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Home My WebLink Aboutbocc.con.023.2011A Rev. 08 -30 -11 jls 11110r COUNTY CLERK'S CONTRACT COVERSHEET CONTRACT #: 23.2011 A ORIGINATING DEPARTMENT: Facilities PROCUREMENT OFFICER: Jodi Smith PHONE #: 5396 PROJECT NAME: Facilities Condition Audit CONTRACTOR: Facilities Engineering Associates (FEA) DOLLAR AMOUNT: $8,420.00 LINE ITEM # Community Health CONTRACT EXECUTION DATE: 12/27/2011 CONTRACT END DATE: 2/28/2012 AUTOMATIC RENEWAL: ❑ YES ® NO TERM: 30 day ❑ BOCC AGENDA ITEM (Grants, IGA) ® STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) ❑ OVER $50,000 (Requires Section Leader & County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: ® None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency /State Bid ❑ Compliance with C.R.S. 8 -17 -5 -101, 102 as amended (Immigration Form) ❑ Exempt ❑ Contract Renewal ✓ CHECK CONTRACT TYPE: g fr ❑ Services/Maintenance ❑ Employment ❑ License/Use ❑ Intergovernmental Agreement (Resolution Required) ❑ Lease ❑ Non - Profit ❑ Construction ❑ Quasi- Public (e.g. -AVH) ❑ Goods, Equipment, Supplies ❑ Grant Agreements (Notify Finance & Resolution Required) ❑ Other (e.g. revenue) i/ Change Order /Contract Amendment (C /O: 10% or $25K whichever is the lesser must have County Manager signature) All Contracts should be proofed and all exhibits and notices must be attached for the following: ✓ ® No Pages Missing ✓® All Other Blanks Filled In ✓ ❑ If Page Left Intentionally Blank —Note on Page ✓® All Exhibits Attached ✓ ® Page numbered consecutively ✓❑ All Legal Descriptions attached (if applicable) ✓ ® All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (f applicable) ✓ ® All Dates Filled In ID Warranty (if applicable) ✓ ❑ Special Instructions for Finance Department: ✓ ® Authorized Procurement Officer's Name: Jodi Smith BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST! Contract #23.2011 Rev. 8.31.11 jaa /js Budget Line Item #115.34.92834.82236 Ili I r% C ou i FACILITIES MANAGEMENT CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: 23.2011 A OWNER: Pitkin County Facilities Management 485 Rio Grande Place #101 Aspen, Colorado 81611 CONTRACTOR: Facility Engineering Associates (FEA), PC The Facilities Condition Audit (the "Agreement ") dated March 30, 2011 between the Board of County Commissioners of Pitkin County (the "County ") and Facility Engineering Associates, PC 445 Union Boulevard, Suite 120, Lakewood, Colorado 80228 (303) 984 -7300, ext 101 (the "Contractor "), is hereby amended as follows: Description of Change: EXHIBIT A, Dated 11/17/2011 Earlier this year, FEA was tasked with providing Facility Condition Assessments for multiple buildings within the Pitkin County portfolio. As part of this work, FEA reviewed the structural, building envelope, mechanical, electrical, plumbing, roofing, ADA, and fire /life safety systems. In addition, FEA subcontracted to have infrared scans of the building electrical systems be done, as well as load monitors to determine how close to capacity selected building electrical systems are. FEA has been requested to perform a Facility Condition Assessment for the Ambulance Quarters. As part of this scope of service, FEA proposes to review the building in accordance with the same scope of work done earlier this year with the exception of providing electrical load readings and infrared scans of the electrical systems at the building. Infrared scans will not be included in this study. Reason for Change Pitkin county has determined through and Inner Governmental Agreement that the Ambulance Quarters is a county maintained asset. The facilities is more than 20 years old and needs to be assessed to determine a 10 year capital replacement schedule for the next budget year. Original Contract Price $ 71,529.00 Net Increase/Decrease in Contract Price (this change order) $ 6,900.00 (base bid only) *Total Adjusted Contract Price (including this change order) $ 78,429.00 This change order extends the time to complete work by February 28, 2012. 1 Rev 12/27/10 js Project Coding Original Contract # • In all other respects the Agreement is in full force and effect and remains unchanged by this Amen. 1 ent. 4 Leslie G. runnen, P.E. Associate Date f2- 21 / Jodi mith Facil'ties Manager Date g C iZI 2 C! Phyhs 1IIa ice, Assistant County Manager Date *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 1 [Exhibit A FACILITY ENV i,c , IIYO AJ.1V{.IAI , r.i.. 445 UNION BOULEVARD, SUITE 120 LAKEWOOD, CO 80228 303.984.7300 303.984.7301 FAX F FA November 17, 2011 Ms. Jodi Smith Facilities Manager 485 Rio Grande Place, Unit 101 Aspen, CO 81611 SUBJECT: Proposal for Facility Condition Assessment — Ambulance Quarters Pitkin County Facilities Management Aspen, CO FEA Proposal No. P05.2011.000659.002 Facility Engineering Associates, P.C. (FEA) is pleased to submit our proposal to provide a Facility Condition Audit to Pitkin County Facilities Management. Our proposal is provided in response to a request from Jodi Smith of Pitkin County for a Facility Condition Assessment for the Ambulance Quarters. 1.0 PROJECT BACKGROUND The Ambulance Quarters is a two floor, 3,800 SF building that was constructed in October of 1991. The building reportedly has space for three ambulances and has quarters for personnel located above these bays. A temporary storage and parking shelter has also been attached to the side of the building to provide additional storage space. 2.0 SCOPE OF WORK Earlier this year, FEA was tasked with providing Facility Condition Assessments for multiple buildings within the Pitkin County portfolio. As part of this work, FEA reviewed the structural, building envelope, mechanical, electrical, plumbing, roofing, ADA, and fire /life safety systems. In addition, FEA subcontracted to have infrared scans of the building electrical systems be done, as well as load monitors to determine how close to capacity selected building electrical systems are. FEA has been requested to perform a Facility Condition Assessment for the Ambulance Quarters. As part of this scope of service, FEA proposes to review the building in accordance with the same scope of work done earlier this year with the exception of providing electrical load readings and infrared scans of the electrical systems at the building. Infrared scans are to be provided as an additional service option. Pitkin County FCA — Ambulance Quarters November 17, 2011 FEA Proposal No. P05.2011.000659.002 Page 2 3.0 PROPOSED FEE Based on the Scope of Work described in this proposal, we will complete the work for the following lump sum fees: Base Facility Condition Assessment $6,900 Optional Electrical Infrared Scans $1,900* *FEA understands that Pitkin County has an ongoing relationship with Durgen Electric and may prefer to use Durgen Electric for the infrared scanning. However, Durgen indicated that they did not own their own infrared camera and must rent it at an approximate rental cost of $1,150. Due to the level of rental cost, FEA obtained a bid from another electrical contractor (ID Electric). If the other contractor is used, FEA anticipates the cost to be approximately $800 (not -to- exceed) for the infrared scan of up to 5 electrical panel boards. The above fees include reimbursable costs including travel costs, equipment rental, and subcontractor costs associated with completing the scope of work.. SCHEDULE Based on our current workload, FEA anticipates being able to perform the site visit for the project within two weeks of receipt of written authorization. The report for the building will be ready within two weeks of the field site visit. We understand the draft report needs to be Pitkin County by December 20 for their review. CONTRACT FORM FEA proposes to perform this work as an additional service to our existing contract. AUTHORIZATION If the scope of work and proposed fee are acceptable, please provide a change order to our original contract. Please note that this proposal is valid for 60 days or as mutually agreed upon by both parties. We appreciate your consideration of FEA for this work and look forward to working with you on this project. Very truly yours, FACILITY ENGINEERING ASSOCIATES, P.C. 6 Philip Winterland, EIT, LEED AP Les ZumBrunnen, P.E. Project Engineer Associate 0511000659 - pitkin county ambulance quarters fca proposal