. In
addition, the office of the City /County
planner shall serve to advise the Planning
and Zoning Commissions of both the City and
County. This advise shall serve as a tech-
nical support function with the understanding
that the office of the City /County planner
reserve the right to advise the City Council
and Board of County Commissioners separately
and apart from the recommendations of respective
planning and zoning commissions.
g. Recommendation to the City Manager and the
County Manager concerning the presentation
and maintenance of an annual Capital Improve-
ments budget and five (5) year capital improve-
ment program for both City and County.
h. In conjunction with the Mall Commission of
the City of Aspen, the presentation and main-
tenance of ongoing plans for the physical de-
velopment of the pedestrian malls of the City
of Aspen.
3 of 7
PLANN 'FFICE �, EEMENT
fii;k 300 PAGE 165
i. In conjuction with the citizen caucuses of the
County, the satisfaction of their planning
needs, and the integration thereof, if feasible,
into the comprehensive plan and the work pro-
gram of the County.
j. Liason on behalf of the City and County with
the planning programs and activities of dis-
tricts, adjacent counties, NWCCOG, State
agencies, Federal agencies and the private
sector.
k. Communciation between the City and County on
matters of physical development which is
of mutual concern to both parties. Such other
responsibilities as may from time to time be
assigned by either the appropriate P & Z or
the City Council or the Board of County
Commissioners. This shall include the organ-
ization of joint City /County Clearinghouse
meetings, A -95 reviews for both parties and
environmental impact statement reviews.
1. Prepare advocacy plans for elected officials
to facilitate the clear communications of in-
dividual ideas as they may arise.
2. That the Planning Office shall not be responsible for:
a. Decision making, since this is clearly the
responsibility of elected officials.
b. Implementation and construction since this
is clearly the mandated responsibility of
the City and County Managers.
c. A distinction will be maintained between the
general plan which shall be the responsibility
of the Planning Office and specific construction
plans which shall be the responsibility of the
respective managers.
B. PLANNING OFFICE POWERS
1. The City /County planner shall be in full charge of
the Planning Office, including the personnel af-
fairs of the Planning Office, with the understanding
that the City /County planner may recruit or dis-
miss personnel in conformance with the personnel
regulations established by said City /County planner.
However, the City Council and the Board of County
Commissioners their managers, shall be appraised
of personnel decisions prior to final action.
The City Manager nor the County Manager nor any
other City or County official or employee shall
have any direct supervisory function over the per-
sonnel of the Planning Office, and no personnel
thereof shall report directly to those officials
unless so assigned temporarily and for specific
purpose by the City /County Planner. In addition,
the office of the City /County planner shall employ
and assume the direct supervisory function over the
present office of County Land Use Administration
in the County and the Mall Planner in the City,
and integrate same into the Planning Department.
PLANN`iFFICE CEEMENT ---,Page 4 of 7
BOOK 300 PAGE i66
2. The City /County planner shall have full responsi-
bility and authority for management over the bud-
get, monies and other resources of the Planning
Office.
C. PLANNING OFFICE BUDGET
1. The City and County adopt and approve for the
remainder of the 1975 calendar and budget year
the following revised 1975 budget and revenue
commitment from said City and County;
(Refer to following page)
PLANNING OFFIC REEMENT ,,, Pao of 7
2. (below) 800K 3 PACE 16'7
Program Output for 1975
Source of Revenue Total % Dist.
Work City County Other Cost
Element Share Share Source
1. Aspen Land Use Plan $ 2500 $ -0- $ $ 2500 1.3
2. Aspen Area Planning Com-
pendium -0- 4000 4000 2.0
3. Woody Creek Plan -0- 8000 8000 4.0
4. Frying Pan Plan -0- 4000 4000 2.0
5. Smuggler Mt. Plan 2000 4000 6000 3.0
6. Rio Grande Site Plan 4000 1000 5000 2.5
7. Mall Planning 20000 -0- 20000 10.4
8. Urban Design Planning 10000 -0- 10000 5.2
9. Update Trails Plan 1000 1000 2000 1.0
10. Transit support Planning
(Design Caucus) 1500 3000 4500 2.2
11. Land Use Code Review -0- 5500 5500 2.7
12. Improved Land Use /Envir-
onmental Data Maps 1000 2000 5000 9000 4.5
13. Water Recreation Plan 500 1500 2000 4000 2.0
14. Historic Preservation
Planning 4000 -0- 4000 2.0
15. Code Reviews City 2000 -0- 2000 1.0
16. Cost /Revenue Study -0- -0- 10000 10000 5.2
17. Deomographic Studies
(Summer Survey) 500 7500 8000 4.0
18. Housing & Land Use In-
ventory 1000 -0- 3000 4000 2.0
19. Ski Area Impact Planning 1000 3000 5000 9000 4.5
20. Courthouse Site Plan -0- 1500 1500 .8
21. Economic.. Analysis 5204 5204 2.6
22. Operation 25000 25000 50000 26.0
23. Advocacy 5000 5000 10000 5.2
24. Contingency 5000 5000 10000 5.2
TOTAL $86000 $86204 $25000 $197204 100%
% Dist. 43.6 43.7 12.6
1 'E.P.A. 208 Funds - Federal
2.
H.U.D. 701 Funds - Federal
3 'Urban Design Funds - City
• PLANNING OP"E AGRE T PF ' of 7
siwo
3. (below) 600K300
Expenditure Budget for 1975 PcE168
Source of Revenue Total % Dist.
Item City County Other Cost
Share Share Source
1. Personnel
a. Director (Bill) $8270 $8270 $ $16540 8.6
b. Planner (John) 9184 9184 18368 9.5
c. Planner (Greg) 15876 -0- 15876 8.2
d. Draftsman (New) 1890 1890 3780 1.9
e. Sec. (Barb) 4014 4014 8028 4.1
f. L.U.A. (Hal) -0- 15600 15600 8.1
g. Sec.(Cynthia) -0- 4800 4800 2.5
h. Econ.(Yank) 7938 7938 15876 8.1
i. Fringe (13 %) 5886 6720 12606 6.5
Subtotal $53058 $58416 $111474 58.0
2. Other
a. Consultant -0- 20204 25000 45204 22.9
b. Supplies 500 5200 5700 2.9
c. Rent -0- 420 420 .2
d. Printing & Publishing 2000 1600 3600 1.8
e. Travel & Lodging 500 500 1000 .5
f. Office Equipment 500 500 1000 .5
g. Membership,.Books,Educ. 300 300 600 .3
h. Urban Design Balance 19132 19132 10.1
i. Land Use Admin.Balance 8872 8872 4.7
TOTAL $75990 $96012 $25000 $197002 100%
Dist. 38.5 48.7 12.6
4. The existing official City and County budgets and
appropriations commitments and the proposed budgets
and appropriations commitments above vary as follows:
Official Revised Budget Required
Existing Budget Proposed Above Supplemental
CITY
Urban Design $39,552 $75,990 $75,990 -0-
Regular $36,438
COUNTY
Land Use Admin. $32,904 $30,500
Regular $60,308 $93,212 $65,512 $86,012 $2,800
OTHER
HUD 701 $ 3,000
EPA 208 $25,000 $25,000
TOTAL $172,202 $197,002 $27,800
The City and County hereby appropriate the above indicated supplemental amounts
and adopt the above revised Program and Expenditure budgets for the 1975 calendar
and budget year.
PLAN` OFFICEEEMENT of 7
BOOK ) PACEI69
D. PLANNING OFFICE PRIORITIES
1. The City /County Planner and his staff (the planning
office) shall, insofar as practicable, devote its
time and monies equally between the planning func-
tions of the City and County, except as noted
specifically in the above program and expenditure
budgets for 1975.
2. All work allocation among staff members of the of-
fice including "exclusive" City or County work,
shall be the responsibility of the City /County
planner.
3. The City /County planner shall certify as to
the equitable distribution of office time in
the form of monthly time sheets which shall
verify the actual employee time effort. This
information shall be summarized in monthly
reports submitted by the 5th of each month
to the City Manager and the County Manager.
4. The City and County reserve the power to com-
municate through their respective managers,
the establishment and change of planning
office budget, work program and priorities.
In addition, the City /County planner shall
serve at the pleasure of the City and County.
E. ACCOUNTING, REPORTS AND AUDIT
1. All accounting, payroll, and audit services for
the City /County Planning Department shall be per-
formed by the Finance Department of the City of
Aspen. The cost of such services shall be borne
equally by the City and County, the City shall
arrange for the payment of fair market rent for
space in the County Courthouse required by the
Land Use Administrator.
F. ANNUAL RENEWAL
1. This agreement shall be amended, renewed and adopted
annually at the time of the official adoption of the
budgets of the City and County and if not amended,
revised and adopted, shall lapse and be terminated
at the end of the calendar year and budget year for
which it is effective and the Planning Office shall
cease to exist.
° � • - --.'S ,IN•WITNESS WHEREOF the parties hereto have executed this
areemerrta'o0 the day and year above first written.
i. .... .L .
ATTEST: ' THE CITY 0 COLs''!e
yI L o.
C: � ; � � M. or- 4
,'ATTEST: ' ';. BOARD OF COW Y COMMISSIONERS,
„0 PITKIN COUN' , COLORADO
_ by b
Ce y Clerk airman
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